Agenda packet — San Juan Bautista City Council, March 18, 2025

City of San Juan Bautista
The “City of History”
www.san-juan-bautista.ca.us

CITY COUNCIL

REGULAR MEETING
TUESDAY, MARCH 18, 2025, 5:30 P.M.

HYBRID MEETING
City Hall, Council Chambers
311 Second Street, San Juan Bautista, California
AGENDA

ZOOM WEBINAR PARTICIPATION
The meeting can also be accessed by the public in the following methods: Through Zoom (https://zoom.us/join) per the instruction stated below, and on Facebook.

Please note: If all Council Members are present in person, public participation by Zoom or viewing on Facebook is for convenience only and is not required by law. If the Zoom or Facebook feed is lost for any reason the meeting may be paused while a fix is attempted but the meeting may continue at the discretion of the presiding officer.

JOIN ZOOM WEBINAR TO PARTICIPATE LIVE
https://us02web.zoom.us/j/88373320235

To participate telephonically:
call 1 (669) 900-6833
Webinar ID: 883 7332 0235

1. CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call

2. CLOSED SESSION 5:30 P.M. – 6:00 P.M.

Receive public communication from the audience on Closed Session items. The City Council will recess to closed session pursuant to:
a. Conference with Legal Counsel—Existing Litigation – Orozco v. City of San Juan Bautista, et al. (California Government Code section 54956.9(d)(1)) b. Conference with Legal Counsel—Existing Litigation – Kurasaki v. City of San Juan Bautista, et al. (California Government Code section 54956.9(d)(1))

3. PUBLIC COMMENT
Public comments generally are limited to three minutes per speaker on items that are not on the agenda and are under the City’s subject matter jurisdiction. The Mayor may further limit the time for public comments depending on the agenda schedule.

Page | 2 City Council March 18, 2025

4. ADMINISTRATIVE REPORT
A. Treasurer’s Report and Monthly Financial Statements

5. CONSIDERATION
A. San Benito Leadership Institute Sponsorship
Recommendation: Approve a one-time Sponsorship to the San Benito Leadership Institute (SBLI) in the amount of $5,000 to Help Support the 2025-26 Leadership Program.

6. CONSENT
All matters listed under the San Juan Bautista City Council Consent Agenda may be enacted by one motion unless a member of the City Council or the public requests discussion or a separate vote.

A. Approve the Affidavit of Posting Agenda
B. Waive Reading of Resolutions and Ordinances on the Agenda Beyond Title C. Highway Safety Improvement Program (HSIP) Cycle 12 Award Recommendation: Approve a Resolution accepting the Highway Safety Improvement Program (HSIP) Cycle 12 award in the amount of $349,588 for the implementation of the pedestrian and traffic safety improvements along 2nd Street.

D. General Plan Annual Progress Report (APR) and The Housing Element (HE) Annual Progress Report for 2024
Recommendation: Approve a RESOLUTION Accepting the General Plan (GP) Annual Progress Report (APR) and the Housing Element (HE) APR for 2024; and submit the GP APR and the HE APR to the Governor's Office of Land Use and Climate Innovation (LCI), and the California Housing and Community Development (HCD).

E. Women’s History Month, March 2025
Recommendation: Proclaim March 2025 as Women's History Month and "Celebrate Women Who Tell Our Stories,” Recognizing the women whose work in literature, journalism, art, film, and other forms of storytelling has inspired change, fostered understanding, and amplified the voices of women worldwide.

F. Approve the Regular Meeting Minutes of February 18, 2025.

7. ACTION ITEMS
The Recommendation indicates the staff recommendation at the time the agenda was prepared. That recommendation does not limit the City Council alternative actions on any matter before it.

B. Hollister Fire Services Agreement No. 1
Recommendation: Approve a Resolution and its attached proposed Amendment No. 1 to the Hollister Fire Services Agreement.

8. INFORMATIONAL ITEMS AND REPORTS
A. City Manager’s Report
a. Public Safety Department Update
b. Fire Department Update
c. Sheriff Department Update
d. Recreation Department Update
Page | 3 City Council March 18, 2025
B. Reports from City Council Representatives to Regional Organizations and Committees C. City Council and Staff Announcements
This is an opportunity for the Council and staff to share the community calendar and announce upcoming dates of interest to the public.

9. ADJOURNMENT

AGENDA MATERIAL / ADDENDUM
Any addendums will be posted not later than 72 hours before regular meetings or 24 hours of special meetings unless otherwise allowed under the Brown Act. City Council reports may be viewed at the City of San Juan Bautista City Hall at 311 Second Street San Juan Bautista and are posted on the City website www.san-juan-bautista.ca.us subject to Staff’s ability to post the documents before the meeting, or City Clerk Elizabeth Soto at [email protected] or calling (831) 623-4661 during normal business hours.

In compliance with the Americans with Disabilities Act, and Govt. Code 54953(a), the city will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk, a minimum of 48 hours prior to the meeting at (831) 623-4661.

If you challenge any planning or land use decision made at this meeting in court, you may be limited to raising only those issues you or someone else raised at the public hearing held at this meeting, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Please take notice that the time within which to seek judicial review of any final administrative determination reached at this meeting is governed by Section 1094.6 of the California Code of Civil Procedure.

A Closed Session may be called during this meeting pursuant to Government Code §54956.9 (d)(2) if a point has been reached where, in the opinion of the legislative body of the City on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the City.

PUBLIC COMMENT PROCEDURES
If you wish to make a public comment and are attending in person, please fill out a speaker card. If you are attending via Zoom, join the Zoom Webinar, and use the "Raise Hand" or if joining by telephone, press *9 on your telephone keypad icon.

SUBMISSION OF PUBLIC COMMENTS
Written comments may be submitted via mail to the City Clerk at City Hall (P.O. Box 1420, San Juan Bautista, CA 95045), or emailed to [email protected] no later than 3:00 p.m. on the day of the meeting. Written comments will be read into the record provided that the reading does not exceed three (3) minutes.

PUBLIC NOTIFICATION
This agenda was posted on Friday, March 14, 2025 on the bulletin board at City Hall, 311 Second Street, the bulletin board at the City Library, 801 Second Street, the bulletin board at the entrance to the United States Post Office, 301 The Alameda, and the City’s website. Meetings are streamed live at https://www.facebook.com/cityofsanjuanbautista/.

City of San Juan Bautista
Revenues ~ Budget Vs. Actual
For the Seven Month Period Ended January 31, 2025
Item #5E
City Council Meeting
March 18, 2025
REVENUES FY24 FY25 Annual YTD
Fund Actuals Actuals Budget Difference 58% Notes
General Fund 1,324,671 1,441,371 2,530,525 (1,593,243) 57% Special Revenue Funds:

Capital Projects Fund 177,554 249,572 4,914,742 (2,703,471) 5% Community Development 184,045 39,265 124,150 (393,098) 32% COPS 101,833 142,060 100,000 (75,000) 142% A
Parking & Restroom Fd 18,439 17,375 28,000 (16,269) 62% Gas Tax Fund 43,013 64,641 108,000 (76,799) 60%
Valle Vista LLD 13,934 25,990 44,554 (17,919) 58%
Rancho Vista CFD 38,571 39,382 67,512 (49,481) 58%
Copperleaf CFD 12,974 9,710 16,645 (12,240) 58%
Internal Service Funds:

Blg Rehab. & Replace 22,167 22,167 38,000 (28,500) 58%
Vehicle Replacement 35,000 35,000 60,000 (45,000) 58%
Enterprise Funds:

Water
Operations 921,772 1,054,389 1,718,000 (904,085) 61%
Sewer
Operations 1,020,626 1,211,946 1,960,000 (943,950) 62%
TOTAL Funds 3,914,599 4,352,867 11,710,128 (6,859,055) 37% A ~ COPS revenue for law enforcement services are coming in higher than anticipated at the time of budget. The City is to be provided at least 100k annually, but the last few years more than anticipated has been received.

City of San Juan Bautista
Revenues ~ Budget Vs. Actual
For the Seven Month Period Ended January 31, 2025
Item #5E
City Council Meeting
March 18, 2025
EXPENDITURES FY24 FY25 Annual YTD
Fund Actuals Actuals Budget Variance 58% Note
General Fund 1,172,159 1,155,945 2,394,878 (1,238,933) 48% Special Revenue Funds:

Capital Projects Fund 177,554 249,572 4,914,742 (4,665,170) 5% A Community Development 482,117 528,147 662,242 (134,095) 80% COPS 58,333 58,333 100,000 (41,667) 58%
Gas Tax Fund 10,075 11,410 21,000 (9,590) 54%
Valle Vista LLD 14,043 26,591 44,554 (17,963) 60%
Rancho Vista CFD 26,005 64,730 42,718 22,012 152% B
Copperleaf CFD 12,652 15,541 16,645 (1,104) 93%
Development Impact Fee Funds
Public/Civic Facility 1,575 1,575 2,700 (1,125) 58%
Library 2,590 2,590 4,440 (1,850) 58%
Storm Drain 2,002 2,002 3,432 (1,430) 58%
Park In-Lieu 175 175 300 (125) 58%
Public Safety 497 497 852 (355) 58%
Traffic 252 252 432 (180) 58%
Enterprise Funds:

Water:

Operations 402,343 408,112 862,288 454,176 47%
Capital 63,773 48,813 15,793,187 15,744,374 0% A
Sewer
Operations 497,808 584,936 1,051,569 466,633 56%
Capital 3,104,438 6,677,568 17,112,103 10,434,535 39% A TOTAL Funds 6,028,391 9,836,789 43,028,082 21,008,143 23% Footnotes:

A ~ Capital fund transfers/costs are budgeted to be incurred by these funds. Since the costs/transfers occur sporadically during the year, they do not always align with the to date percentages, or prior year amounts.

Additionally, some projects have been moved to the next fiscal year.

B ~ From reserves, fence replacement due to flooding $42k.

City of San Juan Batista
Check/Voucher Register - Check Register Current Month
From 1/1/2025 Through 1/31/2025
1110 - Operating
Acct. 1948
Effective Date Check Number Vendor Name Check Amount
1/3/2025 218128 4Leaf, Inc. 100,611.97
1/3/2025 218129 ACWA Health Benefits Authority 14,005.62 1/3/2025 218130 AFLAC 1,079.45
1/3/2025 218131 All Clear Water Services 4,100.00
1/3/2025 218132 Araceli Guerrero 700.00
1/3/2025 218133 Armando Venegas. 80.00
1/3/2025 218134 at&t 134.79
1/3/2025 218135 att.com 76.99
1/3/2025 218136 AVAYA 250.66
1/3/2025 218137 Baker Supplies and Repairs 17.34
1/3/2025 218138 Caitlin Brady 81.30
1/3/2025 218139 CALNET 410.93
1/3/2025 218140 Canon Financial Services, Inc 661.48
1/3/2025 218141 Charter Communications 1,186.94
1/3/2025 218142 CIRA - California Intergovernmental Risk 6,105.82 1/3/2025 218143 Clark Pest Control 119.00
1/3/2025 218144 Data Ticket Inc. 800.00
1/3/2025 218145 David J. Powers & Associates, Inc. 12,164.51 1/3/2025 218146 Downey Brand 1,140.00
1/3/2025 218147 EMC Planning Group Inc. 39,065.62
1/3/2025 218148 First Alarm 521.04
1/3/2025 218149 G&M Auto, Inc. 134.35
1/3/2025 218150 Hamner Jewell Associates 6,015.00
1/3/2025 218152 Home Depot Credit Services 446.82
1/3/2025 218153 Jose Pichardo 230.00
1/3/2025 218154 Judy's Gifts & Awards 47.88
1/3/2025 218155 Margaret Clovis 900.00
1/3/2025 218156 Midwest Tape 93.51
1/3/2025 218157 MNS Engineers, Inc. 78,691.21
1/3/2025 218158 Monterey Bay Analytical Services 1,240.00 1/3/2025 218159 MuniBilling 958.57
1/3/2025 218160 Nicholas Bryan 80.00
1/3/2025 218161 P G & E 17,256.31
1/3/2025 218162 Postmaster 1,000.00
1/3/2025 218164 Regional Government Services 4,010.63
1/3/2025 218165 Rojas Communications Group 1,500.00
1/3/2025 218166 Rx-Tek 1,460.00
1/3/2025 218167 Sentry Alarm System 477.00
1/3/2025 218168 San Juan Bautista Historical Society 320.00 1/3/2025 218169 Smith & Enright Landscaping 11,474.83
1/3/2025 218170 Sound Design A/V Contractors 2,888.56
1/3/2025 218171 Stantec Consulting Services Inc. 23,135.58 1/3/2025 218172 State Compensation Insurance Fund 6,426.00 1/3/2025 218173 State Water Resources Control Board 18,575.88 City of San Juan Batista
Check/Voucher Register - Check Register Current Month
From 1/1/2025 Through 1/31/2025
1110 - Operating
Acct. 1948
Effective Date Check Number Vendor Name Check Amount
1/3/2025 218174 T-Mobile 1,076.44
1/3/2025 218175 Hollister True Value 94.97
1/3/2025 218176 United Site Services of California, Inc. 821.16 1/3/2025 218177 Univar Solutions 748.25
1/3/2025 218178 USABlueBook 425.34
1/3/2025 218179 Valero Wex Bank 471.62
1/3/2025 218180 Wendy L. Cumming, CPA 11,025.00
1/3/2025 218181 Youth Alliance 200.00
1/3/2025 ATM Amilia (park n rec software) 99.00
1/3/2025 ATM15 ADP Payroll Service 306.09
1/3/2025 ATM16 ADP Payroll Service 375.21
1/7/2025 ATM5 Utility Returned Checks 395.74
1/10/2025 ATM004 CalPers 4,136.16
1/10/2025 ATM10 US Bank 6.00
1/13/2025 218182 US Bank 5,907.00
1/17/2025 ATM17 ADP Payroll Service 375.21
1/24/2025 ATM005 CalPers 2,712.95
1/24/2025 ATM18 ADP Payroll Service 375.21
1/27/2025 ATM9 Spectrum 313.58
1/28/2025 218183 AFLAC 1,212.80
1/28/2025 218184 Alexis Ramirez 500.00
1/28/2025 218185 All Clear Water Services 4,100.00
1/28/2025 218186 at&t 135.00
1/28/2025 218187 att.com 76.99
1/28/2025 218188 AVAYA 250.66
1/28/2025 218189 Canon Financial Services, Inc 556.04
1/28/2025 218190 Charter Communications 593.47
1/28/2025 218191 Clark Pest Control 119.00
1/28/2025 218192 Computershare Corporate Trust 5,000.00 1/28/2025 218193 Core & Main 580.20
1/28/2025 218194 Data Ticket Inc. 400.00
1/28/2025 218195 David J. Powers & Associates, Inc. 6,538.13 1/28/2025 218196 Department of Conservation 1.00
1/28/2025 218197 Design Line & Granger 498.73
1/28/2025 218198 EMC Planning Group Inc. 11,725.86
1/28/2025 218199 Enrique Hernandez 163.87
1/28/2025 218200 Flock Group Inc 18,000.00
1/28/2025 218201 Graniterock 3,456.65
1/28/2025 218202 Hollister Auto Parts, Inc. 215.84
1/28/2025 218203 J.C.J. Electric Corp. 100.00
1/28/2025 218205 Kennedy, Archer & Giffen 38,064.34
1/28/2025 218206 Kiley & Associates, LLC 1,500.00
1/28/2025 218207 Las Lomas Market 1,616.25
1/28/2025 218208 League of California Cities 1,662.00
1/28/2025 218209 Liebert Cassidy Whitmore 900.00
City of San Juan Batista
Check/Voucher Register - Check Register Current Month
From 1/1/2025 Through 1/31/2025
1110 - Operating
Acct. 1948
Effective Date Check Number Vendor Name Check Amount
1/28/2025 218210 Midwest Tape 98.86
1/28/2025 218211 MNS Engineers, Inc. 40,110.82
1/28/2025 218213 Monterey Bay Analytical Services 8,441.00 1/28/2025 218214 Monterey County Health Department 32.00 1/28/2025 218215 New SV Media 264.40
1/28/2025 218216 P G & E 16,834.47
1/28/2025 218217 Pet Waste Co 174.38
1/28/2025 218218 Regional Government Services 4,736.48
1/28/2025 218219 Ridgeline Municipal Strategies, LLC 5,591.25 1/28/2025 218220 Rojas Communications Group 1,500.00
1/28/2025 218221 Rotary Club of San Juan Bautista 690.00 1/28/2025 218222 Roy Morales 91.95
1/28/2025 218223 Rx-Tek 708.52
1/28/2025 218224 San Benito County Elections 6,323.62
1/28/2025 218225 San Benito County Environmental Health 2,895.00 1/28/2025 218226 Smith & Enright Landscaping 5,540.00
1/28/2025 218227 Sound Design A/V Contractors 1,156.81
1/28/2025 218228 Stantec Consulting Services Inc. 16,585.29 1/28/2025 218229 State Compensation Insurance Fund 3,213.00 1/28/2025 218230 T-Mobile 1,209.53
1/28/2025 218231 Toro Petroleum Corp. 344.41
1/28/2025 218232 Hollister True Value 354.76
1/28/2025 218233 United Site Services of California, Inc. 264.89 1/28/2025 218234 Univar Solutions 514.97
1/28/2025 218235 Wendy L. Cumming, CPA 6,081.25
1/28/2025 218237 Monterey Bay Analytical Services 3,622.00 1/29/2025 ATM19 ADP Payroll Service 269.60
1/30/2025 ATM6 Utility Returned Checks 250.00
1/31/2025 ATM120 ADP Payroll Service 306.09
Report Total 616,712.70
Item No. 5.A
City Council Meeting
March 18, 2025
Page | 1

CITY OF SAN JUAN BAUTISTA

CITY COUNCIL STAFF REPORT
DATE: MARCH 18, 2025
DEPARTMENT: ADMINISTRATION
FROM: ELIZABETH SOTO, CITY CLERK
BY: BRENDA WEATHERLY, PROGRAM MANAGER, SAN BENITO

LEADERSHIP INSTITUTE
TITLE: SAN BENITO LEADERSHIP INSTITUTE SPONSORSHIP
RECOMMENDED MOTION:

Approve a one-time Sponsorship to the San Benito Leadership Institute (SBLI) in the amount of $5,000 to Help Support the 2025-26 Leadership Program.

RECOMMENDATION:

Recommend a one-time sponsorship in the amount of $5,000 to help launch the new community adult leadership program for 2025-26 to help meet the program delivery costs and produce the next group of great leaders.

EXECUTIVE SUMMARY:

Currently, the cohort is engaged in board observation homework and working on identifying their leadership strengths. They are also developing a Leadership Legacy project in which they will present how they plan to lead in the future.

The application period for the next cohort began on March 1st and will close on May 16th. The SBLI has already received three completed applications, and we anticipate many more as the deadline approaches.

SBLI is a collaborative effort with broad community support, aimed at equipping individuals with the knowledge, skills, and networks necessary to address local challenges and create positive change. Through hands-on learning experiences, we are fostering leadership qualities that will enable participants to make meaningful contributions to San Benito County's future.

Item No. 5.A
City Council Meeting
March 18, 2025
Page | 2
BACKGROUND:

At the January 1, 2024 City Council meeting, Omar Rosa and Elias Barocio presented an overview of the new leadership development program for San Benito County. The program has nine full day seminars running from September 2024 through May 2025. The program will accept 25 participants. The program would cover various civic issues such as arts and culture, economic development, education, justice and safety, and diversity, equity, and inclusion. It also includes leadership development modules on topics like emotional intelligence, self-awareness, stress management, and diversity, equity, and inclusion.

On March 19, 2024, the City Council approved the Request for a Sponsorship of $5,000 to Help Support the New Adult Leadership Education Program.

Cohort key statistics:
• Gender Breakdown: 68% women and 32% men
• Industry Representation: 32% from the nonprofit sector, 28% from government, 24% from business, and 16% from healthcare
• Residency: 88% live in Hollister, 8% live in Aromas, and 4% reside in San Juan Bautista • Ethnic Diversity: 56% Hispanic, 24% White, 12% identify as multi-racial, 4% Asian, and 4% Black
• Educational Background: 35% hold an associate's degree, 26% are high school graduates or GED recipients, 22% have a master's degree, 13% have a bachelor's degree, and 4% hold a doctorate
FISCAL IMPACT:

The $5,000 will be paid from the General Fund.

ATTACHMENTS:

1. Letter of Support

2. Council Report
March 14, 2025
Mayor Leslie Jordan and Councilmembers
City of San Juan Bautista
PO Box 1420, San Juan Bautista, CA 95045
Dear Mayor Jordan and Councilmembers,
On behalf of the San Benito Leadership Institute Committee, I would like to thank you once again for your $5,000 sponsorship that helped us launch our new community adult leadership program for 2024-25. We are more than halfway through our first program year, with program completion in May.

We are excited about the growth we see in our first cohort and look forward to seeing and hearing about how they will use what they have learned from the program and apply it to their work and their community engagement.

Although our first program year is not yet complete, we have already opened the application period for the 2025-26 cohort and are actively fundraising to support this program next year. We hope that we can continue to count on the financial support of the City of San Juan Bautista to help meet our program delivery costs and produce the next group of great leaders.

We respectfully request your consideration of continued support at the $5,000 level.

At this level, you will receive logo recognition on all program and event materials, be included in 6 social media posts, and have your logo in our quarterly newsletter and on the SBLI website.

We will also provide you with a “Proud Sponsor” vinyl sticker to display in the office, or wherever you feel is appropriate.

Warm regards,
Brenda Weatherly
Brenda Weatherly
SBLI Program Manager
Good evening, Mayor Jordan and Councilmembers,
I am pleased to provide an update on the current cohort of the San Benito Leadership Institute (SBLI) as we approach the seventh of our nine program days. The theme for this upcoming session, on March 21st, is Change Management: Leading and Supporting Transitions. This will include a focus on nonprofit organizations, their role in the community, and the importance of supporting them with time and skills.

I am proud to share that our cohort reflects the diversity of our community. Below are key statistics:
• Gender Breakdown: 68% women and 32% men
• Industry Representation: 32% from the nonprofit sector, 28% from government, 24% from business, and 16% from healthcare
• Residency: 88% live in Hollister, 8% live in Aromas, and 4% reside in San Juan Bautista • Ethnic Diversity: 56% Hispanic, 24% White, 12% identify as multi-racial, 4% Asian, and 4% Black
• Educational Background: 35% hold an associate's degree, 26% are high school graduates or GED recipients, 22% have a master's degree, 13% have a bachelor's degree, and 4% hold a doctorate
We conduct an assessment at the end of each session, and I am happy to report that the program's content, facilitation, guest speakers, and activities have all received high marks from participants.

Additionally, we continually adjust the program based on participant feedback to ensure its ongoing relevance and effectiveness.

The application period for the next cohort began on March 1st and will close on May 16th. We have already received three completed applications, and we anticipate many more as the deadline approaches.

Thank you again for your continued investment and partnership in this valuable program and for your commitment to developing great leaders who will serve our communities.

Item: 6.A
City Council Meeting
March 18, 2025

AFFIDAVIT OF POSTING
I, Elizabeth Soto, Do Now Declare, Under the Penalties of Perjury That I Am the Acting City Clerk / Administrative Services Manager in the City of San Juan Bautista and That I Posted Three (3) True Copies of the attached City Council Agenda. I Further Declare That I Posted Said Agenda on the 14th day of March 2025, and in the Following Locations in said City of San Juan Bautista, County of San Benito, California.

1. On The Bulletin Board at City Hall, 311 Second Street.

2. On The Bulletin Board at The City Library, 801 Second Street.

3. On The Bulletin Board at The Entrance to The United States Post Office, 301 The Alameda
Signed at San Juan Bautista, County of San Benito, California, on the 14th day of March 2025.
____________________________________________
Elizabeth Soto, CMC, CPMC
City Clerk / Administrative Services Director
Item: 6.B
City Council Meeting
March 18, 2025

WAIVER OF READING

OF ORDINANCES
State law requires that an ordinance be read in its entirety prior to adoption unless the City Council waives reading beyond the title. Reading an entire ordinance at the meeting is extremely time-consuming; reading of the title alone usually gives the audience sufficient understanding of what the Council is considering.

To ensure that this waiver is consistently approved by the Council, Council should make the waiver at each meeting, thus, you should do it at this point on the Consent Agenda. The Council then does not have to worry about making this motion when each ordinance comes up on the agenda.

GC36934
Item No. #6.C
City Council Meeting
March 18, 2025
Page | 1

CITY OF SAN JUAN BAUTISTA

CITY COUNCIL STAFF REPORT
DATE: MARCH 18, 2025
DEPARTMENT: CITY MANAGER / ENGINEERING
FROM: ASHLEY COLLICK, INTERIM CITY MANAGER
BY: JERRY SANGUINETTI, CITY ENGINEER (MNS)
TITLE: HIGHWAY SAFETY IMPROVEMENT PROGRAM (HSIP) CYCLE
12 AWARD
RECOMMENDED MOTION:

Approve a Resolution Accepting the Highway Safety Improvement Program (HSIP) Cycle 12 in the amount of $349,588 for the implementation of the pedestrian and traffic safety improvements along 2nd Street
RECOMMENDATION:

Staff recommends that the City Council review and approve the resolution accepting the Highway Safety Improvement Program (HSIP) Cycle 12 award and direct staff to proceed with the project implementation process.

BACKGROUND:

The City of San Juan Bautista applied for funding under the Highway Safety Improvement Program (HSIP) Cycle 12 Call for Projects to enhance pedestrian safety along 2nd Street. On February 25, 2025, the City was notified that its application had been selected for funding.

PROJECT DETAILS
• Application ID: H12-05-005
• Project Location: Along 2nd Street from Muckelemi Street to approximately 100 feet beyond the intersection at Washington Street.
• Project Scope:
o Install one and remove one pedestrian crossing.
o Enhance visibility at existing crossings with pavement markings and pedestrian yield signs.

Item No. #6.C
City Council Meeting
March 18, 2025
Page | 2
o Install curb ramps, ADA tactile pads, and painted curb extensions. o Fill in gaps in the sidewalk network.
• Total Project Cost: $514,100
• HSIP Funds Requested: $349,588
The HSIP is a reimbursement program, meaning that work on the project cannot commence until an allocation (for state funds) or authorization (for federal funds) is received from the Caltrans Division of Local Assistance. This project has been programmed with State funds, and the funding allocation will be processed through Caltrans Division of Local Assistance (DLA). The process is phase-specific, with separate allocations for Preliminary Engineering (PE), Right of Way (ROW), and Construction (CON).

EXISTING AND PROPOSED CONDITIONS MAP
The enclosed slides from the Existing and Proposed Conditions Map provide a visual representation of the current conditions and planned improvements along 2nd Street. The key slides are provided below:

Slide 1: Project Overview
Item No. #6.C
City Council Meeting
March 18, 2025
Page | 3
Slide 2: Project Limits and Key Map
Slide 3: Existing Conditions at 2nd Street & Muckelemi Street Item No. #6.C
City Council Meeting
March 18, 2025
Page | 4
Slide 4: Proposed Improvements at 2nd Street & Muckelemi Street Slide 5: Existing Conditions at 2nd Street & Polk Street Item No. #6.C
City Council Meeting
March 18, 2025
Page | 5
Slide 6: Proposed Improvements at 2nd Street & Polk Street Slide 7: Existing Conditions at 2nd Street & Mariposa Street Item No. #6.C
City Council Meeting
March 18, 2025
Page | 6
Slide 8: Proposed Improvements at 2nd Street & Mariposa Street Slide 9: Existing Conditions between Mariposa Street & Washington Street Item No. #6.C
City Council Meeting
March 18, 2025
Page | 7
Slide 10: Proposed Improvements between Mariposa Street & Washington Street

FUNDING & IMPLEMENTATION
As noted, the HSIP is a reimbursement program. Therefore, the City must receive an allocation or authorization from Caltrans Division of Local Assistance prior to commencing any reimbursable work. The project funding is divided into phase-specific allocations:
• Preliminary Engineering (PE): Must be allocated by December 31, 2025. • Construction (CON): Must be allocated by March 31, 2028 (with a potential extension of six months for projects engaging consultants for the PE phase).

NEXT STEPS

1. Accept Funding: Adopt the resolution to formally accept the HSIP Cycle 12 award.

2. Coordinate with Caltrans: Initiate communication with Caltrans Division of Local Assistance to secure the necessary allocations for PE, ROW, and CON.

3. Commence Preliminary Engineering: Develop and implement a project timeline to ensure compliance with all funding and project delivery milestones.

Item No. #6.C
City Council Meeting
March 18, 2025
Page | 8
Board Oversight: Schedule follow-up briefings to monitor progress and address any emerging issues.

CONCLUSION
The HSIP Cycle 12 award represents a significant opportunity to enhance pedestrian safety along 2nd Street. By approving this resolution, the City of San Juan Bautista will be better positioned to implement critical safety improvements and meet the established project milestones.

FISCAL IMPACT:

Fiscal impact to the City would equate to $164,512, which represents the shortfall between the HSIP Cycle 12 award amount of $349,588(68%) and the total project cost which equals $514,100.

ATTACHMENTS:

1. Resolution

2. HSIP Cycle 12 Award Notification Letter

3. Existing and Proposed Conditions Map (slides)
Page | 1
RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA

ACCEPTING THE HIGHWAY SAFETY IMPROVEMENT PROGRAM (HSIP) CYCLE 12 AWARD AND AUTHORIZING IMPLEMENTATION OF THE PROJECT
WHEREAS, the City of San Juan Bautista is committed to improving traffic and pedestrian safety within the community; and
WHEREAS, the City submitted an application for funding under the Highway Safety Improvement Program (HSIP) Cycle 12 to enhance pedestrian and traffic safety along 2nd Street from Muckelemi Street to approximately 100 feet beyond the intersection at Washington Street; and
WHEREAS, the City has received notification from Caltrans that its HSIP application (Application ID: H12-05-005) has been selected for funding, with a total project cost of $514,100, of which $349,588 will be funded through HSIP; and WHEREAS, the proposed project includes the installation and removal of pedestrian crossings, enhancement of visibility at existing crossings through pavement markings and pedestrian yield signs, installation of curb ramps, ADA tactile pads, painted curb extensions, and filling gaps in the sidewalk network; and
WHEREAS, the HSIP is a reimbursement program, and no reimbursable work may commence until an allocation (for state funds) or an authorization (for federal funds) is received from Caltrans Division of Local Assistance (DLA); and
WHEREAS, the City is required to adhere to the funding allocation process for state HSIP funding, including separate phase-specific allocations for Preliminary Engineering (PE), Right of Way (ROW), and Construction (CON); and
WHEREAS, the City must meet the following project delivery milestones:
 The PE phase (if applicable) must be allocated by December 31, 2025; and  The Construction (CON) phase must be allocated by March 31, 2028 (with an additional six months for projects with a consultant for PE); and WHEREAS, the City Council recognizes the importance of this project in ensuring the safety of pedestrians and motorists along 2nd Street and is committed to timely implementation in compliance with state and federal requirements.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of San Juan Bautista as follows:

Page | 2

1. The City Council formally accepts the Highway Safety Improvement Program (HSIP) Cycle 12 award in the amount of $349,588 for the implementation of the pedestrian and traffic safety improvements along 2nd Street.

2. The City Manager or their designee is authorized to take all necessary steps to comply with the funding allocation process through the Caltrans Division of Local Assistance, including securing phase-specific allocations for Preliminary Engineering (PE), Right of Way (ROW), and Construction (CON).

3. The City Engineer and Planning Department shall oversee the implementation of the project in accordance with the approved scope of work and ensure compliance with all applicable state and federal requirements.

4. The City Clerk is directed to notify Caltrans of this resolution and submit any necessary documentation to facilitate the timely allocation and reimbursement of project funds.

PASSED AND APPROVED by City of San Juan Bautista City Council on this 18th day of March, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
____________________
Leslie Q. Jordan, Mayor
ATTEST:
______________________
Elizabeth Soto, City Clerk
“Provide a safe and reliable transportation network that serves all people and respects the environment”

DIVISION OF LOCAL ASSISTANCE
P.O. BOX 942874, MS–1 | SACRAMENTO, CA 94274–0001
(916) 653-8620 | FAX (916) 654-2409 TTY 711
www.dot.ca.gov/programs/local-assistance
February 25, 2025
Highway Safety Improvement Program (HSIP) Cycle 12 Award Dear City of San Juan Bautista:

Congratulations! Your HSIP application has been selected for funding:

Application ID: H12-05-005
Location: Along 2nd Street from Muckelemi St. to about 100 feet beyond the intersection at Washington St.

Description of Work: Install one and remove one pedestrian crossing, enhance visibility at existing crossings with pavement markings and ped yield signs, install curb ramps, ADA tactile pads, and painted curb extensions, and fill in gaps in the sidewalk network.

Project Cost: $514,100
HSIP Funds Requested: $349,588

The complete list of funded projects in HSIP Cycle 12 Call for Projects is available online at https://dot.ca.gov/programs/local-assistance/fed-and-state-programs/highway-safetyimprovement-program/approved-project-lists.

To help in the success of your project, here are some important items to note:

1. The HSIP is a reimbursement program. Reimbursable work cannot commence on your project until you receive an allocation (for state funds) or an authorization (for federal funds) from Caltrans Division of Local Assistance (DLA) for this project.

2. This project was programmed with State funds. Please note:
a. The funding allocation process for HSIP projects with state HSIP funding is different from projects in other programs such as ATP/STIP and SB1. The funding allocation for HSIP projects is processed through Caltrans DLA, not the CTC. b. The funding allocation request is Phase specific, i.e. Preliminary Engineering (PE), Right of Way (ROW) or Construction (CON).

For more guidance on implementing State-funded HSIP projects, please visit https://dot.ca.gov/programs/local-assistance/fed-and-state-programs/highwaysafety-improvement-program/state-funded-hsip.

3. The delivery of the HSIP Cycle 12 projects must meet the below milestones:
a. The PE phase (if applicable) must be allocated by 12/31/2025;

Item No. # 6.D
City Council Meeting
March 18, 2025
Page | 1

CITY OF SAN JUAN BAUTISTA

CITY COUNCIL STAFF REPORT
DATE: MARCH 18, 2025
DEPARTMENT: COMMUNITY DEVELOPMENT DEPARTMENT
BY: ILSE LOPEZ-NARVAEZ, ASSOCIATE PLANNER
SUBJECT: GENERAL PLAN ANNUAL PROGRESS REPORT (APR) AND

THE HOUSING ELEMENT (HE) ANNUAL PROGRESS REPORT
FOR 2024
RECOMMENDED MOTION:

Approve a Resolution Accepting the General Plan (GP) Annual Progress Report (APR) and the Housing Element (HE) APR for 2024; and submit the GP APR and the HE APR to the Governor's Office of Land Use and Climate Innovation (LCI), and the California Housing and Community Development (HCD).

RECOMMENDATION:

Staff recommends that the City Council accept the General Plan (GP) Annual Progress Report (APR) and the Housing Element (HE) APR for 2024 highlighting the city’s progress on the implementation of the policies and programs identified in the city’s general plan and the city’s progress towards meeting its share of the regional housing needs allocation (RHNA); and direct staff to submit the GP APR and the HE APR to the Governor's Office of Land Use and Climate Innovation (LCI), and the Housing and Community Development (HCD), as required by Government Code Section 65400 and 65700.

SUMMARY:

Per State law, all cities and counties in California are required to prepare and adopt a General Plan to identify policies and programs addressing the development and redevelopment of land, preservation of parks and open spaces, provision of housing for current and future residents, conservation of natural resources, improvement of the circulation and transportation system, control of noise, and protection of life and property from hazards.

The City of San Juan Bautista adopted the City’s 2035 General Plan on November 1, 2015 and complies with the guidelines outlined in the LCI’s General Plan Guidelines. The City’s General Plan addresses all seven (7) mandated elements listed under Government Code section 65302:
• Land Use • Circulation
Item No. # 6.D
City Council Meeting
March 18, 2025
Page | 2
• Housing
• Conservation
• Open Space
• Noise
• Safety
Although the City’s General Plan was last updated in 2015, in 2024, the City made significant efforts towards updating the City’s Sphere of Influence (SOI), as well as establish an urban growth boundary (UGB). Due to these efforts, the next major updates expected for each element are expected around November 2025. Moreover, five (5) Resolutions and one (1) ordinance was adopted by City Council in 2024, that were in alignment with the City’s goals, objectives, policies and programs identified in the various elements of the General Plan. Furthermore, the City has been processing one substantial major development project application for a gas station located on the southeast corner of The Alameda and State Highway 156.

Housing Element APR Requirement
In addition to the General Plan APR, State law also requires that all cities and counties in California have a compliant Housing Element as part of their General Plan. Per State law, Housing Elements must be updated every eight (8) years. As such, State law requires jurisdictions to submit a separate annual report on the status and progress of the implementation of the Housing Element and report certain housing information. Government Code Section 65400 includes specific requirements for preparing a Housing Element Annual Progress Report (HE APR). HCD thus provides jurisdictions with a dedicated form to complete the reporting requirements required for the HE. This report includes the City’s progress towards implementing the Housing Element and meeting its share of RHNA, including data on all housing development applications, entitlements, building permits, and completions. The Housing Element APR must be delivered to LCI and HCD by April 1 of each year and must cover the previous calendar year.

In 2024, the City received five (5) Building Permits of which, only one (1) Building Permit was approved and four (4) Building Permits remained as pending approval. Of the five (5) Building Permits received, four (4) were Accessory Dwelling Units (ADUs) and one (1) was for the construction of two (2) duplexes. Of the Building Permits issued in 2024, four (4) were for moderate income levels and deed restricted, while one (1) was for moderate low-income and nondeed restricted. Additionally, of these Building Permits only one (1) was a Density Bonus application to allow four (4) units; however, no housing applications were received in 2024 for streamlining provisions under SB 432, SB9, AB 2011, SB6, and SB423.

BACKGROUND:

Government Code Section 65400 and 65700 mandates that all cities and counties submit separate annual reports on the status and progress of the implementation of the General Plan (GP) and the Housing Element (HE). All jurisdictions must submit their GP APR and HE APR to their local legislative bodies, the Governor's Office of Land Use and Climate Innovation (LCI), and the Housing and Community Development (HCD) by April 1 of each year.

The General Plan Annual Progress Reports (APRs) provide local legislative bodies, the community and the public with information regarding the implementation of the General Plan for their city or county. The Housing Element Annual Progress Reports (APRs) provide local Item No. # 6.D
City Council Meeting
March 18, 2025
Page | 3
legislative bodies, the community and the public with information regarding the implementation of the Housing Element for their city or county and fulfills statutory requirements to report certain housing information including: the local agency’s progress in meeting its share of regional housing needs (i.e., applications, entitlements, permits, and certificates of occupancy), certain rezoning activities, actions towards completion of housing element programs, and local efforts to remove governmental constraints to the development of housing. Both the GP APR and the HE APR also help inform the community and public of the progress in meeting the community’s goals.

FISCAL IMPACT
The preparation and submittal of these documents do not pose any additional fiscal impact to the City. The preparation of both annual progress reports were developed in-house by the Associate Planner and no third-party contractors were used in the development of these documents.

Furthermore, the submittal of these documents are to be submitted by the Associate Planner and no additional fiscal impacts are expected due to the online submittal of these documents to LCI and HCD.

ENVIRONMENTAL DETERMINATION
The GP APR and HE APR are both informational reports and will have no physical impacts on the environment. The APR is classified as a planning study, which qualifies for a Statutory Exemption from the provisions of the CEQA Guidelines under 14 CRR Section 15262.

ACTION REQUESTED OF THE CITY COUNCIL:

Staff recommends City Council to accept the GP APR and the HE APR for 2024 and direct staff to submit the GP APR and the HE APR to the California Department of Housing and Community Development (HCD), as required by Government Code Section 65400.

ATTACHMENTS
Attachment A – General Plan Annual Progress Report 2024 Attachment B – Housing Element Annual Progress Report 2024 Attachment C – Planning Commission PowerPoint – March 10, 2024

Item#
City Council
March 18, 2025
Page | 1
RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA

TO ACCEPT THE GENERAL PLAN ANNUAL PROGRESS REPORT (APR) AND THE HOUSING ELEMENT APR HIGHLIGHTING THE CITY’S PROGRESS ON THE

IMPLEMENTATION OF THE POLICIES AND PROGREAMS IDENTIFIED IN THE CITY’S GENERAL PLAN AND THE CITY’S PROGRESS TOWARDS MEETING ITS

SHARE OF THE REGIONAL HOUSING NEEDS ALLOCATION (RHNA)
WHEREAS, Government Code Section 65400 and 65700 mandates that all cities and counties submit separate annual reports on the status and progress of the implementation of the General Plan (GP) and the Housing Element (HE); and
WHEREAS, all jurisdictions must submit their GP APR and HE APR to their local legislative bodies, the Governor's Office of Land Use and Climate Innovation (LCI), and the Housing and Community Development (HCD) by April 1 of each year; and WHEREAS, City staff developed and presented the GP APR and HE APR to the Planning Commission during a Special Meeting on March 10, 2024; and WHEREAS, the Planning Commission accepted the GP APR and HE APR and recommended City Council approval during the Planning Commission Special Meeting held on March 10, 2024; and
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of San Juan Bautista, to:
1) Accept the 2024 General Plan Annual Progress Report and the 2024 Housing Element Annual Progress Report; and
2) Direct staff to submit the 2024 General Plan Annual Progress Report and the 2024 Housing Element Annual Progress Report to California Department of Housing and Community Development (HCD), and the Governor's Office of Land Use and Climate Innovation (LCI), as required under State law.

PASSED AND APPROVED by the San Juan Bautista City this 18th day of March, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Item#
City Council
March 18, 2025
Page | 2
APPROVED:
_______________________
Leslie Q. Jordan, Mayor
ATTEST:
_________________________
Elizabeth Soto, City Clerk
2024 GENERAL PLAN

ANNUAL PROGRESS
REPORT
City of San Juan Bautista
2024 General Plan Annual Progress Report Page | i
Table of Contents

1. Introduction ......................................................................................................3

1.1 Compliance with LCI’s General Plan Guidelines ............................................................3

2. General Plan Updates ........................................................................................4

2.1 Compliance with the Housing Element..........................................................................5

2.2 Status of the Housing Element Update..........................................................................5

3. Planning Activities & GP Implementation Efforts .................................................6

3.1 Current Planning ..........................................................................................................6

3.2 Municipal Code Amendments.......................................................................................8

3.3 General Plan Amendments...........................................................................................8

3.4 Major Development Project Applications.......................................................................9

4. Accomplishments, Adjustments and Priorities..................................................10

4.1 Accomplishments ......................................................................................................10

4.2 Adjustments ..............................................................................................................10

4.3 Priorities for 2024 .......................................................................................................11

5. Additional Content...........................................................................................14

5.1 Interagency/Intergovernmental Coordination..............................................................14

5.2 Promotion of Infill Development, Reuse, and Redevelopment......................................14 2024 General Plan Annual Progress Report Page | ii
Page Left Intentionally Blank
2024 General Plan Annual Progress Report Page | iii

1. Introduction
Government Code Section 65400 and 65700 mandates that all cities and counties submit an annual report on the status of their General Plan (GP) and progress in its implementation to their local legislative bodies, the Governor's Office of Land Use and Climate Innovation (LCI), and the Housing and Community Development (HCD) by April 1 of each year.

The General Plan annual progress reports (APRs) provide local legislative bodies, the community and the public with information regarding the implementation of the General Plan for their city or county. APRs also help inform the community and public of the progress in meeting the community’s goals.

This General Plan APR satisfies that requirement by providing an overview of the General Plan implementation that occurred in the 2024 calendar year for the City of San Juan Bautista. On March 10, 2025, the GP APR was reviewed by the Planning Commission under Agenda Item 3.A and approved by City Council on March 18, 2025 under Resolution 2025- XX.

1.1 Compliance with LCI’s General Plan Guidelines
The City of San Juan Bautista 2035 General Plan was adopted on November 1, 2015 and complies with the guidelines outlined in the LCI’s General Plan Guidelines. The City’s General Plan addresses all seven (7) mandated elements listed under Government Code section 65302. The seven mandatory elements are land use, circulation, housing, conservation, open space, noise and safety.

As the City of San Juan Bautista is not located within the San Joaquin Air Pollution District, the City is not required to address air quality as an element in their General Plan.

Additionally, the City does not have any identified disadvantaged communities identified under SB 535 and, therefore, is not required to address environmental justice as an element in its General Plan (SB 535 Disadvantaged Communities using CalEnviroScreen data, May 2024 Update).

Although the City’s General Plan does not include an Environmental Justice Element nor does it include Air Quality Element, the City’s General Plan does include additional elements such as: Economic Development, Public Facilities and Services, Historic Preservation and Community Design, Health, and Strategic Plan. 2024 General Plan Annual Progress Report Page | iv

2. General Plan Updates
The last major updates for each element within the City’s General Plan are identified in Table 2.1 – General Plan Updates.

Table 2.1 – General Plan Updates
General Plan Element Last Major Update
Land Use November 2015
Circulation November 2015
Conservation November 2015
Open Space November 2015
Noise November 2015
Safety November 2015
Economic Development November 2015
Public Facilities and Services November 2015
Historic Preservation and
Community Design November 2015
Health November 2015
Strategic Plan November 2015
Although the City’s General Plan was last updated in 2015, the City has been continuously working towards making updates to the Land Use, Circulation, Conservation, Open Space, Historic Preservation and Community Design, and Strategic Plan. In 2024, the City has made significant efforts towards updating the City’s Sphere of Influence (SOI), as well as establish an urban growth boundary (UGB). Due to these efforts, the next major updates expected for each element are identified under Table 2.2 – Next GP Updates.

Table 2.1 – Next GP Updates
General Plan Element Next Major Update
Land Use November 2025
Circulation November 2025
Conservation November 2025
Open Space November 2025
Noise November 2025
Safety November 2025
2024 General Plan Annual Progress Report Page | v
Economic Development December 2027
Public Facilities and Services December 2027
Historic Preservation and
Community Design November 2025
Health December 2027
Strategic Plan November 2025

2.1 Compliance with the Housing Element
Information regarding the Housing Element and related updates are not included in this report. California State law requires that all General Plans include a Housing Element that provides a plan for accommodating future housing production needs. State law further requires that all cities and counties create an APR that describes that community’s progress toward implementing their Housing Element and must cover the previous calendar year.

The Housing Element APR fulfills statutory requirements to report certain housing information, including: the local agency's progress in meeting its share of regional housing needs (i.e., applications, entitlements, permits, and certificates of occupancy), certain rezoning activities, actions taken towards completion of housing element programs, and local efforts to remove governmental constraints to the development of housing (Government Codes Sections 65584.3(c) and 65584.5(b)(5)).

The Housing Element APR is created separately from the General Plan APR; however, both the Housing Element APR and the General Plan APR are delivered to LCI and HCD concurrently by April 1 of each year.

2.2 Status of the Housing Element Update
The draft of the City of San Juan Bautista 6th Cycle Housing Element & Fair Housing Analysis (2023-2031) was re-submitted to HCD for review in December 2024. Progress on the City’s housing status is also summarized in the Housing Element Annual Progress Report, which was submitted to the Department of Housing and Community Development on April 1, 2025.
2024 General Plan Annual Progress Report Page | vi

3. Planning Activities& GP Implementation Efforts

3.1 Current Planning
The following planning activities were initiated and/or continued in 2024:
• Adopted Resolution 2024-03 on January 16, 2024, authorizing the City Manager to execute a Professional Services Agreement with Rojas Communication Group to identify and secure State and Federal grants and low-interest loans to pay for the City’s water import compliance project, in which the City was prepared to begin the second and final phase of this compliance work by partnering with the San Benito County Water District to import drinking water to blend with City groundwater, which includes the construction of a 7-mile pipeline from the District’s West Hills Treatment Plan. This effort is in alignment with the City’s goals, objectives, policies and programs in the Public Facilities and Services Element and the Conservation Element, including but not limited to the following policies:
o Policy PF 1.1.2 – Improve potable water quality and groundwater quality by treating water to a higher standard before delivery to residents and businesses.
o Policy CO 2.1.1 - Improve groundwater quality by maintaining high potable water quality standards.
• Adopted Resolution 2024-09 on March 19, 2024, to seek public input on updating the City’s 2023 Strategic Plan and schedule public workshops in April, as approved on January 23, 2023 under Resolution 2023-05 to develop a new “Strategic Plan and High Level Organizational, Fiscal, and Public Safety Review” for the 2024/2025 Fiscal Year budget. This effort is in alignment with the City’s goals, objectives, policies and programs in the Economic Development Element and the Public Facilities and Services, including but not limited to the following policies:
o Policy ED 3.2.2 – Foster an environment of coordination among the City’s key stakeholders.
o Policy PF 8.1.2 – Increase City interaction with community members. • Adopted Resolution 2024-14 on April 16, 2024, authorizing an amendment to the Permanent Local Housing Allocation (PLHA) Program allocating 95% of 2019 grant funds ($72,199 of a five-year total of $455,999) from Accessory Dwelling Unit (“ADU”) code compliance grants to homeless supportive services and the 5% administrative allocation from 2019 of $3,800 for County Administrative Costs, and 2024 General Plan Annual Progress Report Page | vii
programming 95% of the 2020-2024 funds for ADU compliance and 5% for City Administrative costs. This effort is in alignment with the City’s goals, objectives, policies and programs in the Health Element and the Land Use Element, including but not limited to the following policies:
o Policy HE 1.2.1 – Connect low-income households and people experiencing homelessness to food-assistance programs such as WIC, SNAP and Local food banks.
o Policy HE 3.1.2 – Provide emergency shelters for special needs population, specifically Program HE 3.1.2.1 – partner with local agencies to create a permanent center for homeless and abuse victims.
o Policy LU 2.5.1 – Develop strategies to address the need for new housing as well as the need for rehabilitation and preservation of existing structures. • Adopted Resolution 2024-21 on May 21, 2024 declaring the City’s intention to levy and collect assessments within Community Facilities District No. 2018-01 for Fiscal Year 2024/2025 and to set a time and place for a public hearing on June 18, 2024 for the proposed assessment. On June 18, 2024, Resolution 2024-25 was adopted by City Council levying the annual special tax for Community Facilities District No. 2018-01 for Fiscal Year 2024/2025. Through this approval, the proceeds of the special tax shall be used to pay, in whole or in part, the costs of the following, and shall not be used for any other purpose: Landscape Maintenance; Park Maintenance; Recreational Equipment; Street and Sidewalk Maintenance; Curb & Gutter Maintenance; Street Lighting Maintenance; Storm Drain Maintenance; Storm Drain Maintenance; Sound Wall Maintenance; Fencing; Graffiti Abatement; Mosquito Abatement. This effort is in alignment with the City’s goals, objectives, policies and programs in the Land Use Element and Circulation Element, including but not limited to the following policies:
o Policy LU 4.2.1 – Devise and deliver service and infrastructure tactics which reflect local priorities, specifically Program LU 4.2.1.1 – Design infrastructure that meets local priorities and enables improved and additional services and activities.
o Policy CI 1.2.1 – Maintain safe and functional pedestrian facilities for all users
o Policy CI 1.2.2 – Connected pedestrian facilities, specifically Program CI

1.2.2.2 – Develop funding plan to implement pedestrian infrastructure improvements.
2024 General Plan Annual Progress Report Page | viii
• Adopted Resolution 2024-40 on December 12, 2024, accepting the draft San Benito County Urban Growth Boundary/Sphere of Influence (“UGB/SOI”) Memorandum of Understanding (“MOU”) and send to San Benito County for consideration and approval. With the new UGB/SOI Boundary and MOU language with the County, the City is now closer to completing the “Targeted General Plan Amendment” with the revised boundaries and SOI. This effort is in alignment with the City’s goals, objectives, policies and programs in the Land Use Element and the Conservation Element, including but not limited to the following policies:
o Policy LU 2.7.1 - Prohibit development, construction, installation, or use of any facility or above ground equipment for, or in support of, oil or gas exploration or development on all lands within the City’s boundaries, specifically Program LU 2.7.1.2 - Encourage the County of San Benito to regulate land use within the City’s Sphere of Influence and Planning Area (or Area of Concern) Boundary consistent with Policy LU 2.7.1. o Policy LU 3.2.1 – Implement land-use policies and regulations to promote smart growth, specifically Program LU 3.2.1.1 – Develop urban growth boundaries to successfully control urban sprawl without restricting development to avoid home price increases.
o Policy CO 1.1.1 Discourage conversion of prime agricultural land into nonagricultural uses.

3.2 Municipal Code Amendments
The following ordinances were amended by City Council in 2024:
• Ordinance 2024-01 – An Ordinance of the City Council of the City of San Juan Bautista amending Chapter 5-4 Refuse Collection and Recycling under Title 5 – Public Health, Safety and Welfare of the San Juan Bautista Municipal Code to update the Non-Exclusive Franchise Agreements for the Collection of Solid Waste to comply with Senate Bill 1383.

3.3 General Plan Amendments
As previously mentioned in Section 3.1 - Current Planning Activities of this report, the City began its efforts to amend and add to the City’s current General Plan through the preparation of the Community Plan – Infill Development Strategy. The Community Plan is a policy document that guides land use and development within the current City limits. The 2024 General Plan Annual Progress Report Page | ix
purpose is to focus on land use and growth within the current City Limits. Kick-off meetings were initiated in March 2022. Planning to amend specific provisions of the general plan focused on growth through infill development, and was initiated in November 2023. On December 12, 2024, a Memorandum of Understanding (MOU) was approved by City Council with the revised urban growth boundaries and sphere of influence for the City of San Juan Bautista. This MOU was then sent to San Benito County consideration and approval. This planning process will culminate in formal adoption of amendments to specific General Plan maps, goal, and policies by the City and approval by LAFCO in 2025.

3.4 Major Development Project Applications
At this time, only one substantial, major development project application has been processed and ongoing by the City. This major project involves the development of a gas station with commercial retail development located on the southeast corner of The Alameda and State Highway 156. As of March 3, 2025, this development is currently undergoing Building Permit review and an environmental study is being prepared by consultants for a right-turn lane on Highway 156, per the conditions of approval for this project.
2024 General Plan Annual Progress Report Page | x

4. Accomplishments, Adjustments and Priorities

4.1 Accomplishments
The City of San Juan Bautista has made achieved various accomplishments in implementing the General Plan throughout 2024. Table 4-1 below identifies the dates and accomplishments in the 2024 calendar year.

Table 4-1 – 2024 Accomplishments
Date Action/Accomplishment
January 2024
Secured a Professional Services Agreement to identify and secure State and Federal grants and low-interest loans to pay for the City’s water import compliance project.

February/ March
2024
Adopted Ordinance 2024-01 to amend Chapter 5-4 of the San Juan Bautista Municipal Code to comply with Senate Bill 1383.

March/April 2024
Scheduled and hosted a new “Strategic Plan and High Level Organizational, Fiscal, and Public Safety Review” for the 2024/2025 Fiscal Year budget to obtain community input to better align the Strategic Plan with the City’s goals, objectives, policies and programs.

April 2024
Partnered with San Benito County to utilize Permanent Local Housing Allocation (PLHA) Program funds ($72,199) to support homeless supportive services in the community and County.

December 2024
Adopted Resolution 2024-40 to accept the draft San Benito County Urban Growth Boundary/Sphere of Influence MOU to further the City’s goals of completing the “Targeted General Plan Amendment”.

4.2 Adjustments
The following items identified in Table 2-1 demonstrate the goals, policies, objectives, standards, or other plan proposals that need to be added, amended or otherwise adjusted. 2024 General Plan Annual Progress Report Page | xi
Table 4.2 – Adjustments
Date Action
December 2024
The adopted Resolution 2024-40 to accept the draft San
Benito County Urban Growth Boundary/Sphere of Influence MOU to further the City’s goals of completing the “Targeted General Plan Amendment”, represents a major milestone in updating the SOI for the City. If the County signs the MOU, the City can continue with amending the SOI with LAFCO
and amendments to the General Plan land use designations will need to occur and policies focusing on infill growth will need to be implemented.

4.3 Priorities for 2024
The following is a list of land use priorities for the City:
• The City has been focused on amending its Sphere of Influence (SOI) since 2022. A Targeted General Plan Amendment will enable a new SOI and will trigger a new land use designation map for the City.
• The Third Street Master Plan progress was slowed when a $330,000 grant from Caltrans was not awarded in the Fall of 2022. A second grant application was submitted to Caltrans in December of 2023 focused on the Third Street multi-modal transportation center. The City obtained an $85,000 Regional Early Action Planning (REAP) 2.0 for Fiscal Year 24/25 to support the Third Street Master Plan. These efforts are ongoing in 2025. The Third Street Master Plan is intended to achieve the following:
o Identify sites for modest increases in residential density and commercial intensity of land use within a mixed - use setting;
o Plan for new public and private investment carefully coordinated with protection and preservation of the Third Street National Register Historic District;
o Update the infrastructure in the San Juan Bautista Historic Downtown to meet a serious existing need and planned modest increases in density and intensity of uses;
2024 General Plan Annual Progress Report Page | xii
o Assure the attractiveness of the pedestrian environment through safety and design improvements;
o Encourage increased bicycle use, provide a sustainable parking strategy; o Create a sense of place through preservation of historic resources, and creation of spaces that can accommodate expressions San Juan Bautista art and culture; and
o Include the following key plan elements: 1) Parking; 2) Wayfinding; 3) Pedestrian and Bicycle amenities and Staging; 4) Multi-Modal Transportation Facilities within an Infill Area; 5) Spaces for Pedestrian-oriented outdoor creative placemaking, hospitality and commerce.
• Continue to pursue grant funding for historic resource rehabilitation through the National Park Service. Approved two late Certified Local Government status reports for 2022 and 2023, making the City again eligible for SHPO grant funds. CLG reporting for the 2024 year will occur in 2025.
• A Climate Action Plan was funded in the 23/24 Budget but was not initiated due to limited staff capacity, however the following priorities identified in 2024 included but was not limited to:
o Potential integration into regional approach
o Municipal EV chagrining component
o Multi-lingual, equity centered education campaign to improve municipal compost quality
o GHG reduction from single use plastic and landfilled materials, while also potentially partnering with the CA Green Business Network and reusable food ware supplier to tie-in to the regional efforts
o A cross-jurisdictional regional bike land fund for a bike-ped highway o Shuttle connection for bus connections to San Jose and other communities in San Benito County
o Focus on superchargers network expansion on Highway 156 and The Alameda
o Multi-family housing and charger installation with funding and technical assistance and is equity centered
2024 General Plan Annual Progress Report Page | xiii
o Regional direct install/retrofit program for low-and moderate-income occupant housing with a focus on existing building all-electric retrofits o Equitable workforce training program with workforce standards with a focus on small/minority business trainings
o Electrification Concierge Program for residents and contractors 2024 General Plan Annual Progress Report Page | xiv

5. Additional Content

5.1 Interagency/Intergovernmental Coordination
The City proactively coordinates with other jurisdictions and agencies. The City, along with Hollister and San Benito County, make up the San Benito County Council of Governments for the purpose of forming consensus on regional issues facing the County. Further, the City’s Programs PS 3.2.1.1, PS 3.2.2.2, HE 5.1.3.1, HE 6.1.1.1 and Policies PF 6.1.1 and PF

7.1.1 identify coordination with the California Department of Forestry and Fire Protection, the County Fire Department, Monterey Bay Air Resources District, the California Air Resources Board, Aromas-San Juan Unified School District, Gabilan College, and San Benito County. The City is also represented on the SB County COG, AMBAG and LAFCO committees.

5.2 Promotion of Infill Development, Reuse, and Redevelopment The City is committed to encouraging the best use of land, and thoughtful infill projects are encouraged. The City’s General Plan suggests prioritizing growth by infill development. The City focuses on a mix of low-density, medium-density, and high-density development in several key areas of San Juan Bautista with the intent to maintain the small-town feel of the area while still allowing for growth. The General Plan emphasizes infill development of vacant lots within the built-up area and on the northern fringes of San Juan Bautista through Policy CO 1.2.2, Program HPCD 2.3.1.2, Program HO 3.3.2.1, Policy HO 4.1.3, Program OS 3.3.3.2, and Objective LU 2.4. The City’s Community Plan will also assist the City in addressing land use and growth on the edges of the City limits.

Jurisidiction Name
Reporting Calendar Year
First Name
Last Name
Title Click here to download APR Instructions
Email
Phone
Street Address
City
Zipcode
v_02_12_25
Click here to add rows to a table. If you add too many
rows, you may select a cell in the row you wish to
remove and type ctrl + d.
311 Second Street
San Juan Bautista
95045
Ilse
Lopez-Narvaez
Associate Planner
[email protected]
8316234661
Mailing Address
Please Start Here
General Information
2024
San Juan Bautista
Contact Information
Optional: Click here to import last year's data. This is best used when the workbook is new and empty. You
will be prompted to pick an old workbook to import
from. Project and program data will be copied exactly
how it was entered in last year's form and must be
updated. If a project is no longer has any reportable
activity, you may delete the project by selecting a cell in the row and typing ctrl + d.

Annual Progress Report January 2020
Optional: This runs a macro which checks to ensure all required fields are filled out. The macro will create two files saved in the same directory this APR file is saved in. One file will be a copy of the APR with highlighted cells which require information. The other file will be list of the problematic cells, along with a description of the nature of the error.

Optional: Save before running. This copies data on Table A2, and creates another workbook with the table split across 4 tabs, each of which can fit onto a single page for easier printing.

Running this macro will remove the comments on the column headers, which contain the instructions. Do not save the APR file after running in order to preserve comments once it is Optional: This macro identifies dates entered that occurred outside of the reporting year.

RHNA credit is only given for building permits issued during the reporting year.

Link to the online system: https://hcd.my.site.com/hcdconnect Toggles formatting that turns cells green/yellow/red based on data validation rules.

Submittal Instructions
Please save your file as Jurisdictionname2024 (no spaces). Example: the city of San Luis Obispo would save their file as SanLuisObispo2024 Housing Element Annual Progress Reports (APRs) forms and tables must be submitted to HCD and the Governor's Office of Planning and Research (OPR) on or before April 1 of each year for the prior calendar year; submit separate reports directly to both HCD and OPR pursuant to Government Code section 65400. There are two options for submitting APRs:

1. Online Annual Progress Reporting System - Please see the link to the online system to the left. This allows you to upload the completed APR form into directly into HCD’s database limiting the risk of errors. If you would like to use the online system, email [email protected] and HCD will send you the login information for your jurisdiction. Please note: Using the online system only provides the information to HCD. The APR must still be submitted to OPR. Their email address is [email protected].

2. Email - If you prefer to submit via email, you can complete the excel Annual Progress Report forms and submit to HCD at [email protected] and to OPR at [email protected]. Please send the Excel workbook, not a scanned or PDF copy of the tables.

Jurisdiction San Juan Bautista
Reporting Year 2024
Housing Element Planning Period 6th Cycle
Current Year
Deed
Restricted 0
Non-Deed
Restricted 0
Deed
Restricted 0
Non-Deed
Restricted 0
Deed
Restricted 4
Non-Deed
Restricted 1
0 5
Units by Structure Type Entitled Permitted Completed
Single-family Attached 0 0 0
Single-family Detached 0 0 0
2 to 4 units per structure 0 4 4
5+ units per structure 0 0 0
Accessory Dwelling Unit 1 1 0
Mobile/Manufactured Home 0 0 0
Total 1 5 4
Infill Housing Developments and Infill Units Permitted # of Projects Units 2 5
0 0
4 5
1 0
(Jan. 1 - Dec. 31)
12/15/2023 - 12/15/2031
Very Low
Low
Moderate
Total Housing Applications Submitted:

Number of Proposed Units in All Applications Received:

Total Housing Units Approved:

Total Housing Units Disapproved:

Total Units
Housing Applications Summary
Use of SB 423 Streamlining Provisions - Applications
Note: Units serving extremely low-income households are included in the very low-income Above Moderate
Indicated as Infill
Not Indicated as Infill
Building Permits Issued by Affordability Summary
Income Level
0 0
Income Rental Ownership Total
Very Low 0 0 0
Low 0 0 0
Moderate 0 0 0
Above Moderate 0 0 0
Total 0 0 0
Streamlining Provisions Used - Permitted Units # of Projects Units SB 9 (2021) - Duplex in SF Zone 0 0
SB 9 (2021) - Residential Lot Split 0 0
AB 2011 (2022) 0 0
SB 6 (2022) 0 0
SB 423 (2023) 0 0
Ministerial and Discretionary Applications # of Units
Ministerial 0 0
Discretionary 4 5
Density Bonus Applications and Units Permitted
Number of Applications Submitted Requesting a Density Bonus 0 Number of Units in Applications Submitted Requesting a Density Bonus 0 Number of Projects Permitted with a Density Bonus 1
Number of Units in Projects Permitted with a Density Bonus 4 Housing Element Programs Implemented and Sites Rezoned Count 6 0
Programs Implemented
Sites Rezoned to Accommodate the RHNA
Units Constructed - SB 423 Streamlining Permits
Number of SB 423 Streamlining Applications Approved
Number of SB 423 Streamlining Applications
Jurisdiction
San Juan
Bautista ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Year 2024 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 12/15/2023 - 12/15/2031
Date
Application
Submitted
Total
Approved
Units by
Project
Total
Disapproved
Units by
Project
Streamlining
2 3 4 6 7 8 9
Prior APN+ Current APN Street Address Project Name+
Local
Jurisdiction
Tracking ID
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Date
Application
Submitted
(see
instructions)
Very LowIncome
Deed
Restricted
Very LowIncome
Non Deed
Restricted
LowIncome
Deed
Restricted
Low-Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome
Non Deed
Restricted
Above
ModerateIncome
Total

PROPOSED
Units by
Project
Total

APPROVED
Units by
project
Total

DISAPPROVE
D Units by
Project
Please select
state
streamlining
provision/s the
application was
submitted
pursuant to.

Did the
housing
development
application
seek
incentives or
concessions
pursuant to
Government
Code section
65915?
Summary Row: Start Data Entry Below 0 0 0 0 0 5 0 5 1 0 21000050 609 Third St 2024005 ADU R 1/8/2024 0 0 0 0 0 0 0 0 1 0 NONE No 24500170 48 Mission St 2022055 ADU R 8/29/2022 0 0 0 0 0 1 0 1 0 0 NONE No 24100240 45 Washington St 2024079 ADU R 12/2/2024 0 0 0 0 0 2 0 2 0 0 NONE No 26200170 1137 Caetano Pl 2024062 ADU R 10/1/2024 0 0 0 0 0 2 0 2 0 0 NONE No 24100240 45 Washington St 2024028 2 to 4 R 6/12/2024 0 0 0 0 0 1 0 1 0 0 NONE No 22100040 107 Third St 2019180 2 to 4 R 0 0 0 0 4 0 0 4 4 0 NONE Yes 0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 Table A
Cells in grey contain auto-calculation formulas
1 5
Project Identifier Unit Types Proposed Units - Affordability by Household Incomes Density Bo Applica
10 Housing Development Applications Submitted
Jurisdiction
San Juan
Bautista ANNUAL ELEMENT PROGRESS REPORT Reporting
Year 2024
(Jan. 1 - Dec.
31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning
Period 6th Cycle 12/15/2023 - 12/15/2031
Table A2
Streamlining Infill
Housing without
Financial Assistance or
Deed Restrictions
Term of
Affordability or
Deed Restriction
Notes
2 3 5 6 8 9 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Prior APN+ Current APN Street
Address Project Name+
Local
Jurisdiction
Tracking ID
Unit
Category
(SFA,SFD,2
to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Very LowIncome
Deed
Restricted
Very LowIncome
Non Deed
Restricted
LowIncome
Deed
Restricted
LowIncome
Non Deed
Restricted
ModerateIncome
Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Entitlement
Date
Approved
# of Units
issued
Entitlements
Very LowIncome
Deed
Restricted
Very LowIncome
Non Deed
Restricted
LowIncome
Deed
Restricted
LowIncome
Non Deed
Restricted
ModerateIncome
Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Building
Permits Date
Issued
# of Units Issued
Building Permits
Very LowIncome
Deed
Restricted
Very LowIncome
Non Deed
Restricted
LowIncome
Deed
Restricted
LowIncome
Non Deed
Restricted
ModerateIncome
Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Certificates of
Occupancy or
other forms of
readiness
(see instructions)
Date Issued
# of Units
issued
Certificates
of
Occupancy
or other
forms of
readiness
How many of
the units
were
Extremely
Low
Income?
Please select
the state
streamlining
provision the
project was

APPROVED
pursuant to.
(may select
multiple)
Infill Units?
Y/N+
Assistance
Programs for Each
Development
(may select
multiple - see
instructions)
Deed
Restriction
Type
(may select
multiple - see
instructions)
For units affordable
without financial
assistance or deed
restrictions, explain how
the locality determined
the units were affordable
(see instructions)
Term of
Affordability or
Deed Restriction
(years) (if affordable
in perpetuity enter
1000)+
Number of
Demolished/Destr
oyed Units
Demolished
or Destroyed
Units
Demolished
/Destroyed
Units
Owner or
Renter
Total Density Bonus
Applied to the Project
(Percentage Increase in
Total Allowable Units or
Total Maximum
Allowable Residential
Gross Floor Area)
Number of Other
Incentives,
Concessions,
Waivers, or Other
Modifications
Given to the
Project (Excluding
Parking Waivers
or Parking
Reductions)
List the
incentives,
concessions,
waivers, and
modifications
(Excluding
Parking
Waivers or
Parking
Modifications)
Did the project
receive a reduction
or waiver of parking
standards? (Y/N)
Notes+
Summary Row: Start Data Entry Below 0 0 0 0 0 1 0 1 0 0 0 0 4 1 0 5 0 0 0 0 4 0 0 4 0 2 21000050 609 Third St New Construction 2024005 ADU R 0 0 0 0 0 1 0 2/6/2024 1 0 0 0 0 0 1 0 11/20/2024 1 0 0 0 0 0 1 0 1 0 NONE Y Based on ABAG ADU Affordability Analysis
24500170 48 Mission St New Construction 2022055 ADU R 0 0 0 0 0 1 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 NONE Y Based on ABAG ADU Affordability Analysis
24100240 45 Washington St New Construction 2024079 ADU R 0 0 0 0 0 2 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 NONE Y Based on ABAG ADU Affordability Analysis
26200170 1137 Caetano Pl New Construction 2024062 ADU R 0 0 0 0 0 1 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 NONE Y Based on ABAG ADU Affordability Analysis
24100240 45 Washington St New Construction 2024028 2 to 4 R 0 0 0 0 0 2 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 NONE Y 2 Demolished O 22100040 107 Third St Rehab Project 2019180 2 to 4 R 0 0 0 0 0 4 0 8/30/2021 4 0 0 0 0 4 0 0 9/24/2024 4 0 0 0 0 4 0 0 9/5/2024 4 0 NONE Y INC, DB Based on ABAG ADU Affordability Analysis 35.0%
0 Other Yes
Partial Building Final
approval - minor
corrections requested
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
Density Bonus
1 Unit Types Affordability by Household Incomes - Completed Entitlement Affordability by Household Incomes - Building Permits Affordability by Household Incomes - Certificates of Occupancy 4 7 10
Note: "+" indicates an optional field
Housing with Financial Assistance
and/or Deed Restrictions Project Identifier Demolished/Destroyed Units Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units Jurisdiction San Juan Bautista ANNUAL ELEMENT PROGRESS REPORT Reporting Year 2024 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 12/15/2023 - 12/15/2031
1 Projection
Period 3 4
RHNA Allocation
by Income Level
Projection
Period -
06/30/2023-
12/14/2023
2023 2024 2025 2026 2027 2028 2029 2030 2031
Total Units to
Date (all
years)
Total Remaining
RHNA by
Income Level
Deed Restricted - - - - - - - - - -
Non-Deed Restricted 1 - - - - - - - - -
Deed Restricted - - - - - - - - - -
Non-Deed Restricted - - - - - - - - - -
Deed Restricted - - 4 - - - - - - -
Non-Deed Restricted - - 1 - - - - - - -
Above Moderate 38 1 - - - - - - - - - 1 37
88 2 - 5 - - - - - - - 7 81
5 6 7
Extremely lowIncome Need 2023 2024 2025 2026 2027 2028 2029 2030 2031 Total Units to Date
Total Units
Remaining
9 - - - - - - - - - - 9
VLI Deed Restricted
VLI Non Deed Restricted
Please note: The APR form can only display data for one planning period. To view progress for a different planning period, you may login to HCD's online APR system, or contact HCD staff at [email protected]. 13 1
This table is auto-populated once you enter your jurisdiction name and current year data. Past year information comes from previous APRs. 5 Moderate
18 14
18 Please contact HCD if your data is different than the material supplied here -
2 Table B
Regional Housing Needs Allocation Progress
Permitted Units Issued by Affordability
17 14
Please note: For the last year of the 5th cycle, Table B will only include units that were permitted during the portion of the year that was in the 5th cycle. For the first year of the 6th cycle, Table B will only include units that were permitted since the start of the planning period. Projection Period units are in a separate column.

Total RHNA
Total Units
Income Level
Very Low
Low
Extremely Low-Income Units*
Note: units serving extremely low-income households are included in the very low-income RHNA progress and must be reported as very low-income units in section 7 of Table A2. They must also be reported in the extremely low-income category (section 13) in Table A2 to be counted as progress toward meeting the extremely low-income housing need determined pursuant to Government Code 65583(a)(1). *Extremely low-income housing need determined pursuant to Government Code 65583(a)(1). Value in Section 5 is default value, assumed to be half of the very low-income RHNA. May be overwritten.

Progress toward extremely low-income housing need, as determined pursuant to Government Code 65583(a)(1).

Please Note: Table B does not currently contain data from Table F or Table F2 for prior years. You may login to the APR system to see Table B that contains this data.

Jurisdiction San Juan Bautista ANNUAL ELEMENT PROGRESS REPORT Reporting Year 2024 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 12/15/2023 - 12/15/2031
Date of
Rezone Rezone Type
2 4 5 6 7 9 10 11
APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Date of
Rezone
Very LowIncome Low-Income ModerateIncome
Above
ModerateIncome
Rezone Type Parcel Size
(Acres)
General Plan
Designation Zoning
Minimum
Density
Allowed
Maximum
Density
Allowed
Realistic
Capacity Vacant/Nonvacant Description of Existing Uses
Note: "+" indicates an optional field
Cells in grey contain auto-calculation formulas
Summary Row: Start Data Entry Below
3 8
Project Identifier RHNA Shortfall by Household Income Category Sites Description 1 Sites Identified or Rezoned to Accommodate Shortfall Housing Need and No Net-Loss Law Table C
Jurisdiction San Juan Bautista
Reporting Year 2024 (Jan. 1 - Dec. 31)
1 2 3 4
Name of Program Objective Timeframe in H.E Status of Program Implementation 6th Cycle Housing Element
Update
Remain in Compliance with State legislation
and standards and follow the recently
updated Housing Element Standards
By mid-year 2025 Revisions were sent to the State for review on December 22, 2024. City is pending comments for review and re-submittal and/or adoption.

Housing and
Neighborhood
Conservation
Bring Substandard housing units into
compliance with codes, housing
rehabilitation, elimiate hazards, and
preseve exisitng housing stock
Ongoing Efforts began during the 2009-2014 Housing Element. Program has continued and efforts to bring substandard housing units into compliance is ongoing.

Provision of Housing
Assistance
Provide rental assistance, encourage
development of child care facilties, ensure
funds arew available.

Ongoing Efforts began during the 2009-2014 Housing element. Program has continued and efforts to provide rental assistance and encourage development and funds are ongoing.

Housing Production
Show availability of available housing sites,
new developments meet city codes, provide
affordable housing oppurtunities, mixed-use
development, meet transitional housing
needs, lot consolidations.

Ongoing
Efforts began during the 2009-2014 Housing element. Program has continued and efforts to show the availability of housing sites, introduce new or amended municipal codes to provide more affordable housing opportunities are ongoing.

Review and amend any
applicable governmental
constraints
Provide clear development standards, fees,
transparency in the permitting process,
clarify community expectations, ensure
consistency with the general plan and state
law, provide fair housing to residents.

Ongoing
Efforts began in the 2009-2014 Housing element. Program has continued and efforts to provide clear development standards, transparent fees, and transparency in the permitting process and consistency with the General Plan and State law are ongoing efforts.

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.

Table D
Program Implementation Status pursuant to GC Section 65583 Code Enforcement
Ensure properties are in compliance with
codes, regulations and standards, and
ensure that approporiate permits are
obtained to ensure public health and safety
issues are addressed.

Ongoing
Efforts with Code Enforcement to ensure public health and safety issues in relation to housing have been ongoing. In 2024, the City hired a new public safety officer/code enforcement to report to code violations and ensure proper housing codes are followed.

The coordination between the Planning , Code Enforcement, Engineering and Building Departments are continously occuring to properly address issues and help community members come to compliance with their code cases.

Jurisdiction

Bautista ANNUAL ELEMENT PROGRESS REPORT Reporting
Period 2024
(Jan. 1 - Dec.
31) Housing Element Implementation Planning 6th Cycle 12/15/2023 - 12/15/2031 Description of
Commercial
Development Bonus
Commercial Development Bonus
Date Approved
3 4
APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Very Low
Income
Low
Income
Moderate
Income
Above Moderate
Income
Description of
Commercial
Development Bonus
Commercial Development Bonus
Date Approved
Summary Row: Start Data Entry Below
Units Constructed as Part of Agreement
Commercial Development Bonus Approved pursuant to GC Section 65915.7 Table E
Note: "+" indicates an optional field
Project Identifier
1 2
Cells in grey contain auto-calculation
formulas
(CCR Title 25 §6202)
Annual Progress Report January 2020
Jurisdiction

Bautista ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Period 2024
(
31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 6th Cycle 12/15/2023 - 12/15/2031
The description should adequately document
how each unit complies with subsection (c) of
Government Code Section 65583.1+.

For detailed reporting requirements, see the
chcklist here:

Extremely LowIncome+Very LowIncome+ Low-Income+ TOTAL UNITS+Extremely LowIncome+Very LowIncome+ Low-Income+TOTAL UNITS+
https://www.hcd.ca.gov/communitydevelopment/docs/adequate-sites-checklist.pdf Rehabilitation Activity
Preservation of Units At-Risk
Acquisition of Units
Mobilehome Park Preservation
Total Units by Income
Table F
Please note this table is optional: The jurisdiction can use this table to report units that have been substantially rehabilitated, converted from non-affordable to affordable by acquisition, and preserved, including mobilehome park preservation, consistent with the standards set forth in Government Code section 65583.1, subdivision (c). Please note, motel, hotel, hostel rooms or other structures that are converted from non-residential to residential units pursuant to Government Code section 65583.1(c)(1)(D) are considered net-new housing units and must be reported in Table A2 and not reported in Table F.

Activity Type
Units that Do Not Count Towards RHNA+
Listed for Informational Purposes Only
Units that Count Towards RHNA +
Note - Because the statutory requirements severely limit what can be counted, please contact HCD at [email protected] and we will unlock the form which enable you to populate these fields.

Units Rehabilitated, Preserved and Acquired for Alternative Adequate Sites pursuant to Government Code section 65583.1(c) Annual Progress Report January 2020
Jurisdiction
San Juan
Bautista ANNUAL ELEMENT PROGRESS REPORT
Note: "+" indicates an
optional field
Reporting
Period 2024 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning
Period 6th Cycle 12/15/2023 - 12/15/2031
Notes
2 3 6
Prior APN+ Current APN Street Address Project Name+
Local
Jurisdiction
Tracking ID
Unit
Category
(2 to 4,5+)
Tenure
R=Renter
Very LowIncome Deed
Restricted
Very LowIncome
Non Deed
Restricted
Low- Income Deed
Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Total Moderate Income
Units Converted from
Above Moderate
Date
Converted Notes
Summary Row: Start Data Entry Below 0 0 0 0 0 0 0 0
Table F2
Above Moderate Income Units Converted to Moderate Income Pursuant to Government Code section 65400.2 For up to 25 percent of a jurisdiction’s moderate-income regional housing need allocation, the planning agency may include the number of units in an existing multifamily building that were converted to deed-restricted rental housing for moderate-income households by the imposition of affordability covenants and restrictions for the unit. Before adding information to this table, please ensure housing developments meet the requirements described in Government Code 65400.2(b). 5 Project Identifier Unit Types
1 4
Affordability by Household Incomes After Conversion Units credited toward Moderate Income RHNA
Jurisdiction
San Juan
Bautista
Reporting
Period 2024
(Jan. 1 - Dec.
31)
Period 6th Cycle 12/15/2023 - 12/15/2031 ANNUAL ELEMENT PROGRESS REPORT Housing Element Implementation
2 3 4
APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Realistic
Capacity
Identified in the
Housing
Element
Entity to whom the site
transferred Intended Use for Site
1 Summary Row: Start Data Entry Below
Note: "+" indicates an optional field
Cells in grey contain auto-calculation formulas
Table G
Locally Owned Lands Included in the Housing Element Sites Inventory that have been sold, leased, or otherwise disposed of Project Identifier
NOTE: This table must only be filled out if the housing element sites inventory contains a site which is or was owned by the reporting jurisdiction, and has been sold, leased, or otherwise disposed of during the reporting
Jurisdiction San Juan Bautista Note: "+" indicates an optional field Reporting
Period 2024
(Jan. 1 - Dec.
31)
Cells in grey contain auto-calculation
formulas
Designation Size Notes
1 2 3 4 5 6 7
APN Street Address/Intersection Existing Use Number of
Units
Surplus
Designation
Parcel Size (in
acres) Notes
NOTE: This table must contain an invenory of
ALL surplus/excess lands the reporting
jurisdiction owns
Summary Row: Start Data Entry Below
Parcel Identifier

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Table H
Locally Owned Surplus Sites
For San Benito County jurisdictions, please format the APN's as follows:999-999-999-999 Jurisdiction
San Juan
Bautista ANNUAL ELEMENT PROGRESS REPORT
Reporting
Period 2024
(Jan. 1 - Dec.
31) Housing Element Implementation
Planning
Period 6th Cycle 12/15/2023 - 12/15/2031
Project Type Date
2 3
APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Unit Category
(SH - Student Housing) Date
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Summary Row: Start Data Entry Below
Note:

Cells in gre
Table J
Student housing development for lower income students for which was granted a density bonus pursuant to subparagraph (F) of paragraph (1) of subdivision (b) of Sec Project Identifier Units (Beds/Student Capacity) Approved 1 4
NOTE: STUDENT HOUSING WITH DENSITY BONUS
ONLY. This table only needs to be completed if there
were student housing projects WITH a density bonus
approved pursuant to Government Code65915(b)(1)(F)
Annual Progress Report January 2020
Jurisdiction
San Juan
Bautista ANNUAL ELEMENT PROGRESS REPORT
Reporting Period 2024 (Jan. 1 - Dec. 31)
Planning Period 6th Cycle 12/15/2023 - 12/15/2031
No
Table K
Tenant Preference Policy
Local governments are required to inform HCD about any local tenant preference ordinance the local government maintains when the jurisdiction submits their annual progress report on housing approvals and production, per Government Code 7061 (SB 649, 2022, Cortese). Effective January 1, 2023, local governments adopting a tenant preference are required to create a webpage on their internet website containing authorizing local ordinance and supporting materials, no more than 90 days after the ordinance becomes operational.

Does the Jurisdiction have a local tenant preference policy? If the jurisdiction has a local tenant preference policy, provide a link to the jurisdiction's webpage containing authorizing local ordinance and supporting materials.

Notes
Jurisdiction San Juan Bautista
Reporting Year 2024 (Jan. 1 - Dec. 31)
Total Award Amount Total award amount is auto-populated based on amounts entered in rows 15-26.

Task $ Amount Awarded $ Cumulative Reimbursement Requested Other Funding Notes
ADU Ordinance Preparation $21,000.00 $0.00 None Completed and Submitted to HCD Meetings for ADU Ordinance $4,000.00 $0.00 None Completed and closed out Inclusionary Housing Nexus Study $37,000.00 $0.00 None Completed and closed out Inclusionary Housing Nexus Study $3,000.00 $0.00 None Completed and closed out Summary of entitlements, building permits, and certificates of occupancy (auto-populated from Table A2) Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 1
0 1
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 4
Non-Deed Restricted 1
0 5
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 4
Non-Deed Restricted 0
0 4

ANNUAL ELEMENT PROGRESS REPORT
Local Early Action Planning (LEAP) Reporting
(CCR Title 25 §6202)
Completed
Please update the status of the proposed uses listed in the entity’s application for funding and the corresponding impact on housing within the region or jurisdiction, as applicable, categorized based on the eligible uses specified in Section 50515.02 or 50515.03, as applicable. $ 65,000.00
Task Status
Completed
Completed
Completed
Total Units
Certificate of Occupancy Issued by Affordability Summary Income Level
Very Low
Low
Moderate
Above Moderate
Moderate
Above Moderate
Total Units
Completed Entitlement Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Above Moderate
Total Units
Building Permits Issued by Affordability Summary
Income Level
Very Low
Low
3/14/2025
1 Planning Commission
Special Meeting
Monday, March 10, 2025
Item 3.A
General Plan Annual Progress Report
3/14/2025
2 Frequently Used Terms
Acronym Term
APR Annual Progress Report
CA California
HCD CA Department of Housing and Community Development
HE Housing Element
GP General Plan
LAFCO San Benito Local Agency Formation Commission
Governor’s Office of Land Use and Climate Innovation
(formally know as Office of Planning and Research)
LCI
MC Municipal Code
MOU Memorandum of Understanding
PLHA CA Permanent Local Housing Allocation Program
PSA Public Services Agreement
SJB City of San Juan Bautista
SOI Sphere of Influence
UGB Urban Growth Boundary
Background – GP APR
• Annual progress report of how the City is implementing its General Plan over the course of the year
• Required under Government Code Section 65400 and 65700 • Per State law, all cities and counties must submit a GP APR to:
• Governor’s Office of Land Use and Climate Innovation (LCI) • CA Dept. Housing and Community Development (HCD)
• GP APR’s must be submitted by April 1st
• GP APR must be presented to the local legislative body for review and acceptance
3/14/2025
3 Background – GP APR
City Steps to Compliance and Reporting:

1. Review and Present Information to the Planning Commission – March 10th

2. Review and Present for Acceptance to the City Council – March 18th GP APR Overview - Contents
• GP APR includes the following topics and information:
• Chapter 1
• Introduction to the APR
• How the City’s General Plan is in compliance with LCI General Plan Guidelines • Chapter 2
• How the City is in compliance with the Housing Element • Status of the Housing Element Update
• Chapter 3
• Planning activities and GP efforts that occurred in the 2024 calendar year:
• Municipal Code Amendments
• General Plan Amendments
• Major Development Project Applications
• Chapter 4
• City accomplishments, adjustments and priorities for 2024 • Chapter 5
• Interagency/Intergovernmental Coordination
• Promotion of infill development, reuse and redevelopment 3/14/2025
4 GP APR Overview – Chapter 1
• 2035 General Plan adopted November 1, 2015
• 2035 GP complies with the guidelines outlined in the
LCI’s General Plan Guidelines and addresses all seven
mandated elements under Government Code Section
653205:

1. Land Use

2. Circulation

3. Housing

4. Conservation

5. Open Space

6. Noise

7. Safety
GP APR Overview – Chapter 1 – Cont.

City not required under State law to address the following GP elements:
• Air Quality Element
• City is not located within the San Joaquin Air Pollution District • Environmental Justice Element
• City does not have any identified disadvantaged communities identified under SB 535 • SB 535 Disadvantaged Communities using CalEnviroScreen data, May 2024 Update GP does include the additional elements:
• Economic Development
• Public Facilities and Services
• Historic Preservation and Community Design
• Health
• Strategic Plan
3/14/2025
5 Chapter 2 – GP Updates
• Last GP updates occurred in November 2015
• City has been working towards making updates to the following elements:
• Land Use
• Circulation
• Conservation
• Open Space
• Historic Preservation and Community Design
• Strategic Plan
• In 2024, City made significant efforts towards updating the City’s Sphere of Influence (SOI), as well as establish an urban growth boundary (UGB) and planning area
• Next major updates to the GP are expected to have occurred by the end of 2025 and 2027
Chapter 2 – Compliance with HE
Compliance with the Housing Element
• Housing Element is required under State law
• HE provides a plan for accommodating future housing production needs • City’s HE currently undergoing review
• Submitted for HCD comments on December 22, 2024
Housing Element APR
• State law requires that all cities and counties create a HE APR that describes that City’s progress toward implementing their HE and must cover the previous calendar year
• Housing Element and related updates are a separate report and are not included in the GP APR
• HE APR must also be submitted by April 1st
3/14/2025
6 Chapter 3 – Planning Activities & GP Efforts
Current Planning
Resolution No. Date Adopted Description GP Policies
Policy PF 1.1.2 – Improve potable
water quality and groundwater
quality by treating water to a higher
standard before delivery to residents
and businesses.

Policy CO 2.1.1 - Improve
groundwater quality by maintaining
high potable water quality standards.

Authorized the City Manager
to execute a PSA with Rojas
Communication Group to
identify and secure State and
Federal grants and lowinterest loans to pay for the
City’s water import
compliance project
Resolution 2024-03 January 16, 2024
Chapter 3 – Current Planning – Cont.

Current Planning
Resolution No. Date Adopted Description GP Policies
Policy ED 3.2.2 – Foster an
environment of coordination among
the City’s key stakeholders.

Policy PF 8.1.2 – Increase City
interaction with community
members.

To seek public input on
updating the City’s 2023
Strategic Plan and schedule
public workshops in April, as
approved on January 23,
2023 under Resolution 2023-
05 to develop a new
“Strategic Plan and High
Level Organizational, Fiscal,
and Public Safety Review” for
the 2024/2025 Fiscal Year
budget
Resolution 2024-09 March 19, 2024
3/14/2025
7 Chapter 3 – Current Planning – Cont. Resolution No. Current Planning Date Adopted Description GP Policies Policy HE 1.2.1 – Connect low-income
households and people experiencing
homelessness to food-assistance
programs such as WIC, SNAP and Local
food banks.

Policy HE 3.1.2 – Provide emergency
shelters for special needs population,
specifically Program HE 3.1.2.1 –
partner with local agencies to create a
permanent center for homeless and
abuse victims.

Policy LU 2.5.1 – Develop strategies to
address the need for new housing as
well as the need for rehabilitation and
preservation of existing structures.

Authorized an amendment to
the PLHA Program allocating
95% of 2019 grant funds
($72,199 of a five-year total of
$455,999) from Accessory
Dwelling Unit (“ADU”) code
compliance grants to
homeless supportive services
Resolution 2024-14 April 16, 2024
Chapter 3 – Current Planning – Cont. Resolution No. Date Adopted Description GP Policies Policy LU 4.2.1 – Devise and deliver
service and infrastructure tactics
which reflect local priorities,
specifically Program LU 4.2.1.1 –
Design infrastructure that meets local
priorities and enables improved and
additional services and activities.

Policy CI 1.2.1 – Maintain safe and
functional pedestrian facilities for all
users
Policy CI 1.2.2 – Connected
pedestrian facilities, specifically
Program CI 1.2.2.2 – Develop funding
plan to implement pedestrian
infrastructure improvements.

To levy and collect
assessments within
Community Facilities District
No. 2018-01 for Fiscal Year
2024/2025 and to set a time
and place for a public hearing
on June 18, 2024 for the
proposed assessment
Resolution 2024-21 May 21, 2024
Levying the annual special
tax for CFD No. 2018-01 for
FY24/25.

Resolution 2024-25 June 18, 2024
3/14/2025
8 Chapter 3 – Current Planning – Cont. Resolution No. Current Planning Date Adopted Description GP Policies Policy LU 2.7.1 - Prohibit development,
construction, installation, or use of any facility or
above ground equipment for, or in support of, oil
or gas exploration or development on all lands
within the City’s boundaries, specifically Program
LU 2.7.1.2 - Encourage the County of San Benito to
regulate land use within the City’s Sphere of
Influence and Planning Area (or Area of Concern)
Boundary consistent with Policy LU 2.7.1.

Policy LU 3.2.1 – Implement land-use policies and
regulations to promote smart growth, specifically
Program LU 3.2.1.1 – Develop urban growth
boundaries to successfully control urban sprawl
without restricting development to avoid home
price increases.

Policy CO 1.1.1 Discourage conversion of prime
agricultural land into non-agricultural uses.

Accepted the draft San Benito
County Urban Growth
Boundary/Sphere of
Influence (“UGB/SOI”)
Memorandum of
Understanding (“MOU”) and
send to San Benito County for
consideration and approval
Resolution 2024-40 December 12, 2024
Chapter 3 – Municipal Code Amendments
Ordinance No. Date Adopted Description
An Ordinance of the City Council of the City
of San Juan Bautista amending Chapter 5-4
Refuse Collection and Recycling under Title 5
– Public Health, Safety and Welfare of the San
Juan Bautista Municipal Code to update the
Non-Exclusive Franchise Agreements for the
Collection of Solid Waste to comply with
Senate Bill 1383.

Ordinance 2024-01 April 2024
3/14/2025
9 Chapter 3 – GP Amendments
Proposed UGB & SOI Amendments
• Planning to amend specific provisions of the general plan focused on growth through infill development, and was initiated in November 2023 • In December 2024, MOU approved by CC with the revised UGB and SOI for the City of San Juan Bautista
• MOU was then sent to San Benito County consideration and approval. • Process will culminate in formal adoption of amendments to specific GP maps, goal, and policies by the City and approval by LAFCO in 2025 Chapter 3 – Major Development Projects
2024 Applications
• 1 substantial, major development
processed and ongoing
• Gas station with commercial retail development
• Located on the southeast corner of The Alameda
and State Highway 156
Project Status
• Undergoing Building Permit review
• Ongoing preparation of environmental study by
consultants for a right-turn lane on Highway 156
3/14/2025
10 Item 3.B
Housing Element Annual Progress Report
Background – HE APR
• Annual progress report of how the City is implementing its HE over the course of the year • Required under Government Code Section 65400 and 65700 • Per State law, all cities and counties must submit a HE APR to:
• Governor’s Office of Land Use and Climate Innovation (LCI) • CA Dept. Housing and Community Development (HCD)
• HE APR’s must be submitted by April 1st
• HE APR must be presented to the local legislative body for review and acceptance
3/14/2025
11 HE APR – 2024 Overview
• 5 Building Permits Received
• 1 Building Permit Approved
• 4 Building Permits Pending Approval
Building Permit Types
• 4 ADU Permits
• 1 Building Permit for two duplexes
• 1 Building Permit was received in 2019, but was approved in 2019 Building Permit Type: Rehab Affordable Housing
HE APR – 2024 Overview
Building Permits Issued by Affordability Summary
Income Level Current Year
0 Deed
Restricted Very Low
0 Non-Deed
Restricted
0 Deed
Restricted Low
0 Non-Deed
Restricted
4 Deed
Restricted Moderate
1 Non-Deed
Restricted
Above Moderate 0
Total Units 5
3/14/2025
12 HE APR – 2024 Overview
Units by Structure Type Entitled Permitted Completed
Single-family Attached 0 0 0
Single-family Detached 0 0 0
2 to 4 units per structure 0 4 4
5+ units per structure 0 0 0
Accessory Dwelling Unit 1 1 0
Mobile/Manufactured Home 0 0 0
Total 1 5 4
HE APR – 2024 Overview
Units # of
Projects
Infill Housing Developments and Infill Units
Permitted
Indicated as Infill 2 5
Not Indicated as Infill 0 0
3/14/2025
13 HE APR – 2024 Overview
Housing Applications Summary
Total Housing Applications Submitted: 4
Number of Proposed Units in All Applications Received: 5 Total Housing Units Approved: 1
Total Housing Units Disapproved: 0
HE APR – 2024 Overview
Ministerial and Discretionary Applications # of Applications Units Ministerial 0 0
Discretionary 4 5
3/14/2025
14 HE APR – 2024 Overview
Density Bonus Applications and Units Permitted
Number of Applications Submitted Requesting a Density Bonus 0 Number of Units in Applications Submitted Requesting a Density Bonus 0 Number of Projects Permitted with a Density Bonus 1
Number of Units in Projects Permitted with a Density Bonus 4 HE APR – 2024 Overview
• No Housing Applications for the following streamlining provisions:
• SB 432
• SB 9 – Duplex in SF Zone
• SB 9 – Residential Lot Split
• AB 2011
• SB 6
• SB 423
San Juan Bautista
California
~ Women’s History Month, March 2025 ~
WHEREAS, throughout history, women have been at the forefront of social, political, economic, and cultural change, shaping the world in ways both visible and invisible; and

WHEREAS, Women's History Month is an annual celebration of the vital role women have played in our nation's history, and a time to reflect on the progress made toward gender equality and the ongoing work necessary to achieve a fully inclusive society; and WHEREAS, this year’s theme for Women's History Month is "Celebrating Women Who Tell Our Stories," recognizing the women whose work in literature, journalism, art, film, and other forms of storytelling has inspired change, fostered understanding, and amplified the voices of women worldwide; and
WHEREAS, women have broken barriers and paved the way for future generations in all fields of endeavor, including science, politics, education, business, sports, and the arts; and WHEREAS, we acknowledge and honor the contributions of women from all walks of life, whether they are world leaders, pioneers, educators, activists, caregivers, or everyday heroes who continue to shape our world with resilience, creativity, and determination; and WHEREAS, we recognize the importance of continuing to champion the rights, opportunities, and recognition of women and girls around the world, working together to break down barriers and ensure that women everywhere are empowered to reach their full potential; NOW, THEREFORE, I Mayor Jordan, on behalf of the San Juan Bautista City Council, do hereby proclaim MARCH 2025 as “WOMEN’S HISTORY MONTH,” and encourage all residents to celebrate the achievements and contributions of women, honor their legacy, and commit to a future where women’s voices are heard, valued, and respected in all aspects of society.

Dated this 18th day of March 2025.

_____________________________________
Leslie Q. Jordan, Mayor
Item No.: 6.E
City Council Meeting
March 18, 2025
Item No.: 6.F
City Council Meeting
March 18, 2025
Page | 1 City Council Meeting Minutes (February 18, 2025)

CITY OF SAN JUAN BAUTISTA

CITY COUNCIL

UNOFFICIAL MEETING MINUTES
FEBRUARY 18, 2025

1. CALL TO ORDER
Mayor Jordan called the regular meeting to order at 5:31 p.m. in the Council Chambers, 311 Second Street, San Juan Bautista California.

PLEDGE OF ALLEGIANCE
Councilmember Aranda led the pledge of allegiance.

ROLL CALL Present:

Councilmember Jose Aranda
Councilmember Scott Freels
Councilmember Jackie Morris-Lopez
Mayor Leslie Q. Jordan

Absent:

Mayor Pro Tem EJ Sabathia
Staff Present:

Ashley Collick, Interim City Manager
Jon R Giffen, City Attorney
Elizabeth Soto, City Clerk
Also Present:

Roy Morales, Public Safety Coordinator
Ilse Lopez-Narvaez, Associate Planner

2. CLOSED SESSION – 5:00 P.M. – 6:00 P.M.

The City Council will recess to closed session pursuant to:
a. Conference with Legal Counsel—Existing Litigation – Orozco v. City of San Juan Bautista, et al. (California Government Code section 54956.9(d)(1)) Mayor Jordan recessed to closed session at 5:03 p.m.

Mayor Jordan reconvened the meeting at 6:01 p.m.

City Attorney Giffen reported that the City Council met in closed session and there was no reportable action.

3. PROCLAMATIONS
A. Give Kids a Smile Event (GKAS), February 28, 2025 - San Benito Health Foundation Item No.: 5.F
City Council Meeting
March 18, 2025
Page | 2 City Council Meeting Minutes (February 18, 2025) The City of San Juan Bautista presented the San Benito Health Foundation with a proclamation to honor the “Give Kids a Smile Event, scheduled for February 28, 2025.

4. PUBLIC COMMENT
The following members of the public commented on the report:

Lori Tankersley, San Benito County Integrated Waste Management Lucy
Graciela Nutter, Teatro Campesino
Bob Castle
Marcus Mendiola, Pajaro Valley Management Agency
Michael Ponce

5. ADMINISTRATIVE REPORT
A. Treasurer’s Report and Monthly Financial Statements
Wendy Cumming, CPA, presented the Financial report for the period ending December 2024.

No public comments were received.

6. PUBLIC HEARING
Appeal of the Planning Commission’s Decision to Approve the Major Site Design Review for 411 The Alameda with Condition of Approval No. 19 Requiring the Removal of Stone Veneer at The Front of The House
Item was tabled indefinitely (pulled by the applicant).

7. CONSENT
A. Approve the Affidavit of Posting Agenda.

B. Waive Reading of Resolutions and Ordinances on the Agenda Beyond Title C. Approve a Resolution Authorizing Closure of Streets for the Arts & Crafts Festival and the Great San Juan Bautista Rib Cook-off 2025.

D. Request for Proposals (RFP) for A Comprehensive Fee Study, Nexus Study For Development Impact and Fee Schedule Update
Recommendation: Approve a RESOLUTION Authorizing Staff to Publish a Request for Proposals (RFP) for A Comprehensive Fee Study, Nexus Study For Development Impact and Fee Schedule Update.

E. Approve the Special Meeting Minutes of January 7, 2025.

F. Approve the Regular Meeting Minutes of January 21, 2025 MOTION:

Upon motion by Councilmember Aranda, second by Councilmember Morris-Lopez, consent calendar, was approved.

Item No.: 5.F
City Council Meeting
March 18, 2025
Page | 3 City Council Meeting Minutes (February 18, 2025) AYES: Councilmembers: Aranda, Freels, Morris-Lopez, Sabathia, and Mayor Jordan; NOES:

None; ABSTAIN: None; ABSENT: None

8. ACTION ITEMS
A. City Manager Job Description and Salary Schedule
Richard Blut, Regional Government Services (RGS), provided the City Manager Job Description and Salary Schedule presentation. The current job description from 2006 was evaluated and updated to reflect expanded duties and responsibilities. The new job description was developed to align with the current scope of the position and the city's needs. A salary review was conducted using data from nine different agencies, including city managers, assistant city managers, and department heads. The proposed salary range for the City Manager position was discussed, with a recommendation to consider a range from $160,000 to $215,000. The salary range aims to be equitable to the work performed and competitive to attract qualified candidates.

Due to budget constraints, the initial recommendation was to set the salary range from $160,000 to $180,000. The council was encouraged to consider a higher range to expand the pool of potential candidates and ensure the position's growth.

Council Member Aranda asked for clarification on whether the salary range was tied to the town hall meeting discussions. Emphasized the importance of considering the budget constraints and ensuring the salary is equitable to the work performed. Supported the idea of starting the salary at a lower end and allowing room for growth.

Council Member Freels suggested adjusting the salary range from $180,000 to $210,000 or $215,000 to provide room for growth and future pay increases. Highlighted the importance of budgeting for any pay increases in the future.

Council Member Morris-Lopez found the job description comprehensive and noted the significant responsibilities of the City Manager. Supported a higher upper end for growth but emphasized the need to look at contracts for outside consulting fees to free up funds. Suggested starting the salary at a mid-range if the candidate is highly qualified.

Mayor Jordan clarified that the intention was not to start the salary at the higher end of the range but to have an upper level for growth over the years. Emphasized the importance of retaining talent and ensuring the salary range is competitive to attract qualified candidates.

The following members of the pubic commented on the report:

Eddie Huaracha asked what the probationary period for the new City Manager would be, and suggested considering candidates who may not fully meet the higher requirements but have the potential to grow into the position.

Michael Ponce expressed concern about the city's ability to fund the higher salary range the need to know where the additional funds for the salary increase would come from before making a decision.

Item No.: 5.F
City Council Meeting
March 18, 2025
Page | 4 City Council Meeting Minutes (February 18, 2025) MOTION:

Upon motion by Councilmember Freels, second by Mayor Pro Tem Sabathia, the Resolution adopting the proposed updated job description of the City Manager attached to this Resolution which describes the current duties; and approve an updated salary, contingent upon approval of the updated job description, was approved.

AYES: Councilmembers: Aranda, Freels, Morris-Lopez, Sabathia, and Mayor Jordan; NOES:

None; ABSTAIN: None; ABSENT: None

9. INFORMATIONAL ITEMS AND REPORTS
A. City Manager’s Report
Interim City Manager Ashley Collick provided the report focusing on strengthening internal operations, improving community engagement, addressing key infrastructure, and policy matters.

City Manager Collick announced the engagement with federal and state lobbyists on funding opportunities for the drinking water pipeline, ADRoP program, and fire hydrant upgrades. She added that she met with the US Army Corps of Engineers and state representatives to explore funding avenues.

Received comments from the following members of the public:

Michael Ponce
a. Fire Department Update –
No report.
b. Sheriff Department Update –
No report.
c. Public Safety Department Update –
Roy Morales, Public Safety Coordinator reported on the Sheriff's Office, Fire Department, and Code Enforcement Department activity for January 2025.

There will be an upcoming Fire services town hall meeting on Saturday, February 22, 2025 from 1:00 p.m. – 3:00 p.m.

The following members of the public commented on the report:

Michael Ponce
B. Reports from City Council Representatives to Regional Organizations and Committees
Councilmember Aranda reported that he attended Integrated Waste Management, AMBAG, and the Democratic Central Committee.

Item No.: 5.F
City Council Meeting
March 18, 2025
Page | 5 City Council Meeting Minutes (February 18, 2025) Councilmember Freels reported that the attended the Area Alliance on Aging meeting.

Councilmember Morris-Lopez reported that she attended the League of Cities Conference in Southern California.

Mayor Jordan reported that that she attended the Water Resources Association, LAFCO, Democratic Central Committee, and the League of Cities Conference in Southern California.

C. City Council Announcements
Councilmember Freels highlighted the VFW's plans to be open on Fridays and Saturday nights and the success of the Native Daughters of the Golden West Valentine's dinner and dance event.

10. ADJOURNMENT
Motion to adjourn the meeting by Councilmember Freels, second by Councilmember Aranda.

All in favor.

There being no other business, Mayor Jordan adjourned the meeting at 7:41 p.m.

APPROVED:
_____________________
Leslie Q. Jordan, Mayor
ATTEST:
______________________
Elizabeth Soto, City Clerk
Item: 7.A
City Council Meeting
Date: March 18, 2025
Page | 1

CITY OF SAN JUAN BAUTISTA

CITY COUNCIL STAFF REPORT
DATE: MARCH 18, 2025
DEPARTMENT: CITY MANAGER
FROM: ASHLEY COLLICK, CITY MANAGER
TITLE: HOLLISTER FIRE SERVICES AGREEMENT
AMENDMENT NO. 1
RECOMMENDATION:

It is recommended that the City approve the attached Resolution and its attached proposed Amendment No. 1 to the Hollister Fire Services Agreement.

BACKGROUND:

On October 15, 2024, the City Council approved a contract amendment for the fire services following receipt of a 270-day notice of termination on June 20, 2024. Fire Services within the city were set to end on March 18, 2025, if all parties didn’t agree to the updated terms.

As of January 2025, the City of Hollister and San Benito County were still in negotiations and thus San Juan Bautista’s contract was not ratified. On January 21, 2025, the City of Hollister rescinded the 270-day clause allowing more time for negotiations.

San Juan Bautista hosted a well-attended Fire Services Town Hall on February 22, 2025, to educate the public and answer questions about the status of fire services. Representatives from San Benito County and the City of Hollister were in attendance.

CONTRACT AMENDMENT
In summary, the terms request an upfront payment of $150,000, increasing the FY 24/25 budget from $268,279 to $468,279. After that, the contract of $418,279 will increase by 11% per year until June 30, 2028. These increases will start in FY 25/26 at $46,000 and top out in 2027/28 at $56,700.

The contract amounts for each fiscal year shall be as follows:

FY 2024-25: $418,279.00
FY 2025-26: $464,289.69
FY 2026-27: $515,361.56
Page | 2
FY 2027-28: $572,051.33
The payment schedule shall be adjusted from a “Calendar Year” to a “Fiscal Year” model. The fiscal year shall run from July 1 to June 30 of the following year. This contract shall start on March 18, 2019, and terminate on June 30, 2028, unless terminated under this contract. this contract may only be terminated by the City of Hollister if the City of San Juan Bautista fails to make any payment required under this Agreement within sixty (60) days after receiving written notice from the City of Hollister that such payment is past due.

The City of San Juan Bautista’s designated engine shall provide no less than a two (2) person response to all incidents. Staffing levels within the City of Hollister and/or any other applicable jurisdiction(s), unless otherwise contracted, shall be determined at the sole discretion of the City of Hollister.

To terminate this contract, the City of Hollister shall give written notice to the City of San Juan Bautista stating the grounds for termination. The termination shall be effective no earlier than ninety (90) days following SJB's receipt of the termination notice.

FISCAL IMPACT:

The additional $150,000 will be paid from the City General Fund Reserve. As this increase in fees cannot be sustained over time, the staff will push forward with the Fire Services district feasibility study and review revenue sources for the city.

ATTACHMENTS:
1) 2019 Fire Services Agreement
2) Amendment No. 1 to the Fire Services Agreement
3) 2025 Resolution
Page | 1
RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY OF SAN JUAN BAUTISTA APPROVING AMENDMENT NO. 1 TO THE CITY OF HOLLISTER FIRE PROTECTION SERVICES

AGREEMENT WITH THE CITY OF SAN JUAN BAUTISTA
WHEREAS, since 2013, the City of Hollister Fire Department has provided Fire Protection Services for San Benito County and the City of San Juan Bautista; and WHEREAS, the Fire Protection Advisory Committee was established with representatives from each of the three jurisdictions to oversee the services provided in 2013, and helped guide the Fire Protection & Life Safety Feasibility Study (“Study”) as amended March 1, 2018; and
WHEREAS, the conclusions and estimated cost projections of the Study are embedded in the 2019 Hollister Fire Services Agreement set to expire in December 2025; and WHEREAS, April 22, 2024, Hollister Fire Department presented a second annual report stating the cost of services was growing much faster than anticipated by the 2018 Study, stating that the call volume for the City was 4% but the City was only paying 2% of the cost; and WHEREAS, at its June 18, 2024 Council meeting, the Hollister City Council directed the City Manager to issue the attached June 20, 2024 a notice to the City that the Fire Services Agreement would be terminated in 270 days, or by March 15, 2025 WHEREAS, in its July staff report to the City Council, it was reported that if the City increased its share of fire service costs from 2% of $14 million to 4%, it would more than double its annual budget, which is far more than City General Funds can absorb; and WHEREAS, On October 15, 2024, the City Council approved a contract amendment for the fire services following receipt of a 270-day notice of termination on June 20, 2024. Fire Services within the city were set to end on March 18, 2025, if all parties didn’t agree to the updated terms; and
WHEREAS, As of January 2025, the City of Hollister and San Benito County were still in negotiations and thus San Juan Bautista’s contract was not ratified. On January 21, 2025, the City of Hollister rescinded the 270-day clause allowing more time for negotiations; and WHEREAS, the terms request an upfront payment of $150,000, increasing the FY 24/25 budget from $268,279 to $468,279. After that, the contract of $418,279 will increase by 11% per year until June 30, 2028. These increases will start in FY 25/26 at $46,000 and top out in 2027/28 at $56,700; and
WHEREAS, The City Council acknowledges the need to amend the current Fire Services Contract even though the initial $150,000 will have to come from its reserves and cannot be sustained over time, hence the need to complete the Fire Services district feasibility Page | 2
study and review revenue sources for the City.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA NOW HEREBY FINDS:

1. That the recitals in this Resolution and accompanying staff report are true and correct and are hereby made a part of this Resolution.

2. That it hereby approves the attached “Fire Service Agreement Amendment No. 1;”

3. It authorizes the appropriation of an additional payment of $150,000 from the General Fund Reserves to pay the immediate cost increase applied to FY 2024/25 as stated on the terms of the agreement.

4. Authorizes the Mayor to execute Amendment No. 1 as presented.

PASSED AND APPROVED by the City Council of the City of San Juan Bautista at a special meeting held on the 18th day of March, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
______________________
Leslie Q. Jordan, Mayor
ATTEST:
___________________________
Elizabeth Soto, City Clerk
ATTACHMENT:

1. 2019 Fire Services Agreement

2. Amendment No. 1 to the Fire Services Agreement
AMENDMENT NO. 1 TO CITY OF HOLLISTER FIRE PROTECTION SERVICES

AGREEMENT WITH THE CITY OF SAN JUAN BAUTISTA
This Amendment No. 1 (“First Amendment”) to the Fire Protection Services Agreement dated March 18, 2019 (“Agreement”) between the City of San Juan Bautista, a California municipal corporation (“SJB”), and the City of Hollister, a California municipal corporation (“CONTRACTOR”), is made and entered into as of [DATE] (“Effective Date”).

RECITALS
WHEREAS, CONTRACTOR and SJB entered into an Agreement dated March 18, 2019, for the provision of fire services, a copy of which is incorporated herein and attached hereto as Exhibit A; and
WHEREAS, the parties desire to amend the Agreement to address changes in payment terms, rates, and other provisions.

NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree to amend the Agreement as follows:

AMENDMENT NO. 1

1. Amended Provisions. The parties agree to amend the Agreement as follows:
a. Payment Schedule and Contract Amounts
i. Calendar Year. Section B-3 of Attachment B (“Payment Schedule”) of the Agreement entitled “Compensation” is hereby amended as follows:

The payment schedule shall be adjusted from a “Calendar Year” to a “Fiscal Year” model. The fiscal year shall run from July 1 to June 30 of the following year. ii. Contract Amount.

Section B-3 of Attachment B (“Payment Schedule”) of the Agreement entitled “Compensation” is hereby amended as follows:

Contract Rates and Annual Escalator. For Fiscal Year 2024-25, the annual rate for fire services shall be increased by $150,000 to a new rate of $418,279. Beginning in Fiscal Year 2025-26, an annual escalator of 11% shall be applied to the previous year’s rate. This escalator is intended to account for annual inflation for fire services, equipment replacement, and increases in the cost share. iii. Contract Amounts. Based on the above terms, the contract amounts for each fiscal year shall be as follows:

FY 2024-25: $418,279.00
FY 2025-26: $464,289.69
FY 2026-27: $515,361.56
FY 2027-28: $572,051.33
b. Lease and Utility Provisions
Section D-6 of Attachment D (“Specific Terms and Conditions”) of the Agreement entitled “Facility Agreement” is hereby removed in its entirety and shall no longer be in effect.
c. Term of Agreement
Section 1 of the Agreement entitled “Duration of Contract” is hereby amended to read as follows:

This contract shall commence on March 18, 2019, and terminate on June 30, 2028, unless terminated pursuant to this contract.
d. Proposed Staffing and Training Levels
Section A-3 of Attachment A (“Scope of Services”) of the Agreement entitled “Proposed Staffing & Training Levels” is hereby repealed and replaced in its entirety to read as follows:

The SJB designated engine shall provide no less than a two (2) person response to all incidents. Staffing levels within the City of Hollister and/or any other applicable jurisdiction(s), unless otherwise contracted, shall be determined in the sole discretion of CONTRACTOR.
e. Termination Notice Period
Section 6 of the Agreement entitled “Termination” and Section C-10 of Attachment C (“General Terms and Conditions”) of the Agreement entitled “Termination” are hereby repealed and replaced in their entirety to read as follows:

TERMINATION.

Notwithstanding any other provision in this Agreement, this contract may only be terminated by CONTRACTOR if SJB fails to make any payment required under this Agreement within sixty (60) days after receiving written notice from CONTRACTOR that such payment is past due.

In order to terminate this contract, CONTRACTOR shall give written notice to SJB stating the grounds for termination. The termination shall be effective no earlier than ninety (90) days following SJB's receipt of the termination notice. The termination notice shall be made as specified in paragraph C-11 of this Agreement.

SJB shall have the opportunity to cure any payment default by making full payment of all past due amounts, including any applicable late fees or interest, at any time prior to the effective date of termination.

In the event of termination due to non-payment, SJB shall pay CONTRACTOR for all work satisfactorily performed through the effective date of the termination.

2. Inconsistency; Conflicts. In the event of any conflict between the provisions of this First Amendment and the original Agreement, the provisions of this First Amendment shall control.

3. Agreement Continuance. Except as expressly modified and supplemented by this First Amendment, all other terms and conditions in the original Agreement remain in full force and effect and continue to bind the parties.

4. Counterparts. This First Amendment may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Digital signatures comporting with the requirements of Government Code section 16.5 shall have the same force and effect as an original “wet” signature.

IN WITNESS WHEREOF, the parties have executed this First Amendment as of the Effective Date written above.

CITY OF HOLLISTER CITY OF SAN JUAN BAUTISTA
Roxanne Stephens, Mayor Leslie Jordan, Mayor
Date: ________________________________ Date: ________________________________ APPROVED AS TO LEGAL FORM:

Mary Lerner, City Attorney
APPROVED AS TO LEGAL FORM:

Jon R. Giffen, City Attorney
ATTEST:

Jennifer Woodworth, City Clerk
ATTEST:

Elizabeth Soto, City Clerk

CONTRACT
The CITY OF SAN JUAN BAUTISTA ("SJB") and __ C_ITY_O_F_H_O_L_L_IS_T_ER __ {"CONTRACTOR") enter into this contract which shall be effective on the date stated in Paragraph 1.

1. DURATION OF CONTRACT.

This contract shall commence on Allan:-h te, , 2019 and terminate on December 31, 2025. This contract shall be automatically renewed on January 1, 2026, and each January pt thereafter, for three (3) successive one year terms, unless terminated pursuant to this contract.

2. SCOPE OF SERVICES.

CONTRACTOR, for SJB's benefit, shall perform the services specified in Attachment A to this contract. Attachment A is made a part of this contract.

3. COMPENSATION FOR SERVICES.
ln consideration for CONTRACTOR's performance, SJB shall pay compensation to CONTRACTOR according to the terms specified in Attachment B. Attachment B is made a part of this contract.

4. GENERAL TERMS ANO CONDITIONS.

The rights and duties of the parties to this contract are governed by the general terms and conditions mutually agreed to and listed in Attachment C. Attachment C is made a part of this contract.

5. INSURANCE LIMITS.

CONTRACTOR shall maintain the following insurance policy limits of coverage consistent with the further insurance requirements specified in Attachment C. (a) Comprehensive general liability insurance: $5,000,000 (b) Professional liability insurance: n/a
(c) Comprehensive motor vehicle liability insurance: $1,000,000 The above insurance requirements may be met through the CONTRACTOR's program of self-insurance and insurance through the California Affiliated Risk Management Authority (CARMA).

Additionally, the insurance requirements shall include a written waiver of the CONTRACTOR's right to subrogate against the SJB as well as the following evidence of coverage:
• Subrogation waiver endorsement; and
• Properly completed Certificate of lnsurance
Revised 02/01/19 Page 1 of 2

6. TERMINATION.

The number of days of advance written notice required for termination of this contract is 270 days.

7. SPECIFIC TERMS AND CONDITIONS (check one)
[ ] There are no additional provisions to this contract. [ X ] The rights and duties of the parties to this contract are additionally governed by the specific, additional terms mutually agreed to and listed in Attachment D.

Attachment D is made a part of this contract.

8. INFORMATION ABOUT CONTRACT ADMINISTRATORS.

The following names, titles, addresses, and telephone numbers constitute the pertinent information for the respective contract administrators for the parties.

Contract Administrator for SJB:

Michaele LaForge
City Manager
481 Fourth Street
Hollister, CA 95023
(831) 636-4000
{831) 636-4010 FAX
APz;
R )'{ED BY SJB:
t!r � ._f4 1
�a-.- C < �
Cesar Flores
Mayor, City of San Juan Bautista
APPROVED AS TO LEGAL FORM:

Contract Administrator for CONTRACTOR
William B. Avera
City Manager
375 Fifth Street
Hollister, CA 95023
(831} 636-4300 xll
{831) 636-4310 FAX
APPROVED BY CONTRACTOR:
z_.,,,-r.=----;::�---
lgnacio Velazquez
Mayor, City of Hollister
Date: ':]-/f-19
TO LEGAL FORM:
iQ..kJ�mt<U .� eorahMall, City Attorney
ATTEST: Gd=
La�Clerk
ATTEST:

Qfe�
Christine Black, MMC, City Clerk
Revised 02/01/19 Page 2 of 2
A-1 OVERVIEW

ATTACHMENT A
Scope of Services
The Fire Protection Services to be provided by the City of Hollister shall consist of Structural Fire Protection, Vegetation Fire, Vehicle Accident, Pre-Hospital Emergency Medical Services, Hazardous Materia! lncident, Technical Rescue Services, Hazardous Conditions Response (flooding, downed power Iines, earthquake, etc.), Fire Prevention Services, Fire lnvestigations, Fire lnspections and Pre-Planning Services for SJB.

Additionally, SJB hereby contracts with the City of Hollister to provide administrative and operational management of fire services within SJB. The City of Hallister Fire Chief is also delegated the authority by the SJB City Council to act as the SJB Fire Chief which includes the delivery of fire protection, emergency medical service, fire prevention investigative services and other duties associated with a full service fire department and coaperative fire protectians program for SJB.

A-2 OBJECTIVES
The parties define the following objectives ta be met by City of Hollister in accordance with the terms of the agreement.
• ADMINISTRATIVE ACCOUNTABILITY: The Fire Chief shall present biannually to SJB City Council, a report on administration palicies and fire issues and will seek guidance on SJB Fire Department questions or concerns, ensuring SJB has input with regard to fire services provided and future goals af the Department, as well as status of training, staffing, costs, call times, etc. ln the event that the Fire Chief is unable to provide the biannual report due to unforeseen and unplanned conflicts, the Fire Chief may assign a designee to report in his/her place.
• FINANCIAL: Provide the level of service described in this agreement while operating the fire services in a east effective and efficient manner. • MANAGEMENT: Provide a coordinated management program in order to effectively serve the needs of SJB.
• RESERVE FIREFIGHTERS: Strengthen recruitment and retention of an effective force of reserve Firefighters through improved communications, working relationships, and benefits as determined by the CONTRACTOR.
• JURISDICTION: Hollister Fire Department has jurisdiction within the boundaries of San Benito County, San Juan Bautista and Hollister City limits with the exception of the Aromas Tri-County Fire Protection District.

Revised 11/6/18 Attachment A: Page 1 of 6
• FACILITIES: ldentify and recommend an effective inventory of facilities to serve SJB and meet the needs of the Department.
• PRE-PLANNING AND FIRE INSPECTIONS: Assist SJB Building Official with pre-planning and inspection services as they relate to the Fire Department and the requirements of Title 19 and Title 24 of the California Building Codes. Applications shall receive initial review and be processed within ten (10) business days. SJB reserves the right to hire or utilize its own staff or contracted staff to provide these services as needed. • VEHICLES & EQUIPMENT: Hollister Fire Department will operate a comprehensive vehicle and equipment program addressing replacement, maintenance and future purchases.
• FIRE PREVENTION: Provide a comprehensive fire prevention program. • TRAINING: Ensure that all personnel including Reserves are required to complete training requirements to carry out their duties and responsibilities and are afforded opportunities to develop skills and abilities beyond the minimum requirements of the Department.
• FIRE SUPPRESSION: Provide the highest level of structural fire suppression services within the resources available to the Department.
• EMERGENCY MEDICAL SERVICES: Provide pre-hospital emergency medical services as defined by Title 22 and adhere to local EMS policies, procedures, certifications or reporting requirements; and participate in EMS system stakeholder meetings, including, but not limited to: Base Station, Pre-Hospital Advisory, EMCC, and SCR911 Fire/EMS Task Force and User Meetings.
• COMMUNICATIONS: CONTRACTOR is responsible for the ongoing management and cost of fire department related emergency 911 communications including dispatching and call taking (currently contracted through Santa Cruz Regional 911) with the exception of any Capital lnfrastructure needs.
• DISASTER PREPAREDNESS & RESPONSE: Ensure that the Department maintains the ability to respond to major emergencies and disasters through participation in all local exercises and training that are consistent with the County Operational Area Emergency Operations Pian. ln the event of a local, state, or presidential proclaimed/declared disaster, CONTRACTOR shall follow protocols and procedures as defined in the Standardized Emergency Management System, California Emergency Services Act, San Benito County Operational Area Emergency Operations Pian, and any other applicable pian, policy, or system, including communicating/coordinating with the appropriate county official or staff for response, recovery, and mitigation activities.

Revised 11/6/18 Attachment A: Page 2 of 6
A-3 PROPOSED STAFFING & TRAINING LEVELS
Staffing levels, training levels, use of auto/mutual aid agreements, unless otherwise agreed to, in writing, by the parties to this Agreement, shall be comprised of paid full time fire professionals with a ranking of ane (1) Fire Chief, ane (1) Battalion Chief per shift, ane (1) Prevention Battalion Chief, and a combination of Fire Captains, Fire Engineers, and Firefighters to staff the four (4) engine companies covering SJB, CONTRACTOR, and COUNTY.

Three shifts of engine companies per fire station will provide no less than a 2 (two) person response to all incidents on the CONTRACTOR staffed County designated engine. On the CONTRACTOR staffed SJB engine located within the San Juan Bautista city limits, no less than a three (3) person response on all CONTRACTOR staffed engines.

A-4 RESPONSE
Fire Companies will be dispatched from SCR911 as directed by the Fire Chief to meet the needs of the incident and provide the resources required. SCR911 provides pre-event /incident planning for calls for service and emergency medical dispatch. Fire Companies are assigned by the Chief to meet the need for each type of incident. Additional resources may be requested dependent upon the incident.

Response goals have been established to allow CONTRACTOR and SJB to evaluate the effectiveness of the Fire Department response times. The department has four pre-established zones (see images below for maps) based on station location. Each response zone identifies the response times that the department aims to reach to the 90th percentile. For calls that fall outside of the pre-defined response zones, such as those in the southern, rural partion of the county, adequate response times are defined using the following formula: Distance in miles from the nearest Hollister Fire Station at a rate of 35 miles per hour. For example, a call that is 35 miles from the nearest fire station should take the first apparatus 35 minutes or less to arrive. On a case by case basis, should weather, traffic, call queuing, or any other unforeseen complication to the response occur, an exemption may be granted and thus not counted towards the 90th percentile goal.

Response times are defined as the time from initial notification by dispatch to the assigned apparatus to arrival of the first unit on scene of the call for service.

Revised 11/6/18 Attachment A: Page 3 of 6
Hollister Fire Stations Response Times
,�---------. ----�
Statlon Response Time Boundartes
HOLI :0-4 HOLZ:0-4 HOLJ·0-4 HOL4:0-4
HOLI: 4-6 -HOL2: 4- 6 HOL3 :4 -6 HOL4: 4-6
HOLI: 6-8-HOl.2: 6-8-HOL3: 6-8 HOL4: 6-8
Hollister Fire Statlons Response Times
Statlon Response Tlme Boundarles
HOLI: 0-4 HOL2: 0-4 HOL3 :0-4 HOL4 :0-4
HOU :4-6-HOLZ :4-6 HOL3: 4-6 HOL4: 4-6
'HOLI: 6-8-HOLZ: 6-8-HOL3: 6-8-HOL4 :6-8
Stations
• Existing
o Proposed
Statlons
• Existing
o Proposed
(Maps courtesy of Santa Cruz Regional 911)
Revised 11/6/18
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--==----·-
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Attachment A: Page 4 of 6
N
N
A-5 FIRE STATION
Four (4) Fire Stations are proposed to provide Countywide fire services. Station 1 is owned and operated by the City of Hollister and is located at 110 Fifth Street, Hollister. Station 2, also owned by the City of Hollister, is located at Union Road.

Station 3 is temporarily located within the City of Hollister's Municipal Airport located at the termination of Aerostar Way. The City of Hollister desires to continue work on Station No. 3 to be located at the intersection of Rosa Morada and Fairview Road.

Station 4, which is located at Second and Polk Streets, is owned by SJB.

A-6 FIRE APPARATUS AND FIRE VEHICLES
lnitially, fire apparatus and fire vehicles will include both city-owned vehicles with preventive maintenance to be provided by the City of Hollister. SJB will maintain ownership and insurance coverage for SJB-owned vehicles listed in this agreement. CONTRACTOR will maintain insurance coverage for all liabilities in accordance with California Vehicle Code Sections 17000, et. seq., which may arise out of the operation of said vehicles.

The CONTRACTOR upon contract execution shall commence the purchase process of one (1) Type 1 Engine, one (1) Type 3 Apparatus, and one (1) Off-Road Water Tender. Delivery of said apparatus is anticipated to take 12 to 18 months. Should SJB or CONTRACTOR eleet to terminate this contract, SJB shall be given the option to purchase the apparatus at a prorated amount based on the fair market value of the vehicle. For SJB owned Vehicles, CONTRACTOR shall:
a) Provide fuel, oil, lubrication, batteries, tires, brakes and tubes. b) Repair, exchange, or replace when necessary accessory motors, hoses, pumps, spotlights, sirens, fire extinguishers and all other accessories affixed to or supplied when vehicles were accepted by the CONTRACTOR for operation. c) Make such reasonable repairs to said vehicles (not including painting) as may be necessary to keep the vehicles in operating condition; provided, however, that CONTRACTOR may cease to make further repairs on any vehicles when CONTRACTOR determines that the repair costs during the period of this agreement shall exceed $10,000 for any one occurrence, or will exceed the market value of the vehicle. ln this event, or if the CONTRACTOR determines that a vehicle is not fit for further use because of obsolescence, deterioration, or damage, the CONTRACTOR shall not be required to repair the vehicle or maintain it in use.
d) SJB, or SJB through its insurance company, shall pay to the CONTRACTOR the cost of all accident repairs in excess of $2,000 per occurrence.

Revised 11/6/18 Attachment A: Page 5 of 6
For all fire equipment and vehicles, CONTRACTOR shall keep a record regarding maintenance and repairs. AII SJB persona! property provided to CONTRACTOR for the purpose of fire protection services shall be marked and accounted for by CONTRACTOR in a manner that will identify the property as belonging to SJB if the equipment is later returned to SJB.

CONTRACTOR shall return SJB's Fire Apparatus upon CONTRACTOR's new fleet being placed "in service".

AII fire apparatus assigned to San Benito County Station 3 and SJB Station 4 shall be marked as:

County of San Benito Fire Department and City of San Juan Bautista Fire Department respectively as approved by San Benito County and SJB. At the discretion of the fire chief, CONTRACTOR may opt to mark all apparatus, regardless of station location or ownership, with the logo/patch/seal of all three jurisdictions whom are partner to this contract with the written approval of the design by SJB.

A7 INVENTORY LIST
An inventory listing of all capital and controlled assets owned by SJB shall be provided to SJB Auditor annually, upon completion of the fiscal year or as specified by the Auditor. Any obsolete, damaged, or unneeded equipment shall be provided back to SJB for disposal pursuant to SJB's surplus property policies.

END OF ATTACHMENT A
Revised 11/6/18 Attachment A: Page 6 of 6
B-1. BILLING

ATTACHMENT B
Payment Schedule
Charges for serviees rendered pursuant to the terms and eonditions of this eontraet shall be invoieed on the following basis: (eheek ane)
[ ] One month in arrears.
[ ] Upon the eomplete performanee of the services speeified in Attaehment A. [x] The basis specified in paragraph B-4.

B-2. PAYMENT
Payment shall be made by SJB to CONTRACTOR at the address specified in paragraph 8 of this contraet, net thirty (30) days from the invoiee date.
8-3. COMPENSATION
SJB shall pay to CONTRACTOR aeeording to the following sehedule:

Calendar Year

1. 2019

2. 2020

3. 2021

4. 2022

5. 2023

6. 2024

7. 2025
Optional Years (without prior termi nation).

8. 2026

9. 2027

10. 2028
Contraet Amount
$228,000.00
$234,840.00
$241,885.00
$249,141.00
$256,616.00
. $264,314.00
$272,243.00
$280,410.00
$288,822.00
$297,487.00
8-4. SPECIAL COMPENSATION TERMS: (eheek ane)
[ ] There are no additional terms of eompensation.
[x ] The following specifie terms of eompensation shall apply:
(a) The CONTRACTOR will invoiee SJB quarterly for serviees rendered. (b) During the initial 24 months of this eontraet, or until CONTRACTOR has all apparatus in serviee, whiehever oeeurs first, all parties aeknowledge that in the event of a major disaster, loss or need to replaee a major pieee of equipment, SJB shall be responsible to pay to CONTRACTOR the east of the replaeement whieh may exeeed the "not to exeeed" amount in B3 in the paragraph above, sueh purehases shall be subjeet to the review and approval of City Couneil. ln the ease of SJB not approving the replaeement east of SJB equipment, Revised 11/06/18 Attachment B: Page 1 of 2
CONTRACTOR shall be entitled to reduce the level of fire services commensurate with the SJB equipment no longer in operation.

ENO OF ATTACHMENT B.

Revised 11/06/18 Attachment B: Page 2 of 2
C-1. INDEMNIFICATION.

ATIACHMENT C
General Terms and Conditions
CONTRACTOR and SJB each agree to indemnify, defend and save harmless the other party and the other party's officers and employees, from and against any and all claims and losses whatsoever arising out of, or in any way related to, the indemnifying party's performance under this contract, including, but not limited to, claims for property damage, persona! injury, death, and any legal expenses (such as attorneys' fees, court costs, investigation costs, and experts' fees) incurred by the indemnities in connection with such claims or losses. A party's "performance" includes the party's action or inaction and the action or inaction of that party's officers and employees.

C-2. INDEPENDENT CONTRACTOR.

This Agreement shall not constitute, nor shall it be interpreted as constituting, an agreement for hire of CONTRACTOR's fire personnel by SJB and any CONTRACTOR personnel providing services under this Agreement is, and shall continue to be, an employee of the CONTRACTOR under the supervision, management and control of the CONTRACTOR. SJB shall not assume by this AGREEMENT any liability for the direct payment of any salary, wages, medical benefits, retirement benefits, or other compensation to any officer or employee of the CONTRACTOR that is performing services hereunder for SJB, or for any other liability other than that provided for in this AGREEMENT.

C-3. CONFLICT OF INTEREST.

CONTRACTOR covenants that it presently has no interest and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services hereunder. CONTRACTOR further covenants that, in the performance of this contract, no subcontractor or person having such an interest shall be used or employed.

C-4. COMPLIANCE WITH APPLICABLE LAWS.

CONTRACTOR shall comply with all applicable federal, state and local laws now, or hereafter, in force, and with any applicable regulations, in performing the work and providing the services specified in this contract. This obligation includes, without limitation, the acquisition, and maintenance of any permits, licenses, or other entitlements necessary to perform the duties imposed expressly or impliedly under the contract.

Revised 11/6/18 Attachment C: Page 1 of 4
C-5. PROHIBITION AGAINST ASSIGNMENT AND DLEGATION OF DUTIES.

Except as specifically authorized herein, no rights under this contract may be assigned and no duties under this contract may be delegated by CONTRACTOR without the prior written consent of SJB, and any attempted assignment or delegation without such consent shall be void.

C-6 NEGOTIATED CONTRACT.

This contract has been arrived at through negotiation between the parties. Neither party is to be deemed the party which prepared this contract within the meaning of California Civil Code Section 1654.

C-7. SEVERABILITY.

Should any provision herein be found or deemed to be invalid, this contract shall be construed as not containing such provision, and all other provisions which are otherwise lawful shall remain in full force and effect. Ta this end, the provisions of this contract are declared to be severable.

C.8 ENTIRE CONTRACT.

This contract is the entire contract of the parties. There is no understanding or contracts pertaining to this contract except as are expressly stated in writing in this contract or in any document attached hereto or incorporated herein by reference.

C-9. TIME IS OF THE ESSENCE.

Time is af the essence in the performance af this contract.

C-10. TERMINATION.

Either party may terminate this contract, with or without cause, at any time. ln order to terminate this contract, the terminating party shall give advance written notice to the other party. The termination shall be effective no earlier than the expiration af the number of day specified in paragraph 6 of this contract. The termination notice shall be made as specified in paragraph C-11, below. ln the event of termination, SJB shall pay CONTRACTOR for ali work satisfactorily performed prior to the effective date of the termination.

C-11. NOTICES.

Notices to the parties in connection with the administration of this contract shall be given ta the parties' contract administrator personally, by regular mail, or by facsimile transmission as more particularly specified in this paragraph. Notices will be deemed given on:

Revised 11/6/18 Attachment C: Page 2 of 4
(a) The day the notice is personally delivered to the contract administrator or the office of the party's contract administrator; or
(b) Five days after the date the notice is deposited in the United States mail, addressed to a party's contract administrator as indicated in this contract, with first-class postage fully prepaid; or
(c) On the day that the notice is transmitted by facsimile to a party's facsimile number specified in paragraph 6 of this contract, provided that an original of such notice is deposited in the United States mail, addressed to a party's contract administrator as indicated in this contract, on the same day as the facsimile transmission is made.

C-12. RESPONSIBILITY OF CONTRACT ADMINSTRATORS.

AII matters concerning this contract which are within the responsibility of the parties shall be under the direction of, or shall be submitted to, the respective contract administrators or to the party's employee specified, in writing, by the contract administrator. A party may, in its sole discretion, change its designation af its contract administrator and shall promptly give written notice to the other party of any such change.

C-13. MATERIALITY.

The parties consider each and every term, covenant, and provision af this contract to be materia! and reasonable.

C-14. WAIVER.

Waiver by either party of a breach of any covenant af this contract will not be construed ta be a continuing waiver af any subsequent breach. SJB'S receipt of consideration with knowledge of CONTRACTOR's violation of a covenant does not waive its right to enforce any covenant of this contract. The parties shall not waive any provisions of the contract unless the waiver is in writing and signed by all parties.

C-15. AUTHORITY ANO CAPACITY.

SJB's and CONTRACTOR's signatory each warrant and represent that each has full authority and capacity to enter into this contract.

C-16. BINDING ON SUCCESSORS.

AII af the conditions, covenants and terms herein contained shall apply ta, and bind, the heirs, successors, executors, administrators, and assigns of CONTRACTOR. CONTRACTOR and all af Revised 11/6/18 Attachment C: Page 3 of 4
CONTRACTOR's heirs, successors, executors, administrators, and assigns shall be jointly and severally liable under this contract.

C-17. CUMULATION OF REMEDIES.

AII af the various rights, options, elections, powers and remedies of the parties shall be construed as cumulative, and no one of them exclusive of any other or of any other legal or equitable remedy which a party might otherwise have in the event of a breach or default of any condition, covenant or term by the other party. The exercise of any single right, option, election, power or remedy shall not, in any way, impair any other right, option, election, power or remedy until all duties and obligations imposed shall have been fully performed.

C-18. INDEPENDENT ADVICE.

Each party hereby represents and warrants that in executing this contract it does so with full knowledge of the rights and duties it may have with respect to the other. Each party also represents and warrants that is has received independent legal advice from its attorney with respect to the matters set forth in this contract and the rights and duties arising out of this contract, or that such party willingly foregoes any such consultations.

C-19. NO RELIANCE ON REPRESENTATIONS.

Each party hereby represents and warrants that it is not relying, and has not relied, upon any representation or statement made by the other party with respect to the facts involved or its rights or duties. Each party understands and agrees that the facts relevant, or believed ta be relevant to this contract may hereunder turn out to be other than, or different from, the facts now known to such party as true, or believed by such party to be true. The parties expressly assume the risk of the facts turning out to be different and agree that this contract shall be effective in all respects and shall not be subject to rescission by reason of any such difference in facts.

C-20. COUNTERPARTS.

This contract may be executed in any number of counterparts, each of which so executed shall be deemed to be an original. The counterparts shall together constitute one contract.

END OF ATTACHMENT C.

Revised 11/6/18 Attachment C: Page 4 of 4
D-1 INDEMNIFICATION

ATTACHMENT D
Specific Terms and Conditions
The indemnification provisions set forth in Attachment C, shall survive the termination or expiration of this Contract.

D-2 AMENDMENTS
This Contract may be amended only in writing with consent of both parties.

D-3 GRANT ADMINISTRATION
CONTRACTOR will apply for grants as it determines prudent in its sole discretion, and will administer all gra nts received.

D-4 WORKERS COMPENSATION
SJB shall not be liable to any officer, employee, Reserve or agent for any sickness or injury incurred by such person in the course of performing services under this Contract. AII workers' compensation insurance shall be the responsibility of CONTRACTOR.

D-5 NO THIRD PARTY RIGHTS
No third party shall be deemed to have any rights hereunder against either party as a result of this Contract.

D-6 FACILITY AGREEMENT
The City of Holl ister shall pay the City of San Juan Bautista for use of the property now commonly known as Station No. 4 located at 311 Second Street based on the following schedule:

A separate lease agreement shall be drawn. The lease shall include apparatus bay and living quarters.

The City of Holl ister shall be responsible for all utilities.

Years 1-3
Years 4-5
Years 6-7
Years 8-10
$3,000 per month
$3,400 per month
$3,600 per month
$3,800 per month
D-7 SJB MECHANIC UTILIZATION
$36,000 per year
$40,800 per year
$43,200 per year
$45,600 per year
City of Hol lister shall util ize the service of the City of Sa n Juan Ba utista's Diesel Mechanic for appropriate repair and maintena nce work on all diesel powered Fire Apparatus when available. lnitial labor rate hall be established at $75.00 per hour. Hourly rates are subject to cha nge based on an annual basis.

Revised 02/01/19 Attachment D: Page 1 of 2
D-8 MAXIMUM AMOUNT OF CONTRACT
The parties may agree in writing to modify the maximum amount and compensation terms of this Contract. Any increase shall be approved in advance by the governing bodies of the CONTRACTOR and SJB.

D-9 EFFECTIVE DATE OF THE CONTRACT
The parties expect that this contract will ta ke effect on March 1, 2019.

END OF ATTACHMENT D
Revised 02/01/19 Attachment D: Page 2 of 2
RESOLUTION NO. 2019-59

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

AUTHORIZING THE MAYOR TO EXECUTE THE AMENDED CONTRACT WITH THE

CITY OF SAN JUAN BAUTISTA FOR CONTINUED FIRE PROTECTION SERVICES WHEREAS, in May 2013, the City Council approved the initial contract to provide Fire Protection Services for the City of San Juan Bautista, and WHEREAS, the City Council approved an extension of that contract on October 19, 2015 and said contract expired on October 1, 2018; and
WHEREAS, Resolution No. 201 8-302 was approved by City Council on November 19, 201 8; and
WHEREAS, a newly amended contract has been submitted by the City of San Juan Bautista to include Comprehensive General Liability· lnsurance Limits of $5,000,000 and a commencement date of the contract of March 1, 201 9; and WHEREAS, the City of San Juan Bautista still requires Fire Protection Services.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister approves the contract to provide continued Fire Protection Services for the City of San Juan Bautista and hereby authorizes the Mayor to execute the amended contract.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held this 18th day of March, 2019, by the following vote:

AYES: Council Members Richman, Resendiz, Spencer , Lenoir , and Mayor Velazquez .

NOES: None .

ABSTAINED: None .

ABSENT: None .

ATTEST:

Christine Black, MMC, City Clerk
lgnacio Velazquez, Mayor
APPROVED AS TO FORM:

Prentice, Long & Epperson, Attorneys at Law
Jaso

DUPUCATE
CITY 0F H0W8TEA
0F ORIOINAL
ON FILE 1N THE

OFFICE OF THE CITY CLEM
City of San Juan Bautista
City Manager │311 Second Street │ P.O. Box 1420, San Juan Bautista, CA 95045 Phone: (831) 623-4661 ext. 14 │ Fax: (831) 623-4093 │ www.san-juan-bautista.ca.us

CITY MANAGER REPORT
TO: SAN JUAN BAUTISTA CITY COUNCIL
FROM: ASHLEY COLLICK, INTERIM CITY MANAGER
DATE: MARCH 18, 2025
SUBJECT: MARCH CITY MANAGER REPORT
Introduction
Since assuming the role of Interim City Manager on January 6, 2025, I have been focused on strengthening internal operations, improving community engagement, and addressing key infrastructure and policy matters. This report provides an update on efforts through mid-March 2025, highlighting significant actions taken, ongoing projects, and upcoming initiatives.

Key Interim City Manager Activities to Date
Mid-Year Budget Review
We aren’t requesting any adjustments this fiscal year (no recommended changes). Our revenues and expenditures are stable and while we’ve discovered a few discrepancies in the community development budget, we are working with our consultants to resolve those challenges. All the data we’ve collected will be used in our analysis for the upcoming FY25/26 budget. • 4Leaf: Discussed various topics, including contract updates, and budget constraints.

Addressed billing practices and special project assignments. Emphasized proper documentation for services rendered, and more specificity on how much time is spent on projects and advance permitting processes.
• MNS: Discussed budget allocation, project coding, and budget constraints. Addressed time tracking, billing practices, and communication with the city about cost projections and funding sources.

Item No.:8.A
City Council Meeting
March 18, 2025
Leadership and Staff Development
• On February 19 we met and discussed innovation in teams, policies, procedures, and liabilities. An all-staff meeting was held on March 12, 2025. This was an opportunity for everyone to meet and ask questions of the City Manager. We covered closing the loop and reviewed qualities for optimal teams.
• We have scheduled a staff in-service on April 19, 2025. This is an opportunity for the city administration to do a needs assessment and continue their team-building efforts. We plan to use our findings to assist the Council with future strategic planning.

Community Engagement & Public Meetings
• Continued to meet one-on-one with various community members to address internal operational concerns.
• Staff attended multiple community meetings to update groups on city processes and strengthen engagement, including:
o Rotary
o Spirit of San Juan
o San Benito Business Council
o Discover San Juan / San Juan Bautista Business Association Fleet Upgrade
• Met with Enterprise to discuss upgrading the public works fleet. • Presentation and resolution are expected in April.

Legislative & Advocacy Efforts
• Continued Engagement with our state and federal stakeholders to advocate for key city priorities:
o Water and Wastewater compliance project.
o Funding opportunities for drinking water pipeline development, potential ADrop program funding opportunities, and potential fire hydrant upgrades.

Infrastructure & Development Initiatives
• Submitted the progress report to the Central Coast Regional Water Quality Control Board for the last quarter of 2024.
• Met with staff regarding the RFP for the design of the drinking water pipeline. • Continued discussions with San Benito Water Management District. • Reviewed the draft Salt Management Report, which provides community and industrial salt mitigation recommendations. Anticipated presentation at the March 25, 2025, Water Study Session.
• Met with the Water Quality Attorney and MNS experts to discuss unresolved challenges.

The Regional Water Quality Board has requested an in-person meeting in April. • General Plan & Infill Development
o Met with the LAFCO Administrative Officer regarding the Land Use Advisory Committee’s role and Sphere of Influence (SOI) in city planning. o Engaged with EMC on the General Plan update, discussing housing elements, sewer infrastructure, and retail development challenges. o Discussed an infill growth strategy, the process for an MOU with the county, and transitioning roles.
o Continued work on the General Plan Amendment, committing to reviewing materials and providing feedback to EMC.

Grant Consultants
Meeting with grant consultants who may be able to assist with finding funding opportunities for the drinking water pipeline project and other project needs. o B&A Consulting: Proposal received
o Adams Ashley: Awaiting proposal
o MNS Grant Writing: Expected April 2025
o Agnew Beck: Expected April 2025
San Juan School Coordination
• Attended an introductory meeting with San Juan School Staff and Superintendent Barb DillVarga.
• Discussed upcoming school construction scheduled for May/June 2025. • Planned for continued coordination and staff participation in the Aromas-San Juan School District Facility Committee Meetings to stay informed.

Interim City Manager To-Do List: Near-Term Priorities

1. Regulatory Compliance
o Continue negotiations with regulators for reasonable chloride limits in wastewater agreements.

2. Economic Development
o Explore revitalization efforts for 3rd Street businesses and assess the potential for new Main Street program funding.
o Initiate conversations with key industrial wastewater users (e.g., Taylor Farms) to address compliance costs and commitments.

3. Public Safety
o Support fire district feasibility studies.
o Fire services town hall and continue discussions regarding the fire services contract.
o Reestablish the Public Safety Subcommittee to address fire and animal control agreements.

4. Community Development and Historic Preservation
o Complete negotiations for the drinking water pipeline and secure agreements by March 2025.
o Launch fee study with RGS to ensure adequate funding for planning and development services.
o Advance efforts on the Urban Growth Boundary adjustments and LAFCO application.

5. Administrative and Organizational Development
o Oversee the overhaul of employee policies in collaboration with RGS and City Clerk.
o Begin exploring options to enhance staff benefits and retirement contributions to improve retention.

Conclusion
March 2025 has been a productive month, with progress made on budget oversight, infrastructure projects, and community engagement. Moving forward, securing grant funding, finalizing the Salt Management Report, and preparing for the water study session remain key priorities. I look forward to further collaboration with the City Council and staff. 3/14/2025
1 City Manager
Report
Ashley Collick, Interim City Manager
March 18, 2025
Mid Year Budget Update
4Leaf Inc. MNS
Community Development
3/14/2025
2 Leadership & Staff Development

STAFF LEADERSHIP
MEETING FEBRUARY 19
TOPICS: POLICES,

PROCEDURES AND

LIABILITIES, INNOVATION

QUARTERLY ALL-STAFF
MARCH 12, 2025

STAFF RETREAT
APRIL 19, 2025
Community Engagement & Public
Meetings
Attended various board &
business council meetings
Addressed 3rd Street business
concerns
Planning Commission &
Historic Resources Board
sessions
3/14/2025
3 Fleet Upgrades
Enterprise
• Finalized discussions regarding
upgrading the public works fleet.
• This project is accounted for in
our CIP
• Presentation and resolution are
expected in April.

Legislative &
Advocacy Efforts
• Continued Engagement with our state and
federal stakeholders to advocate for key city
priorities:
– Water and Wastewater Compliance project.
– Funding opportunities for drinking water pipeline
development, potential ADrop program funding
opportunities, and potential fire hydrant upgrades.
3/14/2025
4 Infrastructure & Development
Initiatives
Submitted Progress Report to Central Coast Regional Water Quality Board Water treatment agreement & ADrop discussions
Water Study Session March 25, 2025 at 5:30pm
Design RFP – Drinking Water Pipeline
Salt Management Report – Draft
Water Quality Meetings
LAFCO, Sphere of influence, General Plan
Searching for
Grant Consultants
This Photo by Unknown Author is licensed under CC BY-SA 3/14/2025
5 San Juan School
Construction Project
Conclusion
NEXT STEPS: SECURE GRANT

FUNDING

FINALIZE THE SALT

MANAGEMENT
REPORT

WATER STUDY

SESSION
3/14/2025
1 City of San Juan Bautista
Feb 2025 Monthly Public Safety Report
Report Created by Public Safety Coordinator Roy Morales 3/01/2025 1
Roy Morales- Public Safety Coordinator
Projects
• Fire District RFP-
• Approved by City of Hollister on 2/4/25
• Approved by County
• Scheduled a meeting with Baker Tilly
• Fire Hazard Safety Zone (FHSZ) mapping planning (advertise on city webpage and social media)
• 4th of July operational order- Ordered cameras and signage, working a contract with a private security company
• Enterprise Fleet Management contract
Report Created by Public Safety Coordinator Roy Morales 03/01/2025 2
3/14/2025
2 Law & Fire monthly summary
SHERIFF’S OFFICE
• 1- Gun and narcotic arrest during a car stop
• 1- Narcotic citation at Muckelemi St.
apartments
• 1- Warrant arrest- 300 block of The Alameda
• 11- Traffic citations
Report Created by Public Safety Coordinator Roy Morales 3/01/2025 3
FIRE
• 2- Fires (both in the county)
• 7- Medical calls
• 12- Vehicle accidents (1 within city
limits)
• 1- Inspections (Mission RV park)
Town Hall Meeting

SUCCESS
DATE: Sat. February 22, 2025
TIME: 1pm
Location: San Juan School Gym

NO UPDATE
Report Created by Public Safety Coordinator Roy Morales 03/01/2025 4
3/14/2025
3 Code Enforcement Update Nov & Dec
• 7 new code enforcement cases: building without permits, parking and zoning violations.
• 1 stop orders for building without encroachment permit • 3 previously recognized nuisance properties are moving through the legal / civil process.
• 5 fire lane parking citations
• Issued a “clean up” notice to San Benito Health Foundation regarding their unfenced property
Report Created by Public Safety Coordinator Roy Morales 2/01/2025 5
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San Juan Bautista City CouncilMarch 18, 2025

San Juan Bautista City Council
March 18, 2025