City of San Juan Bautista
The “City of History”
www.san-juan-bautista.ca.us
CITY COUNCIL
REGULAR MEETING
TUESDAY, JUNE 17, 2025, 5:00 P.M.
HYBRID MEETING
City Hall, Council Chambers
311 Second Street, San Juan Bautista, California
AGENDA
ZOOM WEBINAR PARTICIPATION
The meeting can also be accessed by the public in the following methods: Through Zoom (https://zoom.us/join) per the instruction stated below, and on Facebook.
Please note: If all Council Members are present in person, public participation by Zoom or viewing on Facebook is for convenience only and is not required by law. If the Zoom or Facebook feed is lost for any reason the meeting may be paused while a fix is attempted but the meeting may continue at the discretion of the presiding officer.
JOIN ZOOM WEBINAR TO PARTICIPATE LIVE
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To participate telephonically:
call 1 (669) 900-6833
Webinar ID: 883 7332 0235
1. CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
2. CLOSED SESSION 5:00 P.M. – 6:00 P.M.
Receive public communication from the audience on Closed Session items. The City Council will recess to closed session pursuant to:
a. Conference with Legal Counsel—Existing Litigation – Orozco v. City of San Juan Bautista, et al. (California Government Code section 54956.9(d)(1)) b. Conference with Real Property Negotiations—315 The Alameda (APN 002-530-031) (Government code Section 54956.8)
3. PROCLAMATION
A. Honoring Piper Shankle on her Eagle Scout Designation Page | 2 City Council June 17, 2025
4. PRESENTATION
A. State Park Trees Update – Wes Gray, California State Parks B. San Juan School Construction Project - Barbara DillVarga, Superintendent of Schools
5. PUBLIC COMMENT
Public comments generally are limited to three minutes per speaker on items that are not on the agenda and are under the City’s subject matter jurisdiction. The Mayor may further limit the time for public comments depending on the agenda schedule.
6. PUBLIC HEARING
A. Community Facilities District No. 2018-1 (“Copperleaf” and “Rancho Vista” Neighborhoods) Annual Levy
Recommendation: Approve a RESOLUTION Levying the Annual Special Tax for Community Facilities District No. 2018-01, for Fiscal Year 2025/26.
B. Valle Vista Landscape and Lighting Maintenance Assessment District No. 1 for Fiscal Year 2025-26
Recommendation: Approve a RESOLUTION Approving the Report Prepared in Connection with the Fiscal Year 2025/26 Levy of Assessments in Connection with Valle Vista Landscape and Lighting Maintenance Assessment District 1; and Approve a RESOLUTION Confirming a Diagram and Assessment in Connection with the Fiscal Year 2025/26 Levy of Assessments in Connection with Valle Vista Landscape and Lighting Maintenance Assessment District 1.
7. ADMINISTRATIVE REPORT
A. Treasurer’s Report and Monthly Financial Statements
8. CONSENT
All matters listed under the San Juan Bautista City Council Consent Agenda may be enacted by one motion unless a member of the City Council or the public requests discussion or a separate vote.
A. Approve the Affidavit of Posting Agenda
B. Waive Reading of Resolutions and Ordinances on the Agenda Beyond Title C. Approve a Resolution Authorizing Closure of Streets for Street Mandala 2025 scheduled for Saturday, August 2, 2025.
D. Ordinance Amending Title 5 of the San Juan Bautista Municipal Code to add Chapter 5-40, “Fire Hazard Severity Zones,” Designating Local Fire Hazard Zones (Second Reading).
Recommendation: Adopt an ORDINANCE to designate Fire Hazard Severity Zones (FHSZ) within the City of San Juan Bautista, and amend San Juan Bautista Municipal Code, Title 5, Public Health, Safety, and Welfare by adding Chapter 5-40, “Fire Hazard Severity Zones.”
E. Accept the Citywide ADA Improvements Project Completed by Kraemer Engineering Inc.
Recommendation: Approve a RESOLUTION subject to final review, revision, and approval by the City Manager and the City Engineer a Resolution “Adopting the Fiscal Year 2025/26 List of Projects Funded by SB1: The Road Repair and Accountability Act.”.
Page | 3 City Council June 17, 2025
F. Approve a RESOLUTION of the City Council of the City of San Juan Bautista Adopting a City Holiday Schedule for Fiscal Year 2025-2026.
G. Adopting a List of Projects for Fiscal Year 2025-26 Funded by Sb 1: The Road Repair and Accountability Act of 2017
Recommendation: Approve a RESOLUTION subject to final review, revision, and approval by the City Manager and the City Engineer a Resolution “Adopting the Fiscal Year 2025/26 List of Projects Funded by SB1: The Road Repair and Accountability Act.”.
H. Approval of Purchase Offer and Acceptance of Temporary Construction Easement Deed – SR156 at The Alameda Right Turn Lane Project
Recommendation: Approve a RESOLUTION Approve a Resolution approving the purchase offer in the amount of $75,300 for the acquisition of right-of-way and a Temporary Construction Easement from APN 002-530-031, and accepting the Temporary Construction Easement Deed, and authorizing the City Manager to execute all necessary documents to complete the transaction and submit the required deed to Caltrans.
I. Approve the Special Meeting Minutes of May 5, 2025.
J. Approve the Joint City Council/Planning Commission Meeting Minutes of May 13, 2025.
K. Approve the Special Meeting Minutes of May 13, 2025.
L. Approve the Regular Meeting Minutes of May 20, 2025.
9. ACTION ITEMS
The Recommendation indicates the staff recommendation at the time the agenda was prepared. That recommendation does not limit the City Council's alternative actions on any matter before it.
A. FY 2025–26 Budget Summary – Advancing Strategic Goals, Operational Readiness, and Organizational Development
Recommendation: Adopt a RESOLUTION approving the Final FY 2025–26 Budget, inclusive of all post-June 4, 2025 adjustments, and authorize staff to proceed with implementation effective July 1, 2025.
10. DISCUSSION
A. Consider the Establishing the San Juan Bautista Office of Film and Television Committee
11. INFORMATIONAL ITEMS AND REPORTS
A. City Manager’s Report
a. Public Safety Department Update
b. Fire Department Update
c. Sheriff Department Update
B. Reports from City Council Representatives to Regional Organizations and Committees C. City Council and Staff Announcements
This is an opportunity for the Council and staff to share the community calendar and announce upcoming dates of interest to the public.
12. ADJOURNMENT
Page | 4 City Council June 17, 2025
AGENDA MATERIAL / ADDENDUM
Any addendums will be posted not later than 72 hours before regular meetings or 24 hours of special meetings unless otherwise allowed under the Brown Act. City Council reports may be viewed at the City of San Juan Bautista City Hall at 311 Second Street San Juan Bautista and are posted on the City website www.san-juan-bautista.ca.us subject to Staff’s ability to post the documents before the meeting, or City Clerk Elizabeth Soto at [email protected] or calling (831) 623-4661 during normal business hours.
In compliance with the Americans with Disabilities Act, and Govt. Code 54953(a), the city will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk, a minimum of 48 hours prior to the meeting at (831) 623-4661.
If you challenge any planning or land use decision made at this meeting in court, you may be limited to raising only those issues you or someone else raised at the public hearing held at this meeting, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Please take notice that the time within which to seek judicial review of any final administrative determination reached at this meeting is governed by Section 1094.6 of the California Code of Civil Procedure.
A Closed Session may be called during this meeting pursuant to Government Code §54956.9 (d)(2) if a point has been reached where, in the opinion of the legislative body of the City on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the City.
PUBLIC COMMENT PROCEDURES
If you wish to make a public comment and are attending in person, please fill out a speaker card. If you are attending via Zoom, join the Zoom Webinar, and use the "Raise Hand" or if joining by telephone, press *9 on your telephone keypad icon.
SUBMISSION OF PUBLIC COMMENTS
Written comments may be submitted via mail to the City Clerk at City Hall (P.O. Box 1420, San Juan Bautista, CA 95045), or emailed to [email protected] no later than 3:00 p.m. on the day of the meeting. Written comments will be read into the record provided that the reading does not exceed three (3) minutes.
PUBLIC NOTIFICATION
This agenda was posted on Friday, June 13, 2025 on the bulletin board at City Hall, 311 Second Street, the bulletin board at the City Library, 801 Second Street, the bulletin board at the entrance to the United States Post Office, 301 The Alameda, and the City’s website. Meetings are streamed live at https://www.facebook.com/cityofsanjuanbautista/.
San Juan Bautista
California
~ Piper Shankle – Eagle Scout ~
WHEREAS, the City of San Juan Bautista recognizes the importance of civic duty, leadership, and service to the community, and values the exceptional achievements of its youth; and
WHEREAS, PIPER SHANKLE, a distinguished resident of San Juan Bautista and recent graduate of Anzar High School, has demonstrated remarkable dedication and perseverance in achieving the highest rank in the Scouts BSA program—Eagle Scout; and WHEREAS, PIPER SHANKLE is the first female in San Benito County to attain the rank of Eagle Scout, marking a historic milestone in the advancement of gender equality in scouting and serving as an inspiring role model for young people across the region; and WHEREAS, as part of her Eagle Scout Service Project, PIPER undertook the rehabilitation of a section of the Aromas School grounds, transforming it into a vibrant and functional space for a Community Garden, thereby contributing to the beautification, sustainability, and enrichment of the community; and
WHEREAS, her initiative not only reflects her personal commitment to service but has left a lasting, positive impact on the students, staff, and families of the Aromas-San Juan area and beyond; and
WHEREAS, the City Council extends its heartfelt congratulations to Piper for her exceptional leadership, perseverance, and service, and joins with Troop and Pack members, family, friends, and the broader community in recognizing her outstanding accomplishment.
BE IT FURTHER PROCLAIMED, that Monday, July 28, 2025, the date of her Eagle Scout Court of Honor, shall be recognized in the City of San Juan Bautista as a day to celebrate and commend her exemplary service and leadership.
NOW, THEREFORE, I, Mayor Leslie Q Jordan of the City of San Juan Bautista do hereby honors PIPER SHANKLE for achieving the rank of EAGLE SCOUT and extends its sincere appreciation for her contributions to the community and to the values of scouting.
Dated this 17th day of June 2025
____________________________
Leslie Q. Jordan, Mayor
Item No. #XX
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CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: JUNE 17, 2025
DEPARTMENT: ENGINEERING
FROM: DOUG PIKE, CITY ENGINEER
BY: DOUG PIKE, CITY ENGINEER
TITLE: RESOLUTION FOR VALLE VISTA LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 1 FOR FISCAL
YEAR 2025-26
RECOMMENDED MOTION:
It is recommended that the City Council:
1. Open public comment to accept any input from the public and consider any comments or questions. No action is required at this time.
2. Consider and adopt Resolution 2025-XX, A Resolution of the City Council of The City of San Juan Bautista Approving the Report Prepared in Connection with the Fiscal Year 2025/26 Levy of Assessments in Connection with Valle Vista Landscape and Lighting Maintenance Assessment District 1.
3. Consider and adopt Resolution 2025-XX, A Resolution of the City Council of The City of San Juan Bautista Confirming a Diagram and Assessment in Connection with Valle Vista Landscape and Lighting Maintenance Assessment District 1 for Fiscal Year 2025/26.
BACKGROUND:
The City of San Juan Bautista has one Landscape and Lighting Maintenance Assessment Districts, which are regulated by the Landscape and Lighting Act of 1972 (commencing with Section 22500) Part 2, Division 15 of the California Streets and Highways Code. The special districts were created in accordance with Article XIIID of the California Constitution and California Government Code section 53753. The purpose of the special districts is to levy and collect annual assessments on the County tax rolls to provide on-going funding for the costs and expenses required to service and maintain the landscaping and lighting improvements associated with and resulting from the development of properties within each district. The costs and expenses associated with each special district assessment are for the benefit of the properties upon which the assessment is levied. Funds can only be used for maintenance and improvement to public landscaping and lighting within each special district.
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In accordance with the Landscape and Lighting Act, the City Clerk is required to provide public notice of the assessment process at least 10 days prior to the date of hearing. Prior to levying a new assessment pursuant to Chapter 2 (commencing with Section 22585), the City Council must conduct a public hearing and review the Engineer’s Report which specifies the assessment. The Engineer’s Report is attached. The Engineer’s Report is prepared for each fiscal year for which assessments are to be levied and collected, to pay the costs of the improvements described in the report. After approval of the report, either as filed or as modified, the City Council must adopt a resolution of adopting the assessment which shall:
(a) Declare the intention of the City to levy and collect assessments within the assessment district for the fiscal year stated therein.
(b) Generally describe the existing and proposed improvements and any substantial changes proposed to be made in existing improvements.
(c) Refer to the assessment district by its distinctive designation and indicate the general location of the district.
(d) Refer to the report of the engineer, on file with the clerk, for a full and detailed description of the improvements, the boundaries of the assessment district and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the district.
(e) Give notice of the time, as fixed by Section 22625, and the place for hearing by the City Council on the levy of the proposed assessment.
(f) State whether the assessment is proposed to increase from the previous year.
In accordance with the Act, any interested person may, prior to the conclusion of the hearing, file a written protest with the clerk or, having previously filed a protest, may file a written withdrawal of that protest. A written protest shall state all grounds of objection. A protest by a property owner shall contain a description sufficient to identify the property owned by him/her. If notice is given pursuant to subdivision (a) of Section 22626, the City Council shall hold the public hearing pursuant to Section 53753 of the Government. All interested persons shall be afforded the opportunity to hear and be heard. The City Council shall consider all oral statements and all written protests made or filed by any interested person. The City Council may continue the hearing from time to time, provided that no continuance shall be made to a date subsequent to August 10 without the prior consent of the county auditor.
During the course or upon the conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including changes in the improvements, any zones within the assessment district, and the proposed diagram or the proposed assessment. If there is a majority protest against the levy of an annual assessment after the formation of the assessment district that is increased from any previous year, the proposed increase in the assessment shall be abandoned.
The assessments shall be collected at the same time and in the same manner as county taxes are collected, and all laws providing for the collection and enforcement of county taxes shall apply to the collection and enforcement of the assessments, except that assessments levied pursuant to Section 22660 for which bonds or notes are to be issued may be paid within 30 days after the date the county auditor has entered the assessments on the county assessment roll, upon which time the engineer Item No. #XX
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shall make and file with the treasurer a complete list of all unpaid assessments in the manner required by Section 8620.
PROJECTS:
The proceeds of this levy are to perform any remedial landscape or lighting maintenance necessary through the fiscal year.
DISCUSSION:
Each year, the City Council will be asked to adopt a Resolution establishing the annual special tax levy for the District. The Report shows the special tax amount for each parcel in the District.
The Method of Apportionment, found in the Formation Report, allowed for an annual escalator to the maximum special tax amounts. The established annual escalator is equal to the annual Consumer Price Index-All Urban Consumers ("CPI-U") for the San Francisco Oakland- San Jose area.
The proposed assessments for FY 2025-26 have been increased to keep up with the cost of contract maintenance for the current FY. At the time the District was formed, a “maximum special tax” for each tax area was calculated. The current proposed assessment is set at a rate below these maximum rates. Over the past six years, the assessed rate has been below the allowed maximum tax rate.
FISCAL IMPACT:
There is no anticipated fiscal impact as the proposed on-going maintenance within the Valle Vista Lighting and Landscaping Maintenance District is within the anticipated revenues (including reserves).
ATTACHMENTS:
1. A Resolution of the City Council of The City of San Juan Bautista Approving the Report Prepared in Connection with the Fiscal Year 2025/26 Levy of Assessments in Connection with Valle Vista Landscape and Lighting Maintenance Assessment District 1.
2. A Resolution of the City Council of The City of San Juan Bautista Confirming a Diagram and Assessment in Connection with Valle Vista Landscape and Lighting Maintenance Assessment District 1 for Fiscal Year 2025/26.
3. Assessment Report
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RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA
CONFIRMING A DIAGRAM AND ASSESSMENT IN CONNECTION WITH VALLE
VISTA LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 1 FOR FISCAL YEAR 2025-26
WHEREAS, pursuant to the Landscaping and Lighting Act of 1972 (Streets & Highways Code Section 22500 et seq.) (“Act”), the City levies an annual assessment in connection with its Valle Vista Landscape and Lighting Maintenance Assessment District No. 1 (“District”); and WHEREAS, by prior resolution, this Council declared its intention to levy the assessment in connection with the District for Fiscal Year 2025-26; and WHEREAS, on June 17, 2025, this Council held a full and fair public hearing with respect to the proposed assessment at which all interested persons were permitted to give oral testimony and written protests; and
WHEREAS, notice of the hearing was published in accordance with applicable law; and WHEREAS, the City Council desires to proceed with the levy of the assessment in connection with the District for Fiscal Year 2025-26.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of San Juan Bautista as follows:
1. The foregoing recitals are all true and correct.
2. The City Council overrules all objections and protests.
3. The Diagram and Assessment contained in the Report entitled “Assessment Report, Valle Vista Lighting and Landscape Maintenance Assessment District No. 1, Fiscal Year 2025- 26 and dated May 2025 (the “Report”), which Report is on file in the Office of the City Clerk and incorporated herein by reference is hereby approved.
4. The adoption of this Resolution constitutes the levy of the assessment within the District for Fiscal Year 2025-26.
5. The assessments for Fiscal Year 2025-26 will be less than the maximum assessment possible of $1,746.43, applying the cost estimates anticipated in 2008 when property owners approved the assessment with a provision for increases based on the increases in the Consumer Price Index (CPI), and the assessment for FY 2025/26 assessment will be $1,131.
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6. The City Clerk shall certify to the adoption of this resolution and shall cause the same to be processed in the manner required by law.
PASSED AND APPROVED at a special meeting of the City Council of the City of San Juan Bautista duly held on the 17th day of June, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
________________________
Leslie Q. Jordan, Mayor
ATTEST:
____________________________
Elizabeth Soto, City Clerk
Item: #XX
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RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA
APPROVING THE REPORT PREPARED IN CONNECTION WITH THE FISCAL YEAR 2025-26 LEVY OF ASSESSMENTS IN CONNECTION WITH VALLE VISTA LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 1 WHEREAS, pursuant to the Landscaping and Lighting Act of 1972 (Streets & Highways Code Section 22500 et seq.) (“Act”), the City levies an annual assessment in connection with its Valle Vista Landscape and Lighting Maintenance Assessment District No. 1 (“District”); and WHEREAS, by prior resolution, this Council ordered preparation of an Assessment Report (“Report”) with respect to the Fiscal Year 2025-26 assessment to be levied in connection with the District; and
WHEREAS, the City Manager has prepared the Report and has filed a copy of the Report with the City Clerk, which Report is hereby incorporated herein by reference; and WHEREAS, the City Council desires to approve the Report, as filed.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of San Juan Bautista as follows:
1. The Council finds that the Report contains all information required by the Act.
2. The City Council hereby approves the Report as filed.
PASSED AND APPROVED at a special meeting of the City Council of the City of San Juan Bautista duly held on the 17th day of June, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
______________________
Leslie Q. Jordan, Mayor
ATTEST:
____________________________
Elizabeth Soto, City Clerk
Item No. #XX
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CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: JUNE 17, 2025
DEPARTMENT: ENGINEERING
FROM: DOUG PIKE, CITY ENGINEER
BY: DOUG PIKE, CITY ENGINEER
TITLE: RESOLUTION FOR ANNUAL LEVY APPROVAL CFD NO. 2018-01 (“COPPERLEAF” AND “RANCHO VISTA” NEIGHBORHOODS)
RECOMMENDED MOTION:
It is recommended that the City Council:
1. Open public comment to accept any input from the public and consider any comments or questions. No action is required at this time.
2. Consider and adopt a Resolution No. 2025-XX A Resolution of the City Council of the City of San Juan Bautista Levying the Annual Special Tax for Community Facilities District No. 2018-01, Fiscal Year 2025/26.
BACKGROUND:
When the City approves the conditions for a new development, it requires that a service district be established to collect funds from each property owner, and use these funds to maintain those common public improvements unique and special to each new community. Thisincludes, but is not limited to, the weekly landscape maintenance, street lighting, streets and sidewalks. The allowed uses for the funds are defined in the Formation Report provided on the City’s website. The funds are paid totheCounty Tax Assessor when the property taxes are paid, and then sent to the City to use to manage the district. These funds have an accounting separate from all other funds, subject to annual reviewand required to submit an annual report each year.
OnOctober 16, 2018 the CityCouncil officially formed San Juan Bautista Community Facilities District No. 2018-01 inorder tolevy a specialtaxto fund the public services(the “Services”) required to maintain certain public improvements within the boundaries of the CFD pursuant to the Mello-Roos Community Facilities Act of 1982 (Government Code Section 53311 and following) (the “Act”). Both the Copperleaf and Rancho Vista maintenance programs are part of this one district but the costs are estimated separately referred to as “Zone 1” and “Zone 2” respectively.
At the time the District wasformed, a “maximum special tax” for each tax area was calculated. They are currently set at these maximum rates:
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Zone 1 Copperleaf has a maximum tax of $1,044.79
Zone 2 Rancho Vista has a maximum tax of $1,334.13
Before these improvements are built, the Developer deposits a performance bond equal to the estimated cost of the improvements in the Formation Report. This bond is leveraged by the City to assure that these improvements are built toCity Engineer’s standards. Whenaccepted by the City, the District and the City then assume responsibility for maintaining the improvements. “Partial Acceptance” can happen when only some of the improvements have to be completed (i.e., building a roundabout). If the developer fails to maintain the improvements before the City accepts them, the District can step in before they fall apart.
Over the past four years, the assessments have been less than the estimated maximum tax. This year, Zone 1 was assessed $704.00, and Zone 2 was assessed $840.00.
DISCUSSION:
Each year, the CityCouncil will be asked to adopt a Resolution establishing the annual special tax levy for the District. The Resolution shows the special tax amount for each parcel, in each tax area (Copperleaf & Rancho Vista).
The Method of Apportionment, found in the Formation Report, allowed for an annual escalator to the maximum special tax amounts. The established annual escalator is equal to the greater of 2% or the annual Consumer Price Index-All Urban Consumers (“CPI-U”) for the San Francisco-OaklandHaywardarea. For Fiscal Year 2025/26, the annual CPI-U was 1.30%. As a result, 2% was applied to the Fiscal Year 2025/26 maximum special tax for each tax area referenced above, establishing the adjusted maximum special tax for Fiscal Year 2025/26.
In summary,
COPPERLEAF
The adjustedmaximum CPI-U for Zone 1, the Copperleaf taxarea for FiscalYear2025/26 is $1044.79. The actual special tax being proposed for Copperleaf parcels in Fiscal Year 25/26 is $704.00. It is unlikely that the budgeted costs of $31,680 will be less than the anticipated revenue of $31,680. This District has a reserve balance of $30,726 and will add another $2,262 to it.
RANCHO VISTA
The adjusted maximum CPI-U for Zone 2, the Rancho Vista tax area for Fiscal Year 2025/26 is $1,334.13. The special tax being proposed for Rancho Vista parcels in Fiscal Year 2025/26 is $840.00. It is unlikely that budgeted costs of $71,400.00 will exceed the anticipated revenue of $71,400. This District currently has a negative reserve balance of $316; however, it is projected to add $20,489 to it.
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FISCAL IMPACT:
The budgets for each District Zone are provided in the attached Annual Levy Report. There is no impact to the City’s General Fund, so long as the special taxes for the CFD are collected and are sufficient to cover the annual costs.
ATTACHMENTS:
1. Resolution Approving the Levy of the 2025/26 Annual Special Tax for the CFD.
2. Annual Levy Report
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RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA
LEVYINGTHEANNUALSPECIALTAXFORCOMMUNITYFACILITIESDISTRICT NO. 2018-01 FOR FISCAL YEAR 2025/26
WHEREAS, the City Council of the City of San Juan Bautista, California (the “City Council”), hasinitiated proceedings, heldapublic hearing, conducted anelection andreceived a favorable vote from the qualified electors authorizing the levy of a special tax in a community facilities district, all as authorized pursuant to the terms and provisions of the “Mello-Roos Community Facilities Act of 1982,” being Chapter 2.5, Part 1. Division 2, Title 5 of the Government Code of the State of California (the “Act”). Said special tax district is known and designated as Community Facilities District No. 2018-01 (the “CFD”).
NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL AS FOLLOWS:
SECTION 1. That the above recitals are true and correct.
SECTION 2. The specific special tax to be collected for the CFD, for Fiscal Year 2025/26 is hereby determined and established as shown on the attached special tax rolls for each Tax Zones.
SECTION 3. The special tax as set forth on said attachment does not exceed the amount as previously authorized by Ordinance of this City Council and is not in excess of that aspreviously approved by the individual electors of the CFD, and is in compliance with the provisions of Proposition 218, Section XIII C of the California Constitution.
SECTION 4. The proceeds of the special tax shall be used to pay, in whole or in part, the costs of the following, and shall not be used for any other purpose:
• Landscape Maintenance
• Park Maintenance
• Recreational Equipment
• Street and Sidewalk Maintenance
• Curb & Gutter Maintenance
• Street Lighting Maintenance
• Storm Drain Maintenance
• Sound Wall Maintenance
• Fencing
• Graffiti Abatement
• Mosquito Abatement
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SECTION 5. The specialtaxshall be collectedinthesame manner as ordinary advalorem property taxes are collected and shall be subject to the same penalties and same procedure and sale in cases of delinquent ad valorem taxes, and the Tax Collector is hereby authorized to deduct reasonable administrative costs incurred in collecting said special tax.
SECTION 6. All monies collected shall be paid into a fund for the CFD, including any reserve amounts.
SECTION 7. The County Auditor-Controller is hereby directed to enter in the next County assessment roll on which property taxes will become due, opposite each lot or parcel of land affected in a spacemarked “public service” or “specialtax”, or by any othersuitabledesignation, the installment of the special tax and the exact amount of the special tax as submitted.
SECTION 8. The County Auditor-Controller shall then, at the close of the tax collection period, provide a detailed report showing the parcels and corresponding special tax amounts.
PASSED, APPROVED AND ADOPTED this 17th day of June, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Leslie Q. Jordan, Mayor
ATTEST:
______________________________
Elizabeth Soto, City Clerk
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2025/26 SPECIAL TAX ROLL FOR TAX ZONE 1 (COPPERLEAF)
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2025/26 SPECIAL TAX ROLL FOR TAX ZONE 2 (RANCHO VISTA)
All permits have been issued, as ofJune 15, 2020
2% applied for 2025/26
85 taxable parcels
Page | 5
City of San Juan Bautista
Community Facilities District No. 2018-01
Fiscal Year 2025/26 Cost Estimate Summary - Copperleaf
Page | 6
City of San Juan Bautista
Community Facilities District No. 2018-01
Fiscal Year 2025/26 Cost Estimate Summary – Rancho Vista
CITY OF SAN JUAN BAUTISTA
COMMUNITY FACILITIES DISTRICT NO. 2018-1
LOCAL AGENCY SPECIAL TAX AND BOND
ACCOUNTABILITY ACT COMPLIANCE (SB 165)
FISCAL YEAR 2025-26 ANNUAL REPORT
May 2025
PREPARED BY
MNS Engineers
201 Industrial Way, Suite A
Buelton, CA 93427
www.mnsengineers.com
San Juan Bautista Community Facilities District No. 2018-1 Fiscal Year 2025/26 Annual Report
ii
TABLE OF CONTENTS
Background ................................................................................................................. 1 Authorized Services ..................................................................................................... 1 Collection of Special Taxes and Expenditures ............................................................. 3 Appendix A – Boundary Map ................................................................................... A - 1 Appendix B – Special Tax Roll ................................................................................ B - 1 San Juan Bautista Community Facilities District No. 2018-1 Fiscal Year 2025/26 Annual Report
i
BACKGROUND
Background
The Local Agency Special Tax and Bond Accountability Act (“Accountability Act“) was enacted by the California State Legislature through Senate Bill 165, to provide accountability measures for any local special tax and/or bond measure subject to voter approval on or after January 1, 2001.
According to the requirements of the Accountability Act (Sections 50075.1 and 53410 of the California Government Code), an annual report must be filed by the local agency levying a special tax and/or issuing a bond measure on or before each January 1, commencing January 1, 2001 and shall contain a description of the following:
1. The amount of funds collected and expended to fund authorized facilities and/or services in the previous fiscal year.
2. The status of any project required or authorized to be funded by the special tax and/or bond measure.
The information contained in this Section has been compiled and is being presented pursuant to, and in accordance with, the requirements outlined in the Accountability Act for Fiscal Year 2025/26.
Authorized Facilities/Services
A listing of the authorized facilities and services being provided in the Community Facilities District are shown on the following page.
San Juan Bautista Community Facilities District No. 2018-1 Fiscal Year 2025/26 Annual Report
i
AUTHORIZED FACILITIES AND SERVICES
Authorized Services
The purpose of CFD No. 2018-1 is to provide for the costs to maintain, service and replace the items listed below:
• Landscape Maintenance
• Park Maintenance
• Recreational Equipment
• Street and Sidewalk Maintenance
• Curb & Gutter Maintenance
• Street Lighting Maintenance
• Storm Drain Maintenance
• Sound Wall Maintenance
• Fencing
• Graffiti Abatement
• Mosquito Abatement
San Juan Bautista Community Facilities District No. 2018-1 Fiscal Year 2025/26 Annual Report
ii
COLLECTIONS AND EXPENDITURES
Collection of Special Taxes and Expenditures
The table on the following page details the amount of Special Taxes collected and the expenditures made to fund the authorized services and incidental expense of CFD No. 2018-1 from July 1, 2025 through June 30, 2026.
TAX ZONE 1
Fiscal Year 2025/26 Cost Estimate Summary - Copperleaf
San Juan Bautista Community Facilities District No. 2018-1 Fiscal Year 2025/26 Annual Report
iii
TAX ZONE 2
Fiscal Year 2025/26 Cost Estimate Summary – Rancho Vista
San Juan Bautista Community Facilities District No. 2018-1 Fiscal Year 2025/26 Annual Report
iv
APPENDIX A – BOUNDARY MAP
San Juan Bautista Community Facilities District No. 2018-1 Fiscal Year 2025/26 Annual Report
v
APPENDIX B – SPECIAL TAX ROLL
TAX ZONE 1 - COPPERLEAF
San Juan Bautista Community Facilities District No. 2018-1 Fiscal Year 2025/26 Annual Report
vi
TAX ZONE 2 – RANCHO VISTA
City of San Juan Bautista
Revenues ~ Budget Vs. Actual
For the Ten Month Period Ended April 30, 2025
Item #5E
City Council Meeting
June 17, 2025
REVENUES FY24 FY25 Annual YTD
Fund Actuals Actuals Budget Difference 83% Notes
General Fund 1,968,174 2,023,231 2,530,525 (1,593,243) 80% Special Revenue Funds:
Capital Projects Fund 299,043 267,363 4,914,742 (2,703,471) 5% Community Development 196,196 128,690 124,150 (393,098) 104% COPS 141,436 167,059 100,000 (75,000) 167% A
Parking & Restroom Fd 24,980 22,506 28,000 (16,269) 80% Gas Tax Fund 75,850 92,545 108,000 (76,799) 86%
Valle Vista LLD 19,904 37,128 44,554 (17,919) 83%
Rancho Vista CFD 55,449 56,260 67,512 (49,481) 83%
Copperleaf CFD 19,135 13,871 16,645 (12,240) 83%
Internal Service Funds:
Blg Rehab. & Replace 31,667 31,667 38,000 (28,500) 83%
Vehicle Replacement 50,000 50,000 60,000 (45,000) 83%
Enterprise Funds:
Water
Operations 1,292,207 1,455,106 1,718,000 (904,085) 85%
Sewer
Operations 1,436,880 1,697,038 1,960,000 (943,950) 87%
TOTAL Funds 5,610,921 6,042,464 11,710,128 (6,859,055) 52% A ~ COPS revenue for law enforcement services are coming in higher than anticipated at the time of budget. The City is to be provided at least 100k annually, but the last few years more than anticipated has been received.
City of San Juan Bautista
Revenues ~ Budget Vs. Actual
For the Ten Month Period Ended April 30, 2025
Item #5E
City Council Meeting
June 17, 2025
EXPENDITURES FY24 FY25 Annual YTD
Fund Actuals Actuals Budget Variance 83% Note
General Fund 1,842,841 1,843,488 2,394,878 (551,390) 77% Special Revenue Funds:
Capital Projects Fund 299,043 267,363 4,914,742 (4,647,379) 5% A Community Development 736,983 709,567 662,242 47,325 107% COPS 83,333 83,333 100,000 (16,667) 83%
Gas Tax Fund 17,237 19,564 21,000 (1,436) 93%
Valle Vista LLD 23,543 36,448 44,554 (8,106) 82%
Rancho Vista CFD 41,516 75,093 42,718 32,375 176% B
Copperleaf CFD 20,777 23,700 16,645 7,055 142%
Development Impact Fee Funds
Public/Civic Facility 2,250 2,250 2,700 (450) 83%
Library 3,700 3,700 4,440 (740) 83%
Storm Drain 2,860 2,860 3,432 (572) 83%
Park In-Lieu 250 250 300 (50) 83%
Public Safety 710 710 852 (142) 83%
Traffic 360 360 432 (72) 83%
Enterprise Funds:
Water:
Operations 579,968 537,175 862,288 325,113 62%
Capital 77,698 80,417 15,793,187 15,712,770 1% A
Sewer
Operations 725,697 993,759 1,051,569 57,810 95%
Capital 5,651,839 7,643,100 17,112,103 9,469,003 45% A
TOTAL Funds 10,110,605 12,323,137 43,028,082 20,424,447 29% Footnotes:
A ~ Capital fund transfers/costs are budgeted to be incurred by these funds. Since the costs/transfers occur sporadically during the year, they do not always align with the to date percentages, or prior year amounts.
Additionally, some projects have been moved to the next fiscal year.
B ~ From reserves, fence replacement due to flooding $42k.
City of San Juan Batista
Check/Voucher Register - Check Register Current Month
From 4/1/2025 Through 4/30/2025
1110 - Operating
Acct. 1948
Effective Date Check Number Vendor Name Check Amount
4/2/2025 ATM Amilia (park n rec software) 99.00
4/11/2025 218351 All Clear Water Services 10,630.00
4/11/2025 218352 Ashley Collick 47.21
4/11/2025 218353 att.com 66.99
4/11/2025 218354 ByWater Solutions 1,050.00
4/11/2025 218355 Caitlin Brady 2,181.21
4/11/2025 218356 Charter Communications 629.83
4/11/2025 218357 Clark Pest Control 129.00
4/11/2025 218358 Cypress Water Services 24,205.00
4/11/2025 218359 Department of Conservation 124.60
4/11/2025 218360 Downey Brand 290.00
4/11/2025 218361 Edelmira Ceja 700.00
4/11/2025 218362 Elizabeth Aparicio 700.00
4/11/2025 218363 Elizabeth Soto 700.00
4/11/2025 218364 Hollister Auto Parts, Inc. 267.53
4/11/2025 218365 Jackie Morris-Lopez 794.13
4/11/2025 218366 Judy's Gifts & Awards 12.99
4/11/2025 218367 Kiley & Associates, LLC 1,500.00
4/11/2025 218368 Marian LaRosa 500.00
4/11/2025 218369 Mayra Aguilera 700.00
4/11/2025 218370 MNS Engineers, Inc. 28,819.73
4/11/2025 218371 Monterey Bay Air Resources Dist. 880.00 4/11/2025 218372 Monterey Bay Analytical Services 10,198.00 4/11/2025 218373 New SV Media 673.80
4/11/2025 218374 Rojas Communications Group 1,500.00
4/11/2025 218375 Roy Morales 51.01
4/11/2025 218376 Rx-Tek 30.00
4/11/2025 218377 San Benito County Business Council 1,000.00 4/11/2025 218378 San Benito County Chamber of Commerce 250.00 4/11/2025 218379 Smith & Enright Landscaping 5,540.00
4/11/2025 218380 State Compensation Insurance Fund 3,213.00 4/11/2025 218381 Stoel Rives 1,831.50
4/11/2025 218382 T-Mobile 357.19
4/11/2025 218383 USABlueBook 673.69
4/11/2025 218384 Veronica Munoz-Noriega 161.34
4/11/2025 218385 Wallace Group 302.50
4/11/2025 218386 Wendy L. Cumming, CPA 14,306.25
4/11/2025 218387 Specialty Construction, Inc. 175,017.37 4/11/2025 ATM18 ADP Payroll Service 300.65
4/14/2025 ATM10 US Bank 6.50
4/17/2025 218388 4Leaf, Inc. 5,546.35
4/17/2025 218389 Ashley Collick 92.92
4/17/2025 218390 at&t 125.07
4/17/2025 218391 AVAYA 250.66
City of San Juan Batista
Check/Voucher Register - Check Register Current Month
From 4/1/2025 Through 4/30/2025
1110 - Operating
Acct. 1948
Effective Date Check Number Vendor Name Check Amount
4/17/2025 218392 Baker Supplies and Repairs 135.02
4/17/2025 218393 Brian Harrington 230.00
4/17/2025 218394 CALNET 400.60
4/17/2025 218395 Canon Financial Services, Inc 1,192.28 4/17/2025 218396 City of Hollister 68,060.75
4/17/2025 218397 Clear Gov Inc. 12,020.00
4/17/2025 218398 Data Ticket Inc. 400.00
4/17/2025 218399 David J. Powers & Associates, Inc. 5,457.50 4/17/2025 218400 Department of Transportation 2,585.74
4/17/2025 218401 Elizabeth Soto 32.69
4/17/2025 218402 EMC Planning Group Inc. 2,782.42
4/17/2025 218403 Ferguson Enterprises LLC 151.65
4/17/2025 218404 First Alarm 396.25
4/17/2025 218405 G7EI Inc 5,000.00
4/17/2025 218409 Kennedy, Archer & Giffen 79,365.60
4/17/2025 218410 Midwest Tape 84.36
4/17/2025 218411 MNS Engineers, Inc. 3,425.90
4/17/2025 218412 Monterey Bay Analytical Services 2,641.00 4/17/2025 218413 Operate Well, LLC 1,028.00
4/17/2025 218414 P G & E 15,828.63
4/17/2025 218415 Pet Waste Co 174.38
4/17/2025 218416 Postmaster 1,350.00
4/17/2025 218417 Primo Brands 424.25
4/17/2025 218418 Regional Government Services 11,922.05 4/17/2025 218419 Revize LLC 3,075.00
4/17/2025 218420 Ridgeline Municipal Strategies, LLC 25,689.75 4/17/2025 218421 Rincon Consultants 14,420.00
4/17/2025 218422 Rossi Bros Tire & Auto 115.50
4/17/2025 218423 Rx-Tek 125.00
4/17/2025 218424 Smith & Enright Landscaping 5,540.00
4/17/2025 218425 Sound Design A/V Contractors 2,813.79
4/17/2025 218426 Specialty Construction, Inc. 90,722.85 4/17/2025 218427 Specialty Hose Xpress 130.22
4/17/2025 218428 Stantec Consulting Services Inc. 16,690.76 4/17/2025 218429 Hollister True Value 160.75
4/17/2025 218430 Univar Solutions 810.05
4/17/2025 218431 US Bank 5,340.72
4/17/2025 218432 Valero Wex Bank 1,581.67
4/25/2025 ATM19 ADP Payroll Service 300.65
4/28/2025 ATM9 Spectrum 324.52
Report Total 679,385.32
Item: 8.A
City Council Meeting
April 15, 2025
AFFIDAVIT OF POSTING
I, Elizabeth Soto, Do Now Declare, Under the Penalties of Perjury That I Am the Acting City Clerk / Administrative Services Manager in the City of San Juan Bautista and That I Posted Three (3) True Copies of the attached City Council Agenda. I Further Declare That I Posted Said Agenda on the 13th day of June 2025, and in the Following Locations in said City of San Juan Bautista, County of San Benito, California.
1. On The Bulletin Board at City Hall, 311 Second Street.
2. On The Bulletin Board at The City Library, 801 Second Street.
3. On The Bulletin Board at The Entrance to The United States Post Office, 301 The Alameda
Signed at San Juan Bautista, County of San Benito, California, on the 13th day of June 2025.
____________________________________________
Elizabeth Soto, CMC, CPMC
City Clerk / Administrative Services Director
Item: 6.B
City Council Meeting
March 18, 2025
WAIVER OF READING
OF ORDINANCES
State law requires that an ordinance be read in its entirety prior to adoption unless the City Council waives reading beyond the title. Reading an entire ordinance at the meeting is extremely time-consuming; reading of the title alone usually gives the audience sufficient understanding of what the Council is considering.
To ensure that this waiver is consistently approved by the Council, Council should make the waiver at each meeting, thus, you should do it at this point on the Consent Agenda. The Council then does not have to worry about making this motion when each ordinance comes up on the agenda.
GC36934
Item No. #8.C
City Council Meeting
June 17, 2025
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: JUNE 17, 2025
DEPARTMENT: PLANNING DEPARTMENT
FROM: ILSE LOPEZ-NARVAEZ, ASSOCIATE PLANNER
ASHLEY COLLICK, CITY MANAGER
BY: ILSE LOPEZ-NARVAEZ, ASSOCIATE PLANNER
ASHLEY COLLICK, CITY MANAGER
TITLE: STREET CLOSURE FOR STREET MANDALA 2025 (SEP25-311) RECOMMENDED MOTION:
Approve a Resolution Authorizing a Street Closure for the Mandala 2025 (SEP25-311), scheduled for Saturday, August 2, 2025, as detailed in the attached resolution and street closure maps.
EXECUTIVE SUMMARY:
On March 3, 2025, Ramona Hill submitted a Special Event Permit application for the Street Mandala, initially scheduled for May 10, 2025. The Planning Department determined the event did not require a Special Event Permit due to the anticipated attendance of under 250 persons but advised that an Encroachment Permit was necessary due to the proposed closure of Polk Street between Second and Third Streets. Upon further review, staff clarified that events in the public right-of-way require City Council approval. The applicant has since rescheduled the event to August 2, 2025, and now seeks Council approval for the street closure.
BACKGROUND:
On March 3, 2025, applicant Ramona Hill submitted a Special Event Permit application for the Street Mandala 2025—an annual community event in San Juan Bautista—originally scheduled for May 10, 2025. Upon review on March 7, 2025, Associate Planner Ilse Lopez-Narvaez determined that the event did not require a Special Event Permit, as the anticipated attendance was fewer than 30 people, well below the 250-person threshold outlined in Section 5-15-05 of the San Juan Bautista Municipal Code (SJBMC). However, because the event proposed a street closure on Polk Street between Second and Third Streets, the applicant was advised that an Encroachment Permit would still be required.
Item No. #8.C
City Council Meeting
June 17, 2025
Page | 2
On April 25, 2025, the applicant submitted the Encroachment Permit application for the proposed street closure. Subsequently, on April 30, 2025, the Public Works Department Informed City departments—including the City Manager’s Office, Planning, Recreation, and Engineering—of the applicant’s request and the associated timing of the proposed street closure.
Public Works also noted that the applicant had been advised a Special Event Permit was not required, but that an Encroachment Permit was necessary.
On May 1, 2025, Interim City Manager Ashley Collick clarified that events held in the public right-of-way fall under the jurisdiction of the City Council and therefore require Council approval. On May 2, 2025, the City Manager sent a formal notice via email and letter to the applicant outlining the appropriate permitting requirements.
That same day, the applicant met with the Planning Department to discuss next steps. In response to the permitting clarification, the applicant agreed to reschedule the event to a later date. The Planning Department apologized for the initial misinterpretation of the Municipal Code and confirmed that the original application could be amended with the new event date. The new date for this event is now being scheduled for August 2, 2025. Because the revised event still proposes street closures on Polk Street between Second and Third Streets, formal City Council review and approval are required.
FISCAL IMPACT:
There is no direct fiscal impact to the City. The applicant is responsible for all applicable City fees related to the event, including those for permits and staff time if applicable.
ATTACHMENTS:
Attachment A: Street Closure Resolution 2025-XX
Attachment B: Street Closure Maps
Attachment C: Special Event Permit Application – SEP25-311 Page | 1
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA AUTHORIZING CLOSURE OF STREETS FOR CERTAIN SPECIAL EVENTS IN 2025 WHEREAS, The City has received an application for a Special Event in 2025, and authorization for Street Closure are a prerequisite for issuance of such permits for the following event:
Street Mandala 2025
August 2, 2025 from 6:00 AM -- 7:00 PM
Polk St. from Second St. and Third St.
BE IT RESOLVED that the City Council does hereby authorize the referenced entities to close streets on the dates and times referenced herein subject to the following requirements:
1. All conditions and requirements of agencies, including the Fire Marshall, San Benito County Sheriff, Public Works Director, San Benito County Health Dept., San Benito County Integrated Waste Management, Community Development Director shall be met prior to, during, and after the event in the manner deemed necessary by the City Manager.
2. Prior to each event, Sponsors shall submit an agreement to reimburse the City in accordance with an invoice duly issued by the City to cover City expenses as deemed necessary by the City Manager to support administrative, material and City staff time associated with the Street Closure.
PASSED AND APPROVED this 17th day of June 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
____________________
Leslie Q. Jordan, Mayor
Page | 2
ATTEST:
_______________________
Elizabeth Soto, City Clerk
Item No. #8.D
City Council Meeting
June 17, 2025
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: JUNE 17, 2025
DEPARTMENT: FIRE DEPARTMENT / ADMINISTRATION
FROM: JONATHAN GOULDING, FIRE CHIEF
BY: ELIZABETH SOTO, CITY CLERK
THRU: JON GIFFEN, CITY ATTORNEY
TITLE: ORDINANCE AMENDING TITLE 5 OF THE SAN JUAN
BAUTISTA MUNICIPAL CODE TO ADD CHAPTER 5-40, “FIRE
HAZARD SEVERITY ZONES,” DESIGNATING LOCAL FIRE
HAZARD ZONES (Second Reading)
RECOMMENDED MOTION:
Adopt an Ordinance to designate Fire Hazard Severity Zones (FHSZ) within the City of San Juan Bautista, and amend San Juan Bautista Municipal Code, Title 5, Public Health, Safety, and Welfare by adding Chapter 5-40, “Fire Hazard Severity Zones.” RECOMMENDATION:
Adopt an Ordinance designating Fire Hazard Severity Zones (FHSZ) in the City of San Juan Bautista and amend San Juan Bautista Municipal Code Title 5, Public Health, Safety and Welfare by adding Chapter 5-40 “Fire Hazard Severity Zones.” EXECUTIVE SUMMARY:
The California State Fire Marshal has identified areas in the state as moderate, high, and very high fire hazard severity zones based on consistent statewide criteria. These zones are determined using consistent statewide criteria, including fuel loading, slope, fire weather, and other relevant factors such as wind patterns identified by the Office of the State Fire Marshal as contributing to wildfire spread. Moderate, high, and very high fire hazard severity zones shall be based on fuel loading, slope, fire weather, and other relevant factors, including areas where winds have been identified by the Office of the State Fire Marshal as a major cause of wildfire spread. Government Code Section 51178.5 requires local agencies to make the information available for public review and comment within 30 days of receiving the updated information.
Item No. #8.D
City Council Meeting
June 17, 2025
Page | 2
BACKGROUND:
The City received updated Fire Hazard Severity Zone mapping from CAL FIRE on March 11, 2025. In accordance with Government Code Section 51178.5, the City made these maps available to the public on its official website the same day.
Government Code Section 51179 requires local agencies to designate, by ordinance, moderate, high, and very high fire hazard severity zones in its jurisdiction within 120 days of receiving recommendations from the California State Fire Marshal's Office.
FISCAL IMPACT:
No fiscal impact.
ATTACHMENTS:
1. Ordinance
2. Maps
3. Official Transmittal of Fire Hazard Severity Zones Letter
4. PowerPoint Presentation
Page | 1
ORDINANCE NO. 2025-xx
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA
DESIGNATING FIRE HAZARD SEVERITY ZONES (FHSZ) IN THE CITY, AND AMENDING THE MUNICIPAL CODE TO ADD CHAPTER 5-40, “FIRE HAZARD SEVERITY ZONES”
WHEREAS, the State Fire Marshal is responsible for identifying areas in the State as “Moderate,” “High,” and “Very High” severity zones based on consistent statewide criteria and based on the severity zone of fire hazard that is expected to prevail in those areas; and WHEREAS, the California Department of Forestry and Fire Protection (“CAL FIRE”) released updated Fire Hazard Severity Zone (FHSZ) maps to the City on March 10, 2025, designating certain areas within the City limits as “Moderate” hazard zones; and WHEREAS, in accordance with Government Code Section 51178.5, the City posted the FHSZ maps for public review and comment within 30 days after receiving the transmittal from the State Fire Marshal that identifies fire hazard severity zones; and WHEREAS, the City posted the FHSZ maps electronically to the City’s website; and WHEREAS, under California Government Code Section 51179(a), the City is required to adopt the updated FHSZ maps by ordinance within 120 days of receiving recommendations from the State Fire Marshal pursuant to Section 51178, and transmit a copy to the State Board of Forestry and Fire Protection (“Forest Board”) pursuant to Government Code Section 51179(c); and
WHEREAS, adoption of the updated FHSZ maps will promote public safety, ensure compliance with state law, and align local planning efforts with current fire risk assessments; and WHEREAS, the City hereby designates the FHSZ as recommended by CalFire pursuant to Government Code Section 51178.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA HEREBY ORDAINS AS FOLLOWS:
SECTION 1.
The City of San Juan Bautista hereby adopts and designates the Fire Hazard Severity Zones as identified by the California Department of Forestry and Fire Protection (“CAL FIRE”) in accordance with Government Code Section 51178. The official map is available electronically on the City’s website.
SECTION 2. SEVERABILITY.
If any part of this Ordinance is held invalid for any reason by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portion of this Ordinance, and the City Page | 2
Council hereby declares that it would have passed the remainder of the Ordinance if such invalid portion thereof had been deleted.
SECTION 3. EFFECTIVE DATE.
This ordinance shall take effect and be in force thirty (30) days from and after its final passage.
SECTION 4. PUBLICATION.
Within fifteen (15) days after adoption, the City Clerk shall cause this ordinance to be published in a newspaper of general circulation pursuant to Government Code Section 36933.
The forgoing Ordinance was introduced on June 4, 2025, and was passed and adopted on June 17, 2025.
PASSED AND ADOPTED by the San Juan Bautista City council on the 17th day of June 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
____________________
Leslie Q. Jordan, Mayor
ATTEST:
______________________
Elizabeth Soto, City Clerk
APPROVED AS TO FORM:
_______________________
Jon R. Giffen, City Attorney
City and County boundaries as of 10/22/24 (CA Board of Equalization) CAL FIRE State Responsibility Areas (SRA25_1)
CAL FIRE Fire Hazard Severity Zones (FHSZSRA23_3, FHSZLRA_25_1) Data Sources:
Daniel Berlant, State Fire Marshal, CA Department of Forestry and Fire Protection Joe Tyler, Director/Fire Chief, CA Department of Forestry and Fire Protection Wade Crowfoot, Secretary for Natural Resources, CA Natural Resources Agency The State of California and the Department of Forestry and Fire Gavin Newsom, Governor, State of California Protection make no representations or warranties regarding the accuracy of data or maps. Neither the State nor the Department shall be liable under any circumstances for any direct, special, incidental, or consequential damages with respect to any claim by any user or third party on account of, or arising from, the use of data or maps. and other relevant factors including areas where winds
have been identified by the Office of the State Fire Marshal as a major cause of wildfire spread.
statewide criteria and based on the severity of fire hazard that is expected to prevail in those areas. Moderate, high, and very high fire hazard severity zones shall be based on fuel loading, slope, fire weather, Government Code section 51178 requires the State Fire
Marshal to identify areas in the state as moderate, high, and very high fire hazard severity zones based on consistent Waterbody
Unzoned LRA
Incorporated City
Projection: NAD 83 California Teale Albers
Scale: 1:12,000 at 11" x 17"
Km 0 0.2 0.4 0.6 0.8
Mi 0 0.2 0.4 0.6
High Moderate
Fire Hazard Severity Zones in State Responsibility Area (SRA), Effective April 1, 2024
High Moderate
Fire Hazard Severity Zones (FHSZ) in Local Responsibility Area (LRA), as Identified by the State Fire Marshal
San Juan
Bautista
Polk St
2nd St
Washington St
The Alameda
4th St
Monterey St
Third
St
3rd St
6th St
Franklin St
Old San Juan Hollister Rd
UNINCORPORATED
SAN BENITO CO.
UNINCORPORATED
SAN BENITO CO.
156
March 10, 2025
As Identified by the
State Fire Marshal
Local Responsibility Area
Fire Hazard Severity Zones
CITY OF SAN JUAN BAUTISTA – SAN BENITO COUNTY
STATE OF CALIFORNIA NATURAL RESOURCES AGENCY Gavin Newsom, Governor “The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of California.”
DEPARTMENT OF FORESTRY AND FIRE PROTECTION
OFFICE OF THE STATE FIRE MARSHAL
P.O. Box 944246
SACRAMENTO, CA 94244-2460
(916) 568-3800
Website: www.fire.ca.gov
March 10, 2025
Dear: County Chief Administrative Officer, City Manager, Fire Chief, Fire Marshal Re: Official Transmittal of Fire Hazard Severity Zones
The State Fire Marshal is mandated by Government Code (GC) 51178 to identify levels of fire hazard based on consistent statewide criteria and the expected severity of fire hazards.
Government Code 51179 requires the State Fire Marshal to make recommendations of fire hazard severity zones to local agencies, as defined per GC 51177(e), for their designation and adoption by ordinance. This letter serves as the official transmittal of the recommendation. For the Statutory requirements for local adoption please review California Code, GOV 51179.
Your City/County has been identified as having Moderate, High, Very High or a combination of Fire Hazard Severity Zones (FHSZ) within your jurisdiction. The maps and data are available in the FHSZ HUB at https://fire-hazard-severity-zones-rollout-calfire-forestry.hub.arcgis.com/ .
Please complete the Public Contact Survey in the FHSZ HUB using the link above. This information will be used for a public Webmap on the CAL FIRE-Office of State Fire Marshal website to guide your constituents to the appropriate contact person or website for the Local Responsibility Area FHSZ in your jurisdiction.
If you have additional questions, please feel free to contact our Team at [email protected].
Sincerely,
Daniel Berlant
State Fire Marshal
CAL FIRE – Office of the State Fire Marshal
Item No. #8.E
City Council Meeting
June 17, 2025
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: JUNE 17, 2025
DEPARTMENT: ENGINEERING
FROM: JERRY SANGUINETTI, PUBLIC WORKS
BY: DOUG PIKE, CITY ENGINEER
TITLE: APPROVED A RESOLUTION ACCEPTING THE CITYWIDE ADA
IMPROVEMENTS PROJECT COMPLETED BY KRAEMER
ENGINEERING INC.
RECOMMENDED MOTION:
Approve a Resolution accepting the improvements completed by Kraemer Engineering, Inc. for the Citywide ADA Improvements Project; authorize the City Manager to approve the final invoice; authorize the release of retention withheld from previous invoices; and authorize the release of construction bond(s) as appropriate.”
RECOMMENDATION:
Staff recommends that the City Council accept the completed Citywide ADA Improvements Project constructed by Kraemer Engineering, Inc. The project, which included the installation of four new ADA-compliant curb ramps, curb and gutter work, and pedestrian access improvements near Abbe Park, was completed within the approved performance schedule and budget. The final project cost, including construction and inspection services, totaled $76,655.47—well within the Council-approved budget of $80,685.00.
All improvements have been reviewed and accepted by the City Engineer and are subject to a one-year maintenance period as stipulated in the contract. Staff further recommends authorizing the City Manager to release the contractor’s final invoice, retainage, and any appropriate bond releases.
BACKGROUND INFORMATION:
On September 10, 2024, The City Council approved a resolution awarding a public works construction contract in the amount of $68,350.00 to Kraemer Engineering, Inc. to construct 4 new ADA pedestrian ramps at 5th St & Polk St and 5th St & Muckelemi St., construct new curb and gutter, and conformance to existing improvements providing access to Abbe Park from nearby neighborhood.
Item No. #8.E
City Council Meeting
June 17, 2025
Page | 2
Construction Dates
The City issued the construction contractor a Notice to Proceed on October 15, 2024. And construction began on October 21, 2024. The original contract performance period was 30 working days. The project completed on December 2, 2024. Rain delay added 2 working days to the project.
Final Construction Budget Accounting
The project was completed within the approved budget set by Council. The authorized budget for combined project construction and construction management & inspections, approved and appropriated by Council on September 10, 2024 was $80,685.00.
Contractor Construction Costs:
Original Contract Amount: $68,350.00
Approved Contract Change Order: $ 2,805.47
Total Final Contract Amount: $71,155.47
Construction Management and Inspection Costs:
CM and Inspection was performed by the City Engineer (MNS Engineers). The estimate for CM and Inspection prior to the change order work was estimated at $5,500.00.
The total cost for project construction and construction management & inspection is therefore $71,155.47 + $5,500 = $76,655.47, which is within the approved and appropriated budget of $80,685.00 for these services set by Council.
ACCEPTANCE OF PUBLIC IMPROVEMENTS
The improvements are guaranteed by a 1-year maintenance contract provision in effect for 1 year from the time of acceptance.
The City Engineer have inspected all improvements and are satisfied that they have been completed in a professional manner and recommends the City accept the improvements, and release the construction bond(s) as appropriate, and authorize release of progress payment retention and payment of a final invoice.
BUDGET AND FINANCIAL IMPACT
The City of San Juan Bautista is programmed to receive funding of approximately $67,670.00 available from the CRRSAA Non-STIP State Funds ($26,670.00) and COVID Relief STIP RIP Funds ($41,000).
Item No. #8.E
City Council Meeting
June 17, 2025
Page | 3
REVIEWED AND RECOMMENDED:
Staff has reviewed, and the City Manager and City Engineer recommend the City accept the ADA Improvements at the intersections of 5th St. & Polk St. and 5th St. & Muckelemi St.
ATTACHMENTS
1. Resolution
RESOLUTION NO. 2025-xx
A RESOLUTION OF THE CITY OF SAN JUAN BAUTISTA ACCEPTING CURB
RAMP ADA IMPROVEMENTS CONTRACT FOR THE CITYWIDE ADA
IMPROVEMENTS PROJECT
WHEREAS, the Federal Coronavirus Response and Relief Supplemental Appropriations Act of 2021 apportioned $911.8 million to California (COVID Relief Funds); and WHEREAS, the California Transportation Commission (CTC) adopted the Federal Coronavirus Response and Relief Supplemental Appropriations Act of 2021 – CRRSAA Program Guidelines for STBG projects and the 2021 Mid-Cycle State Transportation Improvement Program (STIP) Guidelines for RIP projects; and
WHEREAS, on April 26, 2024, the City submitted its application to Caltrans LAPG to fund the construction of 4 ADA-compliant curb ramps; and WHEREAS, the City will receive $26,670.00 from the CRRSAA Non-STIP State Funds and $41,000.00 from the COVID Relief STIP RIP Funds; and WHEREAS, on June 18, 2024, the City entered into a Master Agreement with the State of California Department of Transportation (Caltrans), and Administering Agency-State Agreement (attached); and
WHEREAS, the City contracted with Kraemer Engineering, Inc. for construction of the ADA Improvements: and
WHEREAS, the work was contracted for and completed in compliance with the State Public Contract Code, and the City’s procurement procedures set forth in section 2-8-050 of the municipal code; and
WHEREAS, all work as authorized in the Contract and subsequent change orders was inspected, corrections made as necessary and completed within the requirements of the plans and specifications of the contract; and
WHEREAS, the Acting City Engineer for the City of San Juan Bautista recommend the City Council accept the improvements constructed by Kraemer Engineering, Inc.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA NOW HEREBY FINDS:
1. The City Council hereby accepts the improvements constructed by Kraemer Engineering, Inc.; and
2. The City Manager is authorized to approve the final invoice and release of retention withheld from previous invoices submitted by Kraemer Engineering , Inc.; and
3. The City Manager is authorized to release any portion of the construction bond(s) as appropriate upon satisfaction of the Contractor’s legally responsibility.
PASSED AND APPROVED by the City Council of the City of San Juan Bautista at a regular meeting held on the 20th day of May, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
______________________
Leslie Q. Jordan, Mayor
ATTEST:
_______________________
Elizabeth Soto, City Clerk
Item # 8.F
City Council Meeting
June 17, 2025
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA ADOPTING A HOLIDAY SCHEDULE FOR THE FISCAL YEAR 2025-2026 WHEREAS, there are holidays to commemorate and celebrate events and lives of people who have made significant contributions to our City, County, State and Country, and WHEREAS, the City of San Juan Bautista wishes to participate in said celebrations, and WHEREAS, the adoption of a holiday schedule is part of the preparation of an annual municipal budget.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Juan Bautista adopts the following holiday schedule for the Fiscal Year 2025-2026:
Friday, July 4, 2025 Independence Day
Monday, September 1, 2025 Labor Day
Tuesday, November 11, 2025 Veterans Day
Thursday & Friday, November 27 & 28, 2025 Thanksgiving Day and the Day After Wednesday & Thursday, December 24 & 25, 2025 Christmas Eve and Christmas Day Thursday, January 1, 2026 New Year’s Day
Monday, January 19, 2026 Martin Luther King Jr. Day
Monday, February 16, 2026 President’s Day
Monday, May 25, 2026 Memorial Day
Friday, June 19, 2026 Juneteenth
Two (2) Floating Holidays City Manager Approved
PASSED AND APPROVED the San Juan Bautista City Council on this 16th day of July, 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN: APPROVED:
_____________________
ATTEST: Leslie Q. Jordan, Mayor
______________________
Elizabeth Soto, City Clerk
Item No. #8.G
City Council Meeting
June 17, 2025
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: JUNE 17, 2025
DEPARTMENT: ENGINEERING
FROM: DOUG PIKE, CITY ENGINEER
BY: DOUG PIKE, CITY ENGINEER
TITLE: A RESOLUTION OF THE CITY OF SAN JUAN BAUTISTA
ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2025-26
FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY
ACT OF 2017
RECOMMENDED MOTION:
That the City Council approve the attached Resolution, subject to final review, revision, and approval by the City Manager and the City Engineer a Resolution “Adopting the Fiscal Year 2025/26 List of Projects Funded by SB1: The Road Repair and Accountability Act.”.
RECOMMENDATION:
That the City Council consider approval of Resolution “Adopting the Fiscal Year 2025/26 List of Projects Funded by SB1: The Road Repair and Accountability Act.”.
EXECUTIVE SUMMARY:
BACKGROUND:
In April 2017, the Governor signed Senate Bill 1 (SB1), also known as the Road Repair and Accountability Act (RRAA) of 2017. Beginning November 1, 2017, the State Controller began to deposit funds generated from increased fuel taxes and vehicle registration fees, into the newly created Road Maintenance and Rehabilitation Account (RMRA). The four sources of revenues for the RMRA are:
• A 12-cent per gallon gasoline excise tax, effective November 1, 2017 • A 20-cent per gallon diesel excise tax increase, effective November 1, 2017 • Vehicle registration surcharge, effective January 1, 2018 • A $100 per year zero-emission vehicle registration surcharge, effective January 1, 2020 Annual rate increases to these taxes began July 1, 2020 (July 1, 2021 for the ZEV fee), and every Item No. #8.G
City Council Meeting
June 17, 2025
Page | 2
July 1 thereafter for the change in the California Consumer Price Index. The first adjustment was made on July 1, 2020 to cover CPI change for two years: November 1, 2017 through November 12, 2019. Subsequent adjustments for CPI changes occur annually.
A portion of the RMRA funds is distributed annually to eligible cities and counties for basic road maintenance, rehabilitation, and critical safety projects on local streets and road systems. The distribution will be made using the same formula that applies to the existing base 18-cent per gallon gasoline excise tax. The City’s estimated projected revenues of RMRA funding for FY 2025/26 is $ 54,677.
SB1 emphasizes the importance of accountability and transparency in the delivery of California’s transportation programs. As outlined in the RRAA Reporting Guidelines, recipients of the RMRA funding are held accountable through performance goals that are tracked and reported.
In order to be considered for funding in Fiscal Year 2025/26 agencies must provide a proposed list of projects to the California Transportation Committee by July 1, 2025. This will enable the RMRA funds to be included in the City’s annual road maintenance budget.
In FY 2024-25, the City set aside the $53,334 RMRA funds to accumulate to fund the next pavement rehabilitation project anticipated in In FY 2025-26. In FY 2023-24 the City set aside the $51,739 RMRA funds to accumulate to fund the next pavement rehabilitation project anticipated in 2-3 years. In FY 2022-23 The City utilized the RMRA funds on the Fourth St., Fifth St., Sixth St., Seventh St., and Church Street (between Second St. and Cemetery Entrance), in addition to the FY 2021/2022 passed and adopted street rehabilitation project, which includes Franklin St., North St., Second St., Monterey St., Church St., The Alameda and Polk Street.
DISCUSSION:
The City’s estimated projected revenues of RMRA funding for FY 2025/26 is $ 54,677. The City now proposes to spend these funds for the next pavement and pedestrian anticipated to be completed in the upcoming FY of 2025-26.
Proposed Project No. 1:
1. Project Title: Pavement Repair, Pedestrian Improvements
2. Description and Location: Funding for the pre-construction element (activity) of Design and for construction of pavement repair in various neighborhoods, and pedestrian safety improvements on t arterials and collectors, and shall include sidewalk improvements, pavement rehabilitation, addition of high visibility crosswalks, pavement and sidewalk repairs, pedestrian and bicycle signage, legends and other improvements from focused safety reviews and/or studies. Locations will be determined upon design to determine exact locations. Locations will be considered citywide and will be determined upon design.
3. Schedule: The design of these proposed improvements began January 2024 and will continue until advertised for construction. The project end date is expected to be June, 2026.
4. Useful Life: It is expected that Concrete components will have a 50-yr. life, Asphalt pavement components will have a 20-year life, Signage components will have a 20-year life, and striping components will have a 5-year life.
Item No. #8.G
City Council Meeting
June 17, 2025
Page | 3
FISCAL IMPACT:
There is no anticipated fiscal impact as the $54,677 in allocated funds allocated from SB1, and will be reserved and added to previously allocated SB1 funds to fund the proposed pavement and pedestrian project anticipated in FY 2025-26.
ATTACHMENTS:
1. Local Streets and Roads – Projected Revenues Spreadsheet from the State.
2. Resolution
Item No. #8.G
City Council Meeting
June 17, 2025
Page | 4
Page | 1
RESOLUTION NO. 2025-xx
A RESOLUTION OF THE CITY OF SAN JUAN BAUTISTA ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2025-26 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City, will receive an estimated $54,677 in RMRA funding in Fiscal Year 2025-26 from SB 1; and
WHEREAS, this is the ninth year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and WHEREAS, the City has undergone a robust public process to ensure public input, including through publicly noticed and posted meetings, to ensure public input into our community’s transportation priorities and the project list; and WHEREAS, the City uses a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities’ priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate a number of streets over the program lifetime, including those in the current list of projects for FY 2025-26, and add active transportation infrastructure in the City this year and anticipates many similar projects into the future; and
WHEREAS, the City’s Pavement Management Program and Sidewalk Assessment Program found that the City’s streets and roads are in in “moderate” condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a “good” condition; and
Page | 2
WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.
NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the City of San Juan Bautista, State of California, as follows:
1. The foregoing recitals are true and correct.
2. The City is not proposing any new projects that will be funded in-part or solely with fiscal year 2025-26 Road Maintenance and Rehabilitation Account revenues.
3. The following previously proposed and adopted project may also utilize Fiscal Year 2025-26 Road Maintenance and Rehabilitation Account revenues in their delivery.
With the relisting of this project in the adopted fiscal year resolution, the City is reaffirming to the public and the State our intent to fund these projects with Road Maintenance and Rehabilitation Account revenues:
Project No. 1:
1. Project Title:
Pavement Repair, Pedestrian Improvements
2. Description and Location:
Funding for the pre-construction element (activity) of Design and for construction of pavement repair in various neighborhoods, and pedestrian safety improvements on arterials and collectors, and shall include sidewalk improvements, pavement rehabilitation, addition of high visibility crosswalks, pavement and sidewalk repairs, pedestrian and bicycle signage, legends and other improvements from focused safety reviews and/or studies. Locations will be determined upon design phase to determine exact locations. Locations will be considered citywide and will be determined upon design.
3. Estimated Project Schedule:
The design of these proposed improvements began January 2024 and will continue until advertised for construction. The project end date is expected to be June, 2026.
4. Estimated Project Useful Life:
It is expected that Concrete components will have a 50-yr. life, Asphalt pavement components will have a 20-year life, Signage components will have a 20-year life, and striping components will have a 5-year life.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of San Juan Bautista duly held on the 17th of June, 2025 by the following vote:
AYES:
Page | 3
NOES:
ABSENT:
ABSTAIN:
APPROVED:
___________________
Leslie Q. Jordan, Mayor
ATTEST:
_______________________
Elizabeth Soto, City Clerk
Item No.:8.H
City Council Meeting
June 17, 2025
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: JUNE 17, 2025
DEPARTMENT: CITY MANAGER
FROM: ASHLEY COLLICK CITY MANAGER
THRU: J.T. KATAVICH, SENIOR ASSONATE, HAMNER, JEWELL &
ASSOCIATES
TITLE: APPROVAL OF PURCHASE OFFER AND ACCEPTANCE OF
TEMPORARY CONSTRUCTION EASEMENT DEED – SR 156 AT
THE ALAMEDA RIGHT TURN LANE PROJECT
RECOMMENDED MOTION:
Approve a Resolution approving the purchase offer in the amount of $75,300 for the acquisition of right-of-way and a Temporary Construction Easement from APN 002-530-031, and accepting the Temporary Construction Easement Deed, and authorizing the City Manager to execute all necessary documents to complete the transaction and submit the required deed to Caltrans.
RECOMMENDATION:
Staff recommends that the City Council adopt a resolution approving the purchase offer in the amount of $75,300 and accepting the Temporary Construction Easement Deed for the property located at 315 The Alameda (APN 002-530-031) to facilitate the SR 156 at The Alameda Right Turn Lane project.
EXECUTIVE SUMMARY:
The City of San Juan Bautista is facilitating a public improvement project at the intersection of State Route 156 and The Alameda to accommodate a condition of development for a new gas station. Caltrans has required the construction of a dedicated right turn lane from SR 156 onto The Alameda, which necessitates the acquisition of property rights from a private parcel located at 315 The Alameda (APN 002-530-031). After extensive negotiations, the property owner has agreed to a purchase offer in the amount of $75,300. Staff recommends that the City Council approve the purchase offer, accept the Temporary Construction Easement Deed, and authorize the necessary actions to finalize the transaction and proceed with project implementation.
Item No.:8.H
City Council Meeting
June 17, 2025
Page | 2
BACKGROUND:
The development of a gas station at the southeast corner of SR 156 and The Alameda triggered a Caltrans condition requiring the construction of a dedicated right turn lane from SR 156 onto The Alameda. The turn lane design necessitates the acquisition of 35.04 square feet (SF) of fee simple property and 147.62 SF of Temporary Construction Easement (TCE) from the parcel at 315 The Alameda (APN 002-530-031).
The City engaged Hamner, Jewell & Associates (HJA) to lead right-of-way negotiations. Initial outreach to the property owner was met with limited response, and a waiver valuation offer of $1,900 was declined. In April 2024, the City ordered a full appraisal, which returned a value of $75,300, including $74,124 in severance damages due to the proximity of the proposed roadway improvements to the residence.
Following continued outreach and in-person discussions, the owner agreed to the revised offer.
On May 18, 2025, the City received executed documents from the owner. Acceptance of the purchase offer and TCE deed is required to complete the acquisition and initiate Caltrans' final approval and escrow process.
DISCUSSION:
Hamner, Jewell & Associates (HJA) was engaged by the City to facilitate acquisition negotiations. The property owner, Ms. Lourdes Sanchez, initially showed minimal responsiveness. A waiver valuation of $1,900 was presented but did not result in agreement. In order to preserve the City’s ability to condemn the property, if necessary, a full appraisal was ordered and returned a value of $75,300, which includes $74,124 in severance damages due to the proximity of the proposed improvements to the residence.
The revised offer was approved by the City Manager on May 22, 2024, and delivered to the owner. Negotiations continued, and in April 2025, the owner agreed to sign the offer. The executed documents were received on May 18, 2025.
FISCAL AND SUSTAINABILITY IMPACT:
The approved offer amount is $75,300, funded by development-related obligations and subject to reimbursement through project-specific funding mechanisms ATTACHMENTS:
1. Resolution
2. Temporary Construction Easement Deed
3. Appraisal Summary
4. Executed Offer to Purchase
Page | 1
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA
APPROVING THE PURCHASE OFFER AND ACCEPTING THE TEMPORARY CONSTRUCTION EASEMENT DEED FOR APN 002-530-031
WHEREAS, the City of San Juan Bautista is undertaking public improvements required by Caltrans as a condition of a development project at SR 156 and The Alameda; and WHEREAS, the proposed right turn lane from SR 156 to The Alameda requires acquisition of property rights from APN 002-530-031, located at 315 The Alameda, San Juan Bautista, CA; and
WHEREAS, the City engaged Hamner, Jewell & Associates to negotiate acquisition of
35.04 square feet in fee simple and 147.62 square feet of Temporary Construction Easement (TCE); and
WHEREAS, the property owner, Ms. Lourdes Sanchez, has executed the necessary documents, including the Temporary Construction Easement Deed; and WHEREAS, the total purchase offer, based on a formal appraisal, is $75,300 and includes compensation for severance damages.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Juan Bautista as follows:
The purchase offer in the amount of $75,300 for the acquisition of right-of-way and TCE from APN 002-530-031 is hereby approved;
1. The Temporary Construction Easement Deed is hereby accepted;
2. The City Manager is authorized to take all actions necessary to complete the transaction, including execution of documents and coordination with Caltrans to transfer the fee simple deed;
3. The City Clerk shall certify to the passage and adoption of this Resolution.
PASSED AND APPROVED, by the City Council of the City of San Juan Bautista on this 17th day of June 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Page | 2
APPROVED:
__________________________
Leslie Q. Jordan, Mayor
ATTEST:
__________________________
Elizabeth Soto, City Clerk
Minutes
I. Approve the Special Meeting Minutes of May 5, 2025.
J. Approve the Joint City Council/Planning Commission Meeting Minutes of May 13, 2025.
K. Approve the Special Meeting Minutes of May 13, 2025.
L. Approve the Regular Meeting Minutes of May 20, 2025.
Item: # 9.A
City Council Meeting
June 17, 2025
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: JUNE 4, 2025
DEPARTMENT: CITY MANAGER
FROM: ASHLEY COLLICK, CITY MANAGER
TITLE: FY 2025–26 BUDGET SUMMARY – ADVANCING STRATEGIC
GOALS, OPERATIONAL READINESS, AND ORGANIZATIONAL
DEVELOPMENT
RECOMMENDATION:
Adopt a resolution approving the Final FY 2025–26 Budget, inclusive of all post-June 4, 2025 adjustments, and authorize staff to proceed with implementation effective July 1, 2025.
INTRODUCTION
This report presents the Final FY 2025–26 Budget for adoption, following Council direction provided on June 4, 2025. Since that time, staff have made targeted revisions to address a projected General Fund shortfall and integrate confirmed contractual obligations, particularly the Fire Protection Services Agreement.
The final budget is structurally balanced, maintains essential reserves, and reflects strategic alignment with the City’s 5-Year Strategic Plan. It supports organizational readiness through deliberate staffing enhancements, operational efficiencies, and a robust Capital Improvement Plan (CIP) focused on infrastructure, accessibility, and community vitality.
SUMMARY OF CHANGES SINCE JUNE 4, 2025
1. General Fund Balanced via Targeted Adjustments
In response to a projected General Fund deficit of $193,955, the following Council-directed adjustments were implemented and are now reflected in the final budget:
• $30,000 cancellation in Community Fund (nonprofit grant program) • $40,000 reduction in COLA assumption
• $34,000 deferral of Administrative Assistant position • $31,000 reallocation of MNS contract costs to the Water Fund • $70,000 in soft cost reductions and contract savings across departments Outcome: The General Fund is now balanced with a $26,000 surplus and a beginning reserve of $65,000.
Page | 2
2. Fire Protection Services Agreement Reflected
The renewed Fire Protection Services Agreement with the City of Hollister, approved after the June 4 meeting, is fully incorporated into the FY 25/26 budget. The contract establishes a cost of $464,290 for the fiscal year and provides continuity of service through FY 2028–29. The cost is included under Public Safety expenditures.
3. Capital Improvement Plan Finalized
The budget affirms a $5.7 million Capital Improvement Plan, including:
• Sewer Force Main and Rancho Vista lift station upgrades • Third Street corridor and ADA accessibility improvements • City Hall and Luck Park renovations
• Traffic impact fee and stormwater planning studies
• Water import pipeline design phase
These projects support regulatory compliance, infrastructure resilience, and quality of life, and are aligned with available funding.
FISCAL IMPACT:
• The General Fund is balanced for FY 2025–26 with modest reserves. • All enterprise and special revenue funds are adequately funded. • Future budget planning will need to address public safety cost escalations and pursue additional revenue strategies.
NEXT STEPS:
Upon Council approval:
• Staff will implement departmental budgets and launch capital projects • Internal administrative adjustments will begin July 1, 2025 • Mid-year performance reporting will be scheduled
• A Fire Services District feasibility study will be initiated in coordination with the City of Hollister and San Benito County
Page | 1
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA ADOPTING THE FINAL BUDGET FOR FISCAL YEAR 2025–26, REFLECTING STRATEGIC ALIGNMENT, POST-JUNE 4 ADJUSTMENTS, AND
ORGANIZATIONAL READINESS
WHEREAS, on June 4, 2025, the City Council reviewed the Proposed Budget for Fiscal Year 2025–26 and received a staff report identifying a projected General Fund shortfall of approximately $193,955; and
WHEREAS, the City Council provided direction to staff to implement specific adjustments totaling approximately $205,000, including cost reductions, personnel deferrals, and reallocation of expenses across funds to restore a structurally balanced budget; and WHEREAS, these adjustments have been incorporated into the Final FY 2025–26 Budget, which now reflects a balanced General Fund with a projected surplus of $26,000; and WHEREAS, the City Council, at its regular meeting on June 17, 2025, also recognized that the updated budget reflects the City’s previously approved Fire Protection Services Agreement with the City of Hollister, and has accounted for the associated Public Safety costs; and
WHEREAS, the Final FY 2025–26 Budget aligns department staffing, capital investments, and service delivery with the City’s adopted 5-Year Strategic Plan priorities, promoting organizational development, infrastructure modernization, and responsive governance;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Juan Bautista as follows:
1. The Final Budget for Fiscal Year 2025–26, as presented and amended to reflect all postJune 4, 2025 adjustments, is hereby adopted.
2. The City Manager is authorized to implement the adopted budget, including all appropriated operational and capital expenditures, staffing plans, and fund transfers consistent with Council direction.
3. The City Manager is further authorized to make administrative budget adjustments within adopted fund limits, and to return to the City Council for mid-year amendments as needed based on financial performance and operational needs.
PASSED AND APPROVED by the City Council of the City of San Juan Bautista on this 17th day of June, 2025, by the following vote:
AYES:
Page | 2
NOES:
ABSENT:
ABSTAIN:
APPROVED:
______________________
Leslie Q. Jordan, Mayor
ATTEST:
_______________________
Elizabeth Soto, City Clerk
Item: 10.A
City Council Meeting
June 17, 2025
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: JUNE 17, 2025
DEPARTMENT: CITY MANAGER / ADMINISTRATION
FROM: ASHLEY COLLICK, CITY MANAGER
BY: DAN DEVRIES, CHAIR, PLANNING COMMISSION
ROY MORALES, PUBLIC SAFETY COORDINATOR
ELIZABETH SOTO, CITY CLERK
TITLE: CONSIDER ESTABLISHING THE SAN JUAN BAUTISTA
OFFICE OF FILM & TELEVISION
RECOMMENDATION:
This item is presented for Council discussion only. No formal action is requested at this time.
BACKGROUND & PURPOSE:
Staff recommends that the council consider the establishment of the SJB Film Office as a standing ad hoc advisory committee.
San Juan Bautista has a unique opportunity to market itself as a premier destination for film and television production. The city has already hosted notable projects such as One Battle After Another (2023) starring Leonardo DiCaprio and Sean Penn, and classic films like Vertigo. This proposal outlines the steps to formally create the SJB Film Office to streamline permitting, attract productions, and promote the city’s visual assets.
As part of the City’s broader economic development strategy, the establishment of the San Juan Bautista Film Office aims to position the town as a welcoming destination for film and television production. The goal is to attract projects that showcase San Juan Bautista’s natural beauty, historic character, and cinematic value, while stimulating local revenue through lodging, catering, production services, and tourism.
This initiative supports Strategic Theme 1: Economic Development & Historic Preservation in the City’s 5-Year Strategic Plan by leveraging San Juan Bautista’s unique architectural and environmental assets to diversify the local economy and amplify cultural recognition.
Page | 2
PROPOSED DETAILS:
Step 1: Forming the Film Office
The Film Office would be structured as either an ad hoc or standing committee under the oversight of the City Council or Planning Commission, depending on direction from Council.
The initial membership structure would include:
• Two designated appointees — ideally one City Councilmember and one Planning Commissioner
• An optional staff liaison, appointed by the City Manager, who would assist with internal permit routing and serve as the day-to-day contact for production companies This lean and functional model ensures both governance oversight and operational support.
Responsibilities
Promote San Juan Bautista as a filming location
Liaise with film commissions
Streamline permitting
Maintain a digital presence
Report annually to the City Council
Step 2: Adopting a Council Resolution
To formalize the establishment of the Film Office, a simple Council resolution would be introduced. The resolution would define:
• Purpose:
“To promote San Juan Bautista as a filming destination and streamline support for film and television productions.”
• Authority:
The Film Office will be empowered to:
o Respond to filming inquiries
o Coordinate with independent producers and major studios o Facilitate and streamline the local film permitting process • Point of Contact:
A designated committee member or staff liaison will serve as the primary industry contact, providing continuity and responsiveness.
Step 3: Establishing a Web Presence
Item: 10.A
City Council Meeting
June 17, 2025
Page | 3
To effectively market the City’s offerings, the Film Office would develop a dedicated Film & TV webpage, either as part of the City’s main site or as a standalone microsite. This online hub would include:
• A highlight reel of past productions, including Vertigo and One Battle After Another • A photo gallery showcasing iconic locations, from the Mission and adobe streetscapes to rural ranchlands
• A clear, easy-to-follow permitting process overview and staff contact information • A persuasive “Why San Juan?” section, featuring:
o Authentic Old California character
o Preserved 1800s Mission-style and adobe architecture
o Cinematic landscapes: vineyards, golden hills, and dramatic light o Proximity to the San Jose and San Francisco metro areas o Deep community and City support for film-friendly practices Step 4: Industry Outreach & Promotion
To gain visibility within the production community, the city would take the following proactive steps:
• Register San Juan Bautista with the California Film Commission as an official filming location
• Submit a municipal profile to major location platforms such as Reel-Scout and Location Hub
• Develop a professional pitch deck titled San Juan Bautista: California’s Best-Kept Cinematic Secret, to include:
o Prior filming credits and testimonials
o Photo assets and maps
o Information on nearby lodging, catering, and production infrastructure o Emphasis on ease of permitting and personalized support Signature Filming Backdrops
San Juan Bautista offers a range of visually compelling environments:
• Mission San Juan Bautista (est. 1797): Iconic Spanish Mission architecture • Historic 3rd Street: Western-style storefronts and saloons • The Plaza: 19th-century town square with authentic period ambiance • Hillside Cemeteries: Atmospheric, moody visuals
• Surrounding Ranchland: Rolling hills, barns, orchards, open country • Hidden Vineyards: Untouched wine country charm, off the tourist path Page | 4
What We Offer to Productions
• Rapid Permitting: Dedicated liaison to navigate approvals quickly • Community Buy-In: Enthusiastic support from residents and businesses • On-Site Coordination: Help with local crews, staging, and logistics • Affordable Fees: Small-town costs, big-screen potential • Quiet Control: Minimal traffic, fewer interruptions, secure locations This initiative creates a low-cost, high-return pathway to economic development through creative industry engagement. With its natural assets, historic setting, and welcoming environment, San Juan Bautista is ready to roll the camera on a new chapter of visibility and vitality.
FISCAL IMPACT:
Minimal costs are associated with web development, outreach materials, and potential staff support. Future economic benefits are expected through increased tourism, local spending by production crews, and positive exposure.
City of San Juan Bautista
May 2025 Monthly Public Safety Report
Report Created by Public Safety Coordinator Roy Morales 5/01/2025 1
Roy Morales- Public Safety Coordinator
Projects
• Enterprise Fleet Management contract
• Attended county wide 4th of July Rally safety meetings • Coordinating with County agencies on encampment cleanup • Coordinated 4th of July contracts
• Selected to work with County partners on a San Benito County Earthquake Tabletop Exercise
• The group is creating curriculum for county wide emergency personnel training Report Created by Public Safety Coordinator Roy Morales 5/01/2025 2
Law & Fire monthly summary
SHERIFF’S OFFICE
• 2- Drunk in public arrest-100 block of 3rdfemales (5/1 & 5/10) • 1- DUI arrest during collision investigationAlameda at 156 • 1- Warrant arrest Muckelemi St.
• 1- 5150 hold meds
• 8- Traffic citations
• 4- Graffiti cases of public propertyReport Created by Public Safety Coordinator Roy Morales 5/01/2025 3
FIRE
• 3- Fires
• 14- Medical
• 9- Vehicle Accidents (1 in the City)
• 3- Inspections
• New Business- Barnyard Attic
• Residential Solar
• Weed Abatement – Mission Vista HOA
Code Enforcement Update
• 5 new cases-ranging from building without permits, parking violations, zoning violations
• 1 Stop Work order for illegal dwelling unit
• Fire prevention focus on several properties throughout the city Report Created by Public Safety Coordinator Roy Morales 5/01/2025 4