Agenda packet — San Juan Bautista City Council, May 20, 2025

City of San Juan Bautista
The “City of History”
www.san-juan-bautista.ca.us

CITY COUNCIL

REGULAR MEETING
TUESDAY, MAY 20, 2025, 5:30 P.M.

HYBRID MEETING
City Hall, Council Chambers
311 Second Street, San Juan Bautista, California
AGENDA

ZOOM WEBINAR PARTICIPATION
The meeting can also be accessed by the public in the following methods: Through Zoom (https://zoom.us/join) per the instruction stated below, and on Facebook.

Please note: If all Council Members are present in person, public participation by Zoom or viewing on Facebook is for convenience only and is not required by law. If the Zoom or Facebook feed is lost for any reason the meeting may be paused while a fix is attempted but the meeting may continue at the discretion of the presiding officer.

JOIN ZOOM WEBINAR TO PARTICIPATE LIVE
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To participate telephonically:
call 1 (669) 900-6833
Webinar ID: 883 7332 0235

1. CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call

2. CLOSED SESSION 5:30 P.M. – 6:00 P.M.

Receive public communication from the audience on Closed Session items. The City Council will recess to closed session pursuant to:
a. Conference with Legal Counsel—Existing Litigation – Orozco v. City of San Juan Bautista, et al. (California Government Code section 54956.9(d)(1))

3. PUBLIC COMMENT
Public comments generally are limited to three minutes per speaker on items that are not on the agenda and are under the City’s subject matter jurisdiction. The Mayor may further limit the time for public comments depending on the agenda schedule.

Page | 2 City Council May 20, 2025

4. PROCLAMATION
A. LGBTQ+ Pride Month, June 2025
B. Historical Preservation Awards:

Private: The Giraldo House / Public: The Robert Thomas Nyland Building (City Hall) C. Older Americans Month 2025

5. PUBLIC HEARING
A. Weed Abatement
Recommendation: Approve a RESOLUTION declaring the condition of certain properties to constitute a public nuisance, ordering the abatement of weeds thereon, and conduct a public hearing for the receipt of objections.

B. Review and Consider the Approval of a Development Permit for a Remediation and Restoration Plan to Abate the Public Nuisance on Certain Real Property Commonly Known As 451 San Juan Hollister Road (APN: 0025500080) In San Juan Bautista, as Directed by the City of San Juan Bautista City Council Resolution No. 2022-81 Approved on October 25, 2022.

Recommendation: City staff recommends the City Council approve the Remediation and Restoration Plan to abate the public nuisance on certain real property commonly known as 451 San Juan Hollister Road (APN: 0025500080, and approve the Development Permit for the property owner to implement the Remediation and Restoration Plan, subject to the Conditions Attached.

C. Consider Adoption of Resolution of Necessity to Acquire Certain Real Property or Interest in Real Property by Eminent Domain (California Code of Civil Procedure Section 1245.235) – Item is being continued
Recommendation: Consider adopting a RESOLUTION of necessity for taking by eminent domain the following property or interest(s) in real property for a public use, namely a dedication of a right turn lane at the intersection of State Route 156 and the southwest corner of The Alameda to improve traffic flow and safety ("Right Turn Lane Project"): Assessor Parcel No.: 002-530-031-000

6. ADMINISTRATIVE REPORT
A. Treasurer’s Report and Monthly Financial Statements

7. CONSENT
All matters listed under the San Juan Bautista City Council Consent Agenda may be enacted by one motion unless a member of the City Council or the public requests discussion or a separate vote.

A. Approve the Affidavit of Posting Agenda
B. Waive Reading of Resolutions and Ordinances on the Agenda Beyond Title C. Approve a Resolution Authorizing Closure of Streets for Street Mandala 2025 – June 21, 2025 D. Approve a Resolution Authorizing Closure of Streets for Los Padrinos 18th Annual Car Show – June 28, 2025
Page | 3 City Council May 20, 2025
E. Valle Vista Lighting and Landscaping Maintenance District Recommendation: 1.) Approve A RESOLUTION of the City Council of The City Of San Juan Bautista Ordering Preparation of An Engineer’s Report for Fiscal Year 2025-26 For Valle Vista Landscape and Lighting Maintenance Assessment District No. 1

2.) Approve A RESOLUTION of the City Council of The City Of San Juan Bautista Declaring Its Intention to Levy and Collect Assessments Within Valle Vista Landscape and Lighting Maintenance Assessment District No. 1 For Fiscal Year 2025-26 And Setting the Time and Place for A Hearing on Said Assessment

3.) Receive and consider the attached draft Assessment Report to be the subject of final acceptance at the Public Hearing.

4.) Approve A RESOLUTION Of the City Council of The City Of San Juan Bautista Ratifying the Report Prepared in Connection with The Fiscal Year 2025-26 Levy of Assessments in Connection with Valle Vista Landscape and Lighting Maintenance Assessment District No. 1
F. Community Facilities District No. 2018-01
Recommendation: 1.) Approve A RESOLUTION of the City Council of The City of San Juan Bautista Ordering Preparation of An Engineer’s Report for Fiscal Year 2025-26 For Community Facilities District No. 2018-01

2.) Approve A RESOLUTION of the City Council of the City Of San Juan Bautista Declaring its Intention to Levy and Collect Assessments Within Community Facilities District No. 2018-01 for Fiscal Year 2025-26 and Setting the Time and Place for a Hearing on Said Assessment

3.) Receive and consider the attached draft Engineer’s Report to be the subject of final acceptance at the Public Hearing.

4.) Approve A RESOLUTION of The City Council of The City of San Juan Bautista Ratifying the Report Prepared in Connection with the Fiscal Year 2025-26 Levy of Assessments in Connection with Community Facilities District No. 2018-01 For Fiscal Year 2025-26
G. Adoption of Urban Water Management Plan Participation and Cost Sharing Agreement Recommendation: Adopt a RESOLUTION authorizing the City of San Juan Bautista to participate in the preparation of the 2025 San Benito Urban Area (SBUA) Urban Water Management Plan (UWMP), share in the costs of preparation, and designate the City Manager to execute all related documents
H. Staff Retreat Summary and Draft Implementation Plan
Recommendation: Approve a Receive and file this report summarizing the Staff Retreat outcomes and draft action plan developed from the "SOAR with the City of San Juan" retreat sessions held in April 2025. Should time permit, a brief presentation summarizing key points will be provided.

I. Approve the Regular Meeting Minutes of April 22, 2025.

J. Approve the Special Meeting Minutes of May 5, 2025.

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8. ACTION ITEMS
The Recommendation indicates the staff recommendation at the time the agenda was prepared. That recommendation does not limit the City Council's alternative actions on any matter before it.

A. Proposed Organizational Structure and Staffing Plan- Fiscal Year 2025/26 Budget Preparation
Recommendation: Receive the presentation and provide direction.

B. Fire Protection Services – Status Update and Council Direction Recommendation: Receive the updated report on the status of the Fire Protection Services Contract and authorize staff to enter into a mutually beneficial partnership with San Benito County for fire protection services

9. INFORMATIONAL ITEMS AND REPORTS
A. City Manager’s Report
a. Public Safety Department Update
b. Fire Department Update
c. Sheriff Department Update
B. Reports from City Council Representatives to Regional Organizations and Committees C. City Council and Staff Announcements
This is an opportunity for the Council and staff to share the community calendar and announce upcoming dates of interest to the public.

10. ADJOURNMENT

AGENDA MATERIAL / ADDENDUM
Any addendums will be posted not later than 72 hours before regular meetings or 24 hours of special meetings unless otherwise allowed under the Brown Act. City Council reports may be viewed at the City of San Juan Bautista City Hall at 311 Second Street San Juan Bautista and are posted on the City website www.san-juan-bautista.ca.us subject to Staff’s ability to post the documents before the meeting, or City Clerk Elizabeth Soto at [email protected] or calling (831) 623-4661 during normal business hours.

In compliance with the Americans with Disabilities Act, and Govt. Code 54953(a), the city will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk, a minimum of 48 hours prior to the meeting at (831) 623-4661.

If you challenge any planning or land use decision made at this meeting in court, you may be limited to raising only those issues you or someone else raised at the public hearing held at this meeting, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Please take notice that the time within which to seek judicial review of any final administrative determination reached at this meeting is governed by Section 1094.6 of the California Code of Civil Procedure.

A Closed Session may be called during this meeting pursuant to Government Code §54956.9 (d)(2) if a point has been reached where, in the opinion of the legislative body of the City on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the City.

PUBLIC COMMENT PROCEDURES
If you wish to make a public comment and are attending in person, please fill out a speaker card. If you are attending via Page | 5 City Council May 20, 2025
Zoom, join the Zoom Webinar, and use the "Raise Hand" or if joining by telephone, press *9 on your telephone keypad icon.

SUBMISSION OF PUBLIC COMMENTS
Written comments may be submitted via mail to the City Clerk at City Hall (P.O. Box 1420, San Juan Bautista, CA 95045), or emailed to [email protected] no later than 3:00 p.m. on the day of the meeting. Written comments will be read into the record provided that the reading does not exceed three (3) minutes.

PUBLIC NOTIFICATION
This agenda was posted on Friday, May 16, 2025 on the bulletin board at City Hall, 311 Second Street, the bulletin board at the City Library, 801 Second Street, the bulletin board at the entrance to the United States Post Office, 301 The Alameda, and the City’s website. Meetings are streamed live at https://www.facebook.com/cityofsanjuanbautista/.

San Juan Bautista
California
~ LGBTQ+ Pride Month, June 2025 ~
WHEREAS, the City Council of San Juan Bautista recognizes and proclaims the month of June 2025 as Lesbian, Gay, Bisexual, Transgender and Queer (LGBTQ+) “Pride Month” throughout the City of San Juan Bautista; and
WHEREAS, City of San Juan Bautista joins to observe Pride Month with a Pride flag raising ceremony to honor the history of the LGBTQ+ liberation movement and to support the rights of all residents to experience equality and freedom from discrimination; and WHEREAS, the rainbow flag is widely recognized as a symbol of pride, inclusion, and support for social movements that advocate for LGBTQ+ people in society; and WHEREAS, the City of San Juan Bautista is committed to supporting visibility, dignity and equality for LGBTQ+ people in our diverse community; and
WHEREAS, this nation was founded on the principle that every individual has infinite dignity and worth, and the City Council calls upon the people of San Juan Bautista to embrace this principle and work to eliminate prejudice everywhere it exists; and
WHEREAS, celebrating Pride Month influences awareness and provides support and advocacy for the Pride Month LGBTQ+ community, and is an opportunity to take action and engage in dialogue to strengthen alliances, build acceptance and advance equal rights; and WHEREAS, the rainbow flag will be raised on June 1, 2025 recognizing all LGBTQ+ residents whose influential and lasting contributions to our neighborhoods make San Juan Bautista a vibrant community in which to live, work and visit.

NOW, THEREFORE BE IT RESOLVED on behalf of the San Juan Bautista City Council we do herby proclaims JUNE 2025 as “PRIDE MONTH” in support of the LGBTQ+ community.

Dated this 20th day of May 2025.
______________________ ______________________
Mayor Scott Freels Mayor Pro Tem Leslie Q. Jordan
______________________ ___________________ __________________ Councilmember John Freeman Councilmember Morris-Lopez Councilmember Sabathia

SAN JUAN BAUTISTA HISTORICAL SOCIETY
P.O. Box 11, San Juan Bautista, CA 95045
(831) 524-1605 [email protected]
Third & Monterey Streets
To: Historic Resources Board and Planning Commissioners Re: National Preservation Month recognitions
Date: April 28, 2025
Dear Members of the Historic Resources Board and Planning Commission, In May 2012, the Planning Commission implemented a program to recognize property owners and businesses who made significant improvements to their properties that enhance and maintain the overall area and help attract visitors to the City. Their guidelines for selection are the Secretary of the Interior Standards for the Treatment of Historic Properties, “intended to promote responsible preservation practices that help protect our Nation’s irreplaceable cultural resources.” Attached is a list of previous honorees.

Because these are historic properties, the Planning Commission asks the Historic Resources Board for its advice, based on the recommendations by the SJB Historical Society. The Planning Commission is asked to approve the selection by resolution tonight, and formal recognition will be made by City Council at their May 20 meeting. Staff will send letters to the property owners congratulating them and inviting them to appear at that City Council meeting.

For your review and approval, the SJB Historical Society nominates the owners of the properties below for Certificates of Recognition for their investments of time, talent and treasure.

Private: The Giraldo House at 609 Third Street is a vernacular wood-framed, Halland-Parlor type of home built in 1860 and is fairly typical of a workingman’s cottage.

Historic character-defining features include the side-gabled roof, the full-width front porch, one-story massing, symmetrical façade, along with the façade’s door and windows, the porch balustrade, and other pre-1908 fenestration, which have been preserved. At least four additions were constructed prior to 1908; all of these changes have acquired historic significance in their own right and have been retained and preserved. Property owners Cara Vonk and Irvin Fegley have painstakingly repaired rather than replace salvaged redwood for missing siding and decomposed plank floors; installed a foundation (there wasn't one); stripped the entire exterior of lead paint and repainted (twice); installed new wiring and plumbing; restored all the interior rooms, and more.

Public: The Robert Thomas Nyland Building (City Hall) at 311 Second Street is a 1957 one-story (Late) Spanish Colonial Revival. This building was donated by the Nyland family (descendants of the Breens) in honor of their son -- a “casualty” of WWII -- and is an excellent example of a later Spanish Colonial Revival in a public building. Its long low lines, scale, massing, and materials tie it effectively with its neighbor across the street, Mission San Juan Bautista. City Hall is an important element of the continuing historic fabric of San Juan Bautista. Recent maintenance and improvements include replacement of the red mission roof tiles in 2018; interior and exterior painting, and most recently, the lighting in the Council Chambers has been upgraded to LED, which is adjustable with different light spectrums and intensity depending on the conditions.

These property owners have modeled responsible stewardship of historic buildings that welcome visitors and residents to historic San Juan Bautista. The many character-defining features of these structures have been preserved, and the rehabilitations have extended the economic lives of the buildings and enhanced the historic ambiance of authentic San Juan Bautista.

Thank you for your consideration.

Wanda Guibert, President
San Juan Bautista Historical Society

Item # 5.A
City Council Meeting
May 20, 2025
1 CITY OF SAN JUAN BAUTISTA

CITY COUNCIL STAFF REPORT
DATE: MAY 20, 2025
DEPARTMENT: FIRE
BY: JONATHAN GOULDING, FIRE CHIEF
TITLE: ABATEMENT HEARING
Recommended
RECOMMENDED MOTION:

Staff recommends that the City Council ADOPT a Resolution declaring the condition of certain properties to constitute a public nuisance, ordering the abatement of weeds thereon, and conduct a public hearing for the receipt of objections.

BACKGROUND:

This Public Hearing is to hear objections to the proposed abatement of weeds and other flammable materials existing on said properties; (Attachment 1) and written notice of the proposed abatement and hearing date was mailed to all affected property owners in the manner and form required by law on April 23, 2025.

DISCUSSION:

Annually, the City has a weed abatement program to reduce the fire hazard and other noxious and dangerous aspects of weeds growing on public and private property. The action proposed is adopt the Resolution declaring certain properties to constitutes a public nuisance, ordering the abatement thereon, setting a public hearing and ordering notices to be sent to affected property owners. All costs associated with the program shall be assessed as liens filed on the property on which abatement is performed.

FISCAL IMPACT:

Estimated costs to be recovered from property owners.

ATTACHMENTS:

Attachment 1 – 2025 Weed Abatement List
RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA

DECLARING THE CONDITION OF CERTAIN PROPERTIES TO CONSTITUTE A

PUBLIC NUISANCE AND ORDERING THE ABATEMENT OF WEEDS THEREON,

AND CONDUCT A HEARING FOR THE RECEIPT OF OBJECTIONS TO THE

PROPOSED ABATEMENT
WHEREAS, at the City Council Meeting on April 15, 2025, the City Council adopted Resolution 2025-13 declaring weeds to be a nuisance; and WHEREAS, a Public Hearing was scheduled for May 20, 2025 at San Juan Bautista Council Chambers, to hear objections to the proposed abatement of weeds and other flammable materials existing on said properties; and
WHEREAS, written notice of the abatement date of May 19, 2025, and Public Hearing date of May 20, 2025 was mailed to all affected property owners in the manner and form required by law: and
WHEREAS, on May 20, 2025 at the Public Hearing, the City Council received and considered all reports, recommendations and testimony relating to the proposed abatement of identified properties.

NOW, THEREFORE, BE IT RESOLVED THAT:

1. The Fire Chief, and/or his representative or agent, is hereby theorized to abate weeds and other flammable materials existing or maintained on those properties identified in the attached Exhibit “A”.

2. The Fire Chief, and/or his representative or agent, shall keep an itemized accounting of costs relating to each such abatement, including administrative costs, and after confirmation by the City council, said costs shall constitute a lien against the subject property, and personal obligation of the property owner.

PASSED AND ADOPTED by the City Council of the City of San Juan Bautista at a Regular Meeting held this 20th day of May, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
762923-1

Leslie Q. Jordan, Mayor
ATTEST:

Elizabeth Soto, Deputy City Clerk
2025
Weed Abatement
Official List
Exhibit "A"
Parcel No. Owner/Caretaker Physical Location
002-080-008-000 RODRIGUEZ MARIE ET AL 700 SECOND STREET 002-130-004-000 THOENY FAMILY TRUST 501 THIRD STREET
002-160-013-000 BAINS FAMILY TRUST 0 THIRD STREET
002-190-010-000 LIU GEORGINA L 0 FOURTH STREET
002-190-011-000 GAVILAN INV LLC A CA LTD LIAB CO 33 WASHINGTON STREET - OPEN LOT 002-210-002-000 SANTANA ANGELINA ALICIA ET AL 0 FOURTH STREET 002-220-003-000 CITY OF SAN JUAN BAUTISTA 0 THIRD STREET 002-230-001-000 LOAYZA ROSA & EDMUNDO 1130 FIRST STREET 002-230-004-000 LOAYZA EDMUNDO M LIV TR ET AL 0 FIRST STREET 002-230-005-000 LOAYZA EDMUNDO M LIV TR ET AL 0 FIRST STREET 002-230-006-000 LOAYZA EDMUNDO M LIV TR ET AL 0 FIRST STREET 002-230-007-000 LOAYZA ROSA & EDMUNDO 0 FIRST STREET
002-230-008-000 LOAYZA EDMUNDO M LIV TR ET AL 0 FIRST STREET 002-240-013-000 RIBEIRO ALBERT D-ESTHER 1024 FIRST STREEET Created on: 3/21/08
Last Modified: 5/17/2025 1
2025
Weed Abatement
Official List
Exhibit "A"
002-250-005-000 COKE DALE C LIVING TRUST 0 FIRST STREET 002-250-006-000 DIOCESE OF MONTEREY ED & WEL CORP 0 SECOND STREET 002-250-006-000 HILLSIDE VISTAS LLC A CA LTD LIAB CO 1109 THIRD STREET 002-260-049-000 HILLSIDE VISTAS LLC A CA LTD LIAB CO 1111 THIRD STREET 002-260-050-000 HILLSIDE VISTAS LLC A CA LTD LIAB CO 1113 THIRD STREET 002-260-051-000 HILLSIDE VISTAS LLC A CA LTD LIAB CO 1115 THIRD STREET 002-260-052-000 HILLSIDE VISTAS LLC A CA LTD LIAB CO 1117 THIRD STREET 002-260-053-000 HILLSIDE VISTAS LLC A CA LTD LIAB CO 1119 THIRD STREET 002-260-054-000 HILLSIDE VISTAS LLC A CA LTD LIAB CO 1121 THIRD STREET 002-260-055-000 HILLSIDE VISTAS LLC A CA LTD LIAB CO 1123 THIRD STREET 002-260-056-000 HILLSIDE VISTAS LLC A CA LTD LIAB CO 0 THIRD STREET # PCL A 002-270-002-000 SAN BENITO CO CHPTR JAPANESE-AMER CIT 708 FIRST STREET 002-290-043-000 RAYMER FAMILY TRUST 0 MONTEREY STREET
002-310-002-000 ROMAN CATHOLIC BISHOP OF MONTEREY 0 RODEO GROUNDS 002-320-002-000 MANNING FAMILY TRUST 63 MUCKELEMI STREET Created on: 3/21/08 Last Modified: 5/17/2025 2
2025
Weed Abatement
Official List
Exhibit "A"
002-320-006-000 POST 6359 VETERANS OF FOREIGN WARS SAN JUAN BAUTISTA 002-320-008-000 MANNING KATHLEEN ET AL 0 MONTEREY STREET 002-320-011-000 SAN BENITO HEALTH FOUNDATION 0 MUCKELEMI STREET 002-340-006-000 FERNANDEZ ROBERT & MARTHA 11 FRANKLIN STREET 002-340-007-000 FERNANDEZ ROBERT & MARTHA 0 FRANKLIN STREET 002-350-002-000 SAN BENITO HEALTH FOUNDATION 70 MUCKELEMI STREET 002-350-030-000 SAN BENITO HEALTH FOUNDATION 0 MUCKELEMI STREET 002-370-020-000 ALEXANDER PATRICIA M 400 SIXTH STREET
002-420-017-000 NINO REAL ESTATE 302 SEVENTH STREET
002-430-020-000 DALOIA FAM TR 0 FRANKLIN STREET
002-470-008-000 FIRPO ANGELA LIVING TRUST 0 FRANKLIN STREET 002-480-002-000 WALKER SUSAN J & RANDY 22 FRANKLIN ST - "OPEN SPACE" 002-480-006-000 ALDERETTE CLAUDETE 100 THE ALAMEDA
002-490-002-000 NEUBAUER ANDREW-MARGARET LIV TRUST 10 FRANKLIN STREET 002-510-001-000 MEDINA PAUL TR ET AL 501 WASHINGTON STREET Created on: 3/21/08 Last Modified: 5/17/2025 3
2025
Weed Abatement
Official List
Exhibit "A"
002-510-005-000 CITY OF SAN JUAN BAUTISTA 0 LANG STREET 002-510-006-000 CITY OF SAN JUAN BAUTISTA 0 LANG STREET 002-510-007-000 CITY OF SAN JUAN BAUTISTA 0 LANG STREET 002-520-001-000 WILLIAMS ELIZABETH ANN 99 LANG STREET
002-520-012-000 SJB DEVELOPMENT A CA CORP 0 THE ALAMEDA 002-520-013-000 HACIENDA DE LEAL LLC A CA LTD LIAB CO 410 THE ALAMEDA 002-530-021-000 ALNAS JOHN-LUPE FAMILY TRUST 18 LANG STREET 002-540-002-000 CITY OF SAN JUAN BAUTISTA 0 LAUSEN DR
002-540-009-000 SAN BENITO AGRICULTRUAL LAND TRUST 0 SAN JUAN HWY 002-540-011-000 DENNY CARA L 0 POLK STREET
002-550-003-000 KURASAKI KAZUKO ET AL 400 SAN JUAN HOLLISTER HWY 002-550-004-000 KURASAKI KAZUKO ET AL 400 SAN JUAN HOLLISTER HWY 002-550-006-000 DIAS GEORGE J JR & GEORGE A 1020 MISSION VINEYARD RD 002-563-002-000 HANSON ABE-SHARON 153 LANG STREET
002-590-021-000 MISSION VISTA HOMEOWNERS ASSN A CAL CORP 1 VIA PADRES - ALONG THOMAS LN Created on: 3/21/08 Last Modified: 5/17/2025 4
Item No. #XX
City Council Meeting
May 20, 2025
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CITY OF SAN JUAN BAUTISTA

CITY COUNCIL STAFF REPORT
DATE: MAY 20, 2025
DEPARTMENT: PLANNING DEPARTMENT AND OFFICE OF THE CITY

ATTORNEY
FROM: ILSE LOPEZ-NARVAEZ, ASSOCIATE PLANNER

JON GIFFEN, CITY ATTORNEY
BY: ILSE LOPEZ-NARVAEZ, ASSOCIATE PLANNER

JON GIFFEN, CITY ATTORNEY
TITLE: REVIEW AND CONSIDER THE APPROVAL OF A

DEVELOPMENT PERMIT FOR A REMEDIATION AND

RESTORATION PLAN TO ABATE THE PUBLIC NUISANCE ON
CERTAIN REAL PROPERTY COMMONLY KNOWN AS 451 SAN
JUAN HOLLISTER ROAD (APN: 0025500080) IN SAN JUAN

BAUTISTA, AS DIRECTED BY THE CITY OF SAN JUAN
BAUTISTA CITY COUNCIL RESOLUTION NO. 2022-81
APPROVED ON OCTOBER 25, 2022.

RECOMMENDATION AND RECOMMENDED MOTION:

City staff recommends the City Council approve a resolution to approve the property owner’s Remediation and Restoration Plan to abate the public nuisance on certain real property commonly known as 451 San Juan Hollister Road (APN: 0025500080) and approve a Development Permit for the property owner to implement the Remediation and Restoration Plan, subject to the conditions set forth below and which are contained in Attachment “D.” SUMMARY:

Since 2020, the property located at 451 San Juan Hollister Road (APN: 0025500080) has had various activities occur on-site as well as on and adjacent to the eastern and southern banks of San Juan Creek for which the permitting status has been the subject of an ongoing dispute between the property owner and the City.

Although the property owner obtained a grading permit in 2020 for some work, the City staff believed that the work the owner conducted was not authorized in the permit. In 2021, the property owner conducted further site work during periods of severe rain events to protect the property from flooding caused by the diversion of flood flows from other properties onto the subject property, but the property owner did not obtain a grading permit. Staff determined that Item No. #XX
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various activities associated with the work in 2020 and 2021 were not covered by required permits and have resulted in potential impacts to the property conditions.

After conducting a site visit on May 24, 2022 at 451 San Juan Hollister Road, the City then issued a notice of violation and required that the property owner submit: 1) characterization of the grading and fill and 2) a program be developed for remediation including removal of grading spoils, and restoration of the hydraulic capacity and biological habitat of the San Juan Creek to the satisfaction of the City. Subsequently, on October 25, 2022, the City adopted a Notice to Abate Nuisance (Resolution No. 202281, Attachment “A”). Since that time, the City and property owner have been engaged in litigation and a dispute resolution proceeding to resolve their dispute regarding the alleged violation.

In furtherance of the City’s and property owner’s efforts to resolve the matter, following the City’s review and preparation of additional technical reports, in January 2025, the property owner submitted a revised Remediation and Restoration Plan, as well as a Stabilization Plan, which proposed and identified restorations areas of approximately 0.15 acres along the northern portion and 0.27 acres along the western portion of the property. The Remediation and Restoration Plan is attached as Attachment “B”. The Remediation and Restoration Plan has been prepared and completed with the assistance of the property owner’s consultants (EMC Planning Group, Kelley Engineering and Surveying), and reflects further revisions recommended by the City Consultants (David J. Powers & Associates, H.T. Harvey& Associates, Albion, Schaaf & Wheeler), and City Staff, and meets the requirements of the Corrective Actions specified in the Notice To Abate Nuisance which are the subject of a separate dispute resolution process.

All restoration areas on the property and along the banks of San Juan Creek would be stabilized using one or more accepted methods and the property owner would install a silt fence inside the existing chain link fence along the site frontage to prevent sediment from entering the creek. The approval and work of the Development Permit and Remediation and Restoration Plan are categorically exempt under CEQA.

STAFF ANALYSIS
The project site is approximately 18.07-acres and is located at 451 San Juan Hollister Road (APN: 002550008) in the City of San Juan Bautista. The site is currently being used as a trucking business for vehicle storage and pallet storage. The project site is surrounded by residential uses to the north, industrial uses to the northeast, east and south of the property, and agricultural uses to the south and southwest of the property as shown in Figure 1.

Item No. #XX
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Figure 1: Surrounding Land Use
Source: San Benito County GIS
San Juan Creek currently flows along the northern and western boundaries of the site. An aerial photograph of the project site and surrounding area is shown in Figure 2.

Figure 2: Aerial Photograph and Surrounding Land Uses
Source: EMC Planning Group Inc., May 2023.

The proposed project at 451 San Juan Hollister Road involves remediation, restoration, and stabilization of areas impacted by unpermitted grading and fill activity adjacent to San Juan Creek, located within the City’s jurisdiction. The proposed project work includes the removal of Item No. #XX
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fill, restoration of riparian and wetland habitat, and measures to restore floodplain and hydraulic functions that were compromised by prior unauthorized activities.

CEQA
The City has reviewed the proposed project and work of the Remediation and Restoration Plan pursuant to the California Environmental Quality Act (CEQA) and determined that the proposed project and work qualifies for a Categorical Exemption in accordance with CEQA. The proposed remediation and restoration project at 451 San Juan Hollister Road in the City of San Juan Bautista is categorically exempt from CEQA under CEQA Guidelines Sections:
• Section 15308 (Class 8) – Actions by Regulatory Agencies for Protection of the Environment
• Section 15333 (Class 33) – Small Habitat Restoration Projects

FISCAL IMPACT
The City has incurred substantial costs and fees in retaining environmental consultants to prepare the technical reports on which the Categorical Exemption is based. The City has also incurred attorneys’ fees and costs to defend itself in the pending federal court litigation. These fees and costs are subject to reimbursement from the property owner in that litigation and will be addressed by a Magistrate Judge in the dispute resolution process or, if that fails, before a Federal Judge at a trial.

PROJECT CONDITIONS

1. The applicant shall comply with all terms and measures of the Development Permit and Remediation Plan. The City shall approve the selection of the qualified biologist, arborist, restoration ecologist, archaeologist, surveyor, and other professionals retained to monitor the work. Their fees shall be the responsibility of the applicant.

2. The applicant shall enter into an indemnification and hold harmless agreement with the City of San Juan Bautista for the approval of the project.

3. The applicant or contractor shall obtain an encroachment permit for any work performed within the City of San Juan Bautista public right of way.

4. The applicant shall submit for and obtain a grading permit for the site including drainage provisions and compliance with flood zone elevation requirements.

5. The applicant shall enter into a maintenance agreement with the City for continual maintenance of the landscaping and irrigations system for all landscaping and irrigation installed on the site.

6. Construction on the site shall be restricted to the hours of 7:00 A.M. to 6:00 P.M.

Monday and 8:00 A.M. to 5:00 P.M. on Saturday. No construction shall be allowed Item No. #XX
City Council Meeting
May 20, 2025
Page | 5
on Sundays or Federal Holidays.

7. The applicant shall select or mitigate mechanical equipment to meet applicable noise standards. To be considered "Normally acceptable" according to the City General Plan and Municipal Code, mechanical noise would need to be reduced to DNL 60 dB at the nearest residential property line and DNL 65 dB at the nearby hotel property line. These noise levels would also satisfy the County General Plan Goal HS-8.11 guidelines.

To meet the draft City noise ordinance limits and the county General Plan Goal HS8.1, noise levels at the nearest residential receivers are to be limited to an hourly Leq of 55 dB and maximum noise level of 70 dB during the daytime hours and hourly Leq 45 dB and a maximum noise level of 65 dB during nighttime hours.

8. All Truck deliveries at the site that require the use of backup alarms should be limited to daytime hours. (Mitigation 3a.)

9. The applicant shall require a reduction in the potential noise impact from constructionrelated activities, they are to be conducted in accordance with the following:
l. Construction shall occur only from 7:00 a.m. to 6:00 p.m. on weekdays and from 8:00 a.m. and 5:00 p.m. on Saturdays. No construction shall be allowed on Sundays or Federal holidays.

2. During construction, mufflers shall be provided for all heavy construction equipment and all stationary noise sources in accordance with the manufacturer's recommendations.

3. Limit unnecessary idling of internal combustion engines.

4. Stationary noise sources and staging areas shall be located as far as is feasible from existing noise sensitive receivers. Locating stationary noise sources near existing roadways away from adjacent properties is preferred. If located otherwise, stationary noise sources are to be enclosed or shielded from neighboring noise sensitive properties with noise barriers to the extent feasible.

5. Air compressors and pneumatic equipment should be equipped with mufflers, and impact tools should be equipped with shrouds or shields.

6. A construction liaison shall be designated to ensure coordination between construction staff and neighbors to minimize disruptions due to construction noise. Neighboring property owners within 300 feet of construction activity shall be notified in writing of the contact information for the construction liaison.

7. Neighboring property owners within 300 feet of construction activity shall be notified in writing of the construction schedule and at least 30 days prior to loud, noise-generating activities. The notification is to include the nature and Item No. #XX
City Council Meeting
May 20, 2025
Page | 6
estimated duration of the activity.

10. The applicant shall have the following note placed upon all construction plans and drawings of the project:

If prehistoric or historic archaeological resources or human remains are unexpectedly discovered during construction, work shall be halted within 50 meters (160 feet more or less) of the find until it can be evaluated by a qualified professional archaeologist. If the find is determined to be significant, appropriate mitigation measures shall be formulated and implemented.

11. The applicant shall submit to the City and obtain approval for an erosion control plan conforming to SWPPP guidelines during all grading activities and a letter or statement from the contractor that all work complies with the guidelines.

12. The applicant shall submit to the City a solid waste disposal plan if required.

13. The applicant shall post a note on the improvement plans that all grading activities at the project site shall cease during high wind periods. The City Planning Department shall be contacted when construction is delayed due to high winds.

ATTACHMENTS:

Attachment A: Notice to Abate Nuisance
Attachment B: Remediation and Restoration Plan
Attachment C: Development Permit Project Description
Attachment D: Conditions of Approval
Item #5.B
Planning Commission Meeting
May 20, 2025
Page | 1
RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA

APPROVING A DEVELOPMENT PERMIT FOR A REMEDIATION AND

RESTORATION PLAN TO ABATE THE PUBLIC NUISANCE ON CERTAIN REAL PROPERTY COMMONLY KNOWN AS 451 SAN JUAN HOLLISTER ROAD.

WHEREAS, In 2020 and 2021 the owners of real property located at 451 San Juan Hollister Road (APN 0025500080) in San Juan Bautista (“Property”) completed grading and other site work that was not authorized by permit (“Nuisance”). The Nuisance, including the placement of unpermitted grading and spoils along the San Juan Creek watershed and changes to topography of the floodplain, affects the neighborhood.

WHEREAS, After conducting a site visit at the Property on May 24, 2022, the City issued a notice of violation and required that the property owner submit: 1) characterization of the grading and fill and 2) a program be developed for remediation including removal of grading spoils, and restoration of the hydraulic capacity and biological habitat of the San Juan Creek to the satisfaction of the City.

WHEREAS, On October 25, 2022, the City Council approved City Council Resolution No. 2022-81 (“Resolution No. 2022-81”), declaring that the Nuisance constitutes a public nuisance pursuant to California Civil Code § 3480 and violates the City’s Floodplains Ordinance (San Juan Bautista Municipal Code §§ 12-1-080 and 12-1-210). Resolution No. 2022-81 further directed the owners of the Property to seek approval of a Remediation and Restoration Plan to abate the Nuisance.

WHEREAS, on October 26, 2022, the City Manager sent a Notice to Abate Nuisance to the Property owners, attached hereto as Attachment A.

WHEREAS, Since October 2022 the City and Property owner have been engaged in litigation and a dispute resolution proceeding to resolve their dispute regarding the Nuisance and other matters.

WHEREAS, In January 2025, the Property owner submitted a revised Remediation and Restoration Plan attached hereto as Attachment B (“Restoration Plan”), as well as a Stabilization Plan attached hereto as Attachment C (“Stabilization Plan”), which proposed and identified restorations areas of approximately 0.15 acres along the northern portion and 0.27 acres along the western portion of the property.

WHEREAS, The Restoration Plan has been prepared and completed with the assistance of the Property owner’s consultants (EMC Planning Group, Kelley Engineering and Surveying), and reflects further revisions recommended by the City Consultants (David J. Powers & Associates, H.T. Harvey& Associates, Albion, Schaaf & Wheeler), and City Staff, and meets the requirements of the Corrective Actions specified in Resolution No. 2022-81.

Item #5.B
Planning Commission Meeting
May 20, 2025
Page | 2
att
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of San Juan Bautista:

1. Approve the recitals set out above, those recitals hereby incorporated in the body of this resolution by this reference as if fully set out herein.

2. Approve the Restoration Plan.

3. Approve the Stabilization Plan.

4. Approve a Development Permit to abate the Nuisance, subject to the terms of the Restoration Plan, Stabilization Plan, project description attached hereto as Attachment D, and conditions of approval attached hereto as Attachment E.

5. The approval and work of the Development Permit and Remediation and Restoration Plan are categorically exempt under CEQA.15074, finding on the basis of the whole record that there is no substantial evidence the Project will have a significant effect on the environment with mitigation incorporated.

PASSED AND ADOPTED by the City Council of the City of San Juan Bautista on this 20th day of May, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
_________________________
Leslie Q. Jordan, Mayor
ATTEST:
________________________
Elizabeth Soto, City Clerk

Page 1 of 13 ends

PROJECT DESCRIPTION

DEVELOPMENT PERMIT
OROZCO
451 SAN JUAN HOLLISTER RD, SAN JUAN BAUTISTA
FEBRUARY 2023
REVISED APRIL 2025

5/14/2025

KELLEY
Engineering & Surveying
400 Park Center Drive, Suite #4. Hollister, CA 95023-2546 Office: (831) 636-1104 FAX (831) 636-1837

Page 2 of 13 ends

TABLE OF CONTENTS
TABLE OF CONTENTS........................................................................................................... 2 ATTACHMENTS ...................................................................................................................... 2 SITE DESCRIPTION................................................................................................................ 3 REGIONAL SETTING.............................................................................................................. 3 VICINITY MAP.......................................................................................................................... 4 SURROUNDING LAND USES................................................................................................ 4 SITE PROPERTIES................................................................................................................. 5 USGS MAP............................................................................................................................... 5 FEMA FLOOD MAP................................................................................................................. 6 HYDRAULIC RESOURCES .................................................................................................... 6 DEVELOPMENT PERMIT PURPOSE.................................................................................. 11 CHARACTERIZATION OF FILL............................................................................................ 12 REMEDIATION PROGRAM .................................................................................................. 12

ATTACHMENTS
• CITY OF SAN JUAN BAUTISTA PLANNING APPLICATION COVER PAGE • CITY OF SAN JUAN BAUTISTA ENVIRONMENTAL INFORMATION
• TOPOGRAPHIC MAP WITH SURFACE COMPARISON
• REMEDIATION AND RESTORATION PLAN

Page 3 of 13 ends

SITE DESCRIPTION
The proposed project site is located on an 18.085± acre parcel at 451 San Juan Hollister Road in San Juan Bautista. The north side of the project fronts the road, and the site features San Juan Creek that comes from the San Juan Canyon which flows around the west and north boundaries of the property. The property is about 700 feet south of California State Route 156, 2300 feet from the intersection of The Alameda and California State Route 156, and 3.4 miles from the interchange between California State Route 156 and US Highway 101. Current uses for the property include a trucking business, a transfer dock, vehicle storage, and pallet manufacturing.

The site is currently accessed by a driveway connecting to San Juan Hollister Road about 265 feet east of the northwest corner of the parcel.

REGIONAL SETTING
The project site is within the corporate limits of the City of San Juan Bautista. The city limit follows the western and southern boundaries of the project parcel. San Juan Bautista is located within San Benito County. San Benito County is a central coast county located northeast of Monterey and San Luis Obispo counties and southeast of the San Francisco Bay Area. Midnight Express trucking company currently picks up produce in Santa Maria and delivers directly to San Francisco, Oakland, and other Bay Area cities.

San Juan Creek flows around the west and north boundaries of the property. The drainage area upstream of this property is greater than 5,400 acres. The upstream area includes multiple canyons such as San Juan Canyon, Quinn Canyon, and Peak Canyon. The highest point of the drainage area may include Fremont Peak. The areas upstream of the project are largely undeveloped hillsides with a mix of native oak woods and herbaceous rangeland.

Upstream development is concentrated along San Juan Canyon road and near the City of San Juan Bautista. Rainfall in the region varies from year to year, mostly occurs between October and May, and is most frequent during the winter months. Average annual precipitation in the area ranges from 13 inches to 18 inches.

Page 4 of 13 ends

VICINITY MAP

NOT TO SCALE

SURROUNDING LAND USES
The uses of adjacent properties consists of a mix of residential, industrial, and agriculture.

North on the other side of San Juan Hollister Road is the Mission Farm RV Park, and to the northwest is the Copperleaf subdivision. To the east, west, and south the properties are all used for agriculture including growing row crops, feed crops, and livestock with some rural residences in a low density. Adjacent industrial uses are concentrated to the northeast from the property.

Page 5 of 13 ends

SITE PROPERTIES
The project parcel consists of 18.085± Acres of formerly farmed land that was left fallow until some parts were compacted for use for truck parking, loading and unloading. Some dirt roads are on the site, a dirt loading dock, and a stockpile of dirt is located in the southeast corner of the site. According to USDA Soil Survey the site is approximately 31% Salinas Clay loam, and 69% Hanford Coarse sandy loam. Most of the Salinas clay is on the west side of the site. According to the Alquist Priolo special studies zone map, San Juan Bautista quadrangle, dated 7/1/1974 this project is located within a special studies zone area.

According to San Benito County important farmland 2014 map by California Department of Conservation the project site is designated as Prime Farmland. According to San Benito County WebGIS, the project site contains grade-1 soil. The site features an unnamed tributary to the San Juan Creek that comes from the San Juan Canyon which flows around the west and north boundaries of the property. According to FEMA FIRM 06069C0159D, revised April 16, 2009, portions of the project site are located within zones X, AE, and AO.

See table below:

Zone Description
X An area of minimal flood hazard and determined to be outside the 0.2% annual chance floodplain.

AE A special flood hazard area with base flood elevations determined.

AO A special flood hazard area with flood depths 1 to 3 feet.

USGS MAP

NOT TO SCALE

Page 6 of 13 ends

FEMA FLOOD MAP
PORTION OF FIRM PANEL 0159D

HYDRAULIC RESOURCES
About 25 years ago San Juan Creek entered the property at the same location, but traversed the land in a northeast direction on a more direct route to the box culvert located in San Juan Hollister Road. This is evident by the tree growth and ground shading in the historical image provided by Google Earth circa 1998. It is also evident in the historic FIRM panel by examination of the drainage path. The drainage path along the western and northern boundaries had the character of a road-side ditch, not a major drainage feature.

Over time the land was graded for agriculture and the ditch became a channel. This diversion encouraged growth of willows and eventually the riparian habitat that exists today.

Page 7 of 13 ends

Google Earth Image circa 1998
Historic FIRM Panel

Page 8 of 13 ends

According to the Flood Insurance Study 06069CV000A revised April 16, 2009, the San Juan Creek drainage area lying upstream of the creek’s first crossing of San Juan Canyon Road is 8.12 square miles, or about 5,200 acres. FEMA reports the 100-year peak flow rate to be 800 CFS. Data for smaller events is not available.

Upstream of Mission Vineyard Road the 100-year flood flows in a northerly direction at a width that varies from 100 feet to nearly 600 feet wide. When it reaches Mission Vineyard Road it finds a 60-inch culvert. The culvert has limited capacity particularly in its current state being filled with debris nearly to its spring line. This limited capacity causes the flow to broaden to a width of over 1500 feet. Spilling over Mission Vineyard Road in weir fashion, the flow continues northeasterly spreading to a width of over 2400 feet at San Juan Hollister Road.
60-inch Culvert at Mission Vineyard Road (Upstream end)

Page 9 of 13 ends

Downstream View from Culvert crossing Mission Vineyard Road

CREEK MORPHOLOGY
Between Mission Vineyard Road and the property entrance, San Juan Creek is heavily vegetated and lacks clear definition.

Between the entrance to the property and San Juan Hollister Road, the creek becomes trapezoidal in shape and remains heavily vegetated with willow. The top width varies between 13 and 22 feet, while the bottom with varies from zero to five feet. It slopes to the north at about 1 percent. The depth measured from the west bank varies from 3 to 4 feet.

Again measured from the west bank, the flow capacity ranges from 150 cfs to 445 cfs.

East of its intersection with San Juan Hollister Road, the creek takes on more of the character of a road side ditch as it did historically. There are still reaches of trapezoidal shape but also more “V” shaped. At the time of our survey: width varies from 18 to 24 feet; depth measured from the limiting side varies from less than 1 foot to just over 3 feet; and capacity ranges from 35 cfs to 182 cfs.

Following 2022-2023 rains and City maintenance of the roadside ditch resulted in sandy sediment flows into this reach not seen before. These sediment flows have impacted ditch capacity, the 48-inch culvert located at the driveway entrance to the property and the large box culvert that crosses San Juan Hollister Road.

Page 10 of 13 ends

Sediment Received from Property to the West
48-inch Culvert Sediment Impact

Page 11 of 13 ends

Box Culvert Sediment Impact

FLOOD CONCERNS
This development permit’s purpose is to allow the removal of the deposited soils in a manner respectful of cultural, biological, and multi-jurisdictional sensitivities. Removal of the grading spoils is coincident with removal of any concerns for added impacts to flooding. The property and surrounding properties will be returned to the same flood risk they had prior to the grading violation. What should be of concern and is of no consequence of the unpermitted grading is the future maintenance of the 60-inch culvert in Mission Vineyard Road and the future maintenance of the large box culvert in San Juan Hollister Road.

A topographic survey was performed in October of 2022. A topographic map was prepared comparing the current surface elevations with those of the 2017 survey performed by Towill.

The differences are indicated in feet with “+” indicating the current surface is higher than the 2017 surface and a “-“ indicating the current surface is lower than the 2017 surface. With respect to impact to flooding, the differences are largely negligible. The map is an attachment to this application.

DEVELOPMENT PERMIT PURPOSE
CODE VIOLATION: Grading and deposition of significant fill was observed within a flood hazard area in violation of San Juan Bautista Municipal Code Title 12 FLOODPLAINS, Section 12-1-210.

Without any intended purpose and unaware of potential hazards and City codes, Ms.

Orozco deposited loose soils onto and adjacent to the easterly and southerly banks of San Juan Creek. Portions of the area are preliminarily designated as wetland by the Army Corps of Engineers. The City of San Juan Bautista received complaints of this action on March 28,

Page 12 of 13 ends

2022 and issued a stop order on May 24, 2022. The stop order requests 1) characterization of the fill and 2) a program be developed for remediation including removal of grading spoils, and restoration of the hydrology (hydraulic capacity) and biological habitat values of the San Juan Creek to the satisfaction of jurisdictional agencies.

The purpose of the development permit is to formally apply for the abatement of the violation with studies prepared by professionals with their opinions and recommendations with respect to remediation. It is the intent of the owner to restore the land to pre-violation conditions, in other words to undo what was done and remove any impacts caused by the grading.

CHARACTERIZATION OF FILL
The material deposited on and adjacent to the banks of the San Juan Creek can be characterized as Salinas Clay Loam, native to the site. The material is still loose and is referred to as grading spoils in the stop order and other related documents.

REMEDIATION PROGRAM

HYDRAULIC RESTORATION
The deposition of soils on one side of a creek or stream has the potential to negatively affect the adjacent property by increasing the flood risk of that property. By removing the spoils and placing the material back where it was removed from will restore the creek’s hydraulic characteristics. The proposed grading shall be performed after permits are issued by all jurisdictional agencies. Background reports have been prepared to produce a Remediation and Restoration Plan and is included in this submittal. This section summarizes their findings. All biological and cultural sensitivities and recommendations will be observed prior to, during and after the grading process.

CULTURAL SENSITIVITY
Archeological investigation reports were prepared by various experts and include archival database search; sacred land records search; web soil survey; and a pedestrian survey.

The reports are available from the San Juan Bautista Planning Department.

BIOLOGICAL RESOURCES
Biological resource habitat characterization reports were prepared by various experts including H.T. Harvey and Associates who conducted several site visits of the Property and include: several site visits; existing biological conditions; potential for special-status plant and wildlife species or protected habitats; jurisdictional features; project analysis; and recommendations. The reports are available from the San Juan Bautista Planning Department.

RESOURCE AGENCY PERMITS
During a site visit on January 31, 2023, it was the opinion of Patrick Furtado, biologist for EMC that following permits to remove the grading spoils may be required. Subsequently, H.T. Harvey conducted a second site visit of the property to update the status of jurisdictional features. Based on their site visits and subsequent site visits by representatives from the U.S. Army Corps of Engineers and California Department of Fish & Wildlife, the following permits may be needed if restoration activities result in disturbance of jurisdictional features:

Page 13 of 13 ends

1. USACE Section 404 Nationwide Permit (Army Corp)

2. CDFW Section 1600 Streambed Alteration Agreement (CA Fish & Wildlife CDFW)

3. RWQCB Section 401 Water Quality Certification (Water Board) We will be pursuing all three permits in conjunction with this development permit if proposed restoration activities occur within jurisdictional features.

CONDITIONS OF APPROVAL

Their fees shall be the responsibility of the applicant.

2. The applicant shall enter into an indemnification and hold harmless agreement with the City of San Juan Bautista for the approval of the project.

3. The applicant or contractor shall obtain an encroachment permit for any work performed within the City of San Juan Bautista public right of way.

4. The applicant shall submit for and obtain a grading permit for the site including drainage provisions and compliance with flood zone elevation requirements.

5. The applicant shall enter into a maintenance agreement with the City for continual maintenance of the landscaping and irrigations system for all landscaping and irrigation installed on the site.

6. Construction on the site shall be restricted to the hours of 7:00 A.M. to 6:00 P.M. Monday and 8:00 A.M. to 5:00 P.M. on Saturday. No construction shall be allowed on Sundays or Federal Holidays.

7. The applicant shall select or mitigate mechanical equipment to meet applicable noise standards. To be considered "Normally acceptable" according to the City General Plan and Municipal Code, mechanical noise would need to be limited to DNL 60 dB at the nearest residential property line and DNL 65 dB at the nearby hotel property line. These noise levels would also satisfy the County General Plan Goal HS-8.11 guidelines.

To meet the draft City noise ordinance limits and the county General Plan Goal HS-8.1, noise levels at the nearest residential receivers are to be limited to an hourly Leq of 55 dB and maximum noise level of 70 dB during the daytime hours and hourly Leq 45 dB and a maximum noise level of 65 dB during nighttime hours.

8. All Truck deliveries at the site that require the use of backup alarms should be limited to daytime hours. (Mitigation 3a.)

9. The applicant shall require reduction of potential noise impact from construction-related activities, they are to be conducted in accordance with the following; l. Construction shall be limited to the hours of 7:00 am and 6:00 pm on weekdays and 8:00 am and 5:00 pm on Saturdays. No construction shall be allowed on Sundays or Federal holidays.

2. During construction, mufflers shall be provided for all heavy construction equipment and all stationary noise sources in accordance with the manufacturer's recommendations.

3. Limit unnecessary idling of internal combustion engines.

4. Stationary noise sources and staging areas shall be located as for as is feasible from existing noise sensitive receivers. Locating stationary noise sources neat existing roadways away from adjacent properties is preferred. If located otherwise, stationary noise sources are to be enclosed or shielded from neighboring noise sensitive properties with noise barriers to the extend feasible.

5. Air compressor and pneumatic equipment should be equipped with mufflers, and impact tools should be equipped with shrouds or shields.

7. Neighboring property owners within 300 feet of construction activity shall be notified in writing of the construction schedule and at least 30 day prior to loud noise-generating activities. Notification is to include the nature and estimated duration of the activity.

10. The applicant shall have the following note placed upon all construction plans and drawings of the project:

12. The applicant shall submit to the City a solid waste disposal plan if required.

City of San Juan Bautista
Revenues ~ Budget Vs. Actual
For the Nine Month Period Ended March 31, 2025
Item #5E
City Council Meeting
May 20, 2025
REVENUES FY24 FY25 Annual YTD
Fund Actuals Actuals Budget Difference 75% Notes
General Fund 1,656,349 1,780,832 2,530,525 (1,593,243) 70% Special Revenue Funds:

Capital Projects Fund 272,011 256,961 4,914,742 (2,703,471) 5% Community Development 192,224 110,070 124,150 (393,098) 89% COPS 133,103 158,726 100,000 (75,000) 159% A
Parking & Restroom Fd 24,980 19,731 28,000 (16,269) 70% Gas Tax Fund 66,871 83,222 108,000 (76,799) 77%
Valle Vista LLD 17,914 33,416 44,554 (17,919) 75%
Rancho Vista CFD 49,823 50,634 67,512 (49,481) 75%
Copperleaf CFD 15,748 12,484 16,645 (12,240) 75%
Internal Service Funds:

Blg Rehab. & Replace 28,500 28,500 38,000 (28,500) 75%
Vehicle Replacement 45,000 45,000 60,000 (45,000) 75%
Enterprise Funds:

Water
Operations 1,132,463 1,299,033 1,718,000 (904,085) 76%
Sewer
Operations 1,293,152 1,516,986 1,960,000 (943,950) 77%
TOTAL Funds 4,928,138 5,395,594 11,710,128 (6,859,055) 46% A ~ COPS revenue for law enforcement services are coming in higher than anticipated at the time of budget. The City is to be provided at least 100k annually, but the last few years more than anticipated has been received.

City of San Juan Bautista
Revenues ~ Budget Vs. Actual
For the Nine Month Period Ended March 31, 2025
Item #5E
City Council Meeting
May 20, 2025
EXPENDITURES FY24 FY25 Annual YTD
Fund Actuals Actuals Budget Variance 75% Note
General Fund 1,635,817 1,433,370 2,394,878 (961,508) 60% Special Revenue Funds:

Capital Projects Fund 272,011 256,961 4,914,742 (4,657,781) 5% A Community Development 675,340 575,081 662,242 (87,161) 87% COPS 75,000 75,000 100,000 (25,000) 75%
Gas Tax Fund 13,000 17,693 21,000 (3,307) 84%
Valle Vista LLD 20,649 32,259 44,554 (12,295) 72%
Rancho Vista CFD 38,203 70,554 42,718 27,836 165% B
Copperleaf CFD 18,543 20,070 16,645 3,425 121%
Development Impact Fee Funds
Public/Civic Facility 2,025 2,025 2,700 (675) 75%
Library 3,330 3,330 4,440 (1,110) 75%
Storm Drain 2,574 2,574 3,432 (858) 75%
Park In-Lieu 225 225 300 (75) 75%
Public Safety 639 639 852 (213) 75%
Traffic 324 324 432 (108) 75%
Enterprise Funds:

Water:

Operations 527,169 537,175 862,288 325,113 62%
Capital 74,958 66,486 15,793,187 15,726,701 0% A
Sewer
Operations 636,878 759,269 1,051,569 292,300 72%
Capital 4,189,604 8,150,796 17,112,103 8,961,307 48% A
TOTAL Funds 8,186,289 12,003,831 43,028,082 19,586,591 28% Footnotes:

A ~ Capital fund transfers/costs are budgeted to be incurred by these funds. Since the costs/transfers occur sporadically during the year, they do not always align with the to date percentages, or prior year amounts.

Additionally, some projects have been moved to the next fiscal year.

B ~ From reserves, fence replacement due to flooding $42k.

City of San Juan Batista
Check/Voucher Register - Check Register Current Month
From 3/1/2025 Through 3/31/2025
1110 - Operating
Acct. 1948
Effective Date Check Number Vendor Name Check Amount
3/14/2025 218294 ACWA Health Benefits Authority 60,079.96 3/14/2025 218295 Caitlin Brady 122.08
3/14/2025 218296 Department of Transportation 409.98
3/14/2025 218297 Pet Waste Co 174.38
3/14/2025 218298 Regional Government Services 1,168.45
3/14/2025 218299 Rojas Communications Group 1,500.00
3/14/2025 218300 Smith & Enright Landscaping 5,540.00
3/14/2025 218301 Specialty Construction, Inc. 495,217.76 3/14/2025 218302 State Compensation Insurance Fund 3,213.00 3/14/2025 218303 Stoel Rives 1,237.50
3/14/2025 218304 T-Mobile 357.19
3/14/2025 218305 Toro Petroleum Corp. 267.66
3/14/2025 218306 Uline 143.66
3/17/2025 218307 AFLAC 1,041.46
3/17/2025 218308 at&t 135.00
3/17/2025 218309 Baker Supplies and Repairs 20.65
3/17/2025 218310 Charter Communications 592.94
3/17/2025 218311 City of Hollister 132,157.00
3/17/2025 218312 Computershare Corporate Trust 163,206.42 3/17/2025 218313 Design Line & Granger 194.47
3/17/2025 218314 First Foundation Bank 214,373.62
3/17/2025 218315 Hollister Auto Parts, Inc. 472.45
3/17/2025 218316 New SV Media 540.80
3/17/2025 218317 P G & E 15,514.05
3/17/2025 218318 Petty Cash 88.10
3/17/2025 218319 Postmaster 436.00
3/17/2025 218320 Regional Government Services 1,413.00
3/17/2025 218321 San Benito Cnty Mosq Abatement Prgm 300.70 3/17/2025 218322 San Benito County Water District 1,607.84 3/17/2025 218323 Spirit of San Juan Bautista 15,000.00
3/17/2025 218324 Hollister True Value 127.04
3/17/2025 218325 Uline 141.61
3/25/2025 218326 A & N Plumbing, Inc. 229.28
3/25/2025 218327 att.com 76.99
3/25/2025 218328 AVAYA 250.66
3/25/2025 218329 Baker Supplies and Repairs 441.87
3/25/2025 218330 Clark Pest Control 119.00
3/25/2025 218331 CMAP 931.97
3/25/2025 218333 Data Ticket Inc. 400.00
3/25/2025 218334 David J. Powers & Associates, Inc. 8,485.94 3/25/2025 218335 Design Line & Granger 498.73
3/25/2025 218336 First Alarm 540.33
3/25/2025 218337 J.A.V Language Solutions LLC 583.80
3/25/2025 218338 Kiley & Associates, LLC 1,500.00
City of San Juan Batista
Check/Voucher Register - Check Register Current Month
From 3/1/2025 Through 3/31/2025
1110 - Operating
Acct. 1948
Effective Date Check Number Vendor Name Check Amount
3/25/2025 218339 Luis Salazar 150.00
3/25/2025 218340 Midwest Tape 94.49
3/25/2025 218342 Monterey Bay Analytical Services 6,051.00 3/25/2025 218343 MuniBilling 475.92
3/25/2025 218344 Rincon Consultants 9,197.50
3/25/2025 218346 Rx-Tek 3,152.16
3/25/2025 218347 Sentry Alarm System 477.00
3/25/2025 218348 Stantec Consulting Services Inc. 113,317.45 3/25/2025 218349 US Bank 15,640.54
3/26/2025 218350 Cypress Water Services 17,028.44
3/31/2025 ATM Payroll 64,577.00
3/31/2025 Payroll Taxes 25,263.64
3/31/2025 ATM2 Fica 7,222.80
Report Total 1,393,501.28
Item: 6.A
City Council Meeting
April 15, 2025

AFFIDAVIT OF POSTING
I, Elizabeth Soto, Do Now Declare, Under the Penalties of Perjury That I Am the Acting City Clerk / Administrative Services Manager in the City of San Juan Bautista and That I Posted Three (3) True Copies of the attached City Council Agenda. I Further Declare That I Posted Said Agenda on the 11th day of April 2025, and in the Following Locations in said City of San Juan Bautista, County of San Benito, California.

1. On The Bulletin Board at City Hall, 311 Second Street.

2. On The Bulletin Board at The City Library, 801 Second Street.

3. On The Bulletin Board at The Entrance to The United States Post Office, 301 The Alameda
Signed at San Juan Bautista, County of San Benito, California, on the 11th day of April 2025.
____________________________________________
Elizabeth Soto, CMC, CPMC
City Clerk / Administrative Services Director
Item: 6.B
City Council Meeting
March 18, 2025

WAIVER OF READING

OF ORDINANCES

State law requires that an ordinance be read in its entirety prior to adoption unless the City Council waives reading beyond the title. Reading an entire ordinance at the meeting is extremely time-consuming; reading of the title alone usually gives the audience sufficient understanding of what the Council is considering.

To ensure that this waiver is consistently approved by the Council, Council should make the waiver at each meeting, thus, you should do it at this point on the Consent Agenda. The Council then does not have to worry about making this motion when each ordinance comes up on the agenda.

GC36934
Item No. #XX
City Council Meeting
May 20, 2025
Page | 1

CITY OF SAN JUAN BAUTISTA

CITY COUNCIL STAFF REPORT
DATE: MAY 20, 2025
DEPARTMENT: PLANNING DEPARTMENT
FROM: ILSE LOPEZ-NARVAEZ, ASSOCIATE PLANNER

ASHLEY COLLICK, INTERIM CITY MANAGER
BY: ILSE LOPEZ-NARVAEZ, ASSOCIATE PLANNER

ASHLEY COLLICK, INTERIM CITY MANAGER
TITLE: STREET CLOSURE RESOLUTION FOR STREET MANDALA
2025 (SEP25-311)
RECOMMENDEDATION:

Approve the Street Closure Resolution for the Street Mandala 2025 (SEP25-311), scheduled for June 21, 2025, as detailed in the attached resolution and street closure maps.

EXECUTIVE SUMMARY:

On March 3, 2025, Ramona Hill submitted a Special Event Permit application for the Street Mandala, initially scheduled for May 10, 2025. The Planning Department determined the event did not require a Special Event Permit due to the anticipated attendance of under 250 persons but advised that an Encroachment Permit was necessary due to the proposed closure of Polk Street between Second and Third Streets. Upon further review, staff clarified that events in the public right-of-way require City Council approval. The applicant has since rescheduled the event to June 21, 2025, and now seeks Council approval for the street closure.

BACKGROUND:

On March 3, 2025, applicant Ramona Hill submitted a Special Event Permit application for the Street Mandala 2025—an annual community event in San Juan Bautista—originally scheduled for May 10, 2025. Upon review on March 7, 2025, Associate Planner Ilse Lopez-Narvaez determined that the event did not require a Special Event Permit, as the anticipated attendance was fewer than 30 people, well below the 250-person threshold outlined in Section 5-15-05 of the San Juan Bautista Municipal Code (SJBMC). However, because the event proposed a street closure on Polk Street between Second and Third Streets, the applicant was advised that an Encroachment Permit would still be required.

Item No. #XX
City Council Meeting
May 20, 2025
Page | 2
On April 25, 2025, the applicant submitted the Encroachment Permit application for the proposed street closure. Subsequently, on April 30, 2025, the Public Works Department Informed City departments—including the City Manager’s Office, Planning, Recreation, and Engineering—of the applicant’s request and the associated timing of the proposed street closure.

Public Works also noted that the applicant had been advised a Special Event Permit was not required, but that an Encroachment Permit was necessary.

On May 1, 2025, Interim City Manager Ashley Collick clarified that events held in the public right-of-way fall under the jurisdiction of the City Council and therefore require Council approval. On May 2, 2025, the City Manager sent a formal notice via email and letter to the applicant outlining the appropriate permitting requirements.

That same day, the applicant met with the Planning Department to discuss next steps. In response to the permitting clarification, the applicant agreed to reschedule the event to June 21, 2025. The Planning Department apologized for the initial misinterpretation of the Municipal Code and confirmed that the original application could be amended with the new event date. Because the revised event still proposes street closures on Polk Street between Second and Third Streets, formal City Council review and approval are required.

FISCAL IMPACT:

There is no direct fiscal impact to the City. The applicant is responsible for all applicable City fees related to the event, including those for permits and staff time if applicable.

ATTACHMENTS:

Attachment A: Street Closure Resolution 2025-XX
Attachment B: Street Closure Maps
Attachment C: Email re: No SEP Required – Street Mandala 2025 Attachment D: Email re: SEP Required – Street Mandala 2025 Attachment E: City Manager Letter re: SEP Required – Street Mandala 2025

1 Ilse Lopez-Narvaez
From: Ilse Lopez-Narvaez
Sent: Friday, March 7, 2025 11:05 AM
To:

Cc: Roy Morales
Subject: SEP25-304 | Street Mandala 2025
Attachments: Encroachment_Permit.pdf
Hi Ramona,
Thank you so much for submitting your Special Event Permit for the Street Mandala 2025 scheduled for May 10, 2025.

After reviewing your application, since your event/activity will have less than 30 people gathered, as stated in your application, your proposed event/application is not be required to obtain a Special Event Permit, as it will not exceed 250 people in number, as stated in Section 5-15-105 of the San Juan Municipal Code.

However, please note, as you are requesting to close Polk Street between Second Street and Third Street, please submit an Encroachment Permit to our Building Department to block off the streets.

Through the Encroachment Permit, you will also be charged for the staff hours needed to place the street barriers. For your convenience, I've attached the Encroachment Permit application.

Thank you so much for your patience as we worked on processing your SEP. Feel free to reach out if you have any questions.

Thank you,
Ilse Lopez-Narvaez
Associate Planner (she/her/ella)
Planning Department | City of San Juan Bautista
311 Second St., San Juan Bautista, CA 95045
Office: (831) 623-4661│Fax: 831.623.4093
Direct: (831)453-8998 Ext. 1007
[email protected]
www.san-juan-bautista.ca.us
1 Ilse Lopez-Narvaez
From: Ashley Collick
Sent: Friday, May 2, 2025 4:29 PM
To: Credo Studio
Cc: Ilse Lopez-Narvaez; Jerry Sanguinetti
Subject: Mandala Event on Polk Street
Attachments: Special Event Permit Requirement - Hill.pdf; Ramona Hill permit request.pdf Dear Ms. Hill,
I hope this message finds you well.

Thank you again for your interest in coordinaƟng a community event in San Juan BauƟsta. I am wriƟng to follow up regarding your recent request to close a porƟon of Polk Street.

AƩached you will find a formal leƩer that outlines the correct permiƫng process for your event. In short, because your event involves public adverƟsing, gathering aƩendees, and use of a major City Street, it requires a Special Event Permit and City Council approval by resoluƟon, consistent with the City's Municipal Code.

Please review the leƩer carefully for detailed next steps. Should you have any quesƟons or need assistance with your Special Event Permit applicaƟon, please feel free to reach out to our Special Events Contact, Ilse Navarez Lopez, at (831) 453-8998 ext. 1007.

We are happy to work with you to ensure a smooth and successful event.

Thank you for your cooperaƟon and understanding.

Best regards,
Ashley
Ashley Collick
Interim City Manager
City of San Juan Bautista
311 Second St. ¦PO Box 1420
San Juan Bautista, CA 95045
(831) 453-8995 ext. 1004¦ (831) 529-5817 ¦ 831.623.4093 [email protected] ¦ www.san-juan-bautista.ca.us

City of San Juan Bautista
City Manager │311 Second Street │ P.O. Box 1420, San Juan Bautista, CA 95045 Phone: (831) 623-4661 ext. 14 │ Fax: (831) 623-4093 │ www.san-juan-bautista.ca.us May 2, 2025
Ramona Hill
Subject: Street Closure and Special Event Permit Requirement – Polk Street Event Dear Ms. Hill,
Thank you for your recent request to temporarily close a section of Polk Street for your upcoming public event. We appreciate your ongoing efforts to coordinate activities that bring the community together.

We would like to clarify the appropriate permitting process for your event:

1. Special Event Permit Requirement
Although you were recently advised that an Encroachment Permit would be sufficient, we must adhere to the same process that was followed in previous years. Because your event involves public advertising, gathering of attendees, and broader impacts beyond simple use of the street (e.g., promoting attendance, potential noise, and public safety considerations), a Special Event Permit is required.

The Special Event Permit process ensures that all public safety, traffic control, insurance, and community notification requirements are properly coordinated across all affected City departments, including Public Works, Fire, and Law Enforcement.

An Encroachment Permit alone is generally intended for construction activities or limited, non-public uses of City right-of-way. Public events require broader review and formal authorization.

2. Road Closure Authorization Requirement
Please also note that any road closure associated with a public event must be formally authorized by the City Council through the adoption of a City Council Resolution.

This ensures public transparency, provides an opportunity for the Council to review and approve the closure, and allows the City to coordinate necessary public safety services.

Therefore, timely submittal of your Special Event Permit application is critical so that staff can prepare the appropriate resolution for Council consideration prior to your event date.

3. Municipal Code Requirement
Pursuant to San Juan Bautista Municipal Code Chapter 5-15, a Special Event Permit is required for any public gathering on City property involving more than 250 attendees or any closure of public streets.

As Polk Street is classified as a Major Street under SJBMC §5-15-105(A)(1), closure of this street for a public event triggers the need for full compliance with the Special Event Permit process.

Additionally, City Council approval via resolution is appropriate to ensure compliance with public notice, safety coordination, and community transparency standards.

4. Next Steps
To proceed, please complete and submit a Special Event Permit Application, which includes:
• Event description and site plan.
• Proposed timeline and list of activities.
• Traffic control and safety plans.
• Insurance certificate naming the City of San Juan Bautista as an additional insured party. • Contact information for event organizers.
• Notification plan for affected residents and businesses (if applicable).

You are encouraged to refer to your previous year’s application to streamline this process.

5. City Contact for Assistance
If you need assistance with completing or submitting the Special Event Permit application, please contact:

Ilse Lopez-Narvaez
Special Events Contact
Phone: (831) 453-8998 ext. 1007
Ilse will guide you through the application requirements and help ensure your submission is complete for timely approval.

6. Processing Timeline
Please allow a minimum of 2–3 weeks for full review and City Council scheduling following the submission of a complete application.

We apologize for any confusion caused by earlier communication and are committed to assisting you in hosting another successful community event. Thank you for your understanding and cooperation.

Ashley Collick
City Manager
City of San Juan Bautista
[email protected]
(831) 453-8995 ext. 1004
Page | 1
RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA AUTHORIZING CLOSURE OF STREETS FOR CERTAIN SPECIAL EVENTS IN 2025 WHEREAS, The City has received an application for a Special Event in 2025, and authorization for Street Closure are a prerequisite for issuance of such permits for the following events:

Los Padrinos Car Show
June 28, 2025, from 6:00 AM – 5:00 PM
Third St. from Frankin St. & Muckelemi St.

With cross streets blocked between Second St. and Fourth St. (Including Washington St., Mariposa St., and Polk St.)
BE IT RESOLVED that the City Council does hereby authorize the referenced entities to close streets on the dates and times referenced herein subject to the following requirements:

1. All conditions and requirements of agencies, including the Fire Marshall, San Benito County Sheriff, Public Works Director, San Benito County Health Dept., San Benito County Integrated Waste Management, Community Development Director shall be met prior to, during, and after the event in the manner deemed necessary by the City Manager.

2. Prior to each event, Sponsors shall submit an agreement to reimburse the City in accordance with an invoice duly issued by the City to cover City expenses as deemed necessary by the City Manager to support administrative, material and City staff time associated with the Street Closure.

PASSED AND APPROVED this 20th day of May 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Page | 2
_________________________
Leslie Jordan, Mayor Pro Tem

ATTEST:
_______________________________________
Elizabeth Soto, CMC, CPMC, Acting City Clerk

Item No. #7.E
City Council Meeting
May 20, 2025
Page | 1

CITY OF SAN JUAN BAUTISTA

CITY COUNCIL STAFF REPORT
DATE: MAY 20, 2025
DEPARTMENT: ENGINEERING
FROM: DOUG PIKE, CITY ENGINEER
BY: DOUG PIKE, CITY ENGINEER
TITLE: VALLE VISTA LIGHTING AND LANDSCAPING MAINTENANCE

DISTRICT UPDATE
RECOMMENDED MOTION:

That the City Council consider approval of the following resolutions actions:

1. Approve A Resolution of the City Council Of The City Of San Juan Bautista Ordering Preparation of An Engineer’s Report for Fiscal Year 2025-26 For Valle Vista Landscape and Lighting Maintenance Assessment District No. 1

2. Approve A Resolution of the City Council Of The City Of San Juan Bautista Declaring Its Intention To Levy And Collect Assessments Within Valle Vista Landscape and Lighting Maintenance Assessment District No. 1 For Fiscal Year 2025-26 And Setting The Time And Place For A Hearing On Said Assessment

3. Receive and consider the attached draft Assessment Report to be the subject of final acceptance at the Public Hearing.

4. Approve A Resolution Of the City Council of The City Of San Juan Bautista Ratifying The Report Prepared In Connection With The Fiscal Year 2025-26 Levy of Assessments in Connection with Valle Vista Landscape and Lighting Maintenance Assessment District No. 1
BACKGROUND:

The City of San Juan Bautista has one Active Landscape and Lighting Maintenance Assessment District, which is regulated by the Landscape and Lighting Act of 1972 (commencing with Section 22500) Part 2, Division 15 of the California Streets and Highways Code. In accordance with this Act, the City Clerk is required to provide public notice of the assessment process at least 10 days prior to the date of hearing. Prior to levying a new assessment pursuant to Chapter 2 (commencing with Section 22585), the City Council must conduct a public hearing and review the Engineer’s Report which specify the Item No. #7.E
City Council Meeting
May 20, 2025
Page | 2
assessment. The Engineer’s Report will be available in the office of the City Clerk or City Engineer. The Engineer’s Report is prepared for each fiscal year for which assessments are to be levied and collected, to pay the costs of the improvements described in the report. After approval of the report, either as filed or as modified, the City Council must adopt a resolution of intention which shall:
(a) Declare the intention of the City to levy and collect assessments within the assessment district for the fiscal year stated therein.
(b) Generally, describe the existing and proposed improvements and any substantial changes proposed to be made in existing improvements.
(c) Refer to the assessment district by its distinctive designation and indicate the general location of the district.
(d) Refer to the report of the engineer, on file with the clerk, for a full and detailed description of the improvements, the boundaries of the assessment district and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the district.
(e) Give notice of the time, as fixed by Section 22625, and the place for hearing by the City Council on the levy of the proposed assessment.
(f) State whether the assessment is proposed to increase from the previous year.

In accordance with the Act, any interested person may, prior to the conclusion of the hearing, file a written protest with the clerk or, having previously filed a protest, may file a written withdrawal of that protest. A written protest shall state all grounds of objection. A protest by a property owner shall contain a description sufficient to identify the property owned by him/her. If notice is given pursuant to subdivision (a) of Section 22626, the City Council shall hold the public hearing pursuant to Section 53753 of the Government. All interested persons shall be afforded the opportunity to hear and be heard. The City Council shall consider all oral statements and all written protests made or filed by any interested person.

The City Council may continue the hearing from time to time, provided that no continuance shall be made to a date subsequent to August 10 without the prior consent of the county auditor.

If there is a majority protest against the levy of an annual assessment after the formation of the assessment district that is increased from any previous year, the proposed increase in the assessment shall be abandoned.

The assessments shall be collected at the same time and in the same manner as county taxes are collected, and all laws providing for the collection and enforcement of county taxes shall apply to the collection and enforcement of the assessments, except that assessments levied Item No. #7.E
City Council Meeting
May 20, 2025
Page | 3
pursuant to Section 22660 for which bonds or notes are to be issued may be paid within 30 days after the date the county auditor has entered the assessments on the county assessment roll, upon which time the engineer shall make and file with the treasurer a complete list of all unpaid assessments in the manner required by Section 8620.

METHOD OF APPORTIONMENT:

Each year, the City Council will be asked to adopt a Resolution establishing the annual special tax levy for the District. The Report shows the special tax amount for each parcel in the District. The Method of Apportionment, found in the Formation Report, allowed for an annual escalator to the maximum special tax amounts. The established annual escalator is equal to the annual Consumer Price Index-All Urban Consumers ("CPI-U") for the San Francisco Oakland- San Jose area.

The proposed assessments for FY 2025-26 have been increased to keep up with the cost of contract maintenance for the current FY. At the time the District was formed, a “maximum special tax” for each tax area was calculated. The current proposed assessment is set at a rate below these maximum rates. Over the past six years, the assessed rate has been below the allowed maximum tax rate.

FISCAL IMPACT:

There is no anticipated fiscal impact as the proposed on-going maintenance within the Valle Vista Lighting and Landscaping Maintenance District is within the anticipated revenues (including reserves).

ATTACHMENTS:

1. A Resolution of the City Council Of The City Of San Juan Bautista Ordering Preparation of An Engineer’s Report for Fiscal Year 2025-26 For Valle Vista Landscape and Lighting Maintenance Assessment District No. 1

2. A Resolution of the City Council Of The City Of San Juan Bautista Declaring Its Intention To Levy And Collect Assessments Within Valle Vista Landscape and Lighting Maintenance Assessment District No. 1 For Fiscal Year 2025-26 And Setting The Time And Place For A Hearing On Said Assessment

3. The draft Assessment Report to be the subject of final acceptance at the Public Hearing.

4. A Resolution Of the City Council of The City Of San Juan Bautista Ratifying The Report Prepared In Connection With The Fiscal Year 2025-26 Levy of Assessments in Connection with Valle Vista Landscape and Lighting Maintenance Assessment District No. 1

5. Public Hearing Notice for Publication
Item #7.E
City Council Meeting
May 20, 2025
RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN JUAN BAUTISTA ORDERING PREPARATION OF AN ENGINEER’S REPORT FOR FISCAL YEAR 2025-26 FOR VALLE VISTA LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 1
WHEREAS, pursuant to the Landscaping and Lighting Act of 1972 (Streets & Highways Code Section 22500 et seq.) (“Act”), the City levies an annual assessment in connection with its Valle Vista Landscape and Lighting Maintenance Assessment District No. 1 (“District”); and WHEREAS, the City Council desires to initiate proceedings for the Fiscal Year 2025-26 levy of the assessment in connection with the District.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of San Juan Bautista as follows:

1. That City Engineer Douglas S. Pike be and is hereby appointed as Engineer of Work to perform all engineering work in the conduct of said proceedings.

2. That the improvements to be maintained, and operations and services in connection with the District shall be substantially unchanged from those provided for in Fiscal Years 2011-12, 2012-13, 2013-14, 2014-15, 2015-16, 2016-17, 2017-18, 2018-19, 2019-2020, 2020-21, 2021-22, 2022-23, 2023-24, 2024-25, and 2025-26: the maintenance, operation and servicing of street lighting and street landscaping within the district, as well as the maintenance, operation and servicing of lighting and landscaping associated with the detention basin, sanitary sewer pump station, and public park located within the district.

3. That the Engineer of Work hereby is directed to prepare and to file a report in compliance with Sections 22565 et seq. of the Act.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of San Juan Bautista duly held on the 20th day of May, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
________________________
Leslie Q. Jordan, Mayor
ATTEST:
___________________________________
Elizabeth Soto, City Clerk
Item #XX
City Council Meeting
May 20, 2025
Page | 1
RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA

DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS WITHIN

VALLE VISTA LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 1 FOR FISCAL YEAR 2025-26 AND SETTING THE TIME AND PLACE

FOR A HEARING ON SAID ASSESSMENT
WHEREAS, pursuant to the Landscaping and Lighting Act of 1972 (Streets & Highways Code Section 22500 et seq.) (“Act”), the City levies an annual assessment in connection with its Valle Vista Landscape and Lighting Maintenance Assessment District No. 1 (“District”); and WHEREAS, by prior resolution, this Council ordered preparation of an Assessment Report (“Report”) with respect to the assessment proposed to be levied in connection with the District for Fiscal Year 2025-26, and
WHEREAS, by prior resolution, this Council approved the Report as filed; and WHEREAS, a copy of the approved Report is on file in the Office of the City Clerk, available for public inspection at said Office, and incorporated herein by reference; and WHEREAS, the City Council desires to declare its intention to levy the proposed assessment for Fiscal Year 2025-26.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of San Juan Bautista as follows:

1. The Council hereby declares its intention to levy and collect assessments in connection with the District for Fiscal Year 2025-26, as set forth in the Report.

2. The District is designated by the following distinctive name: “Valle Vista Landscaping and Lighting Maintenance Assessment District No. 1.” The District is generally described as a district including the parcels on both sides of Ahwahnee Street and Donner Street, bounded by San Juan Highway and Third Street. Reference is made to the Report for a more complete and exact definition of the territory included in the District.

3. The improvements to be maintained, operated and serviced in connection with the District are generally described as: street lighting and street landscaping within the District; as well as lighting and landscaping associated with the detention basin, sanitary sewer pump station, and a public park located within the District.

4. Reference is hereby made to the Report for a full and detailed description of the public improvements, the boundaries of the District, and the proposed Fiscal Year 2025-26 assessments upon assessable lots and parcels of land within the district.

5. The amount of the assessment for Fiscal Year 2025-26 is not proposed to increase from the rate effective for Fiscal Year 2024-25, adjusted for inflation according to the methodology submitted to property owners as part of a mail ballot protest proceeding in 2008.

6. It is ordered that on June 17, 2025, at the hour of 6:00 o’clock p.m., in the regular meeting place of this Council, the Council Chambers, City Hall, 311 Second Street, San Juan Bautista, California, is the time and place where this Council will hold a public hearing on the proposed assessment. At the Hearing, all interested persons will be permitted to present written and/or oral testimony regarding the proposed assessment. The City Clerk is directed to give notice of the Hearing by one publication of a copy of this Resolution in the local newspaper published and circulated in the City, pursuant to Section 6061 of the California Government Code, said publication to be had and completed at least ten (10) days before the date herein set for the Hearing.

7. The City Council designates Ashley Collick, City Manager, who may be contacted by telephone at (831) 623-4661, as the person whom interested parties may contact for additional information regarding the District or the proposed assessment.

PASSED AND APPROVED at a regular meeting of the City Council of the City of San Juan Bautista duly held on the 20th day of May, 2025, by the following vote:

PASSED AND APPROVED on the 20th day of May, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

______________________
Leslie Q. Jordan, Mayor
ATTEST:
____________________________
Elizabeth Soto, City Clerk

CITY OF SAN JUAN BAUTISTA

SAN BENITO COUNTY, CALIFORNIA

ASSESSMENT REPORT

VALLE VISTA

LIGHTING AND LANDSCAPE
MAINTENANCE ASSESSMENT DISTRICT NO. 1
FISCAL YEAR 2025-2026
May 20, 2025

MEMBERS OF THE CITY COUNCIL
Mayor Leslie Q. Jordan
Mayor Pro Tem EJ Sabathia
Scott Freels
Jose Aranda
Jackie Morris-Lopez
Ashley Collick City Manager
Jon R. Giffen, Kennedy, Archer & Giffen City Attorney
Elizabeth Soto Deputy City Clerk
Jerry Sanguinetti Director of Public Works
Douglas S. Pike City Engineer
MNS Engineers, Inc. Engineer of Work
PREPARED BY:

DOUGLAS PIKE, CITY ENGINEER

ASSESSMENT REPORT

VALLE VISTA

LIGHTING AND LANDSCAPE
MAINTENANCE ASSESSMENT DISTRICT NO. 1
FISCAL YEAR 2025-2026
The undersigned respectfully submits the enclosed report as directed by the City Council.

I HEREBY CERTIFY that the enclosed Assessment Report, together with Assessment Diagram thereto attached was filed with me on the
20th day of May , 2025.

Elizabeth Soto, Deputy City Clerk
City of San Juan Bautista
San Benito County, California
By: ____________________
I HEREBY CERTIFY that the enclosed Assessment Report, together with Assessment Diagram thereto attached, was approved and confirmed by the City Council of the City of San Juan Bautista, San Benito County, California, on the
20th day of May , 2025.

Elizabeth Soto, Deputy City Clerk
City of San Juan Bautista
San Benito County, California
By: ____________________
PART A

DESCRIPTION OF WORK

VALLE VISTA

LIGHTING AND LANDSCAPE
MAINTENANCE ASSESSMENT DISTRICT NO. 1
FISCAL YEAR 2025 – 2026

VALLE VISTA LIGHTING AND LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT NO. 1 is described as Tract 294 in San Juan Bautista, San Benito County, CA, as shown in Book 13 of Maps at Page 49 of San Benito County Records, including all 35 lots, Parcel A, Parcel B, Ahwahnee Street, Donner Street, and portions of San Juan Highway and Third Street.

Refer to Exhibit B.

Maintenance and operation of any or all public landscaping and irrigation improvements and street lighting located within the bounds of the District, on landscaped strips of land between back of curb and front of walk and for planter walls/fences, including planter walls, grass berms, appurtenant irrigation systems; ornamental planning including lawns, shrubs and trees; including necessary repairs, replacements, water, electric current, spraying, care, supervision, debris removal; park strip repair and replacement: including biological monitoring if required, and any and all other items of work necessary and incidental for the proper maintenance and operation thereof and all additions, improvements and enlargements thereto which may hereafter be made on the following described streets:

Donner Street, Ahwahnee Street, First Street (San Juan Highway) and Third Street – as shown on the “Creekbridge Homes Valle Vista, San Juan Bautista, California”, Sheets L-1 through L-13 and improvement plans prepared by Bellinger Foster Steinmetz.

Maintenance and operation of any or all public landscaping and irrigation improvements, located within the bounds of the District, of the following described areas, including detention basin landscaping and bank protection, park improvements, appurtenant irrigation systems, trees, including necessary repairs, replacements of irrigation distribution system, controller system, and the spraying and care of street trees, monitoring of diseases of trees, shrubs and plants and any and all other items of work necessary and incidental for the proper maintenance and operation thereof and all additions, improvements and enlargements thereto which may thereafter be made on the following described areas of work:

Parcel A Detention Basin, Parcel B Sanitary Sewer Pump Station – located on Ahwahnee Street as shown on the “Wetlands Planting Plan Creekbridge Homes Valle Vista, San Juan Bautista, California”, Sheets L-1 and L-2, dated 03/06/03, file name 01029-L33-L26, and any and all responsibility for maintenance of the pump station shall be borne by the City. The District shall only be responsible for the landscape and irrigation thereof.

Parcel C, Proposed Public Park (San Juan Park) – located on the corner of Donner Street and Third Street as shown on the “Creekbridge Homes Valle Vista, San Juan Bautista, California”, Sheets L-2 and L-3, including the maintenance and operation of irrigation system, lawns, shrubs, walkway, planters, gazebo structure, and removal of all debris and broken limbs from the adjacent eucalyptus trees.

Parcel D, Street Trees; located on the street frontage of Ahwahnee, Donner and First Streets within the Valle Vista Subdivision.

PART B VALLE VISTA
LIGHTING AND LANDSCAPING MAINTENANCE DISTRICT No. 1
Budget 2025-2026
Formula to determine Assessment per General Rule #5
Assessment Rate = Proposed Operation and Maintenance Budget of the Current Fiscal Year Number of Units to be Assessed
Single Family Home = $1131.00
Single Family Home with Granny Unit = $1413.75

PART C VALLE VISTA
LIGHTING AND LANDSCAPING MAINTENANCE DISTRICT No. 1
Assessment 2025-2026
PART D

RULES FOR SPREADING ASSESSMENTS

VALLE VISTA

LIGHTING AND LANDSCAPE
MAINTENANCE ASSESSMENT DISTRICT NO. 1
FISCAL YEAR 2025 – 2026
The District is assessed, on the basis of total development units generated, for the maintenance and operation of the Valle Vista Lighting and Landscape Maintenance Assessment District No. 1, including incidentals and appurtenances and shall include all the costs of maintaining and/or operating the improvements described herein.

GENERAL RULES

1. All costs associated with the maintenance and operation of the Valle Vista Lighting and Landscape Maintenance Assessment District No. 1 improvements including Engineer’s Report, printing and advertising of assessment notices and legal fees shall be spread to all parcels on a pro rata development unit basis.

2. Part 2 of Division 15 of the Streets and Highways Code, the Landscaping and Lighting Act of 1972, permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements which include the operation, maintenance and servicing of landscaping, street lighting, and park and recreational facilities. Section 122573 of the Lighting and Landscaping Act of 1972 requires that maintenance assessments be levied according to benefit rather than according to assessed value. In addition, article XIIID, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property
Article XIIID provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment.

The improvements to be maintained and operated as a result of the formation of the Valle Vista Lighting and Landscape Maintenance Assessment District No. 1 have been installed simultaneously with the development of residential units within the District. Construction and installation of the street lighting and landscape is complete and an assessment will be collected from all developed parcels in proportion to the special benefit derived by each parcel. All of the involved improvements are being installed within or in areas in close proximity to the proposed developed residential lots.

3. In order to determine the appropriate assessment for each developed parcel, a budget for operation and maintenance costs associated with planned improvements in the Valle Vista Project was prepared. (See attached Exhibit A.) All of the improvements to be operated or maintained within the subdivision have been constructed simultaneously with the development of residential lots within the District, to the extent applicable; costs in the District have been prorated to reflect the District’s proportionate share of operation and maintenance costs. The total cost of operation and maintenance of the improvements must be collected on an annual basis.

4. Factored Development Units Calculations: Each parcel within the district is zoned for single family residential development and developed as a single family residence. Each single family home receives equal special benefit from the improvements. However, certain parcels have been improved with accessory dwelling units (“granny units”). Because accessory units are typically occupied and used less intensely than the single family homes to which they are associated (and because accessory units do not add additional frontage to a parcel), an accessory unit does not benefit from the improvements to the same extent as a single family home. Based upon a ratio of the square footage, number of plumbing fixture units and bedrooms of the secondary granny units, in relationship to the square footage, number of plumbing fixture units and bedrooms of a single family home, each parcel with a single family home and a secondary granny unit will be assessed at the rate of 1.25 times the rate for a parcel improved only with a single family home.

5. It is intended that the assessment in connection with this District will be levied annually. The maximum assessment rate that may be levied in any year against a single family parcel shall be determined according to the following formula:

Assessment Rate = Proposed Operation and Maintenance Budget of the Current Fiscal Year Number of Units to be Assessed
The maximum assessment against parcels with accessory dwellings shall be 1.25 times the then applicable maximum assessment for single family parcels. The actual assessments levied shall not exceed the rate necessary to fund the expenses of the District. So long as the assessment is levied at a rate not higher than the maximum rate calculated pursuant to this paragraph, such levy shall not constitute an “increase” of the assessment pursuant to Proposition 218.

6. Article XIIID provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment.

There are currently two public parcels in the District. These parcels constitute the pond and sewer lift station serving the District, and the landscaping on these parcels will be maintained by the District. As these parcels are permanently planned for use as passive, non-residential, unoccupied public services, they cannot be said to specifically benefit from the services provided by the assessment and therefore are not subject to the assessment.

7. Proposition 218 provides that only special benefits to parcels within the district are assessable, and an agency shall separate the general benefits from the special benefits conferred on a parcel.

Because the landscaping and lighting maintained in connection with this District is located within a discrete subdivision, all benefits of the maintenance services are special benefits accruing to parcels within the district.

Exhibit A
City of San Juan Bautista
Valle Vista Landscape District
Fiscal Year 2025/26 Cost Estimate Summary – Valle Vista Exhibit B
Item #XX
City Council Meeting
May 20, 2025
RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA

RATIFYING THE REPORT PREPARED IN CONNECTION WITH THE FISCAL YEAR 2025-26 LEVY OF ASSESSMENTS IN CONNECTION WITH VALLE VISTA LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 1
WHEREAS, pursuant to the Landscaping and Lighting Act of 1972 (Streets & Highways Code Section 22500 et seq.) (“Act”), the City levies an annual assessment in connection with its Valle Vista Landscape and Lighting Maintenance Assessment District No. 1 (“District”); and WHEREAS, the City Council desires to initiate proceedings for the Fiscal Year 2025-26 levy of the assessment in connection with the District; and WHEREAS, City Staff has prepared the Report and has filed a copy of the Report with the City Clerk, which Report is hereby incorporated herein by reference; and WHEREAS, the City Council desires to ratify and approve the Report, as filed.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Juan Bautista as follows:

1. The Council finds that the Report contains all information required by the Act.

2. The City Council hereby approves the Report as filed.

PASSED AND APPROVED at a regular meeting of the City Council of the City of San Juan Bautista duly held on the 20th day of May, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
______________________
Leslie Q. Jordan, Mayor
ATTEST:
____________________________
Elizabeth Soto, City Clerk

NOTICE OF PUBLIC HEARING

CITY OF SAN JUAN BAUTISTA
Pursuant to Government Code Section 65090, the City Council of the City of San Juan Bautista gives notice of a public hearing on June 17, 2025 at 6:00 p.m.

During the public hearing, the following items will be discussed:

The City of San Juan Bautista has declared its intention to levy and collect assessments within the Valle Vista Landscape and Lighting Maintenance Assessment District No. 1 for Fiscal Year 2025-26. There will be a public hearing on said assessment on June 17, 2025 at 6:00 p.m. At the hearing, all interested persons will be permitted to present written and/or oral testimony regarding the proposed assessment.

Staff reports and the full text of all items to be discussed will be available for public review at City Hall and on the City website on June 13, 2025. All members of the public are encouraged to attend the meeting in person or by zoom, and may address the City Council on the issue during the public hearing. Written comments may be hand delivered or mailed to City Hall (311 Second Street, P.O. Box 1420, San Juan Bautista, CA 95045), or emailed to [email protected] not later than 4:00 p.m., June 17, 2025.

You can access the webinar at [need to insert link]. An agenda will be posted on the City website and distributed not later than June 13.

If a challenge is made on the action of the proposed project, pursuant to Government Code Section 65009 court testimony may be limited to only those issues raised at the public hearing described in this notice or in written correspondence delivered to the City at or prior to the public hearing.

Item No. 7.F
City Council Meeting
May 20, 2025
Page | 2
review the Engineer’s Report which specify the assessment. The Engineer’s Report will be available in the office of the City Clerk or City Engineer. The Engineer’s Report is prepared for each fiscal year for which assessments are to be levied and collected, to pay the costs of the improvements described in the report. After approval of the report, either as filed or as modified, the City Council must adopt a resolution of intention which shall:
(a) Declare the intention of the City to levy and collect assessments within the assessment district for the fiscal year stated therein.
(b) Generally describe the existing and proposed improvements and any substantial changes proposed to be made in existing improvements.
(c) Refer to the assessment district by its distinctive designation and indicate the general location of the district.
(d) Refer to the report of the engineer, on file with the clerk, for a full and detailed description of the improvements, the boundaries of the assessment district and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the district. (e) Give notice of the time and the place for hearing by the City Council on the levy of the proposed assessment.
(f) State whether the assessment is proposed to increase from the previous year.

In accordance with the Act, any interested person may, prior to the conclusion of the hearing, file a written protest with the clerk or, having previously filed a protest, may file a written withdrawal of that protest. A written protest shall state all grounds of objection. A protest by a property owner shall contain a description sufficient to identify the property owned by him/her. The City Council shall hold the public hearing. All interested persons shall be afforded the opportunity to hear and be heard. The City Council shall consider all oral statements and all written protests made or filed by any interested person. The City Council may continue the hearing from time to time, provided that no continuance shall be made to a date subsequent to August 10 without the prior consent of the county auditor.

During the course or upon the conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including changes in the improvements, any zones within the assessment district, and the proposed diagram or the proposed assessment. If there is a majority protest against the levy of an annual assessment after the formation of the assessment district that is increased from any previous year, the proposed increase in the assessment shall be abandoned.

METHOD OF APPORTIONMENT:

Each year, the City Council will be asked to adopt a Resolution establishing the annual special Item No. 7.F
City Council Meeting
May 20, 2025
Page | 3
tax levy for the District. The Report shows the special tax amount for each parcel, in each tax area (Copperleaf & Rancho Vista). The Method of Apportionment, found in the Formation Report, allowed for an annual escalator to the maximum special tax amounts. The established annual escalator is equal to the greater of 2% or the annual Consumer Price Index-All Urban Consumers ("CPI-U") for the San Francisco Oakland- Hayward area. For Fiscal Year 2025/26, annual CPI-U was 1.3%. As a result, 2% was applied to the Fiscal Year 2025/26 maximum special tax for each tax area referenced above.

FISCAL IMPACT:

There is no anticipated fiscal impact as the proposed on-going maintenance within the Community Facilities District No. 2018-01 is within the anticipated revenues (including reserves).

ATTACHMENTS:

1. A Resolution of the City Council Of The City of San Juan Bautista Ordering Preparation of An Engineer’s Report for Fiscal Year 2025-26 For Community Facilities District No. 2018-01

2. Approve A Resolution of the City Council of the City Of San Juan Bautista Declaring its Intention to Levy And Collect Assessments Within Community Facilities District No. 2018-01 for Fiscal Year 2025-26 and Setting The Time And Place For a Hearing On Said Assessment

3. The draft Assessment Report to be the subject of final acceptance at the Public Hearing.

5. Public Hearing Notice for Publication
Item #7.E
City Council Meeting
May 20,2025
RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA ORDERING PREPARATION OF AN ENGINEER’S REPORT FOR FISCAL YEAR 2025-26 FOR COMMUNITYFACILITIES DISTRICT NO. 2018-01
WHEREAS, in accordance with the Local Agency Special Tax and Bond Accountability Act (“Accountability Act“) was enacted by the California State Legislature through Senate Bill 165, to provide accountability measures for any local special tax and/or bond measure subject to voter approval on or after January 1, 2001, the City levies an annual assessment in connection with its Community Facilities District No. 2018-01 (“District”); and WHEREAS, the City Council desires to initiate proceedings for the Fiscal Year 2025-26 levy of the assessment in connection with the District.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of San Juan Bautista as follows:

1. That City Engineer Douglas S. Pike be and is hereby appointed as Engineer of Work to perform all engineering work in the conduct of said proceedings.

2. That the improvements to be maintained, and operations and services in connection with the District shall be substantially unchanged from those provided for in prior Fiscal Years:
to maintain, service and replace the following items: Landscape Maintenance, Park Maintenance, Recreational Equipment, Street and Sidewalk Maintenance, Curb & Gutter Maintenance, Street Lighting Maintenance, Storm Drain Maintenance, Sound Wall Maintenance, Fencing, Graffiti Abatement, and Mosquito Abatement, as located within the district.

3. That the Engineer of Work hereby is directed to prepare and to file a report in compliance with Sections 50075.1 and 53410 of the California Government Code.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of San Juan Bautista duly held on the 20th day of May, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
________________________
Leslie Q. Jordan, Mayor
ATTEST:
___________________________________
Elizabeth Soto, City Clerk
Item #7.E
City Council Meeting
May 20, 2025
Page | 1
RESOLUTION OF INTENTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA

DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS WITHIN COMMUNITYFACILITIES DISTRICT NO. 2018-01 FOR FISCAL YEAR 2025-26 AND

SETTING THE TIME AND PLACE FOR A HEARING ON SAID ASSESSMENT WHEREAS, pursuant to the terms and provisions of the “Mello-Roos Community Facilities Act of 1982,” being Chapter 2.5, Part 1. Division 2, Title 5 of the Government Code of the State of California (“Act”). Said special tax district is known and designated as Community Facilities District No. 2018-01 (the “CFD”), and
WHEREAS, CFD 2018-01 currently serves two communities; the Copperleaf community known as “Zone 1,” and; the Rancho Vista community known as “Zone 2.” WHEREAS, by prior resolution, this Council ordered preparation of an Annual Report (“Report”) with respect to the assessment proposed to be levied in connection with the District for Fiscal Year 2025-26, and
WHEREAS, by prior resolution, this Council approved the Report as filed; and WHEREAS, a copy of the approved Report is on file in the Office of the City Clerk, available for public inspection at said Office, and incorporated herein by reference; and WHEREAS, the City Council desires to declare its intention to levy the proposed assessment for Fiscal Year 2025-26.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of San Juan Bautista as follows:

1. The Council hereby declares its intention to levy and collect assessments in connection with the District for Fiscal Year 2025-26, as set forth in the Report.

2. The District is designated by the following distinctive name: “Community Facilities District No. 2018-01.” The District is generally described as a district including the parcels on both sides of Ahwahnee Street and Donner Street, bounded by San Juan Highway and Third Street. Reference is made to the Report for a more complete and exact definition of the territory included in the District.

5. The amount of the assessment for Fiscal Year 2025-26 is not proposed to increase from the rate effective for Fiscal Year 2024-25, adjusted for inflation (CPI) according to the methodology submitted to property owners as part of a mail ballot protest proceeding in 2008.

PASSED AND APPROVED at a regular meeting of the City Council of the City of San Juan Bautista duly held on the 20th day of May, 2025, by the following vote:

PASSED AND APPROVED on the 20th day of May, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

______________________
Leslie Q. Jordan, Mayor
ATTEST:
____________________________
Elizabeth Soto, City Clerk

CITY OF SAN JUAN BAUTISTA
COMMUNITY FACILITIES DISTRICT NO. 2018-1

LOCAL AGENCY SPECIAL TAX AND BOND
ACCOUNTABILITY ACT COMPLIANCE (SB 165)
FISCAL YEAR 2025-26 ANNUAL REPORT
May 2025

PREPARED BY
MNS Engineers
201 Industrial Way, Suite A
Buelton, CA 93427
www.mnsengineers.com
San Juan Bautista Community Facilities District No. 2018-1 Fiscal Year 2025/26 Annual Report
ii

TABLE OF CONTENTS
Background ................................................................................................................. 1 Authorized Services ..................................................................................................... 1 Collection of Special Taxes and Expenditures............................................................. 3 Appendix A – Boundary Map...................................................................................A - 1 Appendix B – Special Tax Roll ................................................................................B - 1 San Juan Bautista Community Facilities District No. 2018-1 Fiscal Year 2025/26 Annual Report
i

BACKGROUND
Background
The Local Agency Special Tax and Bond Accountability Act (“Accountability Act“) was enacted by the California State Legislature through Senate Bill 165, to provide accountability measures for any local special tax and/or bond measure subject to voter approval on or after January 1, 2001.

According to the requirements of the Accountability Act (Sections 50075.1 and 53410 of the California Government Code), an annual report must be filed by the local agency levying a special tax and/or issuing a bond measure on or before each January 1, commencing January 1, 2001 and shall contain a description of the following:

1. The amount of funds collected and expended to fund authorized facilities and/or services in the previous fiscal year.

2. The status of any project required or authorized to be funded by the special tax and/or bond measure.

The information contained in this Section has been compiled and is being presented pursuant to, and in accordance with, the requirements outlined in the Accountability Act for Fiscal Year 2025/26.

Authorized Facilities/Services
A listing of the authorized facilities and services being provided in the Community Facilities District are shown on the following page.

San Juan Bautista Community Facilities District No. 2018-1 Fiscal Year 2025/26 Annual Report
i

AUTHORIZED FACILITIES AND SERVICES
Authorized Services
The purpose of CFD No. 2018-1 is to provide for the costs to maintain, service and replace the items listed below:
• Landscape Maintenance
• Park Maintenance
• Recreational Equipment
• Street and Sidewalk Maintenance
• Curb & Gutter Maintenance
• Street Lighting Maintenance
• Storm Drain Maintenance
• Sound Wall Maintenance
• Fencing
• Graffiti Abatement
• Mosquito Abatement
San Juan Bautista Community Facilities District No. 2018-1 Fiscal Year 2025/26 Annual Report
ii

COLLECTIONS AND EXPENDITURES
Collection of Special Taxes and Expenditures
The table on the following page details the amount of Special Taxes collected and the expenditures made to fund the authorized services and incidental expense of CFD No. 2018-1 from July 1, 2025 through June 30, 2026.

TAX ZONE 1
Fiscal Year 2025/26 Cost Estimate Summary - Copperleaf
San Juan Bautista Community Facilities District No. 2018-1 Fiscal Year 2025/26 Annual Report
iii
TAX ZONE 2
Fiscal Year 2025/26 Cost Estimate Summary – Rancho Vista San Juan Bautista Community Facilities District No. 2018-1 Fiscal Year 2025/26 Annual Report
iv
APPENDIX A – BOUNDARY MAP
San Juan Bautista Community Facilities District No. 2018-1 Fiscal Year 2025/26 Annual Report
v
APPENDIX B – SPECIAL TAX ROLL
TAX ZONE 1 - COPPERLEAF
San Juan Bautista Community Facilities District No. 2018-1 Fiscal Year 2025/26 Annual Report
vi
TAX ZONE 2 – RANCHO VISTA
Item # 7.E
City Council Meeting
May 20, 2025
RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA

RATIFYING THE REPORT PREPARED IN CONNECTION WITH THE FISCAL YEAR 2025-26 LEVY OF ASSESSMENTS IN CONNECTION WITH COMMUNITYFACILITIES DISTRICT NO. 2018-01 FOR FISCAL YEAR 2025-26
WHEREAS, pursuant to the terms and provisions of the “Mello-Roos Community Facilities Act of 1982,” being Chapter 2.5, Part 1. Division 2, Title 5 of the Government Code of the State of California (“Act”). Said special tax district is known and designated as Community FacilitiesDistrict No. 2018-01 For Fiscal Year 2025-26 (“District”); and
WHEREAS, CFD 2018-01 currently serves two communities; the Copperleaf community known as “Zone 1,” and; the Rancho Vista community known as “Zone 2.” WHEREAS, the City Council desires to initiate proceedings for the Fiscal Year 2025-26 levy of the assessment in connection with the District; and
WHEREAS, City Staff has prepared the Report and has filed a copy of the Report with the City Clerk, which Report is hereby incorporated herein by reference; and WHEREAS, the City Council desires to ratify and approve the Report, as filed.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Juan Bautista as follows:

1. The Council finds that the Report contains all information required by the Act.

2. The City Council hereby approves the Report as filed.

PASSED AND APPROVED at a regular meeting of the City Council of the City of San Juan Bautista duly held on the 20th day of May, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

______________________
Leslie Q. Jordan, Mayor
ATTEST:
____________________________
Elizabeth Soto, City Clerk

NOTICE OF PUBLIC HEARING

CITY OF SAN JUAN BAUTISTA
Pursuant to Government Code Section 65090, the City Council of the City of San Juan Bautista gives notice of a public hearing on June 17, 2025 at 6:00 p.m.

During the public hearing, the following items will be discussed:

The City of San Juan Bautista has declared its intention to levy and collect assessments within the Community Facilities District No. 2018-1 for Fiscal Year 2025-26. There will be a public hearing on said assessment on June 17, 2025 at 6:00 p.m. At the hearing, all interested persons will be permitted to present written and/or oral testimony regarding the proposed assessment.

You can access the webinar at [need to insert link]. An agenda will be posted on the City website and distributed not later than June 13.

Item: 7.F
City Council Meeting
May 20, 2025
Page | 1

CITY OF SAN JUAN BAUTISTA

CITY COUNCIL STAFF REPORT
DATE: MAY 20, 2025
DEPARTMENT: CITY MANAGER
FROM: ASHLEY COLLICK, INTERIM CITY MANAGER

TITLE: ADOPTION OF URBAN WATER MANAGEMENT PLAN (UWMP)

PARTICIPATION AND COST-SHARING AGREEMENT
RECOMMENDED MOTION:

Adopt a resolution authorizing the City of San Juan Bautista to participate in the preparation of the 2025 San Benito Urban Area (SBUA) Urban Water Management Plan (UWMP), share in the costs of preparation, and designate the City Manager to execute all related documents.

SUMMARY
The City of San Juan Bautista, in collaboration with the San Benito County Water District (SBCWD), the City of Hollister, and the Sunnyslope County Water District (SSCWD), proposes to participate in the preparation of a consolidated Urban Water Management Plan (UWMP) for the San Benito Urban Area (SBUA).

The UWMP is required by the California Water Code and is vital for state water resource planning, funding eligibility, and ensuring sustainable water supplies. The 2025 UWMP will, for the first time, incorporate San Juan Bautista within the planning sphere of the SBUA.

The cost for preparation will be split between the jurisdictions, with the City of San Juan Bautista responsible for approximately 2% of the total project cost. The City's share is estimated at $2,878.

BACKGROUND:

The Urban Water Management Planning Act requires urban water suppliers to update and submit UWMPs every five years. These plans ensure that water agencies adequately assess current and future water supply reliability and water demand. The 2025 UWMP will align with the Sustainable Groundwater Management Act (SGMA) and the Groundwater Sustainability Plan (GSP) approved in July 2023.

The Water Resources Association of San Benito County (WRASBC) has coordinated with Todd Groundwater, a consulting firm with prior experience preparing UWMPs for the region, to develop the 2025 Plan. Todd Groundwater will conduct plan coordination, data acquisition, Page | 2
water demand and supply analysis, service area descriptions, public hearings, and the final plan submittal to the Department of Water Resources (DWR).

The preparation will be collaborative, and each participating agency will hold its own public hearings before adoption.

The total cost for preparing the UWMP is $143,870, allocated among the agencies based on agreed percentages:
• SBCWD: 34% ($48,916)
• SSCWD: 32% ($46,038)
• City of Hollister: 32% ($46,038)
• City of San Juan Bautista: 2% ($2,878)
The City's portion reflects its smaller service area compared to the other participating agencies.

ENVIRONMENTAL REVIEW
The adoption of the UWMP is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15262 (Feasibility and Planning Studies) and Section 15306 (Information Collection).

TIMELINE
The anticipated timeline for the 2025 UWMP is as follows:
• Spring 2025: Kickoff Meeting
• Fall 2025: Release of Final UWMP Guidelines from DWR
• March 2026: Draft UWMP delivered to participating agencies • April 2026: Public Hearings
• May 2026: Final UWMP Submittal to DWR
• July 1, 2026: UWMP Submission Deadline

FISAL IMPACT
The City of San Juan Bautista's share of the UWMP preparation cost is $2,878, which will be funded from the City's Water Enterprise Fund.

Item: 7.F
City Council Meeting
May 20, 2025
Page | 3
ATTACHMENTS:
• Draft Resolution
• Proposal from Todd Groundwater for Preparation of 2025 UWMP • Cost Allocation Summary
Page | 1
RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA AUTHORIZING PARTICIPATION IN THE PREPARATION OF THE 2025 SAN

BENITO URBAN AREA URBAN WATER MANAGEMENT PLAN AND APPROVING

THE COST-SHARING AGREEMENT
WHEREAS, the Urban Water Management Planning Act (California Water Code Sections 10610–10656) requires urban water suppliers to prepare and update an Urban Water Management Plan (UWMP) every five years; and
WHEREAS, the City of San Juan Bautista qualifies as an urban water supplier and must comply with these requirements; and
WHEREAS, the San Benito County Water District (SBCWD), the City of Hollister, the Sunnyslope County Water District (SSCWD), and the City of San Juan Bautista (collectively, the "Participating Agencies") seek to cooperatively prepare a comprehensive 2025 Urban Water Management Plan for the San Benito Urban Area (SBUA); and WHEREAS, the Participating Agencies have agreed to allocate the costs of preparing the UWMP among themselves, with the City of San Juan Bautista's share estimated at $2,878; and WHEREAS, Todd Groundwater has been selected as the consultant to prepare the 2025 UWMP in coordination with the Participating Agencies; and WHEREAS, participating in the UWMP process and sharing in the preparation cost ensures compliance with state law, eligibility for state funding, and promotes sustainable water resource management within the City's service area.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA:

Section 1.

The City Council hereby authorizes participation in the preparation of the 2025 San Benito Urban Area Urban Water Management Plan.

Section 2.

The City Council approves the City's share of the cost for the UWMP preparation, estimated at $2,878, and directs payment from the Water Enterprise Fund.

Section 3.

The City Council authorizes the City Manager to execute all necessary agreements, contracts, and documents related to participation in the UWMP preparation, including coordination with the Participating Agencies and the consultant, Todd Groundwater.

Section 4.

Page | 2
This Resolution shall become effective immediately upon its adoption.

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
______________________
Leslie Q. Jordan, Mayor
ATTEST:
___________________________
Elizabeth Soto, City Clerk

Item:7.G
City Council Meeting
May 20, 2025
Page | 1

CITY OF SAN JUAN BAUTISTA

CITY COUNCIL STAFF REPORT
DATE: MAY 20, 2025
DEPARTMENT: CITY MANAGER
FROM: ASHLEY COLLICK, INTERIM CITY MANAGER

TITLE: STAFF RETREAT SUMMARY AND DRAFT IMPLEMENTATION
PLAN
RECOMMENDATION:

Receive and file this report summarizing the Staff Retreat outcomes and action plan developed from the "SOAR with the City of San Juan" retreat sessions held in April 2025. Should time permit, a brief presentation summarizing key points will be provided.

BACKGROUND:

The City of San Juan Bautista conducted a Staff Retreat on April 19, 2025, at Saint Francis Retreat Center, supplemented by a "Mini SOAR" session on April 29, 2025, for staff members unable to attend the original event. The sessions were facilitated by Operate Well Consulting, LLC. The purpose of these sessions was to engage staff across all departments in a structured SOAR (Strengths, Opportunities, Aspirations, Results) analysis to identify internal strengths, opportunities for improvement, future aspirations, and desired outcomes for the city organization and its service delivery.

DISCUSSION
The retreat resulted in a comprehensive list of strengths, opportunities, aspirations, and results, which Operate Well Consulting clustered into four overarching themes:
• Internal Operations
• Team Dynamics
• Community Engagement
• Organizational Culture
Key findings and next steps include:
• Strengths: Strong sense of community, adaptability, collaboration, and communication skills across departments.

Page | 2
• Opportunities: Enhance internal processes through SOP development, strengthen crossdepartmental teamwork, leverage technology, and improve community outreach. • Aspirations: Refresh the City's brand, expand public engagement, improve operational efficiency, and foster inclusivity and a customer service mindset. • Results: Measurable goals include increased community engagement, improved internal processes, staff development initiatives, and enhanced public satisfaction.

DRAFT IMPLEMENTATION PLAN:

The staff has developed a phased action plan spanning the next 12 months, which includes:
• Initiating a comprehensive SOP review.
• Conducting technology assessments and upgrades.
• Hosting regular staff team-building events.
• Launching communication initiatives to better connect with residents. • Enhancing public-facing services and events.
• Regularly tracking metrics to ensure progress and accountability.

A visual Gantt Chart and a detailed timeline have been prepared to monitor progress effectively.

FISCAL IMPACT:

Most initiatives will be carried out within existing department budgets. Future resource needs identified through the strategic planning process will be brought forward for Council consideration as needed.

CONCLUSION:

The Staff Retreat process successfully engaged City employees in strategic thinking and planning for the City's continued success. The resulting action plan provides a strong foundation for organizational growth, enhanced community service, and measurable outcomes.

Staff recommends that the City Council receive and file this report, and authorize continued implementation of the action plan.

ATTACHMENTS:

1. SOAR Post-Retreat Full Report (Operate Well Consulting, LLC)Staff

2. Action Plan 2025-2026 w/ Visual Gantt Chart Timeline

3. PowerPoint Presentation
SOAR with the City of San Juan: Post-Retreat Report Rev. 2 Prepared by Operate Well Consulting, LLC
Index

Page 1 ends

Page 2 ends

Page 3 ends

Page 4 ends

Page 7 ends

Page 8 ends

Pages 9-12 - Appendices A-D
Overview
The City of San Juan Bautista staff retreat was held at Saint Francis Retreat on April 19th, 2025, followed by a “Mini SOAR” session on April 29, 2025, for six staff members who could not attend the original retreat. Both sessions were successful in generating a comprehensive set of ideas through focused staff brainstorming, summarized in this report.

A separate report evaluating goal achievement will follow, pending survey results.

During the April 19 retreat, participants first brainstormed individually, then in three cross-departmental groups, followed by a full-group share-out. Key themes were captured by the facilitator and are shown in the images in the appendix section, with different colors representing each group. The Mini SOAR session followed the same format but was shortened from eight to two hours long, and ideas were captured on slide cards (see appendix images).

This report includes ideas from both sessions, with results from the April 29 session treated as one team. Ideas from each phase of both sessions are transcribed, combined, and presented theme clusters in the tables below.
● One asterisk indicates a theme mentioned by two groups.

Operate Well, LLC - Confidential 1
● Two asterisks indicate three groups.
● Three asterisks indicate all four groups.
● Theme clustering was performed separately by Operate Well.

Phase 1: Strengths
Staff-identified strengths serve as the foundation for future actions and should guide continued growth. The following key strengths emerged from staff input and reflect what is already working well. Operate Well clustered these into three overarching themes:

Organizational Culture, Team Dynamics, and Individual Contributions. These themes provide a strong base for building meaningful, actionable next steps.

Organizational Culture ● Sense of Community**
● Friendly culture*
● Customer-centric work
● Strong work ethic*
Team Dynamics ● Staff collaboration/Teamwork/Connection*** ● Unity, getting along
● Versatility of each person fulfilling their
unique roles (like a toolbag)*
Individuals ● Staff ability to communicate (internally and externally)***
● Staff knowledge and skills***
● Ability to learn
● Agility/ability to pivot**, Adaptability*,
Flexible
● Ability to multi-task*
● Creativity**
● Staff attention to detail**
● High standards, pride in work
● Authenticity
● Ability to execute
● Resilience*
● Resourcefulness*
● Innovative
● Dedication*/Reliable/Accountable
● Small but impactful
Operate Well, LLC - Confidential 2
Consultant Notes on Phase 1: Strengths
City of San Juan Bautista staff bring many strong individual strengths, with broad agreement on several key traits. Further brainstorming could help surface additional team and organizational strengths. These assets form a solid foundation for future planning.

Phase 2: Opportunities
The following is a compilation of opportunity areas identified by each department, along with supporting statements. Operate Well clustered staff input into four overarching themes: Internal Processes, Team Dynamics, Individual Contributions, and Community Engagement. These themes highlight areas where the organization can grow and improve.

Processes ● Improve strategic planning processes, including resource planning.
● Clear policies and procedures (SOP)**
● Efficiency*
● Internal clarity on the “why” of compliance**.
● Unified external communication process.
● Leverage technology to offset staffing limitations.
● Update website to expand community access to
information.
● Ensure alignment with industry standards.

Team Dynamics ● Foster collaboration**, teamwork, and trust. ● Strengthen communication and responsiveness.
● Promote resourcefulness* and cross-training to
optimize staff capacity. Improved ability to identify
the right person for the job.
● Encourage compromise, balance, and team
bonding.
● Embrace diverse perspectives and inclusive
practices.
● Support innovation and adaptability.

Individuals ● Leverage creativity and talent to address staffing limitations.
● Promote follow-through and consistent execution.
● Encourage a solution-oriented, can-do mindset.
● Improve staff role clarity and process knowledge.
● Increase active listening and community
awareness.
● Strengthen public-facing presence and council
visibility. “Face of the city”
Operate Well, LLC - Confidential 3
Community ● Support new local businesses through economic incentives and policies.
○ Celebrate both new development and
historic preservation for balanced growth.
● Communication**:
○ Foster community engagement through
conversations, education, and a learning
mindset.
○ Improve communication via streamlined
social media, PSAs, and “how-to” resources.
○ Expand public access to resource
information to improve safety and
awareness.
○ Ensure communication is inclusive of
location, culture, and language.
○ Leverage the library and staff to share
accurate, accessible city information.
(Aspiration: staff presentations to public)
○ Build trust* and redefine success through
consistency and transparency (manage
expectations).
○ Promote a welcoming culture by embracing
diverse perspectives and key stakeholders.
○ Provide clear messaging to explain the
"why" behind city policies and compliance.*
● Strengthen collaboration* with community
● Value all stakeholders equally in decision-making
and priorities*.
● Expand recreational events, especially for youth
and local businesses.
● Expand access to public resources
● Maintain cleanliness and beauty in public spaces
for community pride.

Consultant Notes on Phase 2: Opportunities:

The majority of opportunities focused on engaging with the wider community, followed by opportunities for individual and team development. It is recommended to work with the community to explore and potentially redefine the concept of growth. Operate Well can assist with future facilitation and brainstorming sessions.

Operate Well, LLC - Confidential 4
Phase 3: Aspirations
This table captures the aspirations shared during the SOAR Analysis activity, reflecting what staff believe is important for the organization’s future. Staff were asked:
“When we turn strengths and opportunities into aspirations, what are we deeply passionate about? Who do we aspire to be, and how? What strategic initiatives would support these goals?”
City Manager Ashley participated in this phase and contributed her aspirations during group sharing. Operate Well organized the responses into four key themes: Internal Operations, Team Dynamics, Community, and Organizational Culture.

Operations ● Strengthen internal safety, compliance*, and professionalism through clear SOPs** and handbooks.
● Improve efficiency in fiscal and human resources,
supported by technology.
● Utilize free external resources and proven models (e.g., from other cities).
● Adopt a process improvement mindset focused on
incremental change and flow optimization.
● Invest in subject matter expertise through training and development.
● Update the strategic plan, especially communication
strategies.

Team Dynamics ● Team building*
○ Staff BBQs
○ Learn about each other’s skills/talents/tasks
(familiarity)
● Clarify top priorities, expectations, and communication goals.
● Continued development of internal collaboration*; “Pass the ball”; “move without the ball” - this
will ripple out from the staff, leading the community by example.
● Leverage staff and department strengths and
perspectives through strong, supportive leadership
● Ensure clear directives from City Hall for greater
organizational clarity.

Organizational
Culture
● Refresh the "City of History" brand to reflect both
heritage and growth.
● Emphasize a customer-oriented, consistent, and open
Operate Well, LLC - Confidential 5
communication approach.
● Prioritize community over individual interests.
● Foster inclusivity by honoring both new and historic
elements.
● Promote the city as “a great place to live” through
engagement and problem-solving.
● Uphold a public service mindset centered on serving the community.

Community ● Improve public safety and compliance through clear, consistent processes and communication.
● Set clear goals and expectations using SMART goals and strategic planning with the council.
● Foster a welcoming, clean, and safe environment
through ongoing beautification and reliable services.
● Reliable utilities - trying to get there through
improvement in the planning and support process
● Encourage interdepartmental collaboration and efficient use of the city budget.
● Economic growth* via
○ Find a way.
○ “Committee for
growth/collaboration/sustainability”
○ “Everyone is passionate about seeing the city
thrive” - more business and updated
infrastructure, leading to positive attention and
more community support.
● Expand recreation programs to support community
cohesion and engagement.
● Strengthen partnerships through active listening and
positive external relationships.
● Provide customer-focused education and interpretation to build understanding and compliance. “Lessons in
violations are inconvenient, but gains in compliance are important.”
● Expanding the reach and programs for the recreation
department
● Communication strategies*** via
○ Newsletters*
○ Public Notices
○ “State of the City”
○ Mailers
○ Posters
○ Email blasts
○ Public Directory
● Communication style:
○ Neutral*
○ Consistent* (“One city, one voice)
○ Reliable*
○ Positive
Operate Well, LLC - Confidential 6
○ Friendly/approachable*
○ Non-reactive
○ Open/available
● Create structures that support community growth,
idea-sharing, and long-term community development.

Consultant Notes on Phase 3: Aspirations
● Staff developed a strong and comprehensive set of aspirations, building directly on the strengths and opportunities identified earlier. Several “low-hanging fruit” emerged as clear starting points for action planning. Key themes—such as community communication, culture (internal and external), and Standard Operating Procedures—align well with strategic priorities. Continued use of the SOAR framework is recommended to further explore and refine focus areas.

Phase 4: Results
This section compiles the goals and measures discussed during Phase 4 of the retreat.

These “Results” build on the Strengths, Opportunities, and Aspirations from earlier phases and include both departmental and organization-wide goals. They serve as a foundation for future action planning. Operate Well grouped the responses into four key themes: Internal Operations, Team Dynamics, Community, and Organizational Culture.

Operations ● SOPs established and regularly reviewed.*
● Clear goal and task prioritization with benchmarks and tracking.
● Increased use of automation to improve efficiency.
● Regular internal operations reviews implemented.
● Growth in general fund revenue.
● Visible progress through short-term wins.
● Reduced staff turnover and increased departmental
input at council meetings.
● Longevity of projects and funding
● Sustained project funding and long-term impact.
● Individual staff goals, check-ins, and development plans in place.

Team Dynamics ● Increase in staff training sessions focused on communication.
● Continued staff engagement, satisfaction, input, and
cross-department idea sharing.

Operate Well, LLC - Confidential 7
● Visible leadership support and a positive, collaborative work culture.
● Stronger unity and shared purpose in public service
delivery.

Community ● Increased number of events and overall attendance. ● Events align with council guidance and meet category
goals.
● Higher city website traffic and social media engagement. ● Fewer community questions and complaints; more
positive feedback.
● Increased public meeting attendance.
● Faster response times to community inquiries.
● Improved outcomes from structured collaboration and
effective city staff: thriving businesses, active events, and community pride and involvement.

Consultant Notes on Phase 4: Results:

Staff generated strong ideas for measuring results, especially in the area of community engagement. It is recommended that the leadership team and all staff continue to brainstorm additional measurable outcomes related to internal team aspirations.

Additional Opportunities Identified by Operate Well Consulting:
● Continue using the SOAR model in future planning. With staff now familiar with the approach, it can be applied on a smaller scale—such as in staff meetings—or to focused topics like economic development or communication planning. ● We also recommend a project dedicated to reviewing and improving Standard Operating Procedures and municipal processes, beginning with a comprehensive mapping of current tasks by role and topic. Operate Well is well-positioned to support this effort.

Operate Well, LLC - Confidential 8

Appendix B: "Opportunities" Photos from 4.19.25 and 4.29.25 Sessions, respectively Operate Well, LLC - Confidential 10
Appendix C: "Aspirations" Photos from 4.19.25 and 4.29.25 Sessions, respectively Operate Well, LLC - Confidential 11
Appendix D: "Results" Photos from 4.19.25 and 4.29.25 Sessions, respectively Operate Well, LLC - Confidential 12

Item: ___
City Council Meeting
Date
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CITY OF SAN JUAN BAUTISTA

CITY COUNCIL STAFF REPORT
DATE: MAY 20, 2025
DEPARTMENT: CITY MANAGER
FROM: ASHLEY COLLICK, CITY MANAGER

TITLE: PROPOSED ORGANIZATIONAL STRUCTURE AND STAFFING
PLAN – FY 2025–26 BUDGET PREPARATION

RECOMMENDATION
Receive presentation and provide direction to staff regarding the proposed organizational structure and related staffing adjustments for incorporation into the FY 2025–26 budget.

BACKGROUND
Staff has developed a proposed organizational structure to address challenges identified in previous budget cycles, particularly the flat reporting model adopted in FY 2024–25. The new model is designed to streamline executive oversight, improve operational efficiency, reduce reliance on contract services, and build internal capacity.

This proposal will guide the development of the FY 2025–26 budget and prepare for formal action during the June 17, 2025 budget adoption meeting.

Key proposed changes include:
• Creation of a Senior Planner position to internalize planning services. • Expansion of the Code Enforcement Officer role to include building inspections. • Filling the previously authorized but unfilled Administrative Assistant position to support contract management.

As part of the continued effort to reduce duplication of services and strengthen operational efficiency, the City Manager is also recommending that the Council consider the long-term benefits of combining Library and Recreation services into one consolidated department. This concept is offered for discussion and future exploration during the FY 2025–26 budget cycle and beyond.

PURPOSE
Page | 2
The purpose of this report is to provide the City Council with an updated briefing on organizational restructuring, staffing changes, and cost-containment strategies to support informed deliberation during the upcoming FY 2025–26 budget meetings scheduled for June 4 and June 17.

Approval of the proposed organizational structure is intended to occur as part of the FY 2025–26 budget adoption process.

HISTORICAL BUDGET CONTEXT AND ORGANIZATIONAL COMPARISON (FY 24/25 TO FY 25/26)
The FY 2024–25 budget was structured around a relatively flat organizational model. In that model:
• Most department-level operations reported directly to the City Manager. • Functional areas such as planning, building, code enforcement, and public works operated without designated mid-level oversight.
• There was a high reliance on contracted services for core municipal functions, particularly in planning, inspections, and administrative support.

While this structure provided short-term flexibility, it resulted in:
• Overextension of City Manager responsibilities.
• Lack of supervisory support for field staff and internal operations. • Limited long-term staff development and succession planning.

The FY 2025–26 proposed structure introduces:
• Clear vertical leadership through the addition of mid-management roles (Senior Planner, Administrative Services Director, Assistant to the City Manager). • Greater internal capacity and accountability.
• Improved service responsiveness and staff coordination. • A scalable framework that supports future program growth and performance evaluation.

This organizational evolution is a necessary shift from a contract-dependent model to a more resilient, professionalized municipal structure.

CITY MANAGER OVERSIGHT
Under the proposed structure, the following departments or functions will report directly to the City Manager:
• Senior Planner – overseeing Planning, Historic Preservation, and Building operations. • Public Works Supervisor – managing streets, utilities, parks, and facility maintenance.

Item: ___
City Council Meeting
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• Assistant to the City Manager – providing executive oversight of Public Safety, Library, and Recreation programs.
• Administrative Services Director – managing Finance, Human Resources, IT, Risk Management, and the Administrative Assistant.

This distribution of oversight will improve service delivery, streamline decision-making, and provide necessary support to executive leadership.

The City Manager also recommends that the Council consider initiating a discussion on consolidating Library and Recreation programs into a single department. While each program has its own history and public engagement model, combining them could allow for:
• Shared program coordination and outreach
• Improved scheduling and event planning
• More efficient use of facilities and administrative resources • Cross-training and staffing support for community engagement This option does not require immediate action, but Council direction would allow staff to study and return with options in the future.

KEY STRATEGIC CHANGES AND COST IMPACTS

1. Senior Planner Position
• Purpose: Internalize planning activities previously contracted to 4Leaf. • Salary: $48.64/hour
• Estimated Annual Savings: 185K estimated savings from reduced contract planning services.
• Action Required: Council approval is requested during the FY 2025–26 budget adoption process to authorize creation of this new position and job description.

2. Administrative Assistant (Contract Management Focus) • Purpose: Enhance citywide contract oversight and administrative compliance. • Salary: $26.13/hour
• Supports: Administrative Services Director
• Status: This position is already authorized in the City’s position listing but currently remains unfilled.

3. Expanded Role for Code Enforcement Officer
• Purpose: Take on basic building inspections and reduce external inspection contracts. • Support Strategy: Staff to undergo training and certification. • Estimated Annual Savings: $80K estimated reduction in building inspector contract costs
• Action Required: Council approval is requested to authorize expansion of duties and update the existing job description to reflect added building inspection responsibilities.

Page | 4

4. 4Leaf Retention (Limited, As-Needed)
• Building Official and Permit Tech services will remain contracted. • Building inspection services will be retained on an as-needed basis. • Reduced scope compared to prior years.

ORGANIZATIONAL STRUCTURE
An updated organizational chart has been developed and is attached to this report. The revised model reflects the following direct reports to the City Manager:
• Assistant to the City Manager (Public Safety, Recreation, Library) • Administrative Services Director (Finance, HR, IT, Risk Management, Admin Assistant) • Senior Planner (Building, Planning, Historic Preservation) • Public Works Supervisor (Utilities, Parks, Streets, Maintenance) The City Attorney continues to report directly to the City Council, maintaining legal independence.

NEXT STEPS
• Council will discuss and provide feedback during the May 20 presentation. • On June 4, staff will return with refined budget details based on direction received. • On June 17, Council will be asked to:
o Approve the proposed organizational structure
o Authorize the Senior Planner position
o Approve job description updates for the expanded Code Enforcement Officer role o Consider direction for future study on Library and Recreation program consolidation

FISCAL IMPACT
While initial staffing costs will increase modestly with the addition of a full-time Senior Planner, these costs are offset by the reduction in contract service expenditures. The expanded duties of the Code Enforcement Officer further minimize the need for external building inspection services.

Overall, the proposed changes are projected to result in a net fiscal savings to the City over the next fiscal year, while simultaneously improving service responsiveness and internal capacity. • Salaries for the Senior Planner and Administrative Assistant are included in the draft FY 2025–26 budget.
• Projected savings from reducing contract planning and inspection services. • Expanded Code Enforcement duties will be covered under an updated job description.

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City Council Meeting
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• No immediate fiscal impact from Library and Recreation consolidation, pending future study.

ATTACHMENTS
• 24/25 Org. Chart
• 25/26 Proposed Updated Organizational Chart
• Staffing Plan Summary
• Cost Impact Spreadsheet
Staffing Plan Summary: New and Expanded
Positions

1. Senior Planner
Position Title: Senior Planner
Reports To: City Manager
Salary: $48.64/hour
Summary:

The Senior Planner will oversee the City's planning functions, including current and advanced planning, historic preservation efforts, regional coordination, and project entitlement reviews.

This position is intended to internalize key planning operations, significantly reducing the City's reliance on contract planning services.

Primary Responsibilities:
• Conduct development review and entitlement processing. • Prepare and present reports to the City Council, Planning Commission, and Historic Resources Board.
• Manage implementation of General Plan and Housing Element updates. • Lead historic preservation and design guidelines initiatives. • Coordinate with regional agencies such as COG and AMBAG. • Oversee work product quality from any retained contract planners.

Fiscal Impact:

Expected to generate annual savings of approximately $185, 000 by reducing contract planning expenses.

2. Administrative Assistant (Contract Management Focus) Position Title: Administrative Assistant
Reports To: Administrative Services Director
Salary: $26.13/hour
City of San Juan Bautista
City Manager │311 Second Street │ P.O. Box 1420, San Juan Bautista, CA 95045 Phone: (831) 453-8995 ext.1004 │ Fax: (831) 623-4093│ www.san-juan-bautista.ca.us Summary:

The Administrative Assistant will focus primarily on citywide contract management, ensuring that procurement processes, service agreements, and regulatory compliance requirements are properly tracked and managed. The position will also support general administrative operations across City departments.

Primary Responsibilities:
• Track and manage service contracts and deliverables.
• Assist departments in RFP preparation and contract execution. • Maintain organized, auditable contract files.
• Monitor expiration dates and compliance requirements. • Support grant documentation and reporting.
• Provide general clerical and administrative support as needed.

3. Code Enforcement Officer (Expanded Role)
Position Title: Code Enforcement Officer
Reports To: Assistant to the City Manager
Revised Salary: $51.33/hour
Summary:

The Code Enforcement Officer position will be expanded to include basic building inspection responsibilities. This role enhancement will reduce the City's reliance on external inspection contracts, improve responsiveness, and build internal expertise.

Primary Responsibilities:
• Investigate and enforce municipal code violations, nuisance complaints, and property maintenance standards.
• Provide basic building inspections and field reviews for residential and small commercial projects.
• Maintain accurate inspection logs, reports, and compliance documentation. • Coordinate with the Planning and Building divisions for joint review processes. • Participate in certification and training programs to meet inspection standards.

Fiscal Impact:

Estimated to reduce costs associated with contracted inspection services by approximately $80,000, while increasing salary to reflect expanded scope and professional training requirements.

Summary of Strategic Benefits
• Reduction of costly external contract dependencies.
• Expansion of in-house expertise and capacity.
• Strengthening of internal administrative control systems. • Enhanced service responsiveness and public accountability.

FY25/26 Organizational Chart
City of San Juan Batista
Statement of Activities - Unposted Transactions Included In Report From 7/1/2024 Through 3/31/2025
200 - Community Development
Planning Building Engineering
Contractual and Other Services
5305 Operational Contracts 231,240 - -
5310 Engineering - - 263,165
5326 Building Inspection - 59,449 -
Annualized 308,319 79,265 350,886
Proposed in house (per Payroll
budget):

Senior planner 122,926
Code Enf. For Bldg inspection (how
many hours)
Savings (cost over) 185,393
Date: 5/16/2025 1:21:28 PM Page: 1
Item: 8.B
City Council Meeting
May 20, 2025
Page | 1
RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA

AUTHORIZING STAFF TO ENTER INTO A MUTUALLY BENEFICIAL

PARTNERSHIP WITH SAN BENITO COUNTY FOR FIRE PROTECTION SERVICES WHEREAS, the City of San Juan Bautista currently receives fire protection services under contract with the City of Hollister; and
WHEREAS, on March 25, 2025, the City of Hollister issued a 270-day notice of termination, setting an end date of December 20, 2025, for said services; and WHEREAS, the City Council of San Juan Bautista recognizes the need to secure a reliable and sustainable fire protection services model to ensure the health and safety of residents beyond the contract expiration date; and
WHEREAS, the San Benito County Board of Supervisors formally announced on May 6, 2025, the recruitment of a County Fire Chief and the creation of a new County fire governance framework aimed at strengthening and potentially centralizing fire service delivery across the unincorporated areas and collaborating municipalities; and WHEREAS, the City of San Juan Bautista supports regional collaboration that promotes operational efficiency, cost-effectiveness, and equitable service standards while ensuring local priorities and autonomy are respected; and
WHEREAS, the City Council wishes to authorize City staff to work directly with San Benito County to establish a mutually beneficial partnership for fire protection services that serves the needs of the San Juan Bautista community;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Juan Bautista as follows:

1. Authorization Granted: City staff is hereby authorized and directed to enter into a mutually beneficial partnership with San Benito County for the provision of fire protection services.

2. Participation in Recruitment: Staff shall actively participate in the County Fire Chief recruitment process and coordinate with San Benito County to represent the interests of the City of San Juan Bautista.

3. Negotiation and Coordination: Staff shall engage in good faith negotiations with San Benito County to establish the framework for a service agreement, including service standards, cost-sharing arrangements, and implementation timelines.

4. Reporting Requirement: Staff shall keep the City Council informed of key developments and return to Council with any proposed agreements or policy considerations requiring approval.

PASSED AND ADOPTED by the City Council of the City of San Juan Bautista on this Item: 8.B
City Council Meeting
May 20, 2025
Page | 2
20th day of May 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
______________________
Leslie Q. Jordan, Mayor
ATTEST:
___________________________
Elizabeth Soto, City Clerk
Item: 8.B
City Council Meeting
May 20, 2025
Page | 1

CITY OF SAN JUAN BAUTISTA

CITY COUNCIL STAFF REPORT
DATE: MAY 20, 2025
DEPARTMENT: CITY MANAGER
FROM: ASHLEY COLLICK, CITY MANAGER

TITLE: FIRE PROTECTION SERVICES – STATUS UPDATE AND

COUNCIL DIRECTION

RECOMMENDATION
That the City Council receive the updated report on the status of the Fire Protection Services Contract and authorize staff to enter into a mutually beneficial partnership with San Benito County for fire protection services.

BACKGROUND
The City of San Juan Bautista currently receives contractual fire protection services from the City of Hollister, which provides staffing, emergency response, and mutual aid support.

This arrangement has been in place since 2013 and forms the backbone of the City’s emergency response system.

However, on March 25, 2025, the City of Hollister issued a 270-day notice of termination, making the contract’s final date December 20, 2025. This creates a firm deadline for identifying and securing alternative fire service coverage.

In addition to Hollister’s services, the city collaborates with San Benito County and neighboring jurisdictions to support mutual aid operations. The broader region faces systemic challenges in fire protection:
• Limited personnel and operational scalability
• Rising wildfire threats
• Fiscal stress on municipal budgets
• Modernized emergency standards and state mandates
Over the past several years, regional discussions have focused on structural improvements, shared services, and centralized leadership models.

RECENT DEVELOPMENTS

1. City Council Direction and Counter Offer (April 15, 2025) Page | 2
Council authorized staff and its ad hoc committee to explore all options and issued a counter offer to Hollister and San Benito County. The offer addressed cost escalation concerns.

2. Hollister Withdrawal (May 5 & 9, 2025)
On May 5, the City of Hollister dissolved its ad hoc fire committee, formally ending participation in regional negotiations under Option E. Hollister reviewed the counter offer but did not receive the proposed $1.25M payment by the May 9 deadline.

3. County Redirection and Fire Chief Recruitment (Announced May 6, 2025) San Benito County dissolved its fire negotiation committee but quickly pivoted. On May 6, 2025, the Board of Supervisors announced the recruitment of a County Fire Chief. This position is expected to:
• Lead countywide fire strategy
• Strengthen mutual aid coordination
• Oversee capital projects and training
• Serve as liaison with cities and state agencies

4. Strategic Implications for San Juan Bautista
The creation of a County Fire Chief presents a timely opportunity:
• Improved Communication and Command Structure
• Access to Shared Resources and Services
• Enhanced Grant Eligibility for Regional Improvements
• Opportunities for Cost Sharing and Infrastructure Collaboration • Ability to Preserve the City's Interests within a County-led Framework

5. Meeting with Cal Fire (April 15, 2025)
City staff met with Cal Fire to explore direct contracting. A formal proposal is pending, but Cal Fire verbally estimated the annual cost at $8.2 million, which is not financially viable for San Juan Bautista.

IMPLICATIONS AND NEXT STEPS:

With the December 20, 2025 deadline approaching, and Hollister exiting its service role, the city must transition to a new provider. The County’s leadership initiative and Fire Chief recruitment offer a credible, sustainable path forward. Entering into a formal partnership with San Benito County allows the City to help shape a regional model that meets its operational and fiscal goals.

Item: 8.B
City Council Meeting
May 20, 2025
Page | 3

STAFF RECOMMENDATION
That the City Council:

1. Receive this update on fire protection service status and regional agency developments;

2. Authorize staff to enter into a mutually beneficial partnership with San Benito County for fire protection services;

3. Participate in the Fire Chief recruitment process to help define expectations and ensure City representation;

4. Work with County officials to align on service delivery models, response standards, and cost-sharing frameworks;

5. Report back to Council as formal agreements, governance structures, or policy proposals are developed.

San Juan Bautista City CouncilMay 20, 2025

San Juan Bautista City Council
May 20, 2025