City of San Juan Bautista
The “City of History”
www.san-juan-bautista.ca.us
CITY COUNCIL
SPECIAL MEETING
TUESDAY, NOVEMBER 4, 2025, 5:30 P.M.
City Hall, Council Chambers
311 Second Street, San Juan Bautista, California
AGENDA
ZOOM WEBINAR PARTICIPATION
The meeting can also be accessed by the public in the following methods: Through Zoom (https://zoom.us/join) per the instruction stated below, and on Facebook.
Please note: If all Council Members are present in person, public participation by Zoom or viewing on Facebook is for convenience only and is not required by law. If the Zoom or Facebook feed is lost for any reason the meeting may be paused while a fix is attempted but the meeting may continue at the discretion of the presiding officer.
JOIN ZOOM WEBINAR TO PARTICIPATE LIVE
https://us02web.zoom.us/j/88373320235
To participate telephonically:
call 1 (669) 900-6833
Webinar ID: 883 7332 0235
PUBLIC COMMENT - ADVISEMENT
Public comments are limited to items on this special meeting agenda pursuant to California Government Code section § 54954.3(b). Public comments are generally limited to three (3) minutes per speaker; the Mayor may further limit the time for public comments depending on the agenda schedule.
1. CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
2. ACTION
A. Authorizing the City Manager (or Designee) to Execute Right-Of-Way Certifications and Related Documents for Caltrans Projects
Recommendation: Approve a Resolution authorizing the City Manager or designee to execute all the rightof- way certifications, agreements, and related documents required by the California Department of Transportation (Caltrans) for projects administered by or in cooperation with the City of San Juan Bautista.
3. ADJOURNMENT
Page | 2 City Council November 4, 2025
________________________
Elizabeth Soto, City Clerk
AGENDA MATERIAL / ADDENDUM
Any addendums will be posted not later than 72 hours before regular meetings or 24 hours of special meetings unless otherwise allowed under the Brown Act. City Council reports may be viewed at the City of San Juan Bautista City Hall at 311 Second Street San Juan Bautista and are posted on the City website www.san-juan-bautista.ca.us subject to Staff’s ability to post the documents before the meeting, or City Clerk Elizabeth Soto at [email protected] or calling (831) 623-4661 during normal business hours.
In compliance with the Americans with Disabilities Act, and Govt. Code 54953(a), the city will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk, a minimum of 48 hours prior to the meeting at (831) 623-4661.
PUBLIC COMMENT PROCEDURES
If you wish to make a public comment, please fill out a speaker card. Written comments may be submitted to the City Clerk at [email protected] no later than 5:00 p.m. the day before the meeting. Written comments will be read into the record provided that the reading does not exceed three (3) minutes.
PUBLIC NOTIFICATION
This agenda was posted on Monday, November 3, 2025, on the bulletin board at City Hall, 311 Second Street, the bulletin board at the City Library, 801 Second Street, the bulletin board at the entrance to the United States Post Office, 301 The Alameda, and the City’s website. Meetings are streamed live at https://www.facebook.com/cityofsanjuanbautista/.
Item: 2.A
City Council Meeting
November 4, 2025
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CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: NOVEMBER 4, 2025
DEPARTMENT: CITY MANAGER
FROM: ASHLEY COLLICK, CITY MANAGER
TITLE: AUTHORIZING THE CITY MANAGER (OR DESIGNEE) TO
EXECUTE RIGHT-OF-WAY CERTIFICATIONS AND RELATED
DOCUMENTS FOR CALTRANS PROJECTS
RECOMMENDATION:
Approve a Resolution authorizing the City Manager or designee to execute all of the right-of-way certifications, agreements, and related documents required by the California Department of Transportation (Caltrans) for projects administered by or in cooperation with the City of San Juan Bautista.
BACKGROUND:
The City of San Juan Bautista periodically undertakes or participates in transportation projects requiring coordination with the California Department of Transportation (Caltrans).
As part of Caltrans’ Local Assistance process, cities must provide formal right-of-way certification and supporting documentation before project approval or release of construction funding.
Historically, the City has adopted project-specific resolutions, such as Resolution No. 2025-47, approving the purchase offer and temporary construction easement for the SR 156 / The Alameda Right Turn Lane Project.
To improve efficiency and meet Caltrans’ documentation standards, Caltrans has requested a standing authorization—similar to City of Santa Barbara Resolution No. 08-047—designating a city official with blanket authority to execute right-of-way certifications and related forms.
This action would allow the City Manager or designee to sign necessary right-of-way certifications, environmental commitments, and cooperative agreements, subject to legal review by the City Attorney.
FISCAL IMPACT
There is no direct fiscal impact associated with this action.
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ATTACHMENTS:
1. Proposed Resolution
2. City of San Juan Bautista Resolution No. 2025-47
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RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE RIGHT-OFWAY CERTIFICATIONS AND RELATED DOCUMENTS REQUIRED BY THE
CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) FOR
PROJECTS ADMINISTERED BY OR IN COOPERATION WITH THE CITY WHEREAS, the City of San Juan Bautista periodically undertakes or participates in projects involving the California Department of Transportation (Caltrans), the Federal Highway Administration (FHWA), and other transportation agencies; and WHEREAS, such projects require the City to certify right-of-way clearance, property acquisition, environmental compliance, and related matters prior to construction or funding authorization; and
WHEREAS, Caltrans has requested that the City adopt a resolution granting ongoing authority to a designated City official to execute right-of-way certifications and other related documents necessary for the completion of transportation projects; and WHEREAS, the City Council finds that providing such authorization promotes efficiency, ensures compliance with State and Federal requirements, and facilitates the timely delivery of public works projects.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Juan Bautista as follows:
1. The City Manager or designee is hereby authorized and directed, subject to review and approval as to form by the City Attorney, to execute on behalf of the City all necessary commitments, certifications, and related documents required by Caltrans, FHWA, or other public agencies having oversight or regulatory authority for City transportation projects, including but not limited to:
Right-of-way certifications and clearance forms;
Utility and access control agreements;
Relocation assistance commitments;
Cooperative and funding agreements;
Environmental review and mitigation certifications;
Indemnity and hold-harmless commitments; and
Other related documents necessary to complete project requirements.
2. This resolution shall remain in full force and effect until amended or rescinded by the City Council.
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PASSED AND APPROVED, by the City Council of the City of San Juan Bautista on this 4th day of November 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
_____________________
Leslie Q. Jordan, Mayor
ATTEST:
______________________
Elizabeth Soto, City Clerk