City of San Juan Bautista
The “City of History”
www.san-juan-bautista.ca.us
CITY COUNCIL
REGULAR MEETING
TUESDAY, SEPTEMBER 16, 2025, 5:00 P.M.
HYBRID MEETING
City Hall, Council Chambers
311 Second Street, San Juan Bautista, California
AGENDA
ZOOM WEBINAR PARTICIPATION
The meeting can also be accessed by the public in the following methods: Through Zoom (https://zoom.us/join) per the instruction stated below, and on Facebook.
Please note: If all Council Members are present in person, public participation by Zoom or viewing on Facebook is for convenience only and is not required by law. If the Zoom or Facebook feed is lost for any reason the meeting may be paused while a fix is attempted but the meeting may continue at the discretion of the presiding officer.
JOIN ZOOM WEBINAR TO PARTICIPATE LIVE
https://us02web.zoom.us/j/88373320235
To participate telephonically:
call 1 (669) 900-6833
Webinar ID: 883 7332 0235
1. CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
2. CLOSED SESSION 5:00 P.M. – 6:00 P.M.
Receive public communication from the audience on Closed Session items. The City Council will recess to closed session pursuant to:
a. Conference with Legal Counsel—Existing Litigation – Orozco v. City of San Juan Bautista, et al. (California Government Code section 54956.9(d)(1)) b. Conference with Legal Counsel—Existing Litigation – Kurasaki v. City of San Juan Bautista, et al. (California Government Code section 54956.9(d)(1)) c. Conference with Legal Counsel—Anticipated Litigation – Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9(e)(2): (Enforcement Action by Regional Water Quality Control Board and an additional matter with facts and circumstances that might result in litigation, which are not yet known to a potential plaintiff.) Page | 2 City Council September 16, 2025
3. PROCLAMATION
A. Childhood Cancer Awareness Month, September 2025 – Jacob’s Heart Children’s Cancer Support Services
B. 26th Annual Binational Health Week, October 2025
4. PRESENTATION
A. AB 1466 Restrictive Covenant Modification, Francisco Diaz, San Benito County ClerkRecorder/Registrar of Voters B. Municipal Service Review Governance Structure Options, Jennifer Stephenson, San Benito Local Agency Formation Commission (LAFCO)
C. Aromas/San Juan Bautista Fiber Deployment Project
5. PUBLIC COMMENT
Public comments generally are limited to three minutes per speaker on items that are not on the agenda and are under the City’s subject matter jurisdiction. The Mayor may further limit the time for public comments depending on the agenda schedule.
6. ADMINISTRATIVE REPORT
A. Treasurer’s Report and Monthly Financial Statements
7. CONSENT
All matters listed under the San Juan Bautista City Council Consent Agenda may be enacted by one motion unless a member of the City Council or the public requests discussion or a separate vote.
A. Approve the Affidavit of Posting Agenda
B. Waive Reading of Resolutions and Ordinances on the Agenda Beyond Title C. Street Closure for Certain Special Events
Recommendation: Approve a RESOLUTION Authorizing Closure of Streets for the Vertigo Movie Showing on September 27; and Dia de los Muertos Event on November 1-2, 2025.
D. Drinking Water Transmission Pipeline Design Services, CIP No. 24-01 Recommendation: Approve a RESOLUTION Awarding a contract to Stantec Consulting Services Inc. for the design of the Drinking Water Transmission Pipeline Project, CIP No. 24-01 in an amount not to exceed $1,290,834; and Authorizing the City Manager to approve a contingency of $129,083 (10%) for unanticipated project needs, for a total project authorization of $1,419,917.
E. Professional Services Agreement with G7ei, Inc. for Project Management Services Related to the Water Transmission Pipeline Design
Recommendation: Approve a Resolution approving a Professional Services Agreement with G7ei Inc. to provide project management services for the Import Water District Pipeline Design Project in an amount not to exceed $61,200, and authorize the City Manager to execute the agreement, including any future extensions as outlined therein.
F. Comprehensive User Fee Study, Development Impact Fee Nexus Study and Fee Schedule Update, and a Cost Allocation Plan, CIP No. 21.10 Recommendation: Approve a Resolution Awarding a contract to Matrix Consulting Group for or consultant services to conduct a Comprehensive User Fee Study, Development Impact Fee Nexus Study and Fee Schedule Update, and a Cost Allocation Plan, CIP No. 21.10, in an amount not to exceed $95,900
Page | 3 City Council September 16, 2025
G. Wastewater System Operator Services Agreement with Cypress Water Services, Inc. (Interim WWTP / Conveyance Compliance & Operations Support) Recommendation: Approve a RESOLUTION Approving the Wastewater System Operator Services Agreement with Cypress Water Services, Inc., authorizing the City Manager to execute the Agreement in a form approved by the City Attorney, and approving a notto-exceed annual amount of $134,700; and authorize the City Manager to make minor, non-substantive amendments as needed to carry out the scope of services.
H. Professional Services Agreement with MNS Engineers Inc., for Program Management Services Drinking Water Transmission Pipeline Project
Recommendation: Approve a RESOLUTION authorizing the City Manager to execute a Task Order with MNS Engineers, Inc. under the City’s existing professional services agreement, for program management services related to the San Juan Bautista Water Transmission Main Project, in an amount not to exceed $58,375, subject to final clarification of scope to ensure separation of responsibilities from G7ei (Project Manager) and Stantec (Design Consultant).
I. Policy for City Sponsored Events
Recommendation: Approve a RESOLUTION establishing a standardized Policy for City-Sponsored Events, providing clear eligibility criteria, application requirements, City support guidelines, and accountability measures to ensure alignment with community goals.
J. Approve the Regular Meeting Minutes of June 17, 2025.
K. Approve the Regular Meeting Minutes of August 19, 2025.
8. ACTION ITEMS
The Recommendation indicates the staff recommendation at the time the agenda was prepared. That recommendation does not limit the City Council's alternative actions on any matter before it.
A. Dia De Los Muertos Celebration, November 1-2, 2025
Recommendation: Approve a RESOLUTION authorizing the City Manager to execute the City’s partnership in the 2025 Día de los Muertos celebration, with support limited to in-kind contributions, permit fee reductions, and staff promotion within available capacity.
9. INFORMATIONAL ITEMS AND REPORTS
A. City Manager’s Report
a. Public Safety Department Update
b. Fire Department Update
c. Sheriff Department Update
B. Reports from City Council Representatives to Regional Organizations and Committees C. City Council and Staff Announcements
This is an opportunity for the Council and staff to share the community calendar and announce upcoming dates of interest to the public.
10. ADJOURNMENT
________________________
Elizabeth Soto, City Clerk
Page | 4 City Council September 16, 2025
AGENDA MATERIAL / ADDENDUM
Any addendums will be posted not later than 72 hours before regular meetings or 24 hours of special meetings unless otherwise allowed under the Brown Act. City Council reports may be viewed at the City of San Juan Bautista City Hall at 311 Second Street San Juan Bautista and are posted on the City website www.san-juan-bautista.ca.us subject to Staff’s ability to post the documents before the meeting, or City Clerk Elizabeth Soto at [email protected] or calling (831) 623-4661 during normal business hours.
In compliance with the Americans with Disabilities Act, and Govt. Code 54953(a), the city will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk, a minimum of 48 hours prior to the meeting at (831) 623-4661.
If you challenge any planning or land use decision made at this meeting in court, you may be limited to raising only those issues you or someone else raised at the public hearing held at this meeting, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Please take notice that the time within which to seek judicial review of any final administrative determination reached at this meeting is governed by Section 1094.6 of the California Code of Civil Procedure.
A Closed Session may be called during this meeting pursuant to Government Code §54956.9 (d)(2) if a point has been reached where, in the opinion of the legislative body of the City on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the City.
PUBLIC COMMENT PROCEDURES
If you wish to make a public comment and are attending in person, please fill out a speaker card. If you are attending via Zoom, join the Zoom Webinar, and use the "Raise Hand" or if joining by telephone, press *9 on your telephone keypad icon.
SUBMISSION OF PUBLIC COMMENTS
Written comments may be submitted via mail to the City Clerk at City Hall (P.O. Box 1420, San Juan Bautista, CA 95045), or emailed to [email protected] no later than 3:00 p.m. on the Monday before the meeting.
Written comments will be read into the record provided that the reading does not exceed three (3) minutes.
PUBLIC NOTIFICATION
This agenda was posted on Thursday, September 11, 2025 on the bulletin board at City Hall, 311 Second Street, the bulletin board at the City Library, 801 Second Street, the bulletin board at the entrance to the United States Post Office, 301 The Alameda, and the City’s website. Meetings are streamed live at https://www.facebook.com/cityofsanjuanbautista/.