City of San Juan Bautista
The “City of History”
www.san-juan-bautista.ca.us
CITY COUNCIL
REGULAR MEETING
TUESDAY, NOVEMBER 18, 2025, 5:00 P.M.
HYBRID MEETING
City Hall, Council Chambers
311 Second Street, San Juan Bautista, California
AGENDA
ZOOM WEBINAR PARTICIPATION
The meeting can also be accessed by the public in the following methods: Through Zoom (https://zoom.us/join) per the instruction stated below, and on Facebook.
Please note: If all Council Members are present in person, public participation by Zoom or viewing on Facebook is for convenience only and is not required by law. If the Zoom or Facebook feed is lost for any reason the meeting may be paused while a fix is attempted but the meeting may continue at the discretion of the presiding officer.
JOIN ZOOM WEBINAR TO PARTICIPATE LIVE
https://us02web.zoom.us/j/88373320235
To participate telephonically:
call 1 (669) 900-6833
Webinar ID: 883 7332 0235
1. CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
2. CLOSED SESSION 5:00 P.M. – 6:00 P.M.
Receive public communication from the audience on Closed Session items. The City Council will recess to closed session pursuant to:
a. Conference with Legal Counsel—Existing Litigation – Orozco v. City of San Juan Bautista, et al. (California Government Code section 54956.9(d)(1)) b. Conference with Legal Counsel—Pending Litigation – Dawson et al v. City of San Juan Bautista (California Government Code section 54956.9(d)(1)) c. Anticipated Litigation - California Government Code Section 54956.9(d)(2), conference with legal counsel regarding significant exposure to litigation (one cases).
Page | 2 City Council November 18, 2025
3. INTRODUCTION
A. Arielle Goodspeed, Planning Manager
B. Victor Tafoya, Associate Planner
C. Manuel Vidal, Permit Technician
D. Jasmine Parker, Interim Recreation Assistant
4. PROCLAMATION
A. El Teatro Campesino, 60th Anniversary
B. Women’s Empowerment Summit – Patricia Bains (Mrs. B) C. Michael Ponce, 2025 Philanthropist of the Year
5. PUBLIC COMMENT
Public comments generally are limited to three minutes per speaker on items that are not on the agenda and are under the City’s subject matter jurisdiction. The Mayor may further limit the time for public comments depending on the agenda schedule.
6. PRESENTATION
A. Federal Legislative Update – Jayson Brunde, Kylie & Associates B. State Legislative Update – Jaime Rojas, Rojas Communication C. Municipal Services Review – Jennifer Stephenson, San Benito LAFCO D. Capital Improvement Project (CIP) Update – Doug Pike, City Engineer (MNS Engineers)
7. ADMINISTRATIVE REPORT
A. Replacement of Fire Engine 14 Replacement of Fire Engine 14 Recommendation: No action. Receive the staff report, discuss the current condition and replacement needs for Fire Engine 14, and provide direction to staff as appropriate regarding future planning and procurement options.
B. Update on the 2025 Dia De Los Muertos Event
Recommendation: No action. Receive an update on the Dia De Los Muertos Event.
8. CONSENT
All matters listed under the San Juan Bautista City Council Consent Agenda may be enacted by one motion unless a member of the City Council or the public requests discussion or a separate vote.
A. Approve the Affidavit of Posting Agenda
B. Waive Reading of Resolutions and Ordinances on the Agenda Beyond Title C. Treasurer’s Report and Monthly Financial Statements
Recommendation: Accept the financial report.
D. Authorizing the Closure of Streets for Certain Special Events in 2025 and 2026 Recommendation: Approve a Resolution authorizing street closures for Rotary Holiday of Lights Parade on December 6, and the Annual Rotary Mission 10 Race on January 31, 2026.
E. Historic Preservation Services Agreement (Amendment No. 1) with Rincon Consulting, Inc.
Recommendation: Authorize the City Manager to execute Amendment No. 1 for professional services with Rincon Consulting Services for historic preservation purposes.
Page | 3 City Council November 18, 2025
F. Ordinance Adopting by Reference the 2025 California Building Codes with Amendments
Recommendation: Adopt an Ordinance repealing and rescinding Section 10-1-110, “Codes Adopted by Reference,” of Chapter 10-1, “Buildings,” in Title 10, “Buildings and Subdivisions,” of the San Juan Bautista Municipal Code; and adopt a new Section 10-1-110, “Codes Adopted by Reference; and adopt by reference the 2025 Edition of the California Building Standards Code. (Second Reading)
G. An Ordinance Amending Chapter 5-1 of the City of San Juan Bautista Municipal Code to Adopt the 2025 Edition of the Fire Code and Appendices of Title 24, Part 9 in its entirety with Certain Exceptions, Modifications and Additions, and Approving Findings to Support Local Modifications.
Recommendation: Adopt an Ordinance Amending Chapter 5-1 of the City of San Juan Bautista Municipal Code to Adopt the 2025 Edition of the Fire Code and Appendices of Title 24, Part 9 in its entirety with Certain Exceptions, Modifications and Additions Required by Local Climatic, Geological or Topographical, Conditions, and Approving Findings to Support Local Modifications. (Second Reading) H. Approve the Regular Meeting Minutes of October 21, 2025.
I. Approve the Special Meeting Minutes of November 4, 2025.
9. ACTION ITEMS
The Recommendation indicates the staff recommendation at the time the agenda was prepared. That recommendation does not limit the City Council's alternative actions on any matter before it.
A. Request from Meritage Homes to Extend theTerm of the Rancho Vista Reimbursement Agreement
Recommendation: The Council may choose from the following three options: 1. Approve the proposed resolution authorizing staff to prepare an amendment extending the reimbursement period, to be presented for Council consideration at a future meeting; 2. Deny the request and retain the existing agreement term, which expires on August 23, 2031; and
3. Provide direction to staff to perform additional analysis or negotiate revised terms before returning the item to Council for further consideration.
B. Request for Fee Waiver for Commemorative Bench
Recommendation: Consider the request from The Spirit of San Juan Bautista to waive City-controlled encroachment-related fees for the installation of a commemorative bench honoring Richard Ponce, and provide direction by either: 1. Approving the Resolution waiving City-controlled encroachment-related fees totaling $450; or 2. Declining to approve the fee waiver; or 3. Providing alternative direction to staff regarding the request.
C. Historic Resources Board / Planning Commission Vacancy Recommendation: The Ad Hoc Committee to provide report on the candidate applications for Historic Resources Board/Planning Commission and make a recommendation to the City Council to fill one vacancy.
10. INFORMATIONAL ITEMS AND REPORTS
A. City Manager’s Report
a. Public Safety Department Update
b. Fire Department Update
c. Sheriff Department Update
Page | 4 City Council November 18, 2025
B. Reports from City Council Representatives to Regional Organizations and Committees C. City Council and Staff Announcements
This is an opportunity for the Council and staff to share the community calendar and announce upcoming dates of interest to the public.
11. ADJOURNMENT
________________________
Elizabeth Soto, City Clerk
AGENDA MATERIAL / ADDENDUM
Any addendums will be posted not later than 72 hours before regular meetings or 24 hours of special meetings unless otherwise allowed under the Brown Act. City Council reports may be viewed at the City of San Juan Bautista City Hall at 311 Second Street San Juan Bautista and are posted on the City website www.san-juan-bautista.ca.us subject to Staff’s ability to post the documents before the meeting, or City Clerk Elizabeth Soto at [email protected] or calling (831) 623-4661 during normal business hours.
In compliance with the Americans with Disabilities Act, and Govt. Code 54953(a), the city will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk, a minimum of 48 hours prior to the meeting at (831) 623-4661.
If you challenge any planning or land use decision made at this meeting in court, you may be limited to raising only those issues you or someone else raised at the public hearing held at this meeting, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Please take notice that the time within which to seek judicial review of any final administrative determination reached at this meeting is governed by Section 1094.6 of the California Code of Civil Procedure.
A Closed Session may be called during this meeting pursuant to Government Code §54956.9 (d)(2) if a point has been reached where, in the opinion of the legislative body of the City on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the City.
PUBLIC COMMENT PROCEDURES
If you wish to make a public comment and are attending in person, please fill out a speaker card. If you are attending via Zoom, join the Zoom Webinar, and use the "Raise Hand" or if joining by telephone, press *9 on your telephone keypad icon.
SUBMISSION OF PUBLIC COMMENTS
Written comments may be submitted via mail to the City Clerk at City Hall (P.O. Box 1420, San Juan Bautista, CA 95045), or emailed to [email protected] no later than 3:00 p.m. on the Monday before the meeting.
Written comments will be read into the record provided that the reading does not exceed three (3) minutes.
PUBLIC NOTIFICATION
This agenda was posted on Thursday, November 13, 2025 on the bulletin board at City Hall, 311 Second Street, the bulletin board at the City Library, 801 Second Street, the bulletin board at the entrance to the United States Post Office, 301 The Alameda, and the City’s website. Meetings are streamed live at https://www.facebook.com/cityofsanjuanbautista/.
San Juan Bautista
California
~ El Teatro Campesino – 60thAnniversary ~
WHEREAS, El Teatro Campesino was founded in 1965 by visionary playwright and director Luis Valdez during the historic grape strike of the United Farm Workers in Delano, California, using theatre as a powerful tool for social justice, cultural expression, and community empowerment; and
WHEREAS, Over the past six decades, El Teatro Campesino has grown from humble flat-bed truck “actos” staged for striking farmworkers into one of the longest-running Chicano theatre companies in the United States, headquartered in San Juan Bautista; and WHEREAS, El Teatro Campesino has merged cultural traditions—including Mexican folk comedy, Indigenous myth, commedia dell’arte, and agit-prop theatre—with the lived experiences of farmworkers, migrants, and Chicano communities, crafting work both deeply rooted in local struggle and resonant nationwide; and
WHEREAS, through its professional productions, community arts programs, and artseducation initiatives, El Teatro Campesino has provided platforms for voices historically marginalized, nurtured a new generation of artists and leaders, and advanced the cause of equity, cultural identity, and creative possibility; and WHEREAS, the spirit of activism and cultural affirmation manifested by El Teatro Campesino continues to enrich the cultural life of our region and state, inspiring broader recognition of the importance of the arts in reflecting community, history, and aspiration; and WHEREAS, 2025 marks the sixtieth year of El Teatro Campesino’s dynamic contribution to theatre, social change, and the arts in California and beyond — a milestone worthy of recognition and celebration.
NOW, THEREFORE, I, Mayor Jordan, on behalf of the San Juan Bautista City Council, do hereby congratulate El Teatro Campesino Day on their 60th Anniversary, and encourage all residents to join in acknowledging this remarkable institution’s legacy, to support its ongoing mission, and to celebrate the enduring power of theatre to transform communities.
Dated this 18th day of November 2025.
_____________________________________
Leslie Q. Jordan, Mayor
San Juan Bautista
California
~ Patricia Bains (Mrs. B) ~
WHEREAS, Patricia Bains (Mrs. B) has been a proud resident and business owner in the City of San Juan Bautista for more than two decades, enriching the city’s historic downtown through her entrepreneurial vision, cultural leadership, and unwavering community spirit; and WHEREAS, Mrs. B opened Mrs. B’s Z-Place in 1998 and later expanded her enterprise to create Mrs. B’s Z-Place Annex, two beloved destinations that celebrate art, fashion, and history while embodying the warmth and character of San Juan Bautista; and WHEREAS, her boutiques offer an eclectic mix of vintage-inspired fashion, collectibles, and fine gifts, each chosen with a keen eye for craftsmanship and cultural storytelling, attracting visitors from near and far who seek something unique and meaningful; and WHEREAS, Mrs. B uses her shops to highlight Black artists and Black history, curating works such as those by Thomas Blackshear and other African-American creatives, along with literature and memorabilia that honor heritage, resilience, and the shared history of all people; and WHEREAS, as a woman of African-American and Native-American descent, Mrs. B draws upon her rich heritage to educate and inspire others, reminding us that Black history is not only her story, but an integral part of our collective story; and
WHEREAS, affectionately known for her joyful energy and signature “hat-itude,” Mrs. B embodies confidence and positivity, encouraging others, especially women, to celebrate individuality, self-expression, and strength; and
WHEREAS, Mrs. B has also given back through community fellowship and mentoring youth, including outreach to at-risk youth and local service organizations, reflecting her deep belief that community thrives when every generation is uplifted; and WHEREAS, through her leadership and partnership with local organizations, including the San Juan Bautista Business Association Inc. and Discover San Juan Bautista, Patricia Bains has supported and helped sponsor numerous community events that strengthen the city’s social and economic vitality; and
NOW, THEREFORE, I, Mayor Jordan, on behalf of the San Juan Bautista City Council, do hereby honor Patricia Bains for her extraordinary service, cultural leadership, and entrepreneurial contributions to the city of San Juan Bautista.
Dated this 18th day of November 2025.
_____________________________________
Leslie Q. Jordan, Mayor
San Juan Bautista
California
~ Michael Ponce ~ 2025 Philanthropist of the Year
WHEREAS, Michael Ponce embodies the true meaning of community service and generosity through his unwavering dedication to the people of San Juan Bautista; and WHEREAS, for more than eight years, Michael has coached and mentored local youth through the Jr. Giants program, instilling in them the values of teamwork, discipline, and sportsmanship; and
WHEREAS, Michael has further demonstrated his commitment to youth and leadership by serving as Assistant Scoutmaster and Charter Representative for Scouts Troop 2428/428 and Pack 428, inspiring the next generation through service and example; and WHEREAS, as Vice Chair of the San Juan Bautista Service Club, Michael has organized monthly Downtown Clean-Up Days, led the rebuilding of the Abbe Park flagpole, and volunteered for community projects including the creation of ash filtration buckets for families affected by the Malibu fires; and
WHEREAS, a lifelong member and lector at Mission San Juan Bautista for more than 20 years, Michael’s faith and quiet leadership have made him a trusted and compassionate presence within the community; and
WHEREAS, Michael is also a regular attendee at City Council meetings, where he offers thoughtful feedback and ideas that contribute to positive change and civic engagement; and WHEREAS, through his steadfast service, leadership, and compassion, Michael Ponce continually strengthens and uplifts the San Juan Bautista community, setting a shining example of what it means to give back.
NOW, THEREFORE, I Mayor Jordan, on behalf of the City Council of the City of San Juan Bautista does hereby recognize and honor MICHAEL PONCE as PHILANTHROPIST OF THE YEAR, and extends its deepest gratitude for his outstanding service, leadership, and commitment to our community.
Dated this 18th day of November 2025.
_______________________________
Leslie Q. Jordan, Mayor
STATE ADVOCACY
1 - 3 Quarter Update
st rd
November 18, 2025
Report
4th Quarter Update
The 2025–26 state budget is now in its early implementation phase, and the legislature is out of session.
The State allocated $3.3 billion to Proposition 4 - the Climate Bond. Funds to become available in early 2026. Postings available through the State Grants Portal (grants.ca.gov).
Key Upcoming Dates
November 4, 2025 - Election Day; Prop 50 approved by voters, establishing new districts.
Late November 2025 – Administration begins preliminary discussions for the FY 2026–27 budget.
December 2025 – Department of Finance to release updated revenue projections and the mid-year fiscal outlook.
Date TBA – Senator Monique Limon to be sworn in as new President pro tempore of the California State Senate.
STATE ADVOCACY UPDATES
4th Quarter Update
Regular updates regarding the state budget approval process; release of the draft budget, May revise, and approved budget.
Annual client resource folder including legislative calendars.
Regular trips to Sacramento, meetings, and relationship-building efforts amongst state legislators and agency staff.
Monitored roll-out of Proposition 4; regular email guidance related to Prop 4/Climate Bond, including ongoing updates regarding new grant opportunities.
Submitted a coalition letter urging state legislators to take prompt action pertaining to Prop 4/Climate Bond, and to be mindful of the resources allocated to small cities.
2025 ONGOING RPA ACTIVITIES
4th Quarter Update
Regular check-in meetings with staff.
Zoom meetings with legislators’ staff:
Senator John Laird
Speaker Robert Rivas
Meetings with staff from State legislators
regarding mandatory minimum penalties;
drafted talking points.
Coordinated letters of support from Senator Laird
and Assemblymember Rivas for federal funding
requests.
Drafted a list of Proposition 4 projects.
1 QUARTER ACTIVITIES - SJB
ST
4th Quarter Update
Ongoing discussions with all legislative offices,
including the State Water Board, regarding
Mandatory Minimum Penalties.
Coordinated Sacramento Advocacy Days:
Speaker Rivas’ Staff
Senator Laird’s Staff
State Water Board
Department of Water Resources
State Parks Department
Drafted FY 2025-26 Member Request letters.
Created One-Pagers for water projects and
Proposition 4 projects.
2 QUARTER ACTIVITIES - SJB
ND
4th Quarter Update
Coordinated and prepared staff for a visit with Senator Laird to tour the new Wastewater Project.
Phone calls and meetings regarding potential bill amendments related to the City’s water code amendment; collaborated with federal lobbyist on the same.
Drafted language related to proposed legislative amendment to the CA Water Code.
Drafted press release regarding visit by Congressmember Lofgren and Senator Laird.
Ongoing contact with Speaker Rivas’ office regarding a site visit and tour.
Scheduled and prepared for annual advocacy kick-off meeting. 3 QUARTER ACTIVITIES - SJB
RD
4th Quarter Update
Secured a $1,000,000 state budget
appropriation from Speaker Rivas for
drinking water projects, including, but not
limited to, pipeline and well rehabilitation
projects; funded through the CA State
Water Board.
Initial interest from Speaker Rivas, Senator
Laird, and Senator Caballero’s offices in
potentially floating a bill to amend the CA
Water Code regarding financial hardship
and mandatory minimum penalties. More
to follow here.
2025 SUCCESSES TO DATE
4th Quarter Update
WHAT’S NEXT - STATE
Key Legislative
Dates:
October 12 - Last
day for the Governor
to sign or veto bills
passed by the
Legislature.
Nov. 4 - Election
Day!
December - Dept. of
Finance finalizes
Governor’s budget,
budget summary,
budget highlights,
and budget bill.
4th QUARTER ACTIVITIES
Reconcile Success and Future Considerations
October
3rd quarter report
Annual kick-Off meeting with staff
Relationship-building trip to Sacramento
Confirm Outcomes of Bills Passed for 2025
November
Identify priorities for 2026 legislative session
December
Prepare updated member request letters and
one-pagers for priority projects
Congratulate new members and leadership
THANK YOU!
Jaime Rojas, Jr.
[email protected]
San Benito LAFCO
Regional Wastewater Services
Municipal Service Review
Governance Structure Options
Policy Consulting Associates, LLC
September 2025
What is a Municipal Service Review (MSR)?
In order to prepare and update spheres of influence in
accordance with Section 56425, the Commission shall conduct a service review of the municipal services provided in the county or other appropriate area designated by the Commission.
- Government Code 56430
The MSR content is predetermined by Government Code 56430, which requires LAFCO to make determinations on service capacity, infrastructure needs, disadvantaged communities, growth, financial ability, shared facilities, governance, and other factors related to efficient service delivery.
City of Hollister
City of San Juan Bautista
San Benito County Water
District
Sunnyslope County Water
District
Tres Pinos Water District
Other Providers of Interest
San Benito County Service
Area 22 (Cielo Vista Estates)
San Benito County Service
Area 45 (Rancho Larios)
MSR Updates per Ad Hoc's Recommendation
The Public Review Draft of the MSR was released on December 6, 2024, for a one-month public review period. No comments were received. Due to turnover in the LAFCO Commission composition, newly appointed Ad Hoc Committee members provided further direction specific to the governance options. LAFCO Neutrality: Clarify that the presented options do not reflect LAFCO's current or future support;
Agency-led Decisions: Clarify that consensus and implementation of any option is the responsibility of the affected agencies, not LAFCO; Further Review Required: Emphasize that all options will require further analysis, including CEQA review to evaluate potential for development and related impacts;
Options Summary: Add a summary table that outlines each option with associated pros and cons;
Agency Input: Request feedback from affected agencies on the identified options.
Identification of Key Issues
Hollister's Out-of-Area Connections: Identifying and recommending alternatives to efficiently and adequately provide wastewater services to Hollister's various out-ofarea services.
Identification of Key Issues, Cont'd
Hollister Urban Area (HUA) and Hollister Service Area (USA): Terms used interchangeably, causing confusion. USA not used as defined in GC. CityCounty Coordination Challenges: Hollister and San Benito County have struggled to agree on wastewater service for nearby development areas. Lack of Preplanning: There is limited preplanning for wastewater services in areas immediately adjacent to Hollister, particularly multi-jurisdictional planning. Unadopted Planning Boundaries: San Juan Bautista's 2016 General Plan SOI and Urban Growth Boundary were not adopted by LAFCO.
Emergency Service Request by CSA #22 (Cielo Vista): Due to a system failure, SCWD took over wastewater conveyance to Hollister's treatment and disposal facilities. The next step is dissolution of the CSA.
Inactive CSA #45 (Rancho Larios): HOA now handles Rancho Larios wastewater; funding unclear, CSA inactive.
Recommended Governance Structure Options Multi-Agency
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FY 2025-26 CIP Key Projects
Update
1. Luck Park Historical Improvements
2. Highway 156 Right-hand Turn Lane at The
Alameda
3. Third Street Master Planning & Improvements
4. Second Street Pedestrian Safety Improvements
Luck Park Historical
Improvements
Prepare PS&E, Advertise and Award:
1. Foundation “French drains” to dewater the
soils at the foundation.
2. Install one functioning bathroom.
3. Door and window repairs.
4. If funding this FY permits, perform work on the
improved patio and arbor between the Visitor’s
Center and Library
Luck Park
Historical
Improvements
Highway
156 Righthand Turn
Lane at The
Alameda
1. Finalize ROW
acquisition
2. Finalize PS&E
3. Verify Funding
4. Advertise for
Construction
Third Street Master Planning & Improvements
1. Reap Grant to fund development of a Master Plan for 3rd Street, between Muckelemi and Franklin Streets
2. EMC Planning Group has provided a proposal to assist in developing the Master Plan, including two public engagement meetings (including walking tour) and three public hearings (Historic Resources Board, Planning Commission and City Council). Stakeholder organizations have been identified.
3. Anticipated stakeholders likely to be involved include State Park, Old Mission San Juan Bautista, San Juan Bautista Historical Society, Historic Resources Board, Discover San Juan, Spirit of San Juan Bautista, Rotary Club as well as community members, property owners, and local businesses.
4. Early engagement with Council will occur to discuss the issue of retaining one-way traffic or returning to pre-covid two-way traffic.
Second St.
Student &
Pedestrian
Improvements
1. Coordinate design
with City Planning,
HRB, and State
Parks (Grantor)
2. Balance safety
standards with
Historical
requirements
Item No. 7.A
City Council Meeting
November 18, 2025
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: NOVEMBER 18, 2025
DEPARTMENT: FIRE DEPARTMENT
FROM: JONATHAN GOULDING, FIRE CHIEF
BY: JONATHAN GOULDING, FIRE CHIEF
TITLE: REPLACEMENT OF FIRE ENGINE 14
RECOMMENDED MOTION:
Receive the staff report, discuss the current condition and replacement needs for Fire Engine 14, and provide direction to staff as appropriate regarding future planning and procurement options.
RECOMMENDATION:
The Fire Chief recommends that the City Council receive this informational report, discuss the status of Fire Engine 14, and provide direction to staff on next steps related to planning, funding, and timing for replacement.
EXECUTIVE SUMMARY:
This report provides information regarding the condition, service life, and operational reliability of Fire Engine 14 (E-14), a 2005 Pierce Contender that has exceeded 20 years of continuous frontline service. While the apparatus remains operational, age-related mechanical issues, limited parts availability, and extended repair times are increasingly impacting fleet reliability and emergency response readiness.
Annex D of NFPA 1901 – Standard for Automotive Fire Apparatus recommends that departments evaluate apparatus for reserve status after approximately 15 years and consider retirement after 20–25 years, depending on condition and usage. E-14 has surpassed these guidelines.
The Fire Chief seeks Council discussion and direction regarding potential replacement planning to ensure continued operational reliability and firefighter safety while preparing for future financial and procurement needs.
Page | 2
BACKGROUND:
Fire Engine 14 was placed into service in 2005 and serves as the City’s primary frontline engine.
Although the Fire Department has invested significant effort in maintenance and repairs, the unit has reached the end of its recommended service life for frontline use based on national standards and industry best practices.
Annex D of NFPA 1901 provides advisory (non-mandatory) guidance suggesting that apparatus be reassigned to reserve duty after approximately 15 years and considered for retirement between 20 and 25 years of age. The engine’s advanced age, combined with its growing maintenance requirements, limits reliability and increases the likelihood of mechanical failures during response operations.
Additionally, modern fire engines now incorporate substantial safety and efficiency improvements not present in E-14, including enhanced braking systems, improved occupant protection, and increased operator visibility. Continuing to rely on this apparatus as a primary response vehicle exposes the department to operational risks, higher maintenance costs, and potential service interruptions.
The Fire Chief anticipates that the eventual replacement of E-14 will be necessary within the near term. The estimated cost for a new fire engine is $1,114,000, with potential increases of 3– 5% annually if procurement is delayed. Delivery lead times for new apparatus average approximately 900 days from order to delivery.
CEQA REQUIREMENT:
None.
FISCAL IMPACT:
There is no direct fiscal impact associated with receiving this report or providing direction to staff.
The estimated cost to replace Fire Engine 14 is $1,114,000. This pricing is valid until December 31, 2025, after which an anticipated 3–5% increase is expected to take effect on January 1, 2026.
Additionally, if the chassis payment is made within 15 days after arrival at the manufacturer’s plant, the purchase price will be reduced by $19,192.00. Staff will evaluate funding strategies, including lease-purchase options or capital planning allocations, to minimize immediate budget impact and spread costs over time.
Should the Council direct staff to move forward with replacement planning, a detailed financial and procurement proposal, including potential timing for early payment discounts, will be brought back for formal approval at a later date.
Item No. 7.A
City Council Meeting
November 18, 2025
Page | 3
ATTACHMENTS:
1. Rosenbauer Quote
September 9, 2025
BC Rod Dover:
Base Price
Body Price $528,197.00
Chassis Price $499,740.00
Customer Loyalty Discount -$15,000.00
Delivery $6,500.00
Ca State Sales Tax $93,696.67
9.250% $1,113,133.67
Please note:
Terms:
If chassis is paid for within 15 days after arrival at plant, please deduct $19,192.00.
Sincerely,
Burton's Fire Inc.
Quoted Delivery is 900 days after receipt of order
Hollister Fire Department
110 5th Street
Hollister, Ca 95023
Thank you for the opportunity to propose the following Rosenbauer fire apparatus:
One (1)
Pre-Con for (3) from Dept. at Factory
No Mid-Point Inspection Required
Final Inspection for (3) from Dept. at Factory
Final Delivery will be made by Burton's Fire to the Dept.
Performance Bond Not Required
Rosenbauer Type 1 on a Commander Chassis Quote #2610
(1) Day of Familiarization training by Burton's
Burton’s Fire Inc.
1301 Doker Drive
Modesto, CA 95351
209-544-3161
209-544-1109 Fax
www.burtonsfire.com
South Dakota Division
100 Third Street
Lyons, SD 57041
605-543-5591
605-543-9701 Fax
E-mail: sales@
rosenbaueramerica.com
Minnesota Division
5181 260th Street
P.O. Box 549
Wyoming, MN 55092
651-462-1000
651-462-1700 Fax
E-mail: sales@
rosenbaueramerica.com
Aerial Division
870 South Broad Street
Fremont, NE 68025
402-721-7622
402-721-7622 Fax
E-mail: sales@
rosenbaueramerica.com
Final payment due upon delivery.
Price good until September 30, 2025.
Please review specifications to see terms and conditions relating to your specified penalty clause.
Thank you again for this opportunity to work with your department, if you have any questions regarding the above proposal, please contact me at (209) 765-6971 or at [email protected] John Burton
Item No.: 7.B
City Council Meeting
November 18, 2025
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: NOVEMBER 18, 2025
DEPARTMENT: RECREATION DEPARTMENT
FROM: ROY MORALES, ASSISTANT TO THE CITY MANAGER
BY: JASMINE PARKER- INTERIM RECREATION ASSISTANT
TITLE: UPDATE ON THE 2025 DIA DE LOS MUERTOS EVENT
RECOMMENDED MOTION:
No action. Receive report regarding the Dia De los Muertos event.
RECOMMENDATION:
Staff recommends the City Council receive the report.
EXECUTIVE SUMMARY:
The City of San Juan Bautista co-sponsored the 2025 Día de los Muertos Celebrations on November 1st, in partnership with San Juan Foundation, El Teatro Campesino de Aztlán, and the Old Mission San Juan Bautista, and California State Parks. These events fostered community connection, honored cultural heritage, and strengthened partnerships among local organizations.
BACKGROUND:
The Día de los Muertos Celebrations have become a signature cultural event in San Juan Bautista, reflecting the city’s deep historical and cultural ties to traditions that honor ancestors and celebrate the continuity of life. In 2025, the City of San Juan Bautista joined forces with community partners to support this two-day event, which drew residents and visitors alike to the heart of the city’s historic downtown and the surrounding cultural landmarks.
The Saturday, November 1, celebration, known as Celebration de Vida, took place on Washington Street between Second and Third Streets. This event transformed the downtown corridor into a colorful and lively gathering space, featuring a traditional procession, live music, dance performances, artisan vendors, and a beautiful altar. The street was filled with marigolds, papel picado, and performances that invited participation and reflection. City staff provided logistical support, including coordination with Public Works, traffic control, and communication with local businesses to ensure a safe and accessible event environment.
Page | 2
On Sunday, November 2, festivities continued at the El Teatro Campesino Playhouse, where programming highlighted the arts and traditions of Día de los Muertos through theatrical performances, altar exhibits, and local food and craft vendors. Families were encouraged to participate in cultural activities, explore community-created altars, and connect with organizations celebrating heritage and remembrance.
Through this collaboration, the City helped to promote and coordinate participation, emphasizing inclusivity and family engagement. These efforts supported the broader goal of enhancing cultural tourism and preserving San Juan Bautista’s identity as a hub for arts, history, and community celebration.
The success of the 2025 events demonstrated the strong partnerships between the City and its cultural organizations, the dedication of local volunteers, and the ongoing community interest in preserving meaningful traditions. The City’s involvement not only elevated the visibility of the celebrations but also underscored its continued commitment to providing enriching recreational and cultural experiences for all residents.
The city looks forward to participation in this event for many more years to come.
FISCAL IMPACT:
The total estimated fiscal impact is $11,084, consisting of approximately $10,250 in in-kind staff time, $134 for barricades and signage, and $700 office supplies. These costs were absorbed within existing departmental budgets.
ATTACHMENTS:
1. Presentation
11/13/2025
1 DÍA DE LOS
MUERTOS
2025
SATURDAY, NOVEMBER 1
11/13/2025
2 SUNDAY NOVEMBER 2
11/13/2025
3 Item: 8.A
City Council Meeting
November 18, 2025
AFFIDAVIT OF POSTING
I, Elizabeth Soto, Do Now Declare, Under the Penalties of Perjury That I Am the Acting City Clerk / Administrative Services Manager in the City of San Juan Bautista and That I Posted Three (3) True Copies of the attached City Council Agenda. I Further Declare That I Posted Said Agenda on the 13th day of November 2025, and in the Following Locations in said City of San Juan Bautista, County of San Benito, California.
1. On The Bulletin Board at City Hall, 311 Second Street.
2. On The Bulletin Board at The City Library, 801 Second Street.
3. On The Bulletin Board at The Entrance to The United States Post Office, 301 The Alameda
Signed at San Juan Bautista, County of San Benito, California, on the 13th day of November 2025.
____________________________________________
Elizabeth Soto, CMC, CPMC
City Clerk / Administrative Services Director
Item: 8.B
City Council Meeting
November 18, 2025
WAIVER OF READING
OF ORDINANCES
State law requires that an ordinance be read in its entirety prior to adoption unless the City Council waives reading beyond the title. Reading an entire ordinance at the meeting is extremely time-consuming; reading of the title alone usually gives the audience sufficient understanding of what the Council is considering.
To ensure that this waiver is consistently approved by the Council, Council should make the waiver at each meeting, thus, you should do it at this point on the Consent Agenda. The Council then does not have to worry about making this motion when each ordinance comes up on the agenda.
GC36934
City of San Juan Bautista
Revenues ~ Budget Vs. Actual
For the Three Month Period Ended September 30, 2025
Item #5E
City Council Meeting
November 18, 2025
REVENUES FY25 FY26 Annual YTD
Fund Actuals Actuals Budget Difference 25% Notes
General Fund 582,049 630,496 2,635,525 (1,593,243) 24%
Special Revenue Funds:
Capital Projects Fund 33,286 201,706 3,061,913 (2,703,471) 7% Community Development 15,779 6,484 132,050 (393,098) 5% COPS 49,512 24,999 100,000 (75,000) 25%
Parking & Restroom Fd 9,834 8,865 28,000 (16,269) 32%
Gas Tax Fund 31,822 21,516 108,000 (76,799) 20%
Valle Vista LLD 11,139 10,179 40,716 (17,919) 25%
Rancho Vista CFD 16,878 17,502 70,043 (49,481) 25%
Copperleaf CFD 4,161 7,767 31,071 (12,240) 25%
Internal Service Funds:
Blg Rehab. & Replace 9,500 9,500 38,000 (28,500) 25%
Vehicle Replacement 15,000 15,000 60,000 (45,000) 25%
Enterprise Funds:
Water
Operations 523,547 502,866 1,801,000 (904,085) 28%
Sewer
Operations 548,159 538,721 2,065,000 (943,950) 26%
TOTAL Funds 1,850,666 1,995,601 10,171,318 (6,859,055) 20% City of San Juan Bautista
Revenues ~ Budget Vs. Actual
For the Three Month Period Ended September 30, 2025
Item #5E
City Council Meeting
November 18, 2025
EXPENDITURES FY25 FY26 Annual YTD
Fund Actuals Actuals Budget Variance 25% Note
General Fund 525,958 581,627 2,609,385 (2,027,758) 22%
Special Revenue Funds:
Capital Projects Fund 33,286 201,706 3,061,903 (2,860,197) 7% A Community Development 174,240 175,361 651,487 (476,126) 27% COPS 25,000 24,999 100,000 (75,001) 25%
Gas Tax Fund 4,835 3,318 21,000 (17,682) 16%
Valle Vista LLD 16,421 8,043 38,965 (30,922) 21%
Rancho Vista CFD 12,131 7,808 51,143 (43,335) 15%
Copperleaf CFD 7,244 5,936 29,278 (23,342) 20%
Development Impact Fee Funds
Public/Civic Facility 675 675 2,700 (2,025) 25%
Library 1,110 1,110 4,440 (3,330) 25%
Storm Drain 858 858 3,432 (2,574) 25%
Park In-Lieu 75 75 300 (225) 25%
Public Safety 213 213 852 (639) 25%
Traffic 108 108 432 (324) 25%
Enterprise Funds:
Water:
Operations 181,748 168,919 962,796 793,877 18%
Capital 22,389 6,565 2,178,962 2,172,397 0% A
Sewer
Operations 340,117 368,804 1,234,574 865,770 30%
Capital 1,184,057 200,787 4,115,298 3,914,511 5% A
TOTAL Funds 2,530,465 1,756,912 15,066,947 2,183,075 12% Footnotes:
A ~ Capital fund transfers/costs are budgeted to be incurred by these funds. Since the costs/transfers occur sporadically during the year, they do not always align with the to date percentages, or prior year amounts.
Additionally, some projects have been moved to the next fiscal year.
City of San Juan Bautista
Check/Voucher Register - Check Register Current Month
From 9/1/2025 Through 9/30/2025
1110 - Operating
Acct. 1948
Effective Date Check Number Vendor Name Check Amount
9/10/2025 218712 Abbott's Pro Power 84.14
9/10/2025 218713 American Supply Company. 256.31
9/10/2025 218714 Appraisal Resource Group 2,950.00
9/10/2025 218715 Charter Communications 629.83
9/10/2025 218716 City of Hollister 125,270.51
9/10/2025 218717 Clark Pest Control 124.00
9/10/2025 218718 Consumer Reports 35.00
9/10/2025 218719 Downey Brand 5,625.00
9/10/2025 218720 Home Depot Credit Services 2,783.59
9/10/2025 Home Depot Credit Services 189.02
9/10/2025 218721 Iconix Waterworks (US) inc. 3,191.89
9/10/2025 218724 Kennedy, Archer & Giffen 6,883.50
9/10/2025 Kennedy, Archer & Giffen 427.00
9/10/2025 Kennedy, Archer & Giffen 375.00
9/10/2025 Kennedy, Archer & Giffen 213.50
9/10/2025 Kennedy, Archer & Giffen 586.56
9/10/2025 Kennedy, Archer & Giffen 183.00
9/10/2025 Kennedy, Archer & Giffen 4,154.00
9/10/2025 Kennedy, Archer & Giffen 3,568.50
9/10/2025 Kennedy, Archer & Giffen 1,166.50
9/10/2025 Kennedy, Archer & Giffen 3,069.50
9/10/2025 Kennedy, Archer & Giffen 474.50
9/10/2025 Kennedy, Archer & Giffen 111.00
9/10/2025 Kennedy, Archer & Giffen 61.00
9/10/2025 Kennedy, Archer & Giffen 122.00
9/10/2025 Kennedy, Archer & Giffen 1,542.00
9/10/2025 Kennedy, Archer & Giffen 335.50
9/10/2025 Kennedy, Archer & Giffen 1,917.00
9/10/2025 Kennedy, Archer & Giffen 91.50
9/10/2025 Kennedy, Archer & Giffen 12,632.53
9/10/2025 Kennedy, Archer & Giffen 3,416.00
9/10/2025 Kennedy, Archer & Giffen 61.00
9/10/2025 Kennedy, Archer & Giffen 1,006.50
9/10/2025 218725 Kiley & Associates, LLC 1,500.00
9/10/2025 218726 Midwest Tape 92.06
9/10/2025 218727 Monterey Bay Analytical Services 44.00 City of San Juan Bautista
Check/Voucher Register - Check Register Current Month
From 9/1/2025 Through 9/30/2025
1110 - Operating
Acct. 1948
Effective Date Check Number Vendor Name Check Amount
9/10/2025 218728 Nathaly Godoy Perez 700.00
9/10/2025 218729 Realty Planners Group Inc. 9,840.00
9/10/2025 218730 Regional Government Services 4,728.30
9/10/2025 Regional Government Services 206.60
9/10/2025 Regional Government Services 49.00
9/10/2025 218731 Rojas Communications Group 1,500.00
9/10/2025 218732 Smith & Enright Landscaping 407.50
9/10/2025 218733 SMP Construction 426.80
9/10/2025 218735 Stoel Rives 5,494.50
9/10/2025 218736 T-Mobile 340.47
9/10/2025 218737 Hollister True Value 19.51
9/10/2025 Hollister True Value 27.83
9/10/2025 Hollister True Value 68.77
9/10/2025 Hollister True Value 8.73
9/10/2025 Hollister True Value 21.84
9/10/2025 218738 Univar Solutions 249.41
9/10/2025 Univar Solutions 624.96
9/12/2025 218748 CIRA - California Intergovernmental Risk 1,070.00 9/12/2025 CIRA - California Intergovernmental Risk 113,196.00 9/12/2025 218749 Computershare Corporate Trust 508,698.77 9/12/2025 218750 US Bank 6,000.68
Report Total 838,852.61
Item No. 8.E
City Council Meeting
November 18, 2025
Page | 1
RESOLUTION NO. 2025-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA
AUTHORIZING THE CLOSURE OF STREETS FOR CERTAIN SPECIAL EVENTS IN 2025 AND 2026
WHEREAS, The City has received an application for a Special Event in December 2025 and January 2026, and authorization for street closure are a prerequisite for issuance of such permits for the following events:
Rotary Holiday of Lights Parade
December 6th, 2025 from 6:00 p.m.- 10:00 p.m.
Third Street from Fourth Street at The Alameda to Muckelemi Street. (Exhibit A) Annual Rotary Mission 10 Race
January 31, 2026, from 6 a.m. – 1 p.m.
Closure of Second Street from Washington Street and Monterey Street, Monterey Street between Second Street and First Street. to the City’s Limit, (remainder of race will be held on roads outside of the city limit) BE IT RESOLVED that the City Council does hereby authorize the referenced entities to close streets on the dates and times referenced herein subject to the following requirements:
1. All conditions and requirements of agencies, including the Fire Marshall, San Benito County Sheriff, Building Official, Public Works Director, San Benito County Health Department, San Benito County Integrated Waste Management, Planning Manager shall be met prior to, during, and after the event in the manner deemed necessary by the City Manager.
2. Prior to each event, Sponsors shall submit an agreement to reimburse the City in accordance with an invoice duly issued by the City to cover City expenses as deemed necessary by the City Manager to support administrative, material and City staff time associated with the Street Closure.
PASSED AND APPROVED by the San Juan Bautista City Council on this 18th day of November 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Item No. 8.E
City Council Meeting
November 18, 2025
Page | 2
APPROVED:
_____________________
Leslie Q. Jordan, Mayor
ATTEST:
______________________
Elizabeth Soto, City Clerk
Item: 8.E
City Council Meeting
November 18, 2025
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: NOVEMBER 18, 2025
DEPARTMENT: CITY MANAGER / COMMUNITY DEVELOPMENT
FROM: ASHLEY COLLICK, CITY MANAGER
BY: ARIELLE GOODSPEED, PLANNING MANAGER
TITLE: HISTORIC PRESERVATION SERVICES AGREEMENT
(AMENDMENT NO. 1) WITH RINCON CONSULTANTS, INC.
RECOMMENDED MOTION:
Authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with Rincon Consultants, Inc. to provide continued historic preservation services, extend the agreement through December 31, 2026, and increase the not-to-exceed contract amount from $50,000 to $100,000.
BACKGROUND:
In October 2022, the City entered into a professional services agreement for historic preservation services with historian Meg Clovis of Pacific Grove, with a retainer of $50,000. Since then, every property listed in the 2006 Historical Inventory has been updated when an owner sought to modify or improve the property. When appropriate, Ms. Clovis presented these properties to the Historic Resources Board (HRB) and advised how each related to the City’s Historical Context.
She also provided ongoing guidance regarding the City’s Historic Preservation Ordinance, located in Chapter 11-06 of the Municipal Code.
During the week of October 28, 2024, Ms. Clovis notified the City of her retirement, with her work concluding at the end of November 2024. To prepare for this transition, staff researched qualified historic preservation consultants, including professionals listed by the California Office of Historic Preservation. Rincon Consultants, Inc. emerged as the preferred choice, as two members of their proposed team appear on the State’s qualified experts list.
In 2024, the City Council authorized a professional services agreement with Rincon Consultants, Inc. to provide transition support following Ms. Clovis’s retirement and to assist the City in meeting its historic preservation obligations.
With Ms. Clovis’s departure and the continued need for ordinance updates, context statement revisions, applicant support, and staff/HRB training, staff is now seeking approval of Amendment No. 1 to continue this work and avoid any lapse in historic preservation services.
Page | 2
EXECUTIVE SUMMARY
Amendment No. 1 will allow Rincon Consultants, Inc. to continue supporting the City’s historic preservation program and to lead the update of the City’s Historic Preservation Ordinance. The updated ordinance will be rewritten using clear and comprehensible language, while preserving the City’s existing authority and improving its usability for Council Members, Commissioners, City staff, applicants, and the community. The update will also streamline procedures to improve consistency, flexibility, and equity in the review of historic resources.
Rincon’s work will focus on the ordinance sections identified through its 2025 audit and recommendations, including revisions to definitions, board powers, resource classifications, district standards, and permitting processes. In addition to these targeted updates, the project will remove redundant language, simplify overly prescriptive requirements, and shift technical details from the ordinance to appropriate guidance documents.
Amendment No. 1 ensures Rincon can work closely with City staff to deliver the ordinance update, coordinate public meetings, and support historic preservation activities through the extended contract term.
DISCUSSION
The City requires a full-service consulting team to adequately address its historic preservation needs. While Ms. Clovis supported the City, staff identified several outstanding tasks, including updating the City’s Historic Preservation Ordinance and revising the historic context statement— both critical to ensuring consistent, defensible review of historic resources. These tasks remain incomplete and require specialized expertise.
In addition, the City lacks a structured outreach program for property owners, many of whom are unaware they have purchased historically sensitive properties. Rincon’s team is equipped to support this need through public education, staff and HRB training, and clear guidance materials that improve transparency and predictability for applicants.
Rincon also provides comprehensive on-call cultural resource services, including research, surveys, eligibility evaluations, archaeological assessments, preservation planning, peer review, monitoring, and ordinance development. These services will strengthen the City’s ability to process current planning applications, respond to project-specific preservation issues, and implement the upcoming ordinance update efficiently.
Amendment No. 1 will allow the City to continue accessing these on-call services while enabling Rincon to complete the ordinance update and support historic preservation activities throughout the extended contract term. The new Planning Manager will oversee and manage the contract on behalf of the City.
Item: 8.E
City Council Meeting
November 18, 2025
Page | 3
FISCAL IMPACT:
Funds for historic preservation services were included in the Community Development Department’s budget for the current fiscal year. Amendment No. 1 increases the contract’s notto-exceed amount by $50,000, for a total not-to-exceed contract amount of $100,000. Sufficient appropriations are available to support this amendment, and no additional budget allocation is required.
ATTACHMENTS:
1. Resolution No. 2025-XX – Authorizing the City Manager to Execute Amendment No. 1 with Rincon Consultants, Inc.
2. Professional Services Agreement – Amendment No. 1 (Contract Extension and Budget Increase)
3. Historic Preservation Support
Page | 1
RESOLUTION NO. 2025- XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH RINCON CONSULTANTS, INC.
FOR CONTINUED HISTORIC PRESERVATION SERVICES, INCLUDING AN UPDATE TO THE CITY’S HISTORIC PRESERVATION ORDINANCE.
WHEREAS, on November 5, 2024, Rincon Consultants, Inc. provided a proposal to the City of San Juan Bautista to provide historic preservation on-call support; and WHEREAS, on November 19, 2024, the proposed contract was brought before the City Council as Action Item 9C; and
WHEREAS, the City Council continued the item to a Special City Council meeting held on December 2, 2024; and
WHEREAS, at that meeting, the City Council authorized the City Manager to execute the professional services agreement with Rincon Consultants, Inc.; and WHEREAS, on September 10, 2025, Rincon Consultants, Inc. submitted a proposal for a contract amendment to expand the scope of services to include an update to the City’s Historic Preservation Ordinance; and
WHEREAS, the San Juan Bautista City Council reviewed and considered the proposed contract amendment at its regular meeting on November 18, 2025.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA DOES HEREBY RESOLVE AS FOLLOWS:
1. The City Council hereby authorizes the City Manager to execute Amendment No. 1 to the Professional Services Agreement with Rincon Consultants, Inc., increasing the not-toexceed contract amount to $100,000 and extending the contract term through December 31, 2026.
PASSED AND APPROVED by the San Juan Bautista City Council on this 18th day of November, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Page | 2
APPROVED:
_____________________
Leslie Q. Jordan, Mayor
ATTEST:
________________________
Elizabeth Soto, City Clerk
Amendment No. 001 Project ID 24-16948
1. Start Date: January 1, 2026 Completion Date: December 31, 2026 The term of agreement is hereby extended for an additional one-year period, with services to provided until December 31, 2026, unless further extended by mutual agreement between the parties.
2. Parties: This Amendment is to the Agreement for Professional Services by and between Rincon and Client (“Agreement”) dated November 20, 2025, requesting Rincon to perform services on behalf of Client.
Rincon Consultants, Inc. (“Rincon”)
Primary Contact: JulieAnn Murphy email: [email protected] and
The City of San Juan Bautista (“Client”)
Client Contact: Ashley Collick
email: [email protected]
3. Pursuant to the terms of the Agreement, Rincon agrees to the following changes for:
Project ID: 24-16948
Project Description: San Juan Bautista Historic Preservation Services Project Location: Various
Deliverables: Various; on-call services
4. Fees: $50,000.00 Not to Exceed
The contract total, initial noted as Not To Exceed $50,000.00, is hereby increased by an additional $50,000.00 for services provided during the contract extension period. The contract total shall now read Not To Exceed $100,000.00.
This Amendment is incorporated into the Agreement and represent the understanding of the Parties. All other terms and conditions of the Agreement remain in effect.
Acceptance and Agreement
Executed for Client by: Executed for Rincon by:
Authorized Signature Date Authorized Signature Date
Ashley Collick/City Manager Margo Nayyar/Principal
Print Name/Title Print Name/Title
Rincon Consultants, Inc.
66 Franklin Street, Suite 300
Oakland, California 94607
510-834-4455
www.rinconcons ultants.com
September 10, 2025
Rincon Project No. 25-17859
Ashley Collick, City Manager
City of San Juan Bautista
311 Second Street
San Juan Bautista, California 95045
Via email: [email protected]
Subject: Proposal to Update the City’s Historic Preservation Ordinance San Juan Bautista, California
Dear Ms. Collick:
Rincon Consultants, Inc. (Rincon) completed an audit of the City of San Juan Bautista’s (City) Historic Preservation Ordinance and researched historic preservation planning best practices using guidance documents by the National Parks Service and as presented in the California Office of Historic Preservations (OHP) Technical Assistance Bulletin: Drafting Historic Preservation Ordinances. Based on the research conducted, various recommendations for updates were provided in a report and presented to the Planning Commission in May 2025. Based on the direction received in the meeting, Rincon understands that the City wishes to move forward with updating the Historic Preservation Ordinance.
Rincon is pleased to provide the below scope, cost, and schedule to support the City in updating its Historic Preservation Ordinance. The scope of work presented below is fully negotiable and can be reduced or expanded based on the City’s needs.
Scope of Work
Task 1 Kick-Off Meeting and Project Management
Within two weeks of notice-to-proceed, Rincon will hold a virtual kickoff meeting with key City and Rincon staff to discuss the project scope, goals, next steps, and develop a draft schedule. The meeting agenda and meeting minutes will be distributed via email. We will coordinate closely with City staff throughout the project and provide bi-weekly email progress and schedule updates.
Task 2 Historic Preservation Ordinance Updates
Informed by the results of the completed research and direction from the subcommittee, Planning Commission, and City Council, Rincon will work closely with City staff to update the existing Historic Preservation Ordinance with comprehensible, clear language while also accomplishing legislation that maintains existing authority, and simplifying use for Council Members, Commissioners, City staff, applicants, and the community, while streamlining the process for improved equitability.
The focus of the update is included in the below table. In addition to the Sections and issues identified below we will remove redundant language, simplify the language, and transfer details from the ordinance to other appropriate guidance documents.
City of San Juan Bautista
Proposal to Update the City’s Historic Preservation Ordinance 2 Ordinance Section Issue
Section 11-06-020 – Definitions Includes several definitions that are unused. Includes definitions that are inconsistent with guidance in other sections of the code.
Section 11-06-040 – Powers and Duties Includes a level of detail not necessary for successful completion of the duties.
Section 11-06-50 – City of San Juan
Bautista Register of Historical Resources
Contains redundant language.
Section 11-06-060 – City of San Juan
Bautista Designated Historic District
Consists of a level of detail not essential to be
included in the ordinance.
Section 11-06-090 – Procedures for listing
a historic resource in the City of San Juan
Bautista Register of Historic Resources
Contains a level of information that is not essential for decision-making/evaluation.
Section 11-06-120 – Site plan and design
review permit procedure for historic
resources
Covers process details that are too stringent for a
small community to successfully implement.
Section 11-06-160 – Dangerous and
imminently dangerous buildings, structures,
or resources
The section is very long, detailed, and includes
information that is not necessary to provide in a local ordinance.
Section 11-06-030 – Historic Resources
Board
The members requirement may be too stringent for a
small community.
Section 11-06-040 – Powers and Duties It has provisions that are difficult for a small community to address through a citizen-volunteer
commission.
Section 11-06-070 – Systematic Inventory
and Identification of Historic Resources
Consists of stated goals that are lofty.
Section 11-06-020 – Definitions Some definitions provided inform the level of review required by an applicant, removing a level of discretion from staff decisions.
Section 11-06-040 – Powers and Duties Includes very prescriptive instructions that do not allow for flexibility.
Section 11-06-50 – City of San Juan
Bautista Register of Historical Resources
Classifies resources not generally recognized as
historical resources per CEQA guidelines as CEQA
resources, creating more rigid standards than state
requirements.
Section 11-06-070 – Systematic Inventory
and Identification of Historic Resources
Include timelines/details that are difficult to achieve with the level of staff/size of community.
Section 11-06-120 – Site plan and design
review permit procedure for historic
resources
Includes details/information that is tied to results of the surveys, making flexibility on a project-by-project basis more difficult.
Rincon will develop and provide the draft ordinance language to the City in a Microsoft Word document.
We anticipate up to three rounds of consolidated review will be required to sufficiently address comments from City staff and attorneys. Rincon will then present the draft Historic Preservation Ordinance Update to the Planning Commission for feedback to be incorporated into a final version.
Rincon anticipates one additional round of review to address comments from the community before finalizing the ordinance for formal adoption.
City of San Juan Bautista
Proposal to Update the City’s Historic Preservation Ordinance 3 Task 3 Public Meetings
Rincon will attend virtually and present at a public study session a draft of the Historic Preservation Ordinance Update to a subcommittee consisting of one representative each from the Planning Commission, Historic Resources Board, and City Council for feedback to be incorporated into a final version. Rincon will then present the final version to the Planning Commission and City Council for review and adoption. In advance of meetings and hearings, Rincon will prepare a staff report and presentation materials to support staff presentation to the Planning Commission and City Council in concert with the City. This task includes one public study session with the subcommittee, two Planning Commission meetings and one City Council meeting.
Schedule
We anticipate providing a first draft within 4 months of notice to proceed. After coordination with the subcommittee, Rincon will incorporate changes, as necessary and provide a revised draft for the City’s review. Rincon assumes up to one round of consolidated comments will be provided on the revised draft. Rincon will respond to one round of consolidated comments within 4 weeks of receipt. Rincon will prepare a final draft of the ordinance for City review and approval to be presented to the Planning Commission and City Council. Rincon anticipates the project schedule will require approximately 6 months from notice to proceed to complete.
Cost
This project will be billed on a Time and Materials basis for the estimated below not-to-exceed cost. In accordance with direction from the City of San Juan Bautista, Rincon will bill $15,000 of the proposed budget to the existing on-call contract with the City, due to expire on December 31, 2025. The balance of the proposed budget, as outlined below, will be billed to the amended contract beginning in January 2026 through project completion.
Table 1 Cost Summary
Task Estimated Cost
Task 1 – Kick-off Meeting and Project Management 6,378.00 Task 2 – Ordinance Update 19,656.00
Task 3 – Public Meetings 10,035.00
Total $36,069.00
Thank you for your consideration and for this opportunity to support your project. If you have any questions regarding this proposal, please contact JulieAnn at 925-326-1159 or [email protected], or Margo at 916-282-3694 or [email protected].
Sincerely,
Rincon Consultants, Inc.
JulieAnn Murphy
Senior Architectural Historian
Margo Nayyar
Cultural Resources Principal
Item No.8.F
City Council Meeting
November 18, 2025
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CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: OCTOBER 21, 2025 NOVEMBER 18, 2025
DEPARTMENT: COMMUNITY DEVELOPMENT
FROM: MINERVA ARREDONDO, BUILDING OFFICIAL
BY: MINERVA ARREDONDO, BUILDING OFFICIAL
TITLE: AN ORDINANCE REPEALING AND RESCINDING SECTIONS 10- 1-110 “CODES ADOPTED BY REFERENCE” OF CHAPTER 10-1
“BUILDINGS” OF TITLE 10 “BUILDINGS AND SUBDIVISIONS”
OF THE CITY OF SAN JUAN BAUTISTA MUNICIPAL CODE,
ADOPT NEW CHAPTER 10-1-110 ENTITLED “CODES ADOPTED
BY REFERENCE” AND ADOPT BY REFERENCE THE
CALIFORNIA BUILDING STANDARDS 2025 EDITION OF THE
CALIFORNIA ADMINISTRATIVE CODE (PART 1);CALIFORNIA
BUILDING CODE (VOLS. 1 & 2) (PART 2); CALIFORNIA
RESIDENTIAL CODE (PART 2.5);CALIFORNIA ELECTRICAL
CODE (PART 3); CALIFORNIA MECHANICAL CODE (PART 4);
CALIFORNIA PLUMBING CODE (PART 5); CALIFORNIA
ENERGY CODE (PART 6);CALIFORNIA WILDLAND-URBAN
INTERFACE CODE (PART 7), CALIFORNIA HISTORICAL
BUILDING CODE (PART 8); CALIFORNIA EXISTING BUILDING
CODE (PART 10); CALIFORNIA GREEN BUILDING STANDARDS
CODE (CALGREEN) (PART 11); CALIFORNIA REFERENCE
STANDARD CODE (PART 12). (Second Reading)
RECOMMENDED MOTION:
Hold a Public Hearing and introduce an Ordinance repealing and rescinding Section 10-1-110, “Codes Adopted by Reference,” of Chapter 10-1, “Buildings,” in Title 10, “Buildings and Subdivisions,” of the San Juan Bautista Municipal Code; and adopt a new Section 10-1-110, “Codes Adopted by Reference; and adopt by reference the 2025 Edition of the California Building Standards Code. (Second Reading)
RECOMMENDATION:
It is recommended that the City Council adopt Ordinance attached as Exhibit A amending the Municipal Code because having the Municipal Code contain references to the adoption of the latest California Codes is more convenient and accurate for the public to access and research as otherwise Item No.8.F
City Council Meeting
November 18, 2025
Page | 2
the City of San Juan Bautista Municipal Code would not cite the correct building standards that must apply to current construction and development projects. This discrepancy between the local ordinance and the state law can create confusion. Furthermore, if the City is required to bring a code enforcement action, it is necessary that the legal pleadings contain references a local ordinance which invokes the current regulations.
BACKGROUND INFORMATION:
The California Building Standards – comprising Codes regulating fire, electrical, plumbing, and mechanical and other activities and conditions – are revised on a three-year cycle. In January 2025, the State’s California Building Standards Commission adopted and approved the 2025 Edition of the Building Standards Codes, also known as the 2025 Edition of the California Codes.
These Codes were subsequently published on July 1, 2025 and became effective January 1, 2026, whether or not they were formally adopted by a local jurisdiction before that date Accordingly, all local jurisdictions in California were mandated to begin enforcement of these new codes and standards on and after January 1, 2026
DISCUSSION:
The ICC model codes are updated every three years. This allows for the codes to improve and adjust to the newest materials, methods of construction and technological advances in the industry.
The 2025 California Building Standards Code contains twelve parts that incorporate public health, life safety and general welfare standards used in the design and construction of buildings in California.
These parts incorporate the latest national standards from the ICC into the California Administrative, Building, Residential, Electrical, Mechanical, Plumbing, Energy, Wildland-Urban Interface, Fire, Existing Building, Green Building Standards. and Reference Standards Codes.
Local jurisdictions may only modify the California Building Codes to make them more stringent because of the unique local climatic, geological, or topographical conditions which modifications must be supported by findings. All local modifications must be filed with the California Building Standards Commission and will apply to the City of San Juan Bautista building permit applications received on and after the January 1, 2026. The proposed Ordinance amends Section 10-1-110 by the adoption of the updated California Codes with the exception of the 2025 California Fire Code as modified which is proposed for separate adoption.
FISCAL IMPACT:
The approximate cost of purchasing the 2025 Codes will be $1,500.00 ATTACHMENTS:
1. Ordinance 2025-xx
Page | 1
ORDINANCE NO. 2025-xx
AN ORDINANCE OF THE CITY OF SAN JUAN BAUTISTA REPEALING AND RECSINDING CHAPTER 10-1-110 OF THE CITY OF SAN JUAN BAUTISTA MUNICIPAL CODE ENTITLED ‘CODES ADOPTED BY REFERENCE.’, ADOPTING A NEW CHAPTER 10-1-110 ENTITLED ‘CODES ADOPTED BY REFERENCE’, AND ADOPTING BY REFERENCE THE CALIFORNIA BUILDING STANDARDS 2025 EDITION OF THE CALIFORNIA ADMINSTRATIVE CODE (PART 1), CALIFORNIA BUILDING CODE (PART 1,VOL 1 & 2), CALIFORNIA RESIDENTIAL CODE (PART
2.5), CALIFORNIA ELECTRICAL CODE (PART 3), CALIFORNIA MECHANICAL CODE (PART 4), CALIFORNIA PLUMBING CODE (PART 5), CALIFORNIA ENERGY CODE (PART 6), CALIFORNIA WILDLAND-URBAN INTERFACE CODE (PART 7), CALIFORNIA HISTORICAL CODE (PART 8), CALIFORNIA EXISTING CODE (PART 10), CALIFORNIA GREEN BUILDING STANDARDS CODE (PART 11), CALIFORNIA REFERENCED STANDARDS CODE (PART 12). 2024 INTERNTIONAL
PROPERTY MAINTENANCE CODE
WHEREAS, The California Building Standards Commission adopted the 2025 Edition of the California Building Codes in January 2025; and
WHEREAS, the California Health and safety Code requires local governments to adopt the most recent editions of the California Building Codes; and WHEREAS, local governments must update their building codes by repealing, amending and adopting the State Codes to become effective January 1, 2026.
NOW THEREFORE, BE IT RESOLVED, that the City council of the City of San Juan Bautista does hereby ordain as follows.
THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA DOES
ORDAIN ASFOLLOWS:
Section 1. Chapter 10 Article 1-110 repealed, amended, and replaced in its entirety to read as follows:
10-1-110 Codes adopted by reference
The following codes, which are on file and available for public inspection at City Hall, are adopted by reference as fully as it is set for verbatim. 2025 Edition of the California Building Standards, Title 24 of the California Code of Regulations, in its entirety consisting of the following parts:
(A)Part 1 California Building Standards Administrative Code Part 2 California Building Code
Part 2.5 California Residential Building Code
Part 3 California Electrical Code
Part 4 California Mechanical Code
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Part 5 California Plumbing Code
Part 6 California Energy Code
Part 7 California Wildland-Urban Interface Code
Part 8 Historical Building Code
Part 10 California Existing Building Code
Part 11 California Green Building Standards Code
Part 12 California Reference Standards Code
2024 International Property Maintenance Code
(B) Engineering Design Standards, Standard Specifications, Standard Plans. The City of Hollister Engineering Design Standards, Standard Specifications, and Standard Plans, adopted June 1992, as amended from time to time, shall be the latest and current edition of the City of San Juan Bautista Engineering Design Standards, Standard Specifications, and Standard Plans NOW THEREFORE, BE IT RESOLVED, that the City council of the City of San Juan Bautista does hereby ordain as follows.
THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA DOES
ORDAIN AS FOLLOWS:
Section 3. Savings Clause:
Repeal of any provision of the San Juan Bautista Municipal Code or any other city ordinance herein will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Ordinance’s effective date.
Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance.
Section 4. Severability.
The City Council declares that, should any provision, section, paragraph, sentence, or word of this ordinance be rendered ore declared invalid by any final court action in a court of competent jurisdiction or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences, or words of this ordinance as hereby shall remain in full force and effect.
Section 5. Interpretation:
The provisions of this ordinance are enacted for the public health, safety and welfare and are to be liberally construed to obtain the beneficial purposes thereof. In the event of any conflict between this ordinance and any law, rule or regulation of the State of California, that requirement which established the higher standard of safety shall govern. Failure to comply with such standard of safety shall be a violation of the Municipal Code. Any provision of the Municipal Code or appendices thereto inconsistent with the provisions of this ordinance, to the extent of such inconsistency and no further, is hereby repealed or modified to the extent necessary to affect the provisions of this ordinance.
Section 6. Filing of Findings:
The City Clerk is hereby directed to file a copy of this ordinance with the California Building Standards Commission of the State of California.
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Section 7. Notice:
The City Council hereby determines that the form of the Notice of the public hearing held on October 21, which was published on October 3, and October 10, is sufficient to give notice to interested persons of the purpose of the ordinance and the subject matter thereof.
Section 8. Liability:
The provisions of this ordinance shall not be construed as imposing upon the City of San Juan Bautista any liability or responsibility for damage to persons or property resulting from defective work, nor shall the City of San Juan Bautista, or any official, employee or agent thereof, be held as assuming any such liability or responsibility by reason of the review or inspection authorized by the provisions of this ordinance or of any permits or certificates issued under this ordinance.
Section 9. Effective Date.
This ordinance shall take effect thirty (30) days after final passage by the City Council.
Section 10. Posting of Ordinance:
Within fifteen (15) days after the passage of this ordinance, the City Clerk shall cause it to be posted in three (3) public places designated by resolution of the City Council and a summary of the ordinance, prepared by the City Attorney, shall be published in a local newspaper used to publish official notices for the City of San Juan Bautista prior to the effective date.
The forgoing ordinance was introduced on the 21st day of October 2025, and adopted on the 18th day of November 2025.
PASSED AND ADOPTED by the San Juan Bautista City Council on this 18th day of November 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
_______________________
Leslie Q. Jordan, Mayor
ATTEST:
______________________
Elizabeth Soto, City Clerk
Item No. 8.G
City council Meeting
November 18, 2025
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: OCTOBER 21, 2025 NOVEMBER 18, 2025
DEPARTMENT: HOLLISTER FIRE DEPARTMENT
FROM: JONATHAN GOULDING, FIRE CHIEF
BY: JONATHAN GOULDING, FIRE CHIE
TITLE: AN ORDINANCE AMENDING CHAPTER 5-1 ARTICLE 1 OF
THE CITY OF SAN JUAN BAUTISTA MUNICIPAL CODE TO
ADOPT THE 2025 EDITION OF THE CALIFORNIA FIRE CODE
INCLUDING APPENDICES, WTH CERTAIN EXCEPTIONS,
MODIFICATIONS AND ADDITIONS REQUIRED BY LOCAL
CLIMATIC, GEOLOGICAL OR TOPOGRAPHICAL
CONDITIONS, AND APPROVE FINDINGS TO SUPPORT LOCAL
MODIFICATIONS (Second Reading)
RECOMMENDED ACTION:
Hold a Public Hearing and Introduce the Ordinance Amending Chapter 5-1 of the City of San Juan Bautista Municipal Code to Adopt the 2025 Edition of the Fire Code and Appendices of Title 24, Part 9 in its entirety with Certain Exceptions, Modifications and Additions Required by Local Climatic, Geological or Topographical, Conditions, and Approving Findings to Support Local Modifications.
RECOMMENDATION:
Staff recommends that the City Council Read by Title Only, Waive Full Reading, and introduce these changes by an Ordinance of the City Council of the City of San Juan Bautista (attached as Exhibit A) Amending Sections 5-1-100 and 5-1-105, repeal sections 5-150, 5-1-155, 5-1-160, 5- 1-165 and 5-1-170, amending the Chapter Title of Chapter 5-1, Article 1, of the San Juan Bautista Municipal Code and adopting by reference – 2025 Edition California Fire Code and appendices Title 24, Part 9 with certain exceptions, modifications and additions required by local climatic, geological or topographical conditions, and approve findings to support local modifications.
BACKGROUND INFORMATION:
Fire Protection agencies are generally required to adopt the State Building Standards, and agencies are allowed to make amendments to those state standards when justified by local topographical, climatic, and geographical conditions.
Item No. 8.G
City council Meeting
November 18, 2025
Page | 2
The International Code Council promulgates the International Fire Code, a nationally recognized compilation of rules and regulations. The International Code Council has conducted open code hearings that permit participation by National, State, and local code officials, as well as industry representatives, consultants, and other private parties with an interest in the International Fire Code. The international Fire Code has been printed and published as a Code in book form with the meaning of Section 50022.1 of the Government Code of the State of California.
Under this adopting ordinance, specific amendments to building standards are more restrictive than those contained within the 2025 Edition of the California Fire Code as adopted by the California Building Standards Commission and published as the 2025 Edition of the California Fire Code.
Under the provisions of Section 18941.5 of the Health and Safety Code, local amendments are based on climatic, topographical, and geological conditions. The findings for these local amendments are outlined in the Ordinance attached as Exhibit A.
It is clearly understood that the adoption of such amendments may not prevent the incidence of fire, the implementation of these various amendments to the Fire Code is intended to reduce the potential loss of life and property and damage to the environment caused thereby. In accordance with California Government Code §50022.3, the City Council should direct that a public hearing shall be set on this ordinance after its introduction on September 16, 2025, for which notice, in substantially the form attached hereto as Exhibit B, shall be published in accordance with Government Code §6066. Copies of the ordinance proposed for adoption will be available for public inspection at the office of the City Clerk.
FISCAL IMPACT:
None
ATTACHMENTS:
1. Exhibit A - Ordinance 2025-XX 2025 Fire Code Amendments
EXHIBIT A
Page | 1
ORDINANCE NO. 2025-xx
AN ORDINANCE OF THE CITY OF SAN JUAN BAUTISTA AMENDING SECTIONS 5-1-100 AND 5-1-105, REPEALING SECTIONS 5-1-150, 5-1-155, 5-1-160, 5-1-165, 5-1- 170, AND AMENDING THE CHAPTER TITLE OF CHAPTER 5-1, ARTICLE 1, OF THE SAN JUAN BAUTISTA MUNICIPAL CODE TO ADOPT 2025 EDITION OF THE CALIFORNIA FIRE CODE AND APPENDICES OF TITLE 24, PART 9 IN ITS
ENTIRETY, WITH CERTAIN EXCEPTIONS, MODIFICATIONS AND ADDITIONS
REQUIRED BY LOCAL CLIMATIC, GEOLOGICAL OR TOPOGRAPHICAL CONDITIONS; AND APPROVING FINDINGS TO SUPPORT LOCAL
MODIFICATIONS.
WHEREAS, pursuant to Section 18941.5 of the California Health and Safety Code, the City may adopt the provisions of the California Fire Code with certain exceptions, modifications and additions to provisions of the Code which are reasonably necessary to protect the health, welfare and safety of the citizens of San Juan Bautista because of local climatic, geological and topographical conditions; and
WHEREAS, the City Council has considered whether certain modifications to the California Fire Code standards set forth herein are necessary in the City of San Juan Bautista due to local climatic, geological or topographical conditions; and.
WHEREAS, the factual findings made are valid and relate to the amendments made to the California Fire Code in this adoption; and
WHEREAS, the City Council directed that a public hearing be held and duly noticed and published in accordance with California Government Code §50022.3, and said hearing was held on October 21, 2025, concerning the purpose of this Ordinance to adopt the 2025 California Fire Code with modifications to address unique local conditions; and
WHEREAS, this Ordinance was found to be categorically exempt from environmental review, per the provisions of Section 15061(b) (3) of the Guidelines to the California Environmental Quality Act.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA DOES HEREBY ORDAIN AS FOLLOWS:
1. Section 5-1-100 of Chapter 5-1-“Adoption by reference” Amended: Section 5-1-100 of Chapter 5-1 entitled “Adoption by reference” is hereby amended to read as follows:
5-1-100 Adoption by reference.
The California Fire Code, 2025 Edition in its entirety, including Appendices Title 24, Part 9, published by the California Building Standards Commission, and as modified by the amendments, additions set forth hereinafter, is adopted by reference, in accordance with the following findings, as the Fire Code of the City of San Juan Bautista.
EXHIBIT A
Page | 2
(A) Climate. The city, on average, experiences an approximate annual rainfall of eighteen inches. The heaviest months for rainfall can be expected between January and April.
During winter months, the city may experience periods of heavy rain, which can cause local flooding. Due to the proximity of the Pacific Ocean, winter storms are often accompanied by high winds, which have uprooted trees and damaged power lines. The city has also experienced periods of heavy fog, which has delayed the responding fire apparatus and prevented early discovery of structure fires. Light to gusty winds occur during dry periods which, when coupled with highly flammable vegetation, can cause uncontrollable fires. With increased development spreading into brush covered coastal hill areas, wind driven fires could have severe consequences, as have been demonstrated on several occasions throughout the state. (B) Geologic. The city is susceptible to seismic hazards resulting from movement along any one of several known faults. The most serious direct earthquake hazard threat is from the damage or collapse of buildings and other structures due to ground movement. In addition to damage caused by earthquakes, there is the possibility of earthquake-induced fires starting because of damage to gas lines, power lines or heatproducing appliances and the unavailability to water for fire control due to broken water mains. In the event of a major earthquake many areas of the city may not be accessible to emergency equipment and, if bridges or roads are damaged, the city may be isolated from outside assistance.
(C) Topographical. The city is divided by California State Highway 156. The freeway creates barriers which obstruct traffic patterns and delay response time for fire equipment. The water supply within the city would be directly affected by the topographical layout in the event of a major catastrophe. (D) Conclusion. Local climatic, geologic and topographical conditions impact fire suppression efforts and the frequency, spread, intensity and size of fire involving structures in this community. Further, they impact potential damage to all structures from earthquake and subsequent fire. Therefore, it is found to be necessary that the California Fire Code be amended by this chapter to mitigate the effects of these conditions.
2. Section 5-1-105 of Chapter 5-1 “Amendments – General” Amended. Section 5-1- 105 of Chapter 5.1 entitled “Amendments – General” is hereby amended to read as follows:
5-1-105 Amendments – General.
Set forth below are the amendments, additions and deletions to the California Fire Code, 2025 Edition. Article and Section numbers used herein are those of the California Fire Code.
EXHIBIT A
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101.1 Title. These regulations shall be known as the Fire Code for the City of San Juan Bautista, hereinafter referred to as “Fire Code.”
101.2.1 Appendices. Provisions in all appendices to the 2025 California Fire Code are hereby adopted in their entirety and shall apply.
102.1 Construction and design provisions. The construction and design provisions of this Code shall apply to:
1. Structures, facilities and conditions arising after the adoption of this Code.
2. Existing structures, facilities and conditions not legally in existence at the time of adoption of this Code.
3. Existing structures, facilities and conditions when identified in specific Sections of this Code.
4. Existing structures, facilities and conditions, which, in the opinion of the Fire Code Official, constitute a distinct hazard to life and property.
5. Existing Structures Alterations, Additions and Repairs. a. All new work performed in alterations and/or repairs to existing structures shall comply with the current provisions of this Chapter.
b. When alterations and/or repairs result in the removal, alteration, modification, replacement and/or repair of fifty percent (50%) or more of the external walls of a building, or result in the removal, modification, replacement and/or repair of fifty percent (50%) or more of the existing internal structural and/or non-structural framework, independently or in combination thereof, within a five year period, the entire building shall be made to conform to the current provisions of this Chapter.
c. Calculations of linear wall measurements shall be shown on all plans submitted for building permits, on the cover page in the project description of said plans. d. The determination under this section of the requirement for upgrading any existing structure to full conformance with current provisions of this Chapter shall be at the sole discretion of the Fire Code Official.
103.0 Responsibility for enforcement.
103.0.1 Within the City of San Juan Bautista, the responsibility for enforcement of this Code shall be under the direction of the Fire Chief.
EXHIBIT A
Page | 4
103.0.2 Within the City of San Juan Bautista, the responsibility for enforcement of this Code shall be under the direction of the Building Official.
103.4 Police powers. The fire code official and his deputies shall have the powers of police officers in performing their duties under this Code. When requested to do so by the fire code official, the Sheriff of the jurisdiction is authorized to assign such available deputies as necessary to assist the fire code official in enforcing the provisions of this Code. 105.5.0 Agricultural Explosive Devices. An operational permit is required for storage or use of any agricultural explosive device including “bird bombs”. 113.2 Owner/occupant responsibility. Correction and abatement of violations of this Code shall be the responsibility of the owner. If an occupant creates, or allows to be created, hazardous conditions in violation of this Code, the occupant shall be held responsible for the correction and abatement of such hazardous conditions.
113.4 Violation penalties. Persons who shall violate any provision of this Code or shall fail to comply with any of the requirements thereof or shall erect, install, alter, repair or do work in violation of the approved construction documents or directive of the fire code official, or of a permit or certificate used under provisions of this Code, shall be guilty of an infraction, punishable by a fine in conformance with the Municipal Code for the City of San Juan Bautista 114.4 Failure to comply. Any person who shall continue any work after having been served with a stop work order, except such work as that person is directed to perform to remove a violation or unsafe condition, shall be guilty of an infraction as specified in Section 112.4 of this Code. 202 Definitions
ALL WEATHER SURFACE. A road surface constructed to the minimum standards adopted by the jurisdiction.
BRIDGE. A structure to carry a roadway over a depression or obstacle.
IDLE PALLET. A pallet or similar product storage and/or lifting device not currently in use and empty of product.
503.2.6.1 Private bridge engineering. Every private bridge hereafter constructed shall meet the following engineering requirements:
1. The weight shall be designed for a minimum of HS-20 loading as prescribed by the AASHTO.
2. The unobstructed vertical clearance shall be not less than fifteen (15) feet clear.
3. The width shall be a minimum of twenty (20) feet clear. The Fire Code Official may require additional width when the traffic flow may be restricted or reduce the width to a minimum of twelve (12) feet for Occupancy Group U or R-3 occupancies.
4. The maximum grade change of the approach to and from any private bridge shall not exceed eight percent for a minimum distance of ten (10) feet.
EXHIBIT A
Page | 5
503.2.6.2 Private bridge certification. Every private bridge hereafter constructed shall be engineered by a licensed professional engineer knowledgeable and experienced in the engineering and design of bridges. Certification that the bridge complies with the design standards required by this Code and the identified standards, and that the bridge was constructed to those standards, shall be provided by the licensed engineer, in writing, to the Fire Code Official. Every private bridge, including existing and those constructed under this Code, shall be certified as to its maximum load limits every ten (10) years or whenever deemed necessary by the fire code official. Such recertification shall be by a licensed professional engineer knowledgeable and experienced in the engineering and design of bridges. All fees charged for the purpose of certification or recertification of private bridges shall be at the owner’s expense. 503.2.7 Grade. The grade of fire apparatus access roads shall be no greater than fifteen (15) percent unless specifically approved by the Fire Code Official. 503.2.7.1 Paving. All fire apparatus access roads over eight (8) percent shall be paved with a minimum 0.17 feet of asphaltic concrete on 0.34 feet of aggregate base. All fire apparatus access roads over fifteen (15) percent where approved shall be paved with perpendicularly grooved concrete.
503.7 Fire apparatus access road names. All fire apparatus access road names shall be issued or approved by the appropriate governmental agency.
505.1 Address Identification. New and existing buildings shall be provided with an approved address identification. The address identification shall be legible and placed in a position that is visible at all times from the street or road fronting the property. Address identification characters shall contrast with their background. Address numbers shall be Arabic numbers or alphabetical letters. Numbers shall not be spelled out. Each character shall be not less than 4” high with a minimum width stroke of one-half inch for single family dwellings and duplexes. For all other occupancies each character shall be not less than 12” high with a minimum stroke of threequarters inch unless otherwise required by the Fire Code Official. 507.5.2 Inspection, testing and maintenance. Fire hydrant systems shall be subject to periodic tests as required by the Fire Code Official. Fire hydrant systems shall be maintained in an operative condition at all times and shall be repaired where defective. Additions, repairs, alterations and servicing shall comply with approved standards. When required by the Fire Code Official, hydrants shall be painted in accordance with the most current edition of NFPA 291. 605.3.1 Spark arresters.
605.3.1.1 An approved spark arrester shall be installed on all chimneys, incinerators, smokestacks or similar devices using solid fuel for conveying smoke or hot gases to the outer air. 605.3.1.2 Spark arresters shall have openings in accordance with Section 2113.9.2(3) of the California Building Code and Section 1003.9.2 of the California Residential Code with minimum openings of 3/8” and maximum openings of ½”.
EXHIBIT A
Page | 6
901.1.1 Responsibility. The owner of the protected premises shall be responsible for all fire protection systems within the protected premises, whether existing or installed under this code. 901.2.2 Additional documentation. Additional documentation as required by the Fire Code Official shall be provided to the Fire Code Official in an acceptable format. 901.4 Fire Protection and Life Safety Systems. Fire protection and life safety systems shall be installed, repaired, operated and maintained in accordance with the original installation standards for that system. All systems shall be extended, altered, or augmented as necessary to maintain and continue protection whenever the building is altered, remodeled or added to. Alterations to fire protection systems shall be done in accordance with applicable standards. 901.4.8 Nonoperational equipment. Any fire protection equipment that is no longer in service shall be removed.
901.6.4 Qualifications of Inspection, Testing and Maintenance Personnel. All personnel performing any inspection, testing or maintenance of any fire protection system shall be qualified. Where such inspection, testing and maintenance is performed by an outside service company, the company shall be appropriately licensed by the California Contractors State License Board in accordance with the California Business & Professions Code or by the California State Fire Marshal.
901.6.5 Additional records. All documentation generated during any scheduled inspection or test of any fire protection system, whether required or voluntarily installed, shall be forwarded to the Fire Code Official within fifteen (15) calendar days after the date of the inspection or test. 901.7.7 Unless otherwise approved by the Fire Code Official, fire watch personnel shall be California licensed private security individuals with a minimum of two (2) individuals on duty at all times. Fire watch personnel shall be on duty 24 hours per day until the fire protection system has been returned to service.
901.11 Fire Protection Features for Plant Processing and Extraction Facilities 901.11.1 Scope. This section applies to occupancies regulated by Chapter 39 of this Code. 901.11.2 Definitions.
901.11.2.1 Plant processing. Plant processing shall include all plant post-harvest operations, excluding retail sales of plant and related products.
901.11.2.2 Indoor cultivation. Indoor cultivation shall be defined as all nursery or cultivation conducted in other than Group U occupancies (greenhouses). 901.11.3 Fire Protection Systems. All buildings or portions thereof housing plant post-harvest or indoor cultivation operations shall be protected as defined in this section. 901.11.3.1 Fire Sprinklers. Fire sprinklers shall be installed in accordance with 901.11.3.1.1,
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901.11.3.1.2, or 901.11.3.1.3
901.11.3.1.1 Fire sprinklers shall be installed in all buildings or portions thereof; such fire sprinkler systems shall be designed to Ordinary Group II design standards in the latest adopted edition of NFPA 13 and Section 903 of this code.
901.11.3.1.2 If the occupancy is classified as a Group H Occupancy the fire sprinkler system may be required to be designed and installed as an Extra Hazard fire sprinkler system 901.11.3.1.3 Where permitted by the fire code official and not otherwise required by this code or the CBC, fire sprinklers may be eliminated in approved buildings less than 500 square feet. 901.11.3.2 Fire Alarm Systems. Fire alarm systems shall be installed in all buildings or portions thereof; such fire alarm systems shall include both fire sprinkler system monitoring and complete occupant notification as specified in the latest adopted edition of NFPA 72 and Section 907 of this code.
901.11.3.3 Special Hazard Systems. Where specified by appropriate UL listings for extraction booths utilizing volatile solvents, dry chemical fire protection systems shall be installed according to the latest adopted edition of NFPA 17. If there is no UL listing for the extraction booth, a dry chemical fire protection system shall be installed. 901.11.3.4 Portable Fire Extinguishers. Portable fire extinguishers shall be installed in accordance with NFPA 10 and Section 906 of this code.
903.2 Where required. Approved automatic sprinkler systems shall be provided in all new buildings and structures constructed, moved into or relocated within the jurisdiction.
Exceptions:
1. Structures not classified as Group R occupancies and not more than five hundred (500) square feet in total floor area.
2. Detached agricultural buildings, as defined by this code and the CBC, located at least one hundred feet (100) from any other structure or the property line, whichever is closer, and with a maximum size of 10,000 square feet.
3. Accessory structures not classified as R occupancies associated with existing nonsprinklered R-3 occupancies (one- or two-family dwellings) and less than one thousand five hundred (1500) square feet in total fire area with a clearance from the existing R-3 occupancy of not less than twenty (20) feet.
4. Where an insufficient water supply exists to provide for an automatic fire sprinkler system and where the Fire Code Official permits alternate protection.
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The following Sections are amended by changing requirements to five hundred (500) square feet for fire sprinkler installation, as follows (the complete text of the section is not provided):
903.2.1.1 Group A-1. Change twelve thousand (12,000) square feet to five hundred (500) square feet.
903.2.1.2 Group A-2. Change five thousand (5,000) square feet to five hundred (500) square feet. 903.2.1.3 Group A-3. Change twelve thousand (12,000) square feet to five hundred (500) square feet.
903.2.1.4 Group A-4. Change twelve thousand (12,000) square feet to five hundred (500) square feet.
903.2.1.5 Group A-5. Change one thousand (1,000) square feet to five hundred (500) square feet. 903.2.3 Group E. Change twelve thousand (12,000) square feet to five hundred (500) square feet. 903.2.4 Group F-1. Change twelve thousand (12,000) square feet to five hundred (500) square feet.
903.2.4.1 Group F-1. Change two thousand five hundred (2,500) square feet for woodworking operations to five hundred (500) square feet.
903.2.7-1 Group M. Change twelve thousand (12,000) square feet to five hundred (500) square feet.
903.2.7-3 Group M. Change twenty-four thousand (24,000) square feet to five hundred (500) square feet.
903.2.9 Group S-1. Change twelve thousand (12,000) square feet to five hundred (500) square feet.
903.2.9.1 Repair Garages. Change ten thousand (10,000) square feet (2 story buildings) and twelve thousand (12,000) square feet (1 story buildings) to five hundred (500) square feet. 903.2.9.2 Bulk storage of tires. Change twenty thousand (20,000) cubic feet to five hundred (500) square feet.
903.2.8 Group R. An automatic sprinkler system installed in accordance with Section 903.3 shall be provided in all buildings with a Group R fire area, including, but not limited to, one- and twofamily dwellings, townhomes, and manufactured homes and mobile homes located outside of licensed mobile home parks hereafter constructed, moved into or relocated within the jurisdiction, including all additions to buildings already equipped with automatic fire sprinkler systems.
(Exceptions remain per 2025 California Fire Code)
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903.3.1.1.1 -5 Passenger elevator shafts or associated passenger elevator mechanical rooms, where elevator shafts are constructed with a 2–hour fire resistive method. 903.3.1.2 NFPA 13R sprinkler systems. Automatic sprinkler systems in Group R occupancies up to and including four stories in height shall be permitted to be installed throughout in accordance with NFPA 13R as amended in Chapter 47 of this Code.
903.3.1.2.1 Balconies and decks. Sprinkler protection shall be provided for exterior balconies, decks and ground floor patios of dwelling units were the building is of Type V construction, provided there is a roof or deck above. Sidewall sprinklers that are used to protect such areas shall be permitted to be located such that their deflectors are within 1 inch to 6 inches below the structural members and a maximum distance of fourteen (14) inches below the deck of the exterior balconies and decks that are constructed of open wood joist construction. 903.3.1.2.3 Attics. Where NFPA 13R sprinkler systems are installed, all attic areas shall be provided with sprinkler protection in accordance with NFPA 13. 903.3.1.2.4 Sprinkler control valves. Where NFPA 13R sprinkler systems are installed, sprinkler system control valves shall be installed in accordance with NFPA 13. 903.3.1.2.5 Bathrooms. Automatic sprinklers shall be installed in all bathrooms, regardless of square footage, where an electrical receptacle is installed. 903.3.1.2.6 Accessible storage areas. Automatic sprinklers shall be installed in all accessible storage areas.
903.3.1.2.7 Under-stair spaces. Automatic sprinklers shall be installed in all under-stair spaces including all under-stair closets.
903.3.1.3 NFPA 13D sprinkler systems. Automatic fire sprinkler systems installed in one and two-family dwellings, Group R-3 and R-4 congregate living facilities and townhouses shall be permitted to be installed throughout in accordance with NFPA 13D. The requirements of this section supersede the requirements of the California Residential Code. 903.3.1.3.1 All fire sprinkler systems installed in one- and two-family dwellings shall be tested for leakage by undergoing a hydrostatic test made at 200 psi for two-hour duration. 903.3.1.3.2 Each water system supplying both domestic and fire protection systems shall have a single indicating-type control valve, arranged to shut off both the domestic and sprinkler systems. A separate shut-off valve for the domestic system only shall be permitted to be installed. The location of the control valve shall be approved by the Fire Code Official. 903.3.1.3.3 Automatic sprinklers shall be installed in all bathrooms and water closets, regardless of square footage.
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903.3.1.3.4 Automatic sprinklers shall be installed in all attached garages and other accessory structures.
903.3.1.3.5 Automatic sprinklers shall be installed in all accessible storage areas. 903.3.1.3.5.1 Automatic sprinklers shall be installed in all under-stair spaces including all closets.
903.3.1.3.6 Local water flow alarms shall be provided on all sprinkler systems. Local water flow alarms shall be powered from the main kitchen refrigerator circuit. The local water flow alarm shall be clearly audible from within the master bedroom at an audibility level of not less than 75 dBa. Where no kitchen exists in the building, the water flow alarm shall be powered from the bathroom lighting circuit. An interior audible notification appliances or additional water flow alarms is required to be installed at locations specified by the fire code official. 903.3.1.3.7 Automatic fire sprinklers shall be installed to protect all furnaces and heating system appliances.
903.3.10 Floor control valves. Approved indicating control valves and water flow switches shall be provided at the point of connection to the riser on each floor in all buildings over one story in height and shall be individually annunciated as approved by the Fire Code Official. 903.4.2 Monitoring. Alarm, supervisory and trouble signals shall be distinctly different and shall be automatically transmitted to an approved central station, remote supervising station or proprietary supervising station as defined in NFPA 72, or, when approved by the Fire Code Official, shall sound an audible signal at a constantly attended location. The fire alarm system installed to transmit such signals shall be considered a building fire alarm system. 903.4.3 Alarms. One exterior approved audible appliance shall be connected to every automatic sprinkler system in an approved location. Sprinkler water-flow alarm devices shall be activated by water flow equivalent to the flow of a single sprinkler of the smallest orifice size installed in the system. Where a building fire alarm system is installed, actuation of the automatic sprinkler system shall actuate the building fire alarm system. Interior alarm notification appliances shall be installed as required by this section or Section 903.4.3.1. A minimum of one audible appliance shall be installed in all occupancies subject to this section. 903.4.3.1 Where an automatic fire sprinkler system is installed in a building with more than one tenant or with over one hundred (100) sprinklers, audible and visible notification appliances shall be installed throughout the building as follows:
a. Audible notification appliances shall be installed so as to be audible at fifteen (15) dBa above average sound pressure level throughout the building. b. Visible notification appliances shall be installed in all public and common use areas, restrooms and corridors in accordance with the spacing requirements of NFPA 72. c. Visible notification appliances can be eliminated in normally unoccupied portions of buildings where permitted by the Fire Code Official.
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EXCEPTION: The requirements of this section do not apply to Group R-3 Occupancies. 904.14.2 System interconnection. The actuation of the fire extinguishing system shall automatically shut down power to the makeup air appliance and all fuel and electrical power located under the hood, except for the electrical power to the exhaust air supply. The fuel and electrical supply reset shall be manual.
904.14.5.2 Extinguishing system service. Automatic fire extinguishing systems shall be serviced by a CSLB licensed C-16 contractor or a CSFM licensed “A” licensee at least every six months and after any activation of the system. Inspection shall be performed by the owner at least monthly in accordance with the currently adopted edition of NFPA 17-A. The service contractor shall review the records of monthly inspections every six months, and deficiencies shall be reported to the fire code official. A service report shall be forwarded to the fire code official by the licensed service contractor within 15 days after every service on the appropriate AES form. 907.1.6 Multiple Fire Alarm Systems. Multiple fire alarm systems within a single protected premise are not permitted.
907.2 Exception 1. The manual fire alarm box is not required for fire alarm control units dedicated to elevator recall control.
907.6.4.0 Zone transmittal. Where required by the fire code official, fire alarm signals shall be transmitted by zone to the supervising station and retransmitted by zone to the public fire service communications center.
907.6.5 Access. Access shall be provided to each fire alarm system component for periodic inspection, maintenance and testing.
907.6.6 Monitoring. Fire alarm systems, whether required by this Chapter or the California Building Code or voluntarily installed, shall be monitored by an approved supervising station in accordance with NFPA 72 and this Section.
(Exceptions remain unchanged)
907.6.6.0 Means of communication. The use of either POTS or cable telephone lines with a digital alarm communicator transmitter shall not be permitted.
EXCEPTION. Where no other communications methods are available, the use of telephone lines shall be permitted to be used on a temporary basis not to exceed one year from the date of final acceptance test or until permitted alternate means of communications are available. 907.7.2 Completion documents. The following documentation shall be provided at the time of acceptance testing for all fire alarm system installations:
1. A record of completion in accordance with NFPA 72.
2. A record of inspection and testing in accordance with NFPA 72.
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3. A contractor’s statement verifying that the system has been installed in accordance with the approved plans and specifications and has been 100% tested in accordance with NFPA 72.
4. A contractor’s affidavit of personnel qualifications, indicating that all personnel involved with the installation of the fire alarm system meet the qualification requirements of the Fire Code Official.
907.8.2.1 Testing of FACU Batteries. Batteries installed in the fire alarm control units and remote power supplies shall be verified for battery capacity based on the approved plans and battery calculations. It shall not be permitted to disconnect the system for 24 hours prior to an acceptance or reacceptance test to test the battery capacity. 1205.1.1 Signing and Marking. In addition to signing and marking requirements of the California Building Code and the California Residential Code, the following signing and marking is required:
1205.1.1.1 Main Panel Exterior Marking. A placard is required to be permanently affixed to the main service disconnect panel. The placard shall be red in color with white capital letters at least 1/2” in height and in a non-serif font, to read “SOLAR DISCONNECT INSIDE PANEL.” The placard shall be constructed of weather-resistant, durable plastic with engraved letters, or other approved material.
1205.1.1.2 Circuit Disconnecting Means Marking. A permanent label is to be affixed adjacent to the circuit breaker controlling the inverter or other photovoltaic system electrical controller. The label shall have contrasting color capital letters at least 3/8” in height and in a non—serif font, to read “SOLAR DISCONNECT.” The label shall be constructed of durable adhesive material or other approved material.
1205.1.1.3 Secondary Power Sources. Where photovoltaic systems are interconnected to battery systems, generator backup systems, or other secondary power systems, additional signage acceptable to the fire code official shall be required indicating the location of the secondary power source shutoff switch.
1205.1.1.4 Installer Information. Signage acceptable to the fire code official indicating the name and emergency telephone number of the installing contractor shall be required to be installed adjacent to the main disconnect.
1205.2.1.4 Hip and Valley Layout. Hip and Valley Layouts. Modules shall be located no closer than one and one-half feet (1-1/2’) to a hip or valley if modules are to be placed on both sides of a hip or valley. Where modules are located on only one side of a hip or valley that is of equal length, the modules shall be permitted to be placed directly adjacent to the hip or valley. 1206.14 Where stationary fuel cell power systems are installed inside any structure, signage acceptable to the fire code official shall be required indicating the location of the stationary fuel
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cell power system. Placarding shall be required to read “FUEL CELL” in block letters 6” high with a ¾” stroke on a contrasting background.
1207.4.1 .1 Energy storage systems (ESS) disconnect shall be located at or adjacent to the main electrical panel with appropriate placarding showing location of equipment and all shutdowns. 1207.4.8-6 Where battery energy storage systems are installed inside any structure, signage acceptable to the fire code official shall be required indicating the location of the battery energy storage system. Placarding shall be required to read “BESS” in block letters 6” high with a ¾” stroke on a contrasting background.
3905.4. Fire Protection Systems. Fire protection systems in occupancies regulated by this chapter shall be in accordance with Section 901.11 of this Code.
D103.2 Grade. Fire apparatus access roads shall not exceed fifteen (15) percent in grade with a maximum side slope of five (5) percent.
EXCEPTION: Grades steeper than fifteen (15) percent, if approved by the Fire Code Official, shall be paved with perpendicularly grooved concrete.
APPENDIX SB: STANDARD FIRE CONDITIONS FOR SINGLE FAMILY DWELLINGS SECTION SB101 GENERAL
SB101.1 Scope. Applications for the construction or remodel of single family dwellings, including one- and two-family dwellings, townhomes, modular and manufactured homes, and mobile homes outside of established mobile home parks, shall be subject to the fire conditions in this appendix when conditioned by the Fire Code Official.
SB101.2 Conflicting sections. Where provisions in this appendix conflict with other sections of this Code or other appendices, the provisions of this appendix shall prevail unless otherwise directed by the Fire Code Official.
SECTION SB102 ROADS
SB102.1 General. These conditions will be used primarily when conditioning a subdivision or other project that requires roads. Roads identified in this Section are vehicular access to more than two (2) parcels; more than four (4) residential units; or access to any industrial or commercial occupancy. Includes public and private streets and lanes.
SB102.2 Road access. (FIRE 001). Access roads shall be required for every building when any portion of the exterior wall of the first story is located more than one hundred fifty (150) feet from fire department access. All roads shall be constructed to provide a minimum of two (2) ten (10) feet wide traffic lanes with an unobstructed vertical clearance of not less than fifteen (15) feet. The roadway surface shall provide unobstructed access to conventional drive vehicles
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including sedans and fire apparatus and shall be an all-weather paved surface designed to support the imposed load of fire apparatus (75,000 pounds). Each road shall have an approved name.
SB102.3 Roadway engineering. (FIRE 002). The grade for all roads shall not exceed fifteen percent (15%) with a maximum side slope of five percent (5%). Where road grades are 8 percent (8%) or less, an all-weather aggregate base is required at a minimum or as required in other sections of the Municipal Code. Where road grades exceed eight percent (8%), a minimum structural roadway surface of 0.17 feet of asphaltic concrete on 0.34 feet of aggregate base shall be required. The length of vertical curves in roadways, exclusive of gutters, ditches and drainage structures designed to hold or divert water, shall not be less than one hundred (100) feet. No roadway turn shall have a horizontal inside radius of less than fifty (50) feet. A roadway turn radius of fifty (50) to one hundred (100) feet is required to have an additional four (4) feet of roadway surface. A roadway turn radius of one hundred (100) to two hundred (200) feet is required to have an additional two (2) feet of roadway surface. Roadway turnarounds shall be required on dead-end roads in excess of one hundred fifty (150) feet of surface length. The minimum turning radius for a turnaround shall be forty (40) feet from the center line of the road.
If a hammerhead/T is used, the top of the “T” shall be a minimum of sixty (60) feet in length.
SB102.4 Dead end roads.
SB102.4.1 Parcels less than one acre. (FIRE 003). For parcels less than one acre, the maximum length of a dead-end road, including all dead-end roads accessed from that dead-end road, shall not exceed eight hundred (800) feet. All dead-end road lengths shall be measured from the edge of the roadway surface at the intersection that begins the road to the end of the road surface at its furthest point. Where a dead-end road serves parcels of differing sizes, the shortest allowable length shall apply. Each dead-end road shall have a turnaround constructed at its terminus. The minimum turning radius for a turnaround shall be forty (40) feet from the center line of the road.
If a hammerhead/T is used, the top of the “T” shall be a minimum of sixty (60) feet in length.
SB102.4.2 Parcels greater than one acre and not exceeding five acres (FIRE 004). For parcels greater than one acre and not exceeding five acres, the maximum length of a dead-end road, including all dead-end roads accessed from that dead-end road, shall not exceed one thousand three hundred twenty (1,320) feet. All dead-end road lengths shall be measured from the edge of the roadway surface at the intersection that begins the road to the end of the road surface at its furthest point. Where a dead-end road serves parcels of differing sizes, the shortest allowable length shall apply. Each dead-end road shall have a turnaround constructed at its terminus. The minimum turning radius for a turnaround shall be forty (40) feet from the center line of the road.
If a hammerhead/T is used, the top of the “T” shall be a minimum of sixty (60) feet in length SB102.4.3 Parcels greater than five acres and not exceeding twenty (20) acres. (FIRE 005). For parcels greater than five acres and not exceeding twenty (20) acres, the maximum length of a dead-end road, including all dead-end roads accessed from that dead-end road, shall not exceed two thousand six hundred forty (2,640) feet. All dead-end road lengths shall be measured from the edge of the roadway surface at the intersection that begins the road to the end of the road surface at its furthest point. Where a dead-end road serves parcels of differing sizes, the shortest allowable length shall apply. Each dead-end road shall have turnarounds at its terminus and at no
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greater than one thousand three hundred twenty (1,320) foot intervals. The minimum turning radius for a turnaround shall be forty (40) feet from the center line of the road. If a hammerhead/T is used, the top of the “T” shall be a minimum of sixty (60) feet in length.
SB102.4.4 Parcels greater than twenty (20) acres. (FIRE 006). For parcels greater than twenty (20) acres, the maximum length of a dead-end road, including all dead-end roads accessed from that dead-end road, shall not exceed five thousand two hundred eighty (5,280) feet. All dead-end road lengths shall be measured from the edge of the roadway surface at the intersection that begins the road to the end of the road surface at its furthest point. Where a dead-end road serves parcels of differing sizes, the shortest allowable length shall apply. Each dead-end road shall have turnarounds at its terminus and at no greater than one thousand three hundred twenty (1,320)-foot intervals. The minimum turning radius for a turnaround shall be forty (40) feet from the center line of the road. If a hammerhead/T is used, the top of the “T” shall be a minimum of sixty (60) feet in length.
SECTION SB103 DRIVEWAYS, GATES, AND BRIDGES
SB103.1 Driveways. (FIRE 007). Driveway identified in this Section is defined as a vehicle access that serves up to two (2) parcels with no more than two (2) residential units and any number on non-commercial or industrial buildings on each parcel. Driveways shall not be less than twelve (12) feet wide traffic lane and minimum fourteen (14) feet wide unobstructed clearance, with an unobstructed vertical clearance of not less than fifteen (15) feet. The grade for all driveways shall not exceed fifteen percent (15%) with a maximum side slope of five percent (5%). Where driveway grades are eight percent (8%) or less, an all-weather surface such as an aggregate base shall meet minimum fire requirements. Other types of material for driveways may be required by the Municipal Code. Where the grade exceeds eight percent (8%), a minimum structural roadway surface of 0.17 feet of asphaltic concrete on 0.34 feet of aggregate base shall be required. The driveway surface shall be capable of supporting the imposed load of fire apparatus forty thousand (40,000) pounds, and be accessible by conventional-drive vehicles, including sedans. For driveways with turns ninety (90) degrees and less, the minimum horizontal inside radius of curvature shall be twenty-five (25) feet. For driveways with turns greater than ninety (90) degrees, the minimum horizontal inside radius curvature shall be twenty-eight (28) feet. For all driveway turns, an additional surface of four (4) feet shall be added. All driveways exceeding one hundred fifty (150) feet in length, but less than eight hundred (800) feet in length, shall provide a turnout near the midpoint of the driveway. Where the driveway exceeds eight hundred (800) feet, turnouts shall be provided at no greater than four hundred (400)-foot intervals. Turnouts shall be a minimum of twelve (12) feet wide and thirty (30) feet long with a minimum of twenty (25) foot taper at both ends. Turnarounds shall be required on driveways in excess of one hundred fifty (150) feet of surface length and shall be thirty (30) feet long with a minimum twenty-five (25) foot taper at both ends. Turnarounds shall be required on driveways in excess of one hundred fifty (150) feet of surface length and shall be located within fifty (50) feet of the primary building. The minimum turning radius for a turnaround shall be forty (40) feet from the center line of the driveway. If a hammerhead/T is used, the top of the “T” shall be a minimum of sixty (60) feet in length.
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SB103.2 Gates. (FIRE 008). All gates providing access from a road to a driveway shall be located at least thirty (30) feet from the roadway and shall open to allow a vehicle to stop without obstructing traffic on the road. Gate entrances shall be at least two (2) feet wider than the width of the traffic lane but in no case be less than fourteen (14) feet wide unobstructed and unobstructed vertical clearance of fifteen (15) feet. Where a one-way road with a single traffic lane provides access to a gated entrance, a forty (40) foot turning radius shall be used. Where gates are to be locked, the installation of a key box or other acceptable means for immediate access by emergency equipment may be required.
SB103.3 Bridges. (FIRE 009). All new and reconstructed bridges shall be at least the width of the roadbed and berms, but in no case less than twelve (12) feet wide. Bridge width on all roads exceeding tertiary standards shall not be less than the width of the two lanes with berms. All bridges shall be designed for HS15-44 loading and have guardrails. Appropriate signage, including but not limited to, weight ratings or vertical clearance limitations, and one-way road or single-lane road conditions, shall be provided at both entrances to any bridge. One-lane bridges may be permitted if there is unobstructed visibility across the entire bridge, and turnouts are provided at both bridge ends. The fire authority may impose more stringent requirements for bridges.
SECTION SB104 SIGNS AND ADDRESSES
SB104.1 Road signs. (FIRE 010). All newly constructed or approved roads and streets shall be designated by names or numbers, posted on signs clearly visible and legible from the roadway.
Size of letters, numbers and symbols for street and road signs shall be a minimum four-inch letter height, ½-inch stroke, and shall be a color that is reflective and clearly contrasts with the background color of the sign. All numerals shall be Arabic. Street and road signs shall be noncombustible and shall be visible and legible from both directions of vehicle travel for a distance of at least one hundred (100) feet. Height, visibility, legibility, and orientation of street and road signs shall be meet the provisions of the jurisdiction. This section does not require any entity to rename or renumber existing roads or streets, nor shall a roadway providing access only to a single commercial or industrial occupancy require naming or numbering. Signs required under this section identifying intersecting roads, streets and private lanes shall be placed at the intersection of those roads, streets and/or private lanes. Signs identifying traffic access or flow limitations (i.e., weight or vertical clearance limitations, dead-end road, one-way road or single lane conditions, etc.) shall be placed: (a) at the intersection preceding the traffic access limitation; and (b) not more than one hundred (100) feet before such traffic access limitation.
Road, street and private lane signs required by this article shall be installed prior to final acceptance of road improvements by the Fire Code Official.
SB104.2 Addresses for buildings. (FIRE 011). All buildings shall be issued an address in accordance with jurisdictional requirements. Each occupancy, including detached accessory dwelling units (ADU), except accessory buildings, shall have its own permanently posted address. When multiple occupancies exist within a single building, each individual occupancy shall be separately identified by its own address. Letters, numbers and symbols for addresses shall be a minimum of four-inch (4”) height, 1/2-inch stroke, contrasting with the background color of the sign, and shall be Arabic. The sign and numbers shall be reflective and made of a
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non-combustible material. Address signs shall be placed at each driveway entrance and at each driveway split. Address signs shall be visible from both directions of travel along the road. In all cases, the address shall be posted at the beginning of construction and shall be maintained thereafter. Address signs along one-way roads shall be visible from both directions of travel.
Where multiple addresses are required at a single driveway, they shall be mounted on a single sign. Where a roadway provides access solely to a single commercial occupancy, the address sign shall be placed at the nearest road intersection providing access to that site. Permanent address numbers shall be posted prior to requesting final clearance.
SECTION SB105 WATER SUPPLY
SB105.1 Water systems. (FIRE 012). The provisions of this condition shall apply when new parcels are approved by a local jurisdiction. The emergency water system shall be available onsite prior to the completion of road construction, where a community water system is approved, or prior to the completion of the building construction, where an individual system is approved.
Approved water systems shall be installed and made serviceable prior to the time of construction.
Water systems constructed, extended or modified to serve a new development, a change of use, or an intensification of use, shall be designed to meet, in addition to average daily demand, NFPA Standard 1142 or other adopted standards. The quantity of water required pursuant to this chapter shall be in addition to the domestic demand and shall be permanently and immediately available.
SB105.2 (RESERVED) (FIRE 013).
SB105.3 Single parcel fire protection water supply. (FIRE 014). For development of structures totaling less than three thousand (3,000) square feet on a single parcel, the minimum fire protection water supply shall be four thousand nine hundred (4,900) gallons. For development of structures totaling three thousand (3,000) square feet or more on a single parcel, the minimum fire protection water supply shall be nine thousand eight hundred (9,800) gallons. For development of structures totaling more than ten thousand (10,000) square feet on a single parcel, the reviewing authority may require additional fire protection water supply. Other water supply alternatives, including ISO Rural Class 8 mobile water systems, may be permitted by the fire authority to provide for the same practical effect. The quantity of water required by this condition shall be in addition to the domestic demand and shall be permanently and immediately available.
SB105.4 Fire hydrants and valves. (FIRE 015). A fire hydrant or fire valve is required. The hydrant or fire valve shall be eighteen (18) inches above grade, eight feet from flammable vegetation, no closer than four feet nor further than twelve (12) feet from a roadway, and in a location where fire apparatus using it will not block the roadway. The hydrant serving any building shall be not less than fifty (50) feet and not more than one thousand (1,000) feet by road from the building it is to serve. Minimum hydrant standards shall include a brass head and valve with at least one 2 1/2-inch National Hose outlet supplied by a minimum four inch main and riser. More restrictive hydrant requirements may be applied by the Reviewing Authority. Each hydrant/valve shall be identified with a reflectorized blue marker, with minimum dimensions of three inches, located on the driveway address sign, non-combustible post or fire hydrant riser. If
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used, the post shall be within three feet of the hydrant/valve, with the blue marker not less than three feet or greater than five feet above the ground, visible from the driveway. On paved roads or driveways, reflectorized blue markers shall be permitted to be installed in accordance with the State Fire Marshal's Guidelines for Fire Hydrant Markings Along State Highways and Freeways, May 1988.
SECTION SB106 SETBACKS
SB106.1 Setbacks. (FIRE 016). Except as permitted by the fire code official, all parcels one acre and larger shall provide a minimum thirty (30) foot setback for new buildings and accessory buildings from all property lines and/or the center of the road. For parcels less than one-acre, alternate fuel modification standards or other requirements may be imposed by the Fire Code Official to provide the same practical effect.
SECTION SB107 VEGETATION AND DEBRIS DISPOSAL
SB107.1 Disposition of vegetation and debris fuels. (FIRE 017). Disposal, including chipping, burying, or removal to a landfill site approved by the local jurisdiction, of vegetation and debris caused by site development and construction, road and driveway construction, and fuel modification shall be completed prior to final clearance of the related permit.
SECTION SB108 GREENBELTS
SB108.1 Greenbelts. (FIRE 018). Subdivisions and other developments, which propose greenbelts as a part of the development plan, shall locate said greenbelts strategically as a separation between wild land fuels and structures. The locations shall be approved by the Fire Code Official.
SECTION SB109 DEFENSIBLE SPACE
SB109.1 Standard defensible space requirements. (FIRE 019). Defensible space requirements shall meet Section 4291 of the Public Resources Code or the City of San Juan Baustista Municipal Code, whichever is more restrictive. Additional or alternate fire protection approved by the Fire Code Official may be required to provide reasonable fire safety. Environmentally sensitive areas may require alternative fire protection, to be determined by the Fire Code Official and other jurisdictional authorities.
SB109.2 (RESERVED) (FIRE 020).
SECTION SB110 FIRE PROTECTION SYSTEMS
SB110.1 Residential fire sprinkler systems (Standard). (FIRE 021). The building(s) and attached structure(s) shall be fully protected with automatic fire sprinkler system(s). Installation shall be in accordance with the applicable NFPA standard. A minimum of four sets of plans for fire sprinkler systems must be submitted by a California licensed C-16 contractor and approved prior to installation. This requirement is not intended to delay issuance of a building permit. A rough
EXHIBIT A
Page | 19
sprinkler inspection must be scheduled by the installing contractor and completed prior to requesting a framing inspection.
SB110.2 (RESERVED) (FIRE 022).
SB110.3 (RESERVED) (FIRE 023).
SB110.4 Residential fire alarm systems. (FIRE 024). The residence shall be fully protected with an approved household fire warning system as defined by NFPA 72. Plans and specifications for the household fire warning system shall be submitted by a California licensed C-10 contractor and approved prior to installation. Household fire warning systems installed in lieu of singlestation smoke alarms required by the California Residential Code shall meet the requirements of the California Residential Code.
SB110.5 (RESERVED) (FIRE 025).
3. Findings Adopted: The City Council hereby adopts the factual findings set forth in Section 5-1-100 of Chapter 5-1 of the San Juan Bautista Municipal Code, relating to the amendments made to the California Fire Code
4. Savings Clause: Repeal of any provision of the San Juan Bautista Municipal Code or any other city ordinance herein will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Ordinance’s effective date. Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance.
5. Severability: If any provision, section, paragraph, sentence or word of this Ordinance, or the application thereof to any person, property or circumstance is rendered or declared invalid by any court of competent jurisdiction, the remaining provisions, sections, paragraphs, sentences or words of this ordinance, and their application to other persons, property or circumstances, shall not be affected thereby and shall remain in full force and effect and, to that end, the provisions of this Ordinance are severable.
6. Interpretation: The provisions of this ordinance are enacted for the public health, safety and welfare and are to be liberally construed to obtain the beneficial purposes thereof. In the event of any conflict between this ordinance and any law, rule or regulation of the State of California, that requirement which established the higher standard of safety shall govern. Failure to comply with such standard of safety shall be a violation of the Municipal Code. Any provision of the Municipal Code or appendices thereto inconsistent with the provisions of this ordinance, to the extent of such inconsistency and no further, is hereby repealed or modified to the extent necessary to affect the provisions of this ordinance.
7. Filing of Findings: The City Clerk is hereby directed to file a copy of this ordinance with the California Building Standards Commission of the State of California.
EXHIBIT A
Page | 20
8. Notice: The City Council hereby determines that the form of the Notice of the public hearing held on October 21, 2025, which was published on October 10, 2025, and October 15, 2025, is sufficient to give notice to interested persons of the purpose of the ordinance and the subject matter thereof.
9. Liability: The provisions of this ordinance shall not be construed as imposing upon the City of San Juan Bautista any liability or responsibility for damage to persons or property resulting from defective work, nor shall the City of San Juan Bautista, or any official, employee or agent thereof, be held as assuming any such liability or responsibility by reason of the review or inspection authorized by the provisions of this ordinance or of any permits or certificates issued under this ordinance.
10. Effective Date: This ordinance shall take effect on December 16, 2025.
11. Posting of Ordinance. Within fifteen (15) days after the passage of this ordinance, the City Clerk shall cause it to be posted in three (3) public places designated by resolution of the City Council and a summary of the ordinance, prepared by the City Attorney, shall be published in a local newspaper used to publish official notices for the City of San Juan Bautista prior to the effective date.
The forgoing ordinance was introduced on October 21, 2025, and was adopted on November 18, 2025, by the following votes:
PASSED AND ADOPTED by the City Council of the City of San Juan Bautista on this 18th day of November 2025, by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
_____________________
Leslie Q. Jordan, Mayor
ATTEST:
______________________
Elizabeth Soto, City Clerk
EXHIBIT A
Page | 21
APPROVED AS TO FORM:
________________________
Jon R. Giffen, City Attorney
Page | 1 City Council Meeting Minutes (October 21, 2025)
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL
UNOFFICIAL MEETING MINUTES
OCTOBER 21, 2025
1. CALL TO ORDER
Mayor Jordan called the regular meeting to order at 5:01 p.m. in the Council Chambers, located at 311 Second Street, San Juan Bautista, California.
PLEDGE OF ALLEGIANCE
Councilmember Morris-Lopez led the Pledge of Allegiance ROLL CALL Present:
Councilmember Jose Aranda – arrived at 5:36 p.m.
Councilmember Scott Freels
Councilmember Jackie Morris-Lopez
Mayor Pro Tem EJ Sabathia. – arrived at 6:38 p.m.
Mayor Leslie Q. Jordan
Absent:
Staff Present:
Ashley Collick, City Manager
Jon R Giffen, City Attorney
Roy Morales, Assistant to the City Manager
Elizabeth Soto, City Clerk
2. CLOSED SESSION – 5:00 P.M. – 6:00 P.M.
a. Conference with Legal Counsel—Existing Litigation – Orozco v. City of San Juan Bautista, et al. (California Government Code section 54956.9(d)(1)) b. Conference with Legal Counsel—Pending Litigation – Dawson et al v. City of San Juan Bautista (California Government Code section 54956.9(d)(1)) c. Conference with Legal Counsel—Anticipated Litigation – Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9(e)(2):
(Enforcement Action by Regional Water Quality Control Board and an additional matter with facts and circumstances that might result in litigation, which are not yet known to a potential plaintiff.)
No public comments received.
Page | 2 City Council Meeting Minutes (October 21, 2025) The Mayor adjourned the meeting to closed session at 5:03: p.m., and reconvened the meeting at 6:22 p.m.
City Attorney Giffen reported that direction was given to the City Council, but there was no action was taken in closed session.
3. PROCLAMATION
The City Council proclaimed:
A. National Philanthropy Day, November 6, 2025
4. PUBLIC COMMENT
No public comments were received.
5. PUBLIC HEARING
A. Introduce an Ordinance Adopting by Reference the 2025 California Building Codes with Amendments
Minnie Arredondo, Building Official, presented proposes an ordinance to update the city's Municipal Code by repealing and replacing Section 10-1-110 to adopt the 2025 Edition of the California Building Standards Code. The updated codes, which include regulations for building, electrical, plumbing, energy, and other standards, were approved by the California Building Standards Commission and will become effective statewide on January 1, 2026. The ordinance aims to ensure the city's code aligns with state regulations, avoids confusion, and facilitates accurate enforcement.
Mayor Jordan opened the public hearing.
No public comments were received.
Mayor Jordan closed the public hearing.
B. An Ordinance Amending Chapter 5-1 of the City of San Juan Bautista Municipal Code to Adopt the 2025 Edition of the Fire Code and Appendices of Title 24, Part 9 in its entirety with Certain Exceptions, Modifications and Additions, and Approving Findings to Support Local Modifications.
Charlie Bedolla, Fire Marshall, presented the ordinance to amend Chapter 5-1, Article 1 of the Municipal Code to adopt the 2025 California Fire Code, including its appendices, with specific local modifications based on climatic, geological, and topographical conditions. The ordinance aims to enhance fire safety by implementing stricter building standards than those in the state code. The ordinance will amend sections 5-1-100 and 5-1-105, repeal sections 5-1-150 through 5-1-170, and adopt the 2025 California Fire Code by reference.
The significance of the 2025 Edition Fire Code lies in its ability to provide updated standards for Page | 3 City Council Meeting Minutes (October 21, 2025) fire prevention and protection. Local agencies, such as the City of San Juan Bautista, can adopt this code and make amendments tailored to their specific climatic, geological, and topographical conditions. These local modifications allow for stricter standards to address unique risks in the area, further improving safety and minimizing fire-related losses.
The adoption of this code ensures compliance with state building standards while allowing flexibility for local needs. It represents a proactive approach to fire safety and environmental protection.
Mayor Jordan opened the public hearing.
The following members of the public commented on the report:
Cara Vonk asked for clarification on the fire code requirements for ADUs, particularly regarding fire sprinklers and setbacks. She expressed concern about the potential need for sprinklers in all buildings, regardless of size.
Fire Marshal Bedolla explained that ADUs follow state regulations. If the main residence has sprinklers, the ADU must also have sprinklers. If the main residence does not have sprinklers, the ADU does not require sprinklers unless it exceeds 1,200 square feet. He also clarified that buildings over 500 square feet require sprinklers unless they are 100 feet away from other structures or property lines.
Mayor Jordan closed the public hearing.
6. CONSENT
A. Approve the Affidavit of Posting Agenda
B. Waive Reading of Resolutions and Ordinances on the Agenda Beyond Title C. Treasurer’s Report and Monthly Financial Statements
Recommendation: Accept the financial report.
D. Approve the Regular Meeting Minutes of September 16, 2025.
E. Approve the Special Meeting Minutes of October 3, 2025.
No public comments were received.
MOTION:
Upon motion by Councilmember Freels, seconded by Mayor Pro Tem Sabathia, the Consent agenda items A-E, was approved.
AYES: Councilmembers: Aranda, Freels, Morris-Lopez, Sabathia, and Mayor Jordan; NOES:
None; ABSTAIN: None; ABSENT: None
Page | 4 City Council Meeting Minutes (October 21, 2025)
7. ACTION ITEMS
A. San Benito Urban Area Water Supply and Treatment Agreement and Authorization to Proceed with Regional Treated Water Implementation The City Manager presented the San Benito Urban Area Water Supply and Treatment Agreement, highlighting the city's partnership with the San Benito County Water District, Hollister, and Sunny Slope County Water District. The agreement secures 8% of the West Hills Treatment Plant's capacity for San Juan Bautista, ensuring high-quality treated surface water to address excessive groundwater salinity and improve drinking water quality. The agreement includes shared water quality objectives, a 30-year term (or until all capital costs are recovered), and provisions for collaboration among the participating agencies. Fiscal impacts were discussed, including the cost of the buy-in and the AROP (Advanced Drought Resiliency Project) fee, which is estimated to cost residents $3.33 per month on average. The City Manager emphasized that most costs are already accounted for in the city's prior rate study.
The following members of the public commented on the report:
Michael Ponce raised concerns about hidden fees in the agreement, specifically regarding the cost components listed in Exhibit C. Dmitri Simonoff clarified that the $3.33 monthly fee is solely for the AROP project and that other costs are already covered in the city's prior rate study.
Bob Quaid asked about the blending process for water and how the city will ensure high-quality water. The City Manager committed to providing a detailed response to this technical question MOTION:
Upon motion by Mayor Pro Tem Sabathia, seconded by Councilmember Freels, a resolution authorizing the Mayor of the City of San Juan Bautista to execute the San Benito Urban Area Water Supply and Treatment Agreement and implement related actions in coordination with San Benito County Water District and participating agencies, was approved.
AYES: Councilmembers: Aranda, Freels, Morris-Lopez, Sabathia, and Mayor Jordan; NOES:
None; ABSTAIN: None; ABSENT: None
B. Historic Resources Board / Planning Commission Vacancy City Clerk Elizabeth Soto presented the report noting a vacancy on the Planning Commission due to the resignation of Iraida Pisano during the October 7, 2025 meeting.
The council discussed whether to reopen applications or review prior candidates. The council decided to reappoint the previously established ad hoc committee (Mayor Jordan and Mayor Prom Sabathia) to review prior applications and provide a recommendation to the council. If prior candidates decline, the application process will be reopened.
No public comments were received.
The council discussed whether to reopen applications or review prior candidates. The council decided to reappoint the previously established ad hoc committee (Mayor Jordan and Mayor Page | 5 City Council Meeting Minutes (October 21, 2025) Prom Sabathia) to review prior applications and provide a recommendation to the council. If prior candidates decline, the application process will be reopened.
The following members of the public commented on the report:
MOTION:
Upon motion by Mayor Pro Tem Sabathia, seconded by Councilmember Freels, moved to reappoint the ad hoc committee, comprised of Mayor Jordan and Mayor Pro Tem Sabathia, to review prior applications and provide a recommendation, with the addition that the application process will be reopened if prior candidates decline, was approved.
AYES: Councilmembers: Freels, Sabathia, and Mayor Jordan; NOES: Councilmembers:
Aranda and Morris-Lopez; ABSTAIN: None; ABSENT: None
8. INFORMATIONAL ITEMS AND REPORTS
A. City Manager’s Report
Ashley Collick, City Manager, presented the report. The City Manager’s report highlights several key challenges and proposed solutions aimed at improving infrastructure, compliance, community engagement, and organizational development in San Juan Bautista. Regulatory compliance remains a priority, with ongoing negotiations to establish reasonable chloride limits and ensure wastewater compliance. The city is advancing Phase 2 of the Wastewater Treatment Plant project, which includes decommissioning the existing plant and implementing facility upgrades. Additionally, agreements with industrial wastewater users are being finalized to address shared commitments.
Economic development and community revitalization are also key focus areas. Efforts are underway to revitalize 3rd Street businesses and explore funding opportunities through the Main Street program. The City is supporting local events and nonprofits by creating policies to alleviate permit fee burdens and planning community activities like Dia De Los Muertos and the Holiday Lights Parade. Public safety challenges, including fire district feasibility and animal control agreements, are being addressed through feasibility studies and the reestablishment of the Public Safety Subcommittee.
To strengthen organizational capacity, the City has hired new staff, implemented a purchaseorder system for fiscal transparency, and is exploring ways to enhance staff benefits and retention. Collaboration with San Jose State University students is helping modernize systems, including inventory tracking and the City’s website. With these initiatives, San Juan Bautista is positioned to continue improving service delivery and achieving long-term strategic goals.
The following members of the public commented on the report:
Michael Ponce asked where the policy for co-sponsoring special events could be viewed. The City Manager provided the policy.
Cara Vonk offered to assist with the website improvement project, citing difficulties navigating the current site.
Page | 6 City Council Meeting Minutes (October 21, 2025) a. Public Safety Department Update
Assistant to the City Manager Roy Morales provided an update on law enforcement and fire department activities, code enforcement updates, and ongoing projects for September 2025.
The following members of the public commented on the report:
Bob Quaid asked if the sheriff reviewed Flock camera footage for a theft incident involving Miata hardtops.
b. Fire Department Update
Assistant to the City Manager Roy Morales provided the update. c. Sheriff Department Update
Assistant to the City Manager Roy Morales provided the update.
B. Reports from City Council Representatives to Regional Organizations and Committees Councilmembers Aranda, Morris-Lopez, and Mayor Jordan provided an update on the meetings they attended.
C. City Council and Staff Announcements
Councilmember Aranda encouraged everyone to attend the upcoming Día de los Muertos event and announced that El Teatro Campesino will celebrate its 60th anniversary on November 1, 2025, which coincides with Día de los Muertos.
Councilmember Freels announced that Native Daughters Parlor in San Juan Bautista is taking over the downtown barrels and has planted new succulents and plants donated by Lowe’s.
Councilmember Freels further highlighted VFW activities.
Councilmember Morris-Lopez encouraged everyone to attend the Día de los Muertos event.
Gave a shoutout to Golden Wheel Antiques and its owner, Anthony Carranaggio, for being in business for 63 years. Suggested the city consider recognizing his contributions to the community. Councilmember Morris-Lopez praised the collaboration between the city, mission, state park, and community organizations for upcoming events, noting the renewed community spirit.
Mayor Jordan congratulated the Hollister Fire Department on its 150th anniversary and thanked them for their service and encouraged everyone to attend the Día de los Muertos event.
Wished El Teatro Campesino a happy 60th anniversary.
9. ADJOURNMENT
Motion to adjourn the meeting by Mayor Por Tem Sabathia, seconded by Councilmember Morris-Lopez. All in favor.
There being no other business, Mayor Jordan adjourned the meeting at 8:49 p.m.
Page | 7 City Council Meeting Minutes (October 21, 2025) APPROVED:
______________________
Leslie Q. Jordan, Mayor
ATTEST:
______________________
Elizabeth Soto, City Clerk
Page | 1 City Council Meeting Minutes (November 4, 2025)
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL
UNOFFICIAL MEETING MINUTES
NOVEMBER 4, 2025
1. CALL TO ORDER
Mayor Jordan called the special meeting to order at 5:30 p.m. in the Council Chambers, located at 311 Second Street, San Juan Bautista, California.
PLEDGE OF ALLEGIANCE
Councilmember Freels led the Pledge of Allegiance
ROLL CALL Present:
Councilmember Jose Aranda – arrived at
Councilmember Scott Freels
Councilmember Jackie Morris-Lopez
Mayor Leslie Q. Jordan
Absent:
Mayor Pro Tem EJ Sabathia
Staff Present:
Jon R. Giffen, City Attorney
Ashley Collick, City Manager
Elizabeth Soto, City Clerk
2. ACTION
A. Authorizing the City Manager (or Designee) to Execute Right-Of-Way Certifications and Related Documents for Caltrans Projects Recommendation: Approve a Resolution authorizing the City Manager or designee to execute all the right-of- way certifications, agreements, and related documents required by the California Department of Transportation (Caltrans) for projects administered by or in cooperation with the City of San Juan Bautista.
The California Department of Transportation (Caltrans) is requesting authorization which aims to streamline the process for projects administered by or in cooperation with the city.
Currently, the city adopts project-specific resolutions for transportation projects, such as Resolution No. 2025-47 for the SR 156 / The Alameda Right Turn Lane Project. However, Caltrans has requested a standing authorization to designate a city official with blanket authority to handle these certifications and documents.
Page | 2 City Council Meeting Minutes (November 4, 2025) No public comment was received.
MOTION:
Upon motion by Councilmember Freels, seconded by Councilmember Aranda, a Resolution authorizing the City Manager or designee to execute all the right-of- way certifications, agreements, and related documents required by the California Department of Transportation (Caltrans) for projects administered by or in cooperation with the City of San Juan Bautista, was approved.
AYES: Councilmembers: Aranda, Freels, Morris-Lopez, and Mayor Jordan; NOES: None; ABSTAIN: None; ABSENT: Councilmember Sabathia
3. ADJOURNMENT
Motion to adjourn the meeting by Councilmember Aranda, seconded by Councilmember Freels.
All in favor.
There being no other business, Mayor Jordan adjourned the meeting at 5:34 p.m.
APPROVED:
_____________________
Leslie Q. Jordan, Mayor
ATTEST:
______________________
Elizabeth Soto, City Clerk
Item: 9.A
City Council Meeting
November 18, 2025
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: NOVEMBER 18, 2025
DEPARTMENT: CITY MANAGER
FROM: ASHLEY COLLICK, CITY MANAGER
TITLE: REQUEST FROM MERITAGE HOMES TO EXTEND THE TERM
OF THE RANCHO VISTA REIMBURSEMENT AGREEMENT
RECOMMENDED MOTION:
The Council may choose from the following three options:
1. Approve the proposed resolution authorizing staff to prepare an amendment extending the reimbursement period, to be presented for Council consideration at a future meeting.
2. Deny the request and retain the existing agreement term, which expires on August 23, 2031.
3. Provide direction to staff to perform additional analysis or negotiate revised terms before returning the item to Council for further consideration.
RECOMMENDATION:
Staff recommends that the City Council consider the request from Meritage Homes to extend the term of the Reimbursement Agreement for Public Improvements (executed August 23, 2021) associated with the First Street and Lavagnino Drive Roundabout Project, and provide direction to staff regarding whether to proceed with preparation of an amendment.
BACKGROUND:
On August 23, 2021, the City of San Juan Bautista and Meritage Homes executed a Reimbursement Agreement for Public Improvements in connection with the construction of the First Street and Lavagnino Drive Roundabout Project (“Project”).
Under Section 2.1 of the agreement, Meritage is to be reimbursed “over a ten-year period or until reimbursed in full for the improvement costs.” The term of the agreement therefore extends through August 23, 2031, or until full reimbursement of eligible costs, whichever occurs pursuant to the stated contract language.
The reimbursement mechanism is limited to eligible Traffic Impact Fee (Department 87) revenues collected under the City’s adopted fee program and the Mitigation Fee Act (Gov. Code §66000 et seq.). Other fee sources are not eligible under the agreement.
Current Status
Page | 2
To date, the City’s Finance Department has confirmed an available eligible reimbursement balance of $5,825.95. These funds have been remitted to Meritage Homes consistent with the agreement.
Meritage has expressed concern that the expected level of development—and associated fee generation—did not occur as anticipated, limiting reimbursement potential during the original ten-year term.
In correspondence dated October 23, 2025, Meritage Homes, through Mel Faraoni, Vice President/Associate General Counsel, formally requested that the City consider an extension of the reimbursement term to allow additional time for recovery of eligible costs.
Analysis
The City Manager and City Attorney have reviewed the request and confirmed that the existing agreement does not authorize administrative extension or modification.
Any change to the reimbursement period or other substantive provisions would therefore require formal approval by the City Council through an amendment to the existing agreement.
Key considerations for Council include:
1. The City’s ongoing collection of Traffic Impact Fees and anticipated growth in eligible revenues through 2031.
2. The proportional relationship between Meritage’s constructed improvements and the City’s long-term transportation network needs.
3. Potential precedent for future reimbursement agreements or extension requests.
FISCAL IMPACT
There is no immediate fiscal impact associated with consideration of this item.
Any future reimbursements will continue to be paid exclusively from eligible Traffic Impact Fee revenues as they are collected; no General Fund resources are involved.
ATTACHMENTS:
1. Draft Resolution 2025-xx Consideration of Extension to Rancho Vista Reimbursement Agreement
2. Reimbursement Agreement with Meritage Homes dated August 23, 2021 Page | 1
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA
DIRECTING STAFF TO PREPARE AN AMENDMENT TO THE RANCHO VISTA
REIMBURSEMENT AGREEMENT WITH MERITAGE HOMES FOR COUNCIL
CONSIDERATION
WHEREAS, the City of San Juan Bautista and Meritage Homes entered into a Reimbursement Agreement for Public Improvements on August 23, 2021, relating to the construction of the First Street and Lavagnino Drive Roundabout; and WHEREAS, the Agreement provides for reimbursement to Meritage Homes over a tenyear period or until reimbursed in full for eligible improvement costs, funded solely from Traffic Impact Fee revenues collected under the City’s Mitigation Fee Program; and WHEREAS, Meritage Homes has requested that the City consider an extension of the reimbursement term due to lower-than-anticipated Traffic Impact Fee collections resulting from delayed development activity; and
WHEREAS, any modification to the reimbursement agreement requires formal approval by the City Council; and
WHEREAS, the City Council desires to consider the requested extension in a transparent and lawful manner consistent with the Mitigation Fee Act and the City’s adopted financial policies.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Juan Bautista as follows:
1. The City Council acknowledges receipt of Meritage Homes’ request to extend the reimbursement period established in the 2021 Reimbursement Agreement.
2. The City Manager and City Attorney are hereby directed to prepare a draft amendment to the Reimbursement Agreement for review and consideration at a future City Council meeting.
3. The amendment shall ensure that reimbursement obligations remain limited to eligible Traffic Impact Fee revenues in accordance with the Mitigation Fee Act.
4. This Resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of San Juan Bautista on this 18th day of November, 2025, by the following vote:
AYES:
NOES:
ABSENT:
Page | 2
ABSTAIN:
APPROVED:
____________________
Leslie Q. Jordan, Mayor
ATTEST:
_____________________
Elizabeth Soto, City Clerk
REIMBURSEMENT AGREEMENT
FOR PUBLIC IMPROVEMENTS
(Meritage Homes ofCalifömia, lnc. / Rancho Vista)
This Agreement, dated as of August 23 . 2021 (the "Effective Date"), by and between the City of San Juan Bautista, a municipal corporation (the "City"), and Meritage Homes ofCalifömia, Inc .. a Califomia corporation ("Meritage").
WITNESSETH:
WHEREAS, Meritage is developing that certain rea) property described in Exhibit A attached hereto (the "Property").
WHEREAS, the Property is subject to those certain Conditions of Approval för Rancho Vista Subdivision för VTM 2015-201 (the "Conditions of Approval") and Development Agreement by and between the City of San Juan Bautista and R.L. Fulton Holding Company, LLC regarding the Rancho Vista Project dated April 17, 2015 (the "Development Agreement").
WHEREAS, Section 2.09(c) ofthe Development Agreement provides that the City shall not require the funding or construction offacilities or improvements that provide för oversizing or overcapacity unless the City enters into a reimbursement agreement therefor.
WHEREAS, items l(h) and 15 ofthe Conditions of Approval require, among other things, the construction of off-site roundabout intersection improvements at First Street and Lavagnino Drive.
WHEREAS, Meritage is willing to construct and/or install the roundabout improvements more particularly described and shown on Exhibit B, attached hereto (the "Improvements"), the anticipated costs ofwhich are indicated on Exhibit C, attached hereto.
WHEREAS, City and Meritage are entering into this agreement, in accordance with Section 2.09(c) ofthe Development Agreement, to provide för the City's reimbursement of certain costs of design and constructio n of the Improvements to Meritage; Meritage hereby agrce as follows:
NOW, THEREFORE, in consideration ofthe mutual promises contained herein. City and Section 1. Improvements Meritage will advance the costs för and construct and/or install the lmprovements för a total estimated amounl of One Million Three Hundred Thirty-si?S,_ Thousand One Hundred Forty-Four and 83/ 1 00ths Dollar.s ($1,336, 144.83) ("Estimated lmprovement Cost"). Ofthe total Estimated Improvement Costs, the City shall, in accordance with and subject to the terms of this Agreement reimburse Meritage for the City s proportional share of the lmprovement Costs due to the oversizing/oyercapacity ofthe Improvements in an amount up to Six Hundred Eleven Thousand Six Hundred Eighty-two Dollars and Twenty-six cents ($611,014.26).
In the event the actual costs incurred to complete the lmprovements ("Improvement Costs") exceed the Estimated Improvement Cost, Meritage may request additional reimbursement för the City's proportionate share of that portion oflmprovement Costs that exceed the Estimated Improvement Cost.
Section 2: Reimbursement
2.1 Reimbursement by City. City shall collect development fees from ali applications approved under the Mitigation Fee Act (Govt. Code Sections 66000 et seq för development projects which requires the use of the oversizing or ovcrcapacity of the Improvements,för a ten-year period, beginning on the Effective Date and continuing för ten years or until Meritage has been reimbursed in full för the lmprovement Costs. City shall not collect fees from (i) applications för development that have already been approved or (ii) already-approved subdivisions including approved tentative maps, parcel maps, or final maps.
Development fees collected during that time period shall be the sole source used to reimburse Meritage, as set förth herein. Meritage shall only be entitled to be reimbursed from these fees collected.
2.2 Allowable lmprovement Costs City shall only reimburse Meritage för Meritage's actual direct costs för construction and/or instaiTation ot the lmproyeÖ,ents City shall not pay för Meritage's overhead or any profit resulting from the construction and/or installation ofthe Improvements.
2.3 Verification of Reimbursement Reguest Meritage shall provide City with reasonable documentation in support ofthe Improvcment Costs incurred by Meritage, including, but not limited to, copies of invoices or executed contracts with any subcontractor or consultant and copies of issued checks or other proof of payment showing that payment has been made in connection with the reimbursement request ("Supporting Documentation"). The City Engineer will review the Supporting Documentation and shall establish, in good faith, the amount of the lmprovement Costs, which shall be reimbursable. The City Engineer may consult with Meritage in establishing the lmprovement Costs, which shall be reimbursable. However, the City Engineer's detennination, after consultation, shall be final.
2.4 Reimbursement to Meritage. The City will reimburse Meritage för the Improvement Costs from dcvelopment fces, as collected pursuant to Subsection 2.1, within threc months after City's collection thereof. As an alternative to receiving reimbursement payments, Meritage may eleet to transfer ali or a portion of the balance due to Meritage to anothcr project within the City in the form offee credits, including transfers to third parties för use as fee credits on other projects within the City. If Meritage elects to receive fee credits in lieu of reimbursement payments, Meritage shall not be eligible to receive further reimburserrient payments until ane year after such fec credits received have been exhausted.
Section 3. Construction of lmprovements
3 .1 Mei:itagc shall complete construction of the Improvements in accordance with the plans and specifications approved by City and in accordance with requirements of the applicable Subdivision lmprovement Agreement between Meritage and the City, which lmprovements shall be completed by no later than December 3 1, 2021.
3 .2 Meritage understands and acknowledgcs that the terms and conditions contained in any contract that Meritage has executed or may execute with any contractors or materia! suppliers regarding the construction of the Improvements have no force or effect upon this 2 Item No.
City Council Meeting
November 18, 2025
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: NOVEMBER 18, 2025
DEPARTMENT: PUBLIC WORKS/ENGINEERING
FROM: ASHLEY COLLICK, CITY MANAGER
BY: JERRY SANGUINETTI, CITY ENGINEER
TITLE: REQUEST FOR FEE WAIVER FOR COMMEMORATIVE BENCH
RECOMMENDED MOTION:
That the City Council consider the request from The Spirit of San Juan Bautista to waive City-controlled encroachment-related fees for the installation of a commemorative bench honoring Richard Ponce, and provide direction by either:
1. Approving the Resolution waiving City-controlled encroachment-related fees totaling $450; or
2. Declining to approve the fee waiver; or
3. Providing alternative direction to staff regarding the request.
RECOMMENDATION:
Staff recommends that the City Council review the request for a fee waiver and determine whether to approve or deny the waiver of City-controlled encroachment fees associated with the installation of the commemorative bench honoring Richard Ponce.
EXECUTIVE SUMMARY:
The Spirit of San Juan Bautista requests a waiver of City-controlled encroachment fees associated with installation of a commemorative bench honoring Richard Ponce on the Third Street sidewalk (public right-of-way) adjacent to Inaka’s restaurant. The Historic Resources Board and Planning Commission have approved the bench location and design, and Rincon Consultants—under contract with the City—approved the design and installation as submitted and the City absorbed those Historic Review costs. This action concerns only City encroachment fees; Planning/Historic Review fees established by ordinance/fee schedule are not included in this waiver.
Item No.
City Council Meeting
November 18, 2025
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BACKGROUND:
Richard Ponce was a long-standing and respected member of the San Juan Bautista community.
The Spirit of San Juan submitted a request to install a commemorative bench within the public right-of-way on the Third Street sidewalk adjacent to Inaka’s restaurant to honor his contributions. Under SJBMC § 9-3-110, encroachment permits are required for private use of the public right-of-way; § 9-3-120 establishes permit application and fee requirements; and § 9-3- 140 addresses conditions such as maintenance responsibility.
The Historic Review for the bench location/design was performed by Rincon Consultants under contract with the City; Rincon approved the design and installation as submitted, and the City absorbed those Historic Review costs. The applicant has requested that the City waive the encroachment-related fees for this installation.
DISCUSSION:
Scope of Waiver. The requested action is limited to City encroachment-related fees (application and Public Works/Engineering review time). This action does not waive Planning/Historic Review fees adopted by ordinance/fee schedule.
Approvals to Date. The HRB, Planning Commission, and Rincon Consultants (City’s historic consultant) have approved the bench location/design; Rincon specifically approved the design and installation as submitted, and the City absorbed those Historic Review costs.
Permit Conditions. Issuance of the encroachment permit remains subject to standard conditions, including compliance with approved plans, right-of-way standards, and maintenance responsibilities per SJBMC.
FISCAL IMPACT:
Fee / Cost Item Amount
ENCROACHMENT – Application $75.00
ENCROACHMENT – PW/Engineering
Review
$225.00
ENCROACHMENT – City
Engineer/Agency Review
$150.00
Encroachment Subtotal (City-controlled) $450.00
No fiscal impact. Approving the waiver would forgo $450 in encroachment-related fee revenue.
ATTACHMENT:
1. Draft Resolution
Page | 1
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA
APPROVING A WAIVER OF CITY ENCROACHMENT-RELATED FEES FOR THE
RICHARD PONCE COMMEMORATIVE BENCH (THE SPIRIT OF SAN JUAN
BAUTISTA)
WHEREAS, The Spirit of San Juan Bautista has requested that the City waive encroachment-related fees associated with the installation of a commemorative bench honoring Richard Ponce; and
WHEREAS, Richard Ponce was a long-standing and respected member of the San Juan Bautista community, known for his years of volunteerism, civic pride, and dedication to preserving the City’s cultural and historic character; and WHEREAS, the commemorative bench will serve as a lasting public tribute to Mr.
Ponce’s contributions to the community, providing a welcoming and reflective space for residents and visitors along Third Street; and
WHEREAS, the proposed bench will be installed within the public right-of-way along the Third Street sidewalk, adjacent to Inaka’s Restaurant; and WHEREAS, pursuant to San Juan Bautista Municipal Code (SJBMC) § 9-3-110, an encroachment permit is required for the private use or improvement of the public right-of-way, and SJBMC § 9-3-120 establishes the applicable application and fee requirements; and WHEREAS, the Historic Resources Board and the Planning Commission have reviewed and approved the proposed bench location and design in accordance with applicable standards and City review processes; and
WHEREAS, Rincon Consultants, under contract with the City, conducted the required Historic Review and approved the design and installation as submitted, with the City absorbing the cost of that review; and
WHEREAS, the total amount of City-controlled encroachment-related fees associated with this installation is $450, consisting of the following:
Application Fee: $75
Public Works/Engineering Review: $225
City Engineer/Agency Review: $150; and
WHEREAS, this action concerns only City-controlled encroachment-related fees and does not include any Planning or Historic Review fees adopted by ordinance or fee schedule; and Page | 2
WHEREAS, the City Council has the discretion to waive City-imposed fees when doing so serves a public purpose and supports community initiatives that enhance the City’s cultural and historic identity.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Juan Bautista hereby approves a waiver of City-controlled encroachment-related fees totaling $450 for the installation of the commemorative bench honoring Richard Ponce, as requested by The Spirit of San Juan Bautista; and
BE IT FURTHER RESOLVED that the City Engineer is authorized to issue the necessary encroachment permit subject to all standard permit conditions, including compliance with approved plans, right-of-way standards, and maintenance responsibilities as required under SJBMC § 9-3-140.
PASSED AND APPROVED by the City Council of the City of San Juan Bautista on this 18th day of November 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
_____________________
Leslie Q. Jordan, Mayor
ATTEST:
______________________
Elizabeth Soto, City Clerk
Item No. 9.C
City Council Meeting
November 18, 2025
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL REPORT
DATE: NOVEMBER 18, 2025
DEPARTMENT: ADMINISTRATION
FROM: ELIZABETH SOTO, CITY CLERK
BY: ELIZABETH SOTO, CITY CLERK
TITLE: APPOINTMENTS TO FILL ONE VACANCY ON THE HISTORIC
RESOURCES BOARD/PLANNING COMMISSION
RECOMMENDED ACTION(S):
Receive the information provided by the Ad Hoc committee and recommend the City Council appoint one of the applicants will fill the four open seat on the Planning Commissioner.
BACKGROUND INFORMATION:
At the City Council meeting on October 21, 2025, the Council directed the Ad Hoc Committee comprised of Mayor Pro Tem Jordan and Councilmember Sabathia to review and interview applicants to serve on th Historic Reosurce Board/Planing Commission.
There were two applications that were forwarded to the Ad Hoc Committee for their review and consideration.
Planning Commission
2-3-110 Qualifications – Appointment – Term.
(A) Members of the Planning Commission shall be residents and registered voters of the City of San Juan Bautista and shall not be officers or management-level employees of the City at the time of their appointment and continuously during their terms of office. A Commissioner who has moved residence from the City shall be considered to have resigned from the Commission office.
(B) Planning Commission members’ terms shall be four (4) years, which terms shall be staggered.
(C) Any vacancy in the Planning Commission from whatever cause arising, including expiration of term, shall be filled by appointment by the Council. Upon a vacancy occurring, leaving an unexpired portion of a term, any appointment to fill such vacancy shall be for the unexpired portion of such term.
(D) When there is a vacancy to be filled on the Planning Commission, except for a successful reappointment of a Planning Commission member for a successive, consecutive term as defined in subsection (E) of this Section, the City Council shall appoint an ad hoc subcommittee of two (2) members to receive applications and/or resumes, select qualified candidates for interviews, conduct interviews and make a brief report with a recommendation to the City Council. The City Council shall consider and vote on the recommendation and shall appoint the applicant who receives a majority of votes to the Planning Commission. If an applicant does not receive a majority of votes, the ad hoc subcommittee shall select a new candidate and present that candidate to the City Council at the following meeting. (E) The City Council may, upon expiration of a Planning Commission member’s term, reappoint the Planning Commission member for a successive, consecutive term, without requiring an ad hoc subcommittee to conduct interviews and make a recommendation. If the Planning Commissioner, whose term has expired, is not reappointed, the Council may direct the ad hoc subcommittee to review credentials and interview that Planning Commissioner, or to also consider other candidates for appointment to the Planning Commission, as set forth in subsection (D) of this Section.
11/13/2025
1 City of San Juan Bautista
November 2025 Report
Report Created by Roy Morales
11/01/2025 1
Roy Morales, Assistant to the City Manager
Report Created by Public Safety Coordinator Roy Morales 04/01/2024 2
SHERIFFS OFFICE
October 2025
11/13/2025
2 Report Created by Public Safety Coordinator Roy Morales 04/01/2024 3
Report Created by Public Safety Coordinator Roy Morales 04/01/2024 4
11/13/2025
3 Report Created by Public Safety Coordinator Roy Morales 04/01/2024 5
Report Created by Public Safety Coordinator Roy Morales 04/01/2024 6
11/13/2025
4 Report Created by Public Safety Coordinator Roy Morales 04/01/2024 7
Report created by Roy Morales
11/01/2025 8
Fire monthly summary
October 2025
• 2- Fire’s (all in the county)
• Grass Fire- NB 101 near San Juan Rd., Aromas
• Veh. Fire- SB 101 north of Betabel
• 12- Medical
• 9- Vehicle Accidents (0 within the City)
• Special Event- None
• 1- Inspection
• San Juan Unified
11/13/2025
5 Public Works
• Assisted private company with locating city utilities during the fiber cable installation project throughout the city.
• Annual storm drains cleaning has been performed
• Coordinated fence repair at the roundabout
• Developing maintenance schedule for Station 4
• Worked with other city staff on Dia de los Muertos event (road closures)
Report created by Roy Morales
11/01/2025 9
City Library
• Uptick in patrons
• Completed yearly inventory- 11,720 titles and materials • Reviewed resumes for open Library Assistant positions– Interviews scheduled for third week of November
• Wiring project being scheduled
Report created by Roy Morales
11/01/2025 10