City of San Juan Bautista
The “City of History” www.san-juan-bautista.ca.us
CITY COUNCIL
REGULAR MEETING
TUESDAY, MAY 19, 2026, 6:00 P.M.
HYBRID MEETING
City Hall, Council Chambers
311 Second Street, San Juan Bautista, California
AGENDA
ZOOM WEBINAR PARTICIPATION
The meeting can also be accessed by the public in the following methods: Through Zoom (https://zoom.us/join) per the instruction stated below, and on Facebook.
Please note: If all Council Members are present in person, public participation by Zoom or viewing on Facebook is for convenience only and is not required by law. If the Zoom or Facebook feed is lost for any reason the meeting may be paused while a fix is attempted but the meeting may continue at the discretion of the presiding officer.
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call 1 (669) 900-6833
Webinar ID: 883 7332 0235
1. CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
2. CLOSED SESSION 5:30 P.M. – 6:00 P.M.
Receive public communication from the audience on Closed Session items. The City Council will recess to closed session pursuant to:
a. Conference with Legal Counsel—Anticipated Litigation – Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9(e)(2): (1 case) b. Conference with Legal Counsel—Existing Litigation – Orozco v. City of San Juan Bautista et al. (California Government Code section 54956.9(d)(1)) Page | 2 City Council May 19, 2026
3. PROCLAMATION / COMMENDATION
A. Proclamation Recognizing and Thanking the Donald R. Clausen Trust for its Generous Donation to the San Juan Bautista Library
B. Historical Preservation Month, May 2026, and Historical Preservation Awards:
Private: 39 Washington Street / Public: VFW Post #6359, 58 Monterey Street C. Public Works Week, May 17-23, 2026
D. Older Americans Month, May 2026
E. Asian American and Pacific Islander Heritage Month, May 2026 F. LGBTQ+ Pride Month, June 2026
4. PUBLIC COMMENT
Public comments generally are limited to three minutes per speaker on items that are not on the agenda and are under the City’s subject matter jurisdiction. The Mayor may further limit the time for public comments depending on the agenda schedule.
5. PUBLIC HEARING
A. Weed Abatement
Recommendation: Approve a RESOLUTION declaring the condition of certain properties to constitute a public nuisance, ordering the abatement of weeds thereon, and conduct a public hearing for the receipt of objections.
B. Approve a Resolution Updating the Master Fee Schedule for City Services Recommendation: Approve a RESOLUTION updating the City of San Juan Bautista Master Fee Schedule for City services.
C. An Ordinance of the City of San Juan Bautista Amending Title 11 Zoning, of the Municipal Code to add Chapter 11-16 Mobile Food Truck Vending Ordinance (Tabled to June 16, 2026)
6. CONSENT
All matters listed under the San Juan Bautista City Council Consent Agenda may be enacted by one motion unless a member of the City Council or the public requests discussion or a separate vote.
A. Approve the Affidavit of Posting Agenda
B. Waive Reading of Resolutions and Ordinances on the Agenda Beyond Title C. Treasurer’s Report and Monthly Financial Statements
Recommendation: Accept the financial report for March 2026.
D. November 3, 2026 General Municipal Election
Recommendation: Approve a RESOLUTION ordering an election, requesting the San Benito County Elections Department to conduct the election, and requesting consolidation of the November 3, 2026 election.
E. Valle Vista Lighting and Landscaping Maintenance District Recommendation: 1.) Approve A RESOLUTION of the City Council of The City Of San Juan Bautista Ordering Preparation of An Engineer’s Report for Fiscal Year 2026-27 For Valle Vista Landscape and Lighting Maintenance Assessment District No. 1
2.) Approve A RESOLUTION of the City Council of The City Of San Juan Bautista Declaring Its Intention to Levy and Collect Assessments Within Valle Vista Landscape and Lighting Maintenance Assessment District No. 1 For Fiscal Year 2026-27 And Setting the Time and Place for A Hearing on Said Assessment Page | 3 City Council May 19, 2026
3.) Receive and consider the attached draft Assessment Report to be the subject of final acceptance at the Public Hearing.
4.) Approve A RESOLUTION Of the City Council of The City Of San Juan Bautista Ratifying the Report Prepared in Connection with The Fiscal Year 2026-27 Levy of Assessments in Connection with Valle Vista Landscape and Lighting Maintenance Assessment District No. 1
F. Community Facilities District No. 2018-01
Recommendation: 1.) Approve A RESOLUTION of the City Council of The City of San Juan Bautista Ordering Preparation of An Engineer’s Report for Fiscal Year 2026-27 For Community Facilities District No. 2018-01
2.) Approve A RESOLUTION of the City Council of the City Of San Juan Bautista Declaring its Intention to Levy and Collect Assessments Within Community Facilities District No. 2018-01 for Fiscal Year 2026-27 and Setting the Time and Place for a Hearing on Said Assessment
3.) Receive and consider the attached draft Engineer’s Report to be the subject of final acceptance at the Public Hearing.
4.) Approve A RESOLUTION of The City Council of The City of San Juan Bautista Ratifying the Report Prepared in Connection with the Fiscal Year 2026-27 Levy of Assessments in Connection with Community Facilities District No. 2018-01 For Fiscal Year 2026-27
G. Authorize the City Manager to Reissue a Request for Proposals for Professional Certified Public Accountant (CPA) Advisory Services
Recommendation: Approve a RESOLUTION authorizing the Cit Manager to reissue a Request for Proposals (RFP) for Professional Services Accountant (CPA) Advisory Services.
H. Street Closure for Los Padrinos Annual Car Show event on June 27, 2026 Recommendation: Approve a RESOLUTION authorizing the closure of streets on Saturday, June 27, 2026, for the Los Padrinos Annual Car Show.
I. Department Updates
Recommendation: Receive an update on Public Safety, Public Works, Recreation, Library, and the Community Development for April 2026.
J. Minutes
Recommendation: Approve the Regular Meeting Minutes of April 21, 2026.
7. INFORMATIONAL ITEMS AND REPORTS
A. City Manager’s Report
B. Reports from City Council Representatives to Regional Organizations and Committees C. City Council and Staff Announcements
This is an opportunity for the Council and staff to share the community calendar and announce upcoming dates of interest to the public.
8. ADJOURNMENT
______________________
Elizabeth Soto, City Clerk
Page | 4 City Council May 19, 2026
AGENDA MATERIAL / ADDENDUM
Any addendums will be posted not later than 72 hours before regular meetings or 24 hours of special meetings unless otherwise allowed under the Brown Act. City Council reports may be viewed at the City of San Juan Bautista City Hall at 311 Second Street San Juan Bautista and are posted on the City website www.san-juan-bautista.ca.us subject to Staff’s ability to post the documents before the meeting, or City Clerk Elizabeth Soto at [email protected] or calling (831) 623-4661 during normal business hours.
In compliance with the Americans with Disabilities Act, and Govt. Code 54953(a), the city will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk, a minimum of 48 hours prior to the meeting at (831) 623-4661.
If you challenge any planning or land use decision made at this meeting in court, you may be limited to raising only those issues you or someone else raised at the public hearing held at this meeting, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Please take notice that the time within which to seek judicial review of any final administrative determination reached at this meeting is governed by Section 1094.6 of the California Code of Civil Procedure.
A Closed Session may be called during this meeting pursuant to Government Code §54956.9 (d)(2) if a point has been reached where, in the opinion of the legislative body of the City on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the City.
PUBLIC COMMENT PROCEDURES
If you wish to make a public comment and are attending in person, please fill out a speaker card. If you are attending via Zoom, join the Zoom Webinar, and use the "Raise Hand" or if joining by telephone, press *9 on your telephone keypad icon.
SUBMISSION OF PUBLIC COMMENTS
Written comments may be submitted via mail to the City Clerk at City Hall (P.O. Box 1420, San Juan Bautista, CA 95045), or emailed to [email protected] no later than 3:00 p.m. on the day of the meeting. Written comments will be read into the record provided that the reading does not exceed three (3) minutes.
PUBLIC NOTIFICATION
This agenda was posted on Thursday, May 14, 2026 on the bulletin board at City Hall, 311 Second Street, the bulletin board at the City Library, 801 Second Street, the bulletin board at the entrance to the United States Post Office, 301 The Alameda, and the City’s website. Meetings are streamed live at https://www.facebook.com/cityofsanjuanbautista/.
San Juan Bautista
California
Proclamation Recognizing and Thanking
The Donald R. Clausen Trust
for Its Generous Donation to the San Juan Bautista Library WHEREAS, libraries serve as vital community institutions that promote literacy, lifelong learning, cultural enrichment, and equal access to knowledge for residents of all ages; and WHEREAS, the San Juan Bautista Library continues to provide valuable educational resources, programs, and services that strengthen the community and enhance the quality of life for residents and visitors alike; and
WHEREAS, the Donald R. Clausen Trust has demonstrated outstanding generosity and commitment to the preservation and advancement of community resources through its charitable contributions; and
WHEREAS, the generous donation provided by the Donald R. Clausen Trust to the San Juan Bautista Library will support the continued growth, improvement, and sustainability of library services and programs for current and future generations; and WHEREAS, acts of philanthropy and community partnership such as this inspire civic pride and help ensure that public institutions remain strong and accessible to all; and NOW, THEREFORE, BE IT PROCLAIMED that the City Council of the City of San Juan Bautista does hereby express its sincere appreciation and gratitude to THE DONALD R. CLAUSEN TRUST
for its generous donation and unwavering support of the San Juan Bautista Library and the community it serves.
BE IT FURTHER PROCLAIMED that the City Council extends its heartfelt thanks and recognition for this meaningful contribution, which will have a lasting positive impact on the residents of San Juan Bautista.
Dated this 19th day of May 2026.
_____________________________________
Leslie Q. Jordan, Mayor
San Juan Bautista
California
~ National Historical Preservation Month, May 2026 ~
WHEREAS, the City of San Juan Bautista is proud to recognize May 2026 as Historic Preservation Month, a national observance established in 1973 by the National Trust for Historic Preservation to celebrate the heritage of our cities and states; and WHEREAS, in 2026, as the United States marks the 250th anniversary of the Declaration of Independence, preservation takes on a special significance by highlighting sites that bring its most powerful promise to life, that “all people are created equal” and celebrating the places that tell the full American story, including those that demonstrate the ongoing journey toward equality; and
WHEREAS, historic preservation is relevant for communities across the nation, both urban and rural, and for residents of all ages, all walks of life, and all ethnic backgrounds; and
WHEREAS, historic preservation brings economic, educational, and environmental benefits to City of San Juan Bautista by fostering heritage tourism, revitalizing neighborhoods, and reducing waste by reusing existing buildings; and WHEREAS, it is important to celebrate the role of history in our lives and the significant ongoing contributions of the individuals and organizations, including the San Juan Bautista Historic Society, who work to preserve our local historic sites, buildings, and neighborhoods;
NOW, THEREFORE, I Mayor Jordan, on behalf of the San Juan Bautista City Council, do hereby proclaim do hereby proclaim May 2026 as Historic Preservation Month” and call upon the residents to join in recognizing and participating in the preservation of our diverse heritage, and to celebrate the "power of place" in our community.
.
Dated this 19th day of May 2026.
_____________________________________
Leslie Q. Jordan, Mayor
San Juan Bautista
California
~ Asian American and Pacific Islander Heritage Month, May 2026 ~ WHEREAS, the month of May is nationally recognized as Asian American and Pacific Islander Heritage Month, a time to celebrate the rich histories, cultures, traditions, and countless contributions of Asian Americans and Pacific Islanders to the United States; and WHEREAS, Asian Americans and Pacific Islanders represent a diverse community comprised of many ethnicities, languages, and cultural traditions that have helped shape the social, economic, artistic, scientific, and civic fabric of our nation; and WHEREAS, generations of Asian Americans and Pacific Islanders have made significant contributions to the growth and prosperity of California and communities throughout the nation through leadership in public service, education, business, healthcare, agriculture, technology, military service, arts, and community advocacy; and WHEREAS, Asian American and Pacific Islander communities have demonstrated resilience, strength, and dedication in overcoming historical barriers and discrimination while continuing to enrich our society with cultural heritage and community values; and WHEREAS, the 2026 national theme for Asian American and Pacific Islander Heritage Month, “Power in Unity: Strengthening Communities Together,” highlights the importance of resilience, innovation, collaboration, and bridge-building among communities to create a stronger and more inclusive future for all; and
WHEREAS, the City of San Juan Bautista values diversity, inclusion, mutual respect, and cultural understanding, and recognizes that celebrating the heritage and achievements of all communities strengthens our city and fosters unity among residents; and NOW, THEREFORE, I Mayor Jordan, on behalf of the San Juan Bautista City Council, do hereby proclaim the month of MAY 2026 as “ASIAN AMERICAN AND PACIFIC ISLANDER HERITAGE MONTH” in the City of San Juan Bautista, and encourages all residents to recognize and celebrate the enduring contributions, cultures, and achievements of Asian Americans and Pacific Islanders.
Dated this 19th day of May 2026.
___________________________________
Leslie Q. Jordan, Mayor
San Juan Bautista
California
~ Public Works Week – May 17-23, 2026 ~
WHEREAS, public works professionals focus on infrastructure, facilities and services that are of vital importance to sustainable and resilient communities and to the public health, high quality of life and well-being of the people of San Juan Bautista; and WHEREAS, these infrastructure, facilities and services could not be provided without the dedicated efforts of public works professionals, who are engineers, managers, and employees at all levels of government and the private sector, who are responsible for rebuilding, improving, and protecting our nation’s transportation, water supply, water treatment and solid waste systems, public buildings, and other structures and facilities essential for our residents; and
WHEREAS, it is in the public interest for the residents, civic leaders and children in San Juan Bautista to gain knowledge of and to maintain an ongoing interest and understanding of the importance of public works and public works programs in their community; and
WHEREAS, the 2026 national theme, “Ready and Resilient,” recognizes the ability of these professionals to perform essential duties while serving as first responders during disasters; and
NOW, THEREFORE, I, Mayor Jordan on behalf of the San Juan Bautista City Council, do hereby proclaim the week of MAY 17–23, 2026, as NATIONAL PUBLIC WORKS WEEK and urge all residents to join with representatives of the American Public Works Association and government agencies in activities, events, and ceremonies designed to pay tribute to our public works professionals, engineers, managers, and employees and to recognize the substantial contributions they make to protecting our national health, safety, and quality of life.
Dated this 19th day of May 2026.
_____________________________________
Leslie Q. Jordan, Mayor
San Juan Bautista
California
~ Older Americans Month – May 2026 ~
WHEREAS, the City of San Juan Bautista joins communities throughout the nation in recognizing May 2026 as Older Americans Month, a time to honor the contributions, achievements, and lasting impact of older adults in our community; and WHEREAS, Older Americans Month was established in 1963 and is led annually by the Administration for Community Living to celebrate older Americans, highlight aging trends, and reaffirm our commitment to serving older adults with dignity and respect; and WHEREAS, this year’s theme, “Champion Your Health,” emphasizes the importance of prevention, wellness, and personal responsibility as essential components of healthy aging and encourages older adults to advocate for their well-being through preventive care, healthy lifestyles, and informed decision-making; and
WHEREAS, older adults strengthen our community through volunteerism, mentorship, civic leadership, professional expertise, and the sharing of wisdom and experience across generations; and
WHEREAS, promoting healthy aging includes supporting opportunities for physical activity, nutrition, mental wellness, social connection, and access to quality healthcare services that help older adults remain independent and engaged; and WHEREAS, the City of San Juan Bautista recognizes the importance of creating an agefriendly community where older residents are valued, supported, and empowered to live healthy and fulfilling lives; and
WHEREAS, individuals, families, caregivers, community organizations, and local agencies all play an important role in encouraging healthy aging and helping older adults thrive.
NOW, THEREFORE, I Mayor Jordan, on behalf of the San Juan Bautista City Council, do hereby proclaim May 2026 as Older Americans Month in the City of San Juan Bautista and encourages all residents to recognize the contributions of older Americans and to support efforts that promote healthy aging and independence for all.
Dated this 19th day of May 2026.
_____________________________________
Leslie Q. Jordan, Mayor
San Juan Bautista
California
~ Pride Month, June 2026 ~
WHEREAS, the City of San Juan Bautista is committed to fostering a community rooted in dignity, equality, inclusion, and respect for all people; and WHEREAS, LGBTQ+ Pride Month is observed each June in recognition of the ongoing pursuit of civil rights, equality, and justice for lesbian, gay, bisexual, transgender, queer, and other LGBTQ+ individuals; and
WHEREAS, Pride Month commemorates the 1969 Stonewall Uprising, a significant event in the movement for LGBTQ+ civil rights and equal treatment under the law; and WHEREAS, in 2026, as the United States commemorates the 250th anniversary of the founding of our nation, Pride Month serves as an important reminder that the principles of liberty, equality, and justice should be extended to all people; and WHEREAS, communities throughout the nation observe Pride Month as an opportunity to promote understanding, encourage inclusion, and reaffirm the importance of equal treatment, dignity, and respect for all individuals; and
WHEREAS, LGBTQ+ individuals have made meaningful contributions to the civic, cultural, economic, artistic, and social fabric of our communities and continue to strengthen our nation through public service, leadership, and civic engagement; and WHEREAS, the City of San Juan Bautista affirms its commitment to maintaining a safe, welcoming, and inclusive community where all residents are valued and where discrimination and prejudice have no place.
NOW, THEREFORE, I Mayor Jordan, on behalf of the San Juan Bautista City Council, do hereby proclaim the month of June 2026 as “LGBTQ+ PRIDE MONTH” in the City of San Juan Bautista and encourages all residents to recognize and celebrate the diversity, contributions, and shared humanity of the LGBTQ+ community.
Dated this 19th day of May 2026.
_____________________________________
Leslie Q. Jordan, Mayor
Item No.:5. A
City Council Meeting
May 19, 2026
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: May 19, 2026
DEPARTMENT: ADMINISTRATION
FROM: ASHLEY COLLICK, CITY MANAGER
BY: JONATHAN GOULDING, FIRE CHIEF
TITLE: CONSIDER A RESOLUTION DECLARING THE CONDITION OF
CERTAIN PROPERTIES TO CONSTITUTE A PUBLIC
NUISANCE AND ORDERING THE ABATEMENT OF WEEDS
THEREON, AND CONDUCT A HEARING FOR THE RECEIPT
OF OBJECTIONS TO THE PROPOSED ABATEMENT
RECOMMENDED MOTION:
Adopt a Resolution declaring the condition of certain properties to constitute a public nuisance, ordering the abatement of weeds thereon, and conduct a public hearing for the receipt of objections to the proposed abatement
RECOMMENDATION:
Staff recommends City Council adopt a Resolution declaring the condition of certain properties to constitute a public nuisance, ordering the abatement of weeds thereon, and noticing a public hearing for the receipt of objections to the proposed abatement.
EXECUTIVE SUMMARY:
BACKGROUND INFORMATION:
This Public Hearing is to hear objections to the proposed abatement of weeds and other flammable materials existing on said properties; (Attachment 1) and written notice of the proposed abatement and hearing date was mailed to all affected property owners in the manner and form required by law on April 28, 2026.
DISCUSSION:
Annually, the City has a weed abatement program to reduce the fire hazard and other noxious and dangerous aspects of weeds growing on public and private property. The action proposed is adopt the Resolution declaring certain properties to constitutes a public nuisance, ordering the Page | 2
abatement thereon and conducting a public hearing. All costs associated with the program shall be assessed as liens filed on the property on which abatement is performed CEQA REQUIREMENT:
Not Applicable
FISCAL IMPACT:
Estimated costs $8,000 (to be recovered from property owners) ATTACHMENTS:
1. Resolution
2. 2026 Weed Abatement List
Page | 1
RESOLUTION NO. 2026-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA
DECLARING THE CONDITION OF CERTAIN PROPERTIES TO CONSTITUTE A
PUBLIC NUISANCE AND ORDERING THE ABATEMENT OF WEEDS THEREON,
AND CONDUCT A HEARING FOR THE RECEIPT OF OBJECTIONS TO THE
PROPOSED ABATEMENT
WHEREAS, at the City Council Meeting on April 21, 2026, the City Council adopted Resolution 2025-13 declaring weeds to be a nuisance; and WHEREAS, a Public Hearing was scheduled for May 19, 2026 at San Juan Bautista Council Chambers, to hear objections to the proposed abatement of weeds and other flammable materials existing on said properties; and
WHEREAS, written notice of the abatement date of May 19, 2026, and Public Hearing date of May 19, 2026 was mailed to all affected property owners in the manner and form required by law: and
WHEREAS, on May 19, 2026 at the Public Hearing, the City Council received and considered all reports, recommendations and testimony relating to the proposed abatement of identified properties.
NOW, THEREFORE, BE IT RESOLVED THAT:
1. The Fire Chief, and/or his representative or agent, is hereby theorized to abate weeds and other flammable materials existing or maintained on those properties identified in the attached Exhibit “A”.
2. The Fire Chief, and/or his representative or agent, shall keep an itemized accounting of costs relating to each such abatement, including administrative costs, and after confirmation by the City council, said costs shall constitute a lien against the subject property, and personal obligation of the property owner.
PASSED AND APPROVED by the City Council of the City of San Juan Bautista on this 19th day of May, 2026, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Page | 2
APPROVED:
____________________
Leslie Q. Jordan, Mayor
ATTEST:
______________________
Elizabeth Soto, City Clerk
2026
Weed Abatement
Official List
Exhibit "A"
Parcel No. Owner/Caretaker Physical Location
002-080-008-000 RODRIGUEZ MARIE ET AL 700 SECOND STREET 002-130-004-000 THOENY FAMILY TRUST 501 THIRD STREET
002-160-013-000 BAINS FAMILY TRUST 0 THIRD STREET
002-190-010-000 LIU GEORGINA L 0 FOURTH STREET
002-190-011-000 GAVILAN INV LLC A CA LTD LIAB CO 33 WASHINGTON STREET - OPEN LOT 002-210-002-000 SANTANA ANGELINA ALICIA ET AL 0 FOURTH STREET 002-220-003-000 CITY OF SAN JUAN BAUTISTA 0 THIRD STREET 002-230-001-000 LOAYZA ROSA & EDMUNDO 1130 FIRST STREET 002-230-004-000 LOAYZA EDMUNDO M LIV TR ET AL 0 FIRST STREET 002-230-005-000 LOAYZA EDMUNDO M LIV TR ET AL 0 FIRST STREET 002-230-006-000 LOAYZA EDMUNDO M LIV TR ET AL 0 FIRST STREET 002-230-007-000 LOAYZA ROSA & EDMUNDO 0 FIRST STREET
002-230-008-000 LOAYZA EDMUNDO M LIV TR ET AL 0 FIRST STREET 002-240-013-000 RIBEIRO ALBERT D-ESTHER 1024 FIRST STREEET 002-250-005-000 COKE DALE C LIVING TRUST 0 FIRST STREET 002-250-006-000 HILLSIDE VISTAS LLC A CA LTD LIAB CO 1109 THIRD STREET 002-260-049-000 HILLSIDE VISTAS LLC A CA LTD LIAB CO 1111 THIRD STREET 002-260-050-000 HILLSIDE VISTAS LLC A CA LTD LIAB CO 1113 THIRD STREET 002-260-051-000 HILLSIDE VISTAS LLC A CA LTD LIAB CO 1115 THIRD STREET 002-260-052-000 HILLSIDE VISTAS LLC A CA LTD LIAB CO 1117 THIRD STREET 002-260-053-000 HILLSIDE VISTAS LLC A CA LTD LIAB CO 1119 THIRD STREET 002-260-054-000 HILLSIDE VISTAS LLC A CA LTD LIAB CO 1121 THIRD STREET 002-260-055-000 HILLSIDE VISTAS LLC A CA LTD LIAB CO 1123 THIRD STREET 002-260-056-000 HILLSIDE VISTAS LLC A CA LTD LIAB CO 0 THIRD STREET # PCL A 002-270-002-000 SAN BENITO CO CHPTR JAPANESE-AMER CIT 708 FIRST STREET 002-290-043-000 RAYMER FAMILY TRUST 0 MONTEREY STREET
Created on: 3/21/08
Last Modified: 4/17/2026 1
2026
Weed Abatement
Official List
Exhibit "A"
Parcel No. Owner/Caretaker Physical Location
002-320-002-000 MANNING FAMILY TRUST 63 MUCKELEMI STREET 002-320-006-000 POST 6359 VETERANS OF FOREIGN WARS SAN JUAN BAUTISTA 002-320-008-000 MANNING KATHLEEN ET AL 0 MONTEREY STREET 002-320-011-000 SAN BENITO HEALTH FOUNDATION 0 MUCKELEMI STREET 002-340-006-000 FERNANDEZ ROBERT & MARTHA 11 FRANKLIN STREET 002-340-007-000 FERNANDEZ ROBERT & MARTHA 0 FRANKLIN STREET 002-350-002-000 SAN BENITO HEALTH FOUNDATION 70 MUCKELEMI STREET 002-350-030-000 SAN BENITO HEALTH FOUNDATION 0 MUCKELEMI STREET 002-370-020-000 ALEXANDER PATRICIA M 400 SIXTH STREET
002-420-017-000 NINO REAL ESTATE 302 SEVENTH STREET
002-430-020-000 DALOIA FAM TR 0 FRANKLIN STREET
002-470-008-000 FIRPO ANGELA LIVING TRUST 0 FRANKLIN STREET 002-480-002-000 WALKER SUSAN J & RANDY 22 FRANKLIN ST - "OPEN SPACE" 002-480-006-000 ALDERETTE CLAUDETE 100 THE ALAMEDA
002-490-002-000 NEUBAUER ANDREW-MARGARET LIV TRUST 10 FRANKLIN STREET 002-510-001-000 MEDINA PAUL TR ET AL 501 WASHINGTON STREET 002-510-005-000 CITY OF SAN JUAN BAUTISTA 0 LANG STREET 002-510-006-000 CITY OF SAN JUAN BAUTISTA 0 LANG STREET 002-510-007-000 CITY OF SAN JUAN BAUTISTA 0 LANG STREET 002-520-001-000 WILLIAMS ELIZABETH ANN 99 LANG STREET
002-520-012-000 SJB DEVELOPMENT A CA CORP 0 THE ALAMEDA 002-520-013-000 HACIENDA DE LEAL LLC A CA LTD LIAB CO 410 THE ALAMEDA 002-540-002-000 CITY OF SAN JUAN BAUTISTA 0 LAUSEN DR
002-540-009-000 SAN BENITO AGRICULTRUAL LAND TRUST 0 SAN JUAN HWY 002-540-011-000 DENNY CARA L 0 POLK STREET
Created on: 3/21/08
Last Modified: 4/17/2026 2
2026
Weed Abatement
Official List
Exhibit "A"
Parcel No. Owner/Caretaker Physical Location
002-550-003-000 KURASAKI KAZUKO ET AL 400 SAN JUAN HOLLISTER HWY 002-550-004-000 KURASAKI KAZUKO ET AL 400 SAN JUAN HOLLISTER HWY 002-550-006-000 DIAS GEORGE J JR & GEORGE A 1020 MISSION VINEYARD RD 002-563-002-000 HANSON ABE-SHARON 153 LANG STREET
002-590-021-000 MISSION VISTA HOMEOWNERS ASSN A CAL CORP 1 VIA PADRES - ALONG THOMAS LN 002-570-022-000 MISSION VISTA HOMEOWNERS ASSN A CAL CORP 0 VIA SERRA - BEHIND HOUSES Created on: 3/21/08
Last Modified: 4/17/2026 3
Item: 5.B
City Council Meeting
May 19, 2026
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: MAY 19, 2026
DEPARTMENT: CITY MANAGER
FROM: ASHLEY COLLICK, CITY MANAGER
BY: ARIELLE GOODSPEED, PLANNING MANAGER
TITLE: APPROVE A RESOLUTION UPDATING THE MASTER FEE
SCHEDULE FOR CITY SERVICES
RECOMMENDED MOTION:
Approve a Resolution updating the City of San Juan Bautista Master Fee Schedule for City services.
RECOMMENDATION:
Staff recommends that the City Council:
1. Conduct a public hearing regarding the proposed Master Fee Schedule;
2. Approve a Resolution adopting the updated Master Fee Schedule;
3. Authorize staff to implement the updated fee schedule effective July 1, 2026; and
4. Authorize the City Manager or designee to annually adjust applicable fees administratively based upon the Consumer Price Index (CPI), subject to any required public noticing and consistent with applicable provisions of California law.
EXECUTIVE SUMMARY:
The City retained Matrix Consulting Group to complete a Comprehensive User Fee Study evaluating the full cost of providing City services and identifying recommended updates to the City’s fee schedule. This represents the first comprehensive user fee study completed by the City of San Juan Bautista.
The proposed resolution would update the Master Fee Schedule for City services, permits, applications, inspections, development review activities, recreation services, and regulatory programs. The updated fee schedule is intended to:
• Align fees more closely with the actual cost of providing services; • Improve transparency and consistency across departments; • Establish fees for services not previously codified;
• Modernize outdated fee categories; and
Page | 2
• Support the City’s long-term fiscal sustainability and cost recovery policies.
The proposed fee schedule includes updates to Building, Planning, Engineering, Code Enforcement, and Recreation fees and incorporates recommendations from the Matrix Consulting Group Comprehensive User Fee Study.
The proposed fee schedule is also intended to ensure that the cost of specialized services is equitably allocated to applicants and service users rather than disproportionately subsidized by the City’s General Fund.
The City Council retains discretion to establish fees at levels below full cost recovery where policy considerations, community benefit, affordability, or economic development objectives support partial subsidization.
The City Council will conduct a duly noticed public hearing prior to consideration of the proposed resolution.
BACKGROUND:
The City of San Juan Bautista has not previously completed a comprehensive citywide user fee study. As a result, many City fees have not kept pace with the actual cost of providing services, and certain services currently provided by the City were not included in the existing fee schedule.
To address these issues, the City retained Matrix Consulting Group to conduct a Comprehensive User Fee Study evaluating fees associated with:
• Building Services;
• Planning Services;
• Engineering Services;
• Code Enforcement; and
• Recreation Programs and Facilities.
The study evaluated direct and indirect service delivery costs, including staff time, overhead, consultant support, administrative services, and operational expenses to determine the full cost of service delivery. The resulting study provides a framework for updating the City’s fee schedule in a manner consistent with California law and industry best practices.
On April 21, 2026, staff presented the Comprehensive User Fee Study to the City Council for informational purposes and received feedback regarding cost recovery policies and proposed fee adjustments.
Staff has since prepared the proposed Master Fee Schedule and accompanying resolution for formal consideration.
Item: 5.B
City Council Meeting
May 19, 2026
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DISCUSSION:
Purpose of the Resolution
The proposed resolution would update the Master Fee Schedule for City services and regulatory activities.
The updated fee schedule establishes fees for a wide range of City services, including:
• Building permits and inspections;
• Planning applications and entitlement review;
• Engineering permits and development review;
• Code Enforcement services and administrative penalties; and • Recreation rentals, special events, and facility use.
The updated fee schedule also includes new fees for services that were previously uncodified, revised permit categories, technology surcharges, and deposit-based fee structures where appropriate.
Key Study Findings
The Comprehensive User Fee Study found that many existing City fees:
• Do not fully recover the cost of providing services;
• Are outdated or inconsistent with current service delivery practices; and • Do not reflect current staffing, overhead, or consultant costs.
The study reviewed more than 200 fee items and recommended updates to modernize and standardize the City’s fee schedule.
The study further recommends that the City adopt a formal cost recovery policy and periodically update fees to account for inflation, staffing changes, and operational costs.
Proposed Master Fee Schedule
The proposed Master Fee Schedule incorporates recommendations from the Comprehensive User Fee Study while also considering community impacts, administrative efficiency, and market conditions.
The fee schedule establishes:
• User fees;
• Deposit-based fees;
• State-mandated fees;
• Administrative penalties;
• Recreation rental fees; and
• Technology and planning surcharges.
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The proposed fee schedule is intended to improve consistency, transparency, and long-term fiscal sustainability while ensuring compliance with applicable California laws governing cost recovery and fee adoption.
The proposed fees are based upon the estimated reasonable cost of providing services, including direct staff time, administrative overhead, consultant expenses, technology costs, and operational support. The Comprehensive User Fee Study prepared by Matrix Consulting Group provides the analytical basis supporting the City’s determination that the fees do not exceed the reasonable cost of providing the corresponding services and therefore constitute permissible regulatory and service fees under California law.
The fees are adopted pursuant to the City’s police powers and applicable provisions consistent with Article XIII C of the California Constitution and Government Code Sections 66014 through 66018 governing regulatory fees and service charges.
CEQA REQUIREMENT:
The proposed Master Fee Schedule is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15273 because the fees are established for the purpose of meeting operating expenses, purchasing supplies, equipment, and materials, and recovering the costs of providing City services. In addition, the adoption of the Master Fee Schedule constitutes an administrative and fiscal activity that is not a project pursuant to CEQA Guidelines Section 15378(b)(4).
FISCAL IMPACT:
The proposed Master Fee Schedule is intended to improve cost recovery for City services and reduce General Fund subsidies associated with permit processing, development review, inspections, and other regulatory services.
Actual fiscal impacts will depend on permit activity, development applications, recreation programming, and service demand levels.
The updated fee schedule is expected to improve long-term fiscal sustainability and provide more equitable allocation of service delivery costs to users receiving direct benefits from City services.
Certain fees may continue to reflect partial cost recovery where the City Council has determined that broader community benefit, affordability considerations, or economic development objectives warrant subsidization.
ATTACHMENTS:
1. Resolution No. 2026-XX Adopting the Master Fee Schedule
2. Matrix Consulting Group Comprehensive User Fee Study Report
3. San Juan Bautista Master Fee Schedule
Item:
City Council Meeting
May 19, 2026
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RESOLUTION NO. 2026-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA
ADOPTING AN UPDATED MASTER FEE SCHEDULE FOR CITY SERVICES WHEREAS, the City of San Juan Bautista periodically reviews and updates its fees to ensure consistency with the cost of providing City services; and WHEREAS, the City retained Matrix Consulting Group to conduct a Comprehensive User Fee Study evaluating the direct and indirect costs associated with City services, permits, inspections, recreation programs, and regulatory activities; and WHEREAS, the Comprehensive User Fee Study identified existing fees that do not fully recover the cost of service, outdated fee structures, and services currently provided by the City for which no fee has been established; and
WHEREAS, the City Council finds that the fees adopted herein do not exceed the estimated reasonable cost of providing the related services, permits, inspections, applications, and regulatory activities for which the fees are charged; and WHEREAS, the City Council received an informational presentation regarding the Comprehensive User Fee Study on April 21, 2026; and
WHEREAS, the proposed Master Fee Schedule is intended to improve transparency, consistency, administrative efficiency, and fiscal sustainability while ensuring compliance with California law governing user fees and cost recovery; and WHEREAS, the City Council further finds that the fees are adopted pursuant to the City’s police powers and applicable provisions of California law governing regulatory cost recovery and user fees, including Government Code Sections 66014 through 66018; and WHEREAS, the proposed resolution is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15273 and 15378(b)(4); and WHEREAS, the City Council conducted a duly noticed public hearing on May 19, 2026 regarding the proposed adoption of the updated Master Fee Schedule; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Juan Bautista as follows:
SECTION 1. Findings.
The San Juan Bautista City Council hereby makes the findings and declarations, as more fully set forth in Exhibit “A” attached hereto, with regard to the following:
A. Consistency with the 2035 San Juan Bautista General Plan.
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City Council Meeting
May 19, 2026
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B. Protection of the public health, safety, and welfare.
C. Compliance with the California Environmental Quality Act (CEQA).
SECTION 2. Adoption of Master Fee Schedule.
The City Council hereby adopts the updated City of San Juan Bautista Master Fee Schedule attached hereto and incorporated herein by reference.
SECTION 3. Administrative Implementation.
The City Manager or designee is authorized to administratively implement the adopted Master Fee Schedule and make non-substantive formatting, numbering, clerical, and administrative corrections as necessary.
The City Manager or designee is further authorized to annually adjust applicable fees administratively based upon the Consumer Price Index (CPI), subject to any required public noticing and consistent with applicable provisions of California law.
SECTION 4. Severability.
If any section, subsection, sentence, clause, phrase, or portion of this Resolution is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council hereby declares that it would have adopted this Resolution and each section, subsection, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions may be declared invalid or unconstitutional.
SECTION 5. Effective Date.
This Resolution shall take effect on July 1, 2026.
PASSED AND APPROVED, by the City Council of the City of San Juan Bautista on this 19th day of May 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
______________________________
Leslie Jordan, Mayor
ATTEST:
_________________________________
Elizabeth Soto, City Clerk
Item:
City Council Meeting
May 19, 2026
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Exhibit A
(A) Consistency with the City of San Juan Bautista 2035 General Plan and 2023–2031 Housing Element.
The proposed Master Fee Schedule is consistent with the goals and policies of the 2035 General Plan because it supports orderly municipal operations, implementation of development review processes, maintenance of public facilities and infrastructure, and continued delivery of public services.
(B) Protection of the Public Health, Safety, and Welfare.
The updated Master Fee Schedule supports the protection of public health, safety, and welfare by ensuring the City has adequate resources to administer permitting, inspections, planning review, code enforcement, recreation services, and regulatory programs. (C) Compliance with the California Environmental Quality Act (CEQA).
The adoption of the Master Fee Schedule is exempt from CEQA pursuant to CEQA Guidelines Section 15273 and Section 15378.
May 2026
SAN JUAN BAUTISTA, CA
COMPREHENSIVE USER FEE
STUDY REPORT
INTRODUCTION AND EXECUTIVE SUMMARY 1
LEGAL FRAMEWORK 4
USER FEE STUDY METHODOLOGY 7
RESULTS OVERVIEW 9
BUILDING 10
CODE ENFORCEMENT 15
ENGINEERING 17
PLANNING 18
RECREATION 21
APPENDIX – COMPARATIVE SURVEY 23
TABLE OF CONTENTS
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 1
The report, which follows, presents the results of the Comprehensive User Fee study conducted by Matrix Consulting Group for the City of San Juan Bautista, California.
PROJECT BACKGROUND AND OVERVIEW
The City of San Juan Bautista has never performed a User Fee Study. The purpose of this study is to evaluate and determine the full cost (direct and indirect) of providing a variety of city services. The Matrix Consulting Group analyzed the cost-of-service relationships that exist between fees for service activities in the following areas: Building, Code Enforcement, Engineering, Recreation, and Planning. The results of this study provide a tool for understanding current service levels and the cost for those services.
GENERAL PROJECT APPROACH AND METHODOLOGY
The methodology employed by Matrix Consulting Group is a widely accepted “bottom up” approach to cost analysis, where time spent per unit of fee activity is determined for each position within a Department or Program. Once time spent for a fee activity is determined, all applicable City costs are then considered in the calculation of the “full” cost of providing each service. The following table provides an overview of types of costs applied in establishing the “full” cost of services provided by the City:
TABLE 1: OVERVIEW OF COST COMPONENTS
Cost Component Description
Direct Fiscal Year 2025-26 Budgeted salaries, benefits, and allowable expenditures.
Indirect Division, departmental, clerical, and Citywide support.
Together, the cost components in the table above comprise the calculation of the total “full” cost of providing a service, regardless of whether a fee for that service is charged. The work accomplished by Matrix Consulting Group in the analysis of the proposed fees for service involved the following steps:
• Department Interviews: The project team interviewed department / division staff as well as contracted staff regarding their needs for clarification to the structure of existing fee items or for addition of new fee items.
• Data Collection: Data was collected for each permit / service, including time estimates. In addition, all budgeted costs and staffing levels for Fiscal Year 25-26 were entered into Matrix Consulting Group’s analytical software model.
• Cost Analysis: The full cost of providing each service included in the analysis was established.
INTRODUCTION AND EXECUTIVE SUMMARY
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 2
• Review and Approval of Results with City Staff: Department management has reviewed and approved these documented results.
A more detailed description of user fee methodology and legal and policy considerations are provided in subsequent chapters of this report.
SUMMARY OF RESULTS
The detailed documentation of this study will show an over-collection for some fees (on a per unit basis) and an undercharge for most others. The results of this analysis will provide the City with guidance on how to right-size their fees to ensure that each service unit is set at an amount that does not exceed the full cost of providing that service. The display of the cost recovery figures shown in this report are meant to provide a basis for policy development discussions among City Councilmembers and City staff and do not represent a recommendation for where or how the City Council should act. The setting of the “rate” or “price” for services, whether at full cost recovery or lower, is a policy decision to be made only by the City Council with input from City staff and the community.
CONSIDERATIONS FOR COST RECOVERY POLICY AND UPDATES
The Matrix Consulting Group recommends that the City use the information contained in this report to discuss, adopt, and implement a formal Cost Recovery Policy, including a mechanism for the annual update of fees for service.
ADOPT A FORMAL COST RECOVERY POLICY
The Government Finance Officers Association’s (GFOA) best practices for Establishing Government Charges and Fees states that governmental entities should adopt formal policies regarding charges and fees which include the jurisdiction’s intention to recover the full cost or partial costs of providing services, sets forth circumstances under which the jurisdiction might set a charge for fee at less than or more than 100% of full cost, and outlines the considerations that might influence the jurisdiction’s pricing decision.
The Matrix Consulting Group strongly recommends that the Council adopt a formalized, individual cost recovery policy for each service area included in this Study. Whenever a cost recovery policy is established at less than 100% of the full cost of providing services, a known gap in funding is recognized and may then potentially be recovered through other revenue sources. The Matrix Consulting Group considers a formalized cost recovery policy for various fees for service an industry Best Management Practice.
ADOPT AN ANNUAL FEE UPDATE / INCREASE MECHANISM
GFOA best practices for Establishing Government Charges and Fees states that governmental entities should review and update charges and fees periodically based on factors such as the impact of inflation, other cost increases, adequacy of cost recovery, use of services, and the competitiveness of current rates to avoid large infrequent fee increases.
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 3
The purpose of a comprehensive update is to completely revisit the analytical structure, service level estimates, and assumptions, and to account for any major shifts in cost components or organizational structures that have occurred since the City’s previous analysis. It’s recommended that the City establish a practice of conducting comprehensive analyses every five to seven years, as this practice captures any changes to organizational structure, processes, and any new service areas.
In between comprehensive updates, the City should establish a practice to utilize published industry economic factors, such as Consumer Price Index (CPI) or other regional factors, to update the cost calculations established in the Study on an annual basis.
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 4
This section of the report is intended to provide an overview of the legal rules and regulations that govern what is considered a fee for service, how those fees can be calculated, general principles, philosophies, and general policy considerations for setting fees for service.
LEGAL FRAMEWORK
A “user fee” is a charge for service provided by a governmental agency to a public citizen or group.
California has several Government Codes and Propositions that regulate fees for service, with the purpose of ensuring that fees are reasonable and justified. The most prominent and relevant of these includes:
• Proposition 26: Passed in 2010, specifically outlined the difference between a fee and a tax and dictates that fees must be directly related to a service and cannot exceed the reasonable cost of that service.
• Government Code § 50076: clarifies that fees for service costs are not special taxes and do not need voter approval.
• Government Code § 65104: gives local governments the authority to charge planning and zoning fees to recover processing costs.
When determining fees for service it is important to ensure there is a direct benefit – the service is provided directly to the payer, and that it is cost based, and does not exceed the reasonable cost of providing the service.
EXCEPTIONS TO THE RULE
While Proposition 26 defines what constitutes a user fee, and how those fees can be determined, it also provides a key exception for fees charged for facility or property rentals. This exception outlines that fees for use of government property (e.g., renting public buildings, parks, or event spaces) are voluntary transactions. Therefore, governments can charge market-based rental fees for these services.
GENERAL PRINCIPLES AND PHILOSOPHIES REGARDING USER FEES Local governments are providers of many types of general services to their communities. While all services provided by local government are beneficial to constituents, some services can be classified as globally beneficial to all citizens, while others provide more of a direct benefit to a specific group or individual. The following table provides examples of services provided by local government within a continuum of the degree of community benefit received:
LEGAL FRAMEWORK
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 5
TABLE 2: SERVICES IN RELATION TO BENEFIT RECEIVED
Funding for local government is obtained from myriad revenue sources such as taxes, fines, grants, special charges, user fees, etc. In recent years, alternative tax revenues, which typically offset subsidies for services provided to the community, have become increasingly limited. These limitations have caused increased attention on user fee activities as a revenue source that can offset costs otherwise subsidized (usually) by the general fund. In Table 2, services in the “global community benefit” section tend to be funded primarily through voter-approved tax revenues. In the middle of the table, one typically finds a mixture of taxes, user fees, and other funding sources. Finally, in the “individual / group benefit” section of the table are the services provided by local government that are typically funded almost entirely by user fee revenue.
The following are two central concepts regarding the establishment of user fees:
v Fees should be assessed according to the degree of individual or private benefit gained from services. For example, the processing and approval of a land use or building permit will generally result in monetary gain to the applicant, whereas Police services and Fire Suppression are examples of services that are essential to the safety of the community at large. v A profit-making objective should not be included in the assessment of user fees. In fact, California laws require that the charges for service be in direct proportion to the costs associated with providing those services. Once a charge for service is assessed at a level higher than the actual cost of providing a service, the term “user fee” no longer applies. The charge then becomes a tax subject to voter approval.
Therefore, it is commonly accepted that user fees are established at a level that will recover up to, and not more than, the cost of providing a particular service.
GENERAL POLICY CONSIDERATIONS REGARDING USER FEES
Undoubtedly, there are programs, circumstances, and services that justify a subsidy from a tax-based or alternative revenue source. However, it is essential that jurisdictions prioritize the use of revenue sources for the provision of services based on the continuum of benefit received. "Global" Community Benefit
•Police
•Park Maintenance
•Fire Suppression
"Global" Benefit and an
Individual or Group Benefit
•Recreation / Community
Services
•Fire Prevention
Individual or Group Benefit
•Building Permits
•Planning and Zoning
Approval
•Engineering Development
Review
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 6
Within the services that are typically funded by user fees, the Matrix Consulting Group recognizes several reasons why City staff or City Council may not advocate the full cost recovery of services. The following factors are key policy considerations in setting fees at less than 100 percent of cost recovery:
• Limitations posed by an external agency. The State or an outside agency will occasionally set a maximum, minimum, or limit on the jurisdiction’s ability to charge a fee. Examples includes time spent copying and retrieving public documents and / or transportation permits. • Encouragement of desired behaviors. Keeping fees for certain services below full cost recovery may provide better compliance from the community. For example, if the cost of a permit for changing a water heater in a residential home is higher than the cost of the water heater itself, many citizens will avoid pulling the permit.
• Benefit received by user of the service and the community at large is mutual. Many services that directly benefit a group or individual equally benefit the community. Examples include Planning Design Review, historical dedications, and certain types of special events.
The Matrix Consulting Group recognizes the need for policies that intentionally subsidize certain activities. The primary goals of a User Fee Study are to provide a fair and equitable basis for determining the costs of providing services and ensure that the City complies with State law.
SUMMARY OF LEGAL RESTRICTIONS AND POLICY CONSIDERATIONS Once the full cost of providing services is known, the next step is to determine the “rate” or “price” for services at a level which is up to, and not more than, the full cost amount. The City Council is responsible for this decision, which often becomes a question of balancing service levels and funding sources. The placement of a service or activity within the continuum of benefit received may require extensive discussion and at times fall into a “grey area.” However, with the resulting cost of services information from a User Fee Study, the City Council can be assured that the adopted fee for service is reasonable, fair, and legal. Overall, city staff has reviewed all fees for service in this analysis and where subsidies were identified, they recommended increases where appropriate to reduce the deficit; and where overrecoveries were identified, reduced the fee to comply with the law.
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 7
The Matrix Consulting Group utilizes a cost allocation methodology commonly known and accepted as the “bottom-up” approach to establishing User Fees. The term means that several cost components are calculated for each fee or service. These components then build upon each other to comprise the total cost for providing the service. The following chart describes the components of a full cost calculation:
The following subsections discuss the two components of the basis of the full cost.
TIME ESTIMATION
Utilization of time estimates is a reasonable and defensible approach, especially since experienced staff members who understand service levels and processes unique to the City developed these estimates.
The project team worked closely with City staff in developing time estimates with the following criteria:
• Estimates are representative of average times for providing services. Extremely difficult or abnormally simple projects are not factored in the analysis.
• Estimates reflect the time associated with the position or positions that typically perform a service. • Estimates are reviewed by the project team for “reasonableness” against their experience with other agencies.
• Estimates were not based on time in motion studies, as they are not practical for the scope of services and time frame for this project.
• Estimates match the current or proposed staffing levels to ensure there is no over-allocation of staff resources to fee and non-fee related activities.
The Matrix Consulting Group agrees that while the use of time estimates is not perfect, it is the best alternative available for setting a standard level of service on which to base a jurisdiction’s fees for service and meets the requirements of California law.
The alternative to time estimating is actual time tracking, often referred to billing on a “time and materials” basis. Except in the case of anomalous or very large and complex projects, Matrix Consulting Group believes this approach to not be cost effective or reasonable for the following reasons:
TIME ASSUMPTION
(by position)
FULLY BURDENED
HOURLY RATE Total Cost
USER FEE STUDY METHODOLOGY
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 8
• Accuracy in time tracking is compromised by the additional administrative burden required to track, bill, and collect for services in this manner.
• Additional costs are associated with administrative staff’s billing, refunding, and monitoring deposit accounts.
• Customers often prefer to know the fees for services in advance of applying for permits or participating in programs.
• Departments can better predict revenue streams and staff needs using standardized time estimates and anticipated permit volumes.
Situations arise where the size and complexity of a given project warrants time tracking and billing on a “time and materials” basis. The Matrix Consulting Group has recommended taking a deposit and charging Actual Costs for such fees as appropriate and itemized within the current fee schedule.
FULLY BURDENED HOURLY RATES
The fully burdened hourly rates calculated through this study include the following components:
• Salaries: FY25-26 Budgeted salaries were utilized and consolidated at the positional level. • Benefits: FY25-26 Budgeted benefits were utilized and consolidated at the positional level. • Productive Hours: Based on San Juan Bautista’s current personnel system rules, working or productive hours were calculated. This means taking the starting total working hours and reducing the hours by vacation, sick, holidays, training, and administrative leave, based on each bargaining unit
• Departmental / Divisional Overhead: This captures any internal service charges or operating supply costs, such as vehicles, supplies, etc.
• Citywide Overhead: This captures support provided by the City Council, City Manager, City Clerk, City Attorney, Finance, and Human Resources. The costs are based on the Citywide Cost Allocation Indirect Rate (provided under separate cover).
Together these components result in the generation of fully burdened hourly rates by position / classification and / or department / division. These rates were multiplied by the time assumptions to calculate the full cost of services noted in this report.
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 9
The motivation behind a cost of services (User Fee) analysis is for City Council and Departmental staff to maintain services at a level that is both accepted and effective for the community and to maintain control over the policy and management of these services.
It should be noted that the results presented in this report are not a precise measurement. In general, a cost-of-service analysis takes a “snapshot in time,” where a fiscal year of financial and operational information is utilized. Changes to the structure of fee names, along with the use of time estimates, allow only for a reasonable projection of subsidies and revenue. Consequently, City Council and Department staff should rely conservatively upon these estimates to gauge the impact of implementation going forward.
Discussion of results in the following chapters is intended as a summary of extensive and voluminous cost allocation documentation produced during the Study. Each chapter will include detailed cost calculation results for each fee including the following:
• Modifications: discussions regarding any proposed revisions to the current fee schedule, including elimination or addition of fees.
• “Per Unit” Results: comparison of the full cost of providing each unit of service to the current fee for each unit of service (where applicable).
The full analytical results were provided to City staff under separate cover from this summary report.
RESULTS OVERVIEW
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 10
The Building Department is responsible for accepting applications, conducting plan reviews, coordinating, conducting inspections, and issuing permits. The Building Department contracts with 4Leaf to provide Building permit support, review, and inspection services and ensure compliance with California Building Code. The following sections discuss fee schedule modifications and detailed per-unit results for the fee-related services associated with the Building Department.
FEE SCHEDULE MODIFICATIONS
In discussions with City staff, the following modifications were proposed to the current fee schedule:
• New Fees: Staff proposed the addition of the following fees, to capture services already provided but not codified or new services being provided:
o ‘C&D Review’ category and fee
o Technology & Long Range-Planning Surcharges
o Mechanical, Electrical, and Plumbing Permit Issuance fees • Modified Fees: Staff proposed the modification of the Mechanical, Electrical, and Plumbing permits to include more standalone fees to better reflect the services offered by the City.
The noted modifications ensure that the proposed fee schedule more accurately reflects the services provided by Building staff.
DETAILED RESULTS
The Building Department collects fees for C&D Reviews, investigations, building valuation-based fees, remodels, residential window / door replacement permits, pool or spa remodels, combo permits, photovoltaic, administrative fees, reinspection, permit reactivations, temporary certificates of occupancies, surcharges, & Mechanical, Electrical, and Plumbing permits, . The total cost calculated for each service includes direct staff costs, Divisional, Departmental, and Citywide overhead. The following table details the fee name, current fee, total cost, and the difference for each service offered.
TABLE 3: TOTAL COST PER UNIT RESULTS – BUILDING
Fee Name Current Fee Total Cost Difference
Trade Permits in Conjunction with Building Permit
Electrical Sub-Permit 20% 15% 5%
Plumbing Sub-Permit 17% 15% 2%
Mechanical Sub-Permit 18% 15% 3%
Plan Review Fees
Structural and Architectural Plan Review 65% 65% 0%
Plumbing/Electrical/Mechanical Plan Review 55% 50% 5%
Master Plan Verification Review (subdivisions) 25% 25% 0%
BUILDING
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 11
Fee Name Current Fee Total Cost Difference
C&D Review
C&D Review New $179 N/A
C&D Penalty (% of Valuation) New 3% N/A
Investigations
Investigations $1,000 $1,020 ($20)
Fees Assessed By Other Agencies
Fees Assessed By Other Agencies
Actual
Cost
Actual
Cost N/A
Building Permit Fee Table (Based on Total Valuation)
$1.00 to $500 $23.50 $147.00 ($123.50)
$501 to $2,000
For the first $500 $23.50 $147.79 ($124.29)
For each additional $100, or fraction thereof, to and
including $2,000 $3.05 $8.35 ($5.30)
$2,001 to $25,000
For the first $2,000 $69.25 $273.08 ($203.83)
For each additional $1,000, or fraction thereof, to and including $25,000 $14 $22 ($7.83)
$25,001 to $50,000
For the first $25,000 $391.25 $775.27 ($384.02)
For each additional $1,000, or fraction thereof, to and including $50,000 $10.10 $11.86 ($1.76)
$50,001 to $100,000
For the first $50,000 $643.75 $1,071.88 ($428.13)
For each additional $1,000, or fraction thereof, to and including $100,000 $7 $8 ($1.00)
$100,001 to $500,000
For the first $100,000 $993.75 $1,505.55 ($511.80)
For each additional $1,000, or fraction thereof, to and including $500,000 $5.60 $17.24 ($11.64)
$500,001 to $1,000,000
For the first $500,000 $3,233.75 $8,525.34 ($5,291.59)
For each additional $1,000, or fraction thereof, to and including $1,000,000 $4.75 $5.84 ($1.09)
$1,000,001 to $10,000,000
For the first $1,000,000 $5,608.75 $11,690.38 ($6,081.63) For each additional $1,000, or fraction thereof $3.15 $1.47 $1.68 $10,000,001 to $25,000,000
For the first $10,000,000 $33,958.75 $25,256 $8,702.75
For each additional $1,000, or fraction thereof $3.15 $0.47 $2.68 $25,000,001+
For the first $25,000,000 $81,208.75 $32,777 $48,431.46 For each additional $1,000, or fraction thereof $3.15 $0.23 $2.92 Miscellaneous Standalone Fees
Minimum Permit fee $119 $189 ($70)
Kitchen Remodel/Alteration - Non Structural $630 $657 ($27) Bathroom Remodel/Alteration - Non Structural $440 $657 ($217)
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 12
Fee Name Current Fee Total Cost Difference
Living Space Remodel/Alteration - Non Structural Valuation $657 N/A Powder Room Remodel/Alteration – Non Structural $330 $452 ($122) Residential Window / Door Replacement Permit
Up to 3 $109 $188 ($79)
4 to 10 $225 $324 ($99)
10+ $325 $411 ($86)
Residential Home Demolition Permit $480 $257 $223
Pool and/or Spa Remodel $520 $726 ($206)
Pool Demolition Permit $295 $295 $0
Detached Storage Shed - with no trades (not to exceed
250 sq. ft.) $350 $686 ($336)
Standard Residential Re-roof Permit $295 $408 ($113)
Combo Permits (2 Trades)
Heat Pump Water Heater $119 $452 ($333)
Photovoltaic Roof Mounted
Residential $320 $549 ($229)
Non-Residential $475 $783 ($308)
Additional Fees that May Apply
Inspections outside of normal business hours (Min. 4
hours)1 $167 $168 ($1)
Reinspection Fees $119 $182 ($63)
Inspections for which no fee is specifically indicated $119 $182 ($63) Additional plan review required by changes, additions or revisions to plans $141 $194 ($53)
Permit Reactivation $119 $120 ($1)
Request for Duplicate Plans $60 $89 ($29)
Temporary Certificate of Occupancy
(commercial/industrial only) $250 $295 ($45)
Surcharges
Technology Surcharge New 10% N/A
Advanced Planning (General Plan & Long Range
Planning) Maintenance Fee New 12% N/A
Electrical Permit - Standalone Fees
Permit Issuance New $120 N/A
Temporary Power Service
For a temporary service power pole or pedestal
including all pole or pedestal-mounted receptacle outlets and appurtenances Modified $171 N/A
Lighting Fixtures
Up to 20 Modified $68 N/A
Additional fixtures, each additional 20 Modified $102 N/A Electrical Services
For main services of 400 amps or less Modified $137 N/A For Sub-Panels of 200 amps or less Modified $137 N/A
Meter Pedestal Modified $137 N/A
1 Please note that normal business hours are based on the City's posted inspection schdule and may not coincide with City Hall's regular business hours.
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 13
Fee Name Current Fee Total Cost Difference
Cell Tower:
Cell Tower Permit fee - includes plan check for 1st
and 2nd review Modified $526 N/A
Electrical Vehicle Charging
EVC - Residential Modified $214 N/A
EVC - Commercial Modified $566 N/A
Mechanical Permits
Permit Issuance New $120 N/A
Heating, Ventilation, and Air Conditioning (HVAC)
Residential - New Furnace and / or AC/Condenser Modified $429 N/A Residential - Replace / Relocate Furnace and / or
AC/Condenser Modified $68 N/A
Commercial - New Furnace and/or HVAC/Condenser Modified ValuationBased N/A
Commercial - Replace / Relocate - Furnace and/or
HVAC/Condenser Modified $167 N/A
Additional Fee Categories
Floor Furnace Modified $102 N/A
Wall Heater Modified $102 N/A
Boiler / Compressor Modified $68 N/A
Evaporative Cooler Modified $68 N/A
Ventilating Fan Modified $68 N/A
Hood Modified $137 N/A
Plumbing Permit
Permit Issuance New $120 N/A
Water Heater & Water Softener permitting fees
Tankless Water-heater Modified $68 N/A
Water heater replacement Modified $68 N/A
Electric water heater Modified $68 N/A
Water Softener Modified $68 N/A
Gas Line
Gas Line Replacement Modified $102 N/A
New Gas Line Modified $137 N/A
Waterline & Sewer Repipe
Repipe waterline Modified $102 N/A
Repipe from house to main waterline Modified $102 N/A
Repipe sewer Modified $102 N/A
Repipe from house to main sewer Modified $102 N/A
Unit Fee Schedule
For each plumbing fixture or trap or set of fixtures on one trap Modified $20 N/A
For each industrial waste pretreatment interceptor
including its trap and vent excepting kitchen-type grease interceptors functioning as fixture traps Modified $20 N/A For installation, alteration, or repair of water piping and/or water treating equipment, each Modified $20 N/A
For repair or alteration of drainage or vent piping,
each fixture Modified $20 N/A
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 14
While a large portion of the fees offered by building are modified, the majority of the remaining fees administered by the Building Department under-recover for its services. The largest under recovery is in relation to the valuation-based fees, specifically the ‘$1,000,001 to $10,000,000’ base fee at $6,081.63.
For Permits outside the Building Permit Fee Table (Based on Total Valuation) category, the most significant deficit is in relation to the ‘Detached Storage Shed - with no trades (not to exceed 250 sq. ft.)’ under the Miscellaneous Standalone Fees category at $336. The smallest under recovery is in relation to the ‘Inspections outside of normal business hours (Min. 4 hours)’ fee and the ‘Permit Reactivation’ fee under the Additional Fees that May Apply category at $1.
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 15
The Code Enforcement Department is responsible for ensuring compliance with the City’s health, safety, nuisance abatement, and zoning code. The following sections discuss fee schedule modifications and detailed per-unit results for the fee-related services associated with the Code Enforcement Department.
FEE SCHEDULE MODIFICATIONS
In discussions with City staff, the City, similar to planning, created a new code enforcement fee schedule and codified the fines and penalties in the City’s municipal code. The noted modifications ensure that the proposed fee schedule more accurately reflects the services provided by Code Enforcement staff.
DETAILED RESULTS
The Code Enforcement Department collects fees for Administrative Penalties, Notices, Abatements, Hearings, and inspection fees. The following table details the fee name, current fee, total cost, and the difference for each service offered.
TABLE 4: TOTAL COST PER UNIT RESULTS – CODE ENFORCEMENT Fee Name Current Fee Total Cost Difference
Administrative Penalties
Nuisance Violation
First Violation $100 $100 $0
Second Violation $200 $200 $0
Each Additional Violation $500 $500 $0
Local Building and Safety Codes Violation
First Violation $130 $130 $0
Second Violation $700 $700 $0
Each Additional Violation $1,300 $1,300 $0
Cannabis Related Violation
Violation $1,000 $1,000 $0
Notices
Notice of Violation New $987 N/A
Notice to Abate a Public Nuisance New $987 N/A
Post-Deprivation Notice New $1,036 N/A
Stop Work Notice New $641 N/A
Unsafe to Occupy New $641 N/A
Vacancy New $493 N/A
Notice of Refusal to Issue Permits New $497 N/A
Release of Notice of Violation New $690 N/A
Recorded with the San Benito County Recorder
Notice of Noncompliance New $518 N/A
Notice of Pendency New $518 N/A
Abatement
CODE ENFORCEMENT
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 16
Fee Name Current Fee Total Cost Difference
Abatement at City Expense Actual Cost Actual Cost N/A
Notice of Final Disposition Actual Cost Actual Cost N/A Hearing
Lien Hearing Actual Cost Actual Cost N/A
Administrative Hearing Actual Cost Actual Cost N/A
Vacancy Registration Fee
Vacancy Registration Fee – per property per
month New $316 N/A
Code Enforcement
Hourly Rate $105 $172 ($67)
Re-Inspection Fees $105 $225 ($120)
Of the fees charged by Code Enforcement that are not penalties, about half are new, and a couple are charged at actual cost. All of the remaining fees are under recovery for their services. The largest underrecovery is for ‘Reinspection Fees’ in the Code Enforcement category, at $120. The smallest underrecovery is for the ‘Hourly Rate’ fee under the Code Enforcement category at $67.
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 17
The City contracts with MNS for development engineering services, which covers services such as map checks, encroachments, building review, etc. The following sections discuss fee schedule modifications and detailed per-unit results for the fee-related services associated with Engineering.
FEE SCHEDULE MODIFICATIONS
Currently, all engineering services are charged on a time-and-material basis, and no services are codified in a published fee schedule. Through this process, the City wanted to codify engineering-related fees on a fee schedule, even if the majority of them are deposit-based fees.
DETAILED RESULTS
The Engineering Division collects fees for subdivision map checks, certificate of compliance, encroachment permits, improvement plan check/inspections, oversize transportation permits, and engineering plan checks. The following table details the fee name, current fee, total cost, and the difference for each service offered.
TABLE 5: TOTAL COST PER UNIT RESULTS – ENGINEERING
Fee Name Current Fee Total Cost Difference
Permit Issuance New $89 N/A
Subdivision Map Check New $1,000 N/A
Final Map New $5,000 N/A
Parcel Map New $4,000 N/A
Certificate of Compliance (Lot Line Adjustment, Lot Merger) New $1,000 N/A Encroachment Permit and Improvement Plan
Check/Inspection New 3% N/A
Annual Utility Encroachment Permit New $1,326 N/A
Minor Encroachment Permits (Residential Driveway, Pods, etc.) New $561 N/A
Engineering Division Plan Check
Includes Storm Water Review, Up to $300,000
valuation $100 $247 ($147)
Over $300,000 valuation $300 $741 ($441)
The majority of the fees charged by Engineering are new, but of the remaining fees, they all under-recover for their services. The largest under recovery is in relation to the ‘Engineering Division Plan Check’ fees, specifically the ‘Over $300,000 valuation’ fee at $441. The smallest under recovery is in relation to the ‘Engineering Division Plan Check’ fees, specifically the ‘Includes Storm Water Review, Up to $300,000 valuation’ fee at $147.
ENGINEERING
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 18
The Planning Department is responsible for facilitating urban growth/sphere of influence planning, oversight over historic preservation, managing the master plan, execution of housing programs and regulatory updates, and updating the zoning and ADU ordinances. The following sections discuss fee schedule modifications and detailed per-unit results for the fee-related services associated with the Planning Department.
FEE SCHEDULE MODIFICATIONS
In discussions with City staff, the entire Planning fee schedule was recreated to better reflect the different types of services that can be offered by the City. The City’s current fee schedule was extremely outdated, so the goal of this analysis was to modernize it while also adding all potential service fees.
DETAILED RESULTS
The Planning Department collects fees for a wide variety of permits, some include administrative time extensions, annexations, appeals, conditional use permits, environmental fees, film permits, general plan amendments, occupation permits, lot line adjustments, SB9s, SB330s, sign permits, tentative parcel maps, tentative tract maps, tree removals, variance requests, zoning, and plan checks. The total cost calculated for each service includes direct consultant costs, Departmental, and Citywide overhead. The following table details the fee name, current fee, total cost, and difference associated with each service offered.
TABLE 6: TOTAL COST PER UNIT RESULTS – PLANNING
Fee Name Current Fee Total Cost Difference
Administrative Time Extension
30% of
Application $885 N/A
Annexation $5,250 $16,000 ($10,750)
Appeals
Appeal, Planning Commission $525 $7,000 ($6,475)
Appeal, All others $525 $7,000 ($6,475)
Amendment / Modification New 50% N/A
Architectural and Site Review:
Commercial / Industrial / Wireless or
Miscellaneous New $7,250 N/A
Residential New $6,454 N/A
Business License Fee New $204 N/A
Conditional Use Permit $1,575 $7,000 ($5,425)
Conditions of Approval - Mitigation Monitoring New $1,000 N/A Hearing Continuation Request by Applicant New $1,362 N/A Development Agreement New $5,000 N/A
Environmental
Categorical Exemption $262.50 $845 ($582.50)
PLANNING
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 19
Fee Name Current Fee Total Cost Difference
Initial Study/ND/MND, non-complex project
(Staff Review) New $2,000 N/A
EIR/MND/Initial Study (Consultant Contract)
Staff +
Consultant Cost
Staff +
Consultant
Cost N/A
EIR/MND/Initial Study (Peer Review of
Applicant Prepared EIR/ND/MND/Initial Study)
Staff +
Consultant Cost
Staff +
Consultant
Cost N/A
Planning Commission Extension New $2,476 N/A
Film Permit $159 $379 ($220)
General Plan Amendment $3,675 $16,000 ($12,325)
General Plan Text Amendment New $13,000 N/A
Historic Resources Review (including demolition
/ significant alteration)
Administrative New $4,067 N/A
Commission New $7,000 N/A
Evaluation New
Actual
Cost N/A
Home Occupation Permit
Business License
Fee $499 N/A
Lot Line Adjustment / Merger $525 $5,340 ($4,815)
Miscellaneous Planning Review or Research New $159 N/A
Mobile Food Facilities Registration (Non-Events):
Initial Permit New $103 N/A
Renewal / Annual Permit New $103 N/A
Mobile Home Rent Review New $5,340 N/A
Planning Inspection / Review New $159 N/A
Planned Unit Development $5,250 $2,000 $3,250
Pre-Application Review New $3,590 N/A
Public Noticing Fee New
Actual
Cost N/A
SB9 Urban Lot Split New $2,000 N/A
SB330 Application New $7,091 N/A
Short Term Rental Program
Initial Application
Fire Safety Inspection $116 $131 ($15)
Building Code inspections $119 $131 ($12)
Application $376 $1,383 ($1,007)
Hourly Inspection $611 $1,000 ($389)
Sidewalk Vending Registration:
Initial Permit New $103 N/A
Renewal / Annual Permit New $103 N/A
Sign Permit $157.50 $726 ($568.50)
Sign Program (2 or more signs) New $1,000 N/A
Temporary Use Permit (standard) New $2,635 N/A
Tentative Parcel Map (up to 4 lots) $2,625 $5,000 ($2,375) Tentative Tract Map (5 or more lots) $5,250 $7,000 ($1,750)
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 20
Fee Name Current Fee Total Cost Difference
Tree Removal Permit $25 $487 ($462)
Variance Request $1,575 $2,000 ($425)
Zoning Text / Map / Ordinance Amendment New $16,000 N/A Zoning Clearance Letter New $159 N/A
Zoning Verification Letter New $238 N/A
Any Other Application / Entitlement Not Listed New $1,000 N/A Planning Division Plan Check
Up to $100,000 valuation New $487 N/A
Over $100,000 valuation New $965 N/A
Affordable Housing Project / Agreement New $2,000 N/A
Complex Project New $8,000 N/A
Technology Surcharge New 10% N/A
While a large majority of the fees administered by the Planning Department are new and therefore there is no ability to judge under- or over-recovery, of the remaining fees, nearly all of them under-recover for their services. The largest deficit is in relation to the ‘General Plan Amendment’ deposit at $12,325.
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 21
The Recreation Department is responsible for administering park and field rentals, offering programming activities, and collaborating with the City’s other departments on special events programming. The following sections discuss fee schedule modifications and detailed per-unit results for the fee-related services associated with the Recreation Department.
FEE SCHEDULE MODIFICATIONS
In discussions with City staff, no fees were removed, and fees associated with specific rentals, such as BBQ Pit or library meeting or alcohol surcharges, were added, along with special event fee expansions for additional inspections, staff support, and vendor fees. The proposed modifications ensure that the fee schedule more accurately reflects the services provided by Recreation staff.
DETAILED RESULTS
Fees evaluated include park permits, field rentals, special events, and rentals. The total cost calculated for each service includes direct staff costs and Division and Citywide overhead. The following table details the fee name, current fee, total cost, and the difference for each service offered.
TABLE 7: TOTAL COST PER UNIT RESULTS – RECREATION
Fee Name Current Fee Total Cost Difference
Parks and Recreation Fees
City Park Permit
Resident $100 $234 ($134)
Other $250 $234 $16
BBQ Pit / Bench Area New $27 N/A
Baseball Field Rental – per hour New $49 N/A
Parking Lot Rental:
Per Lot Per Day New $1,125 N/A
Per Lot Per Hour New $112 N/A
Yard Sale Permit $10 $38 ($28)
Refund or Cancellation Processing Fees New $51 N/A
Background Check Fees New Actual Cost N/A
Dog License Fees:
Unspayed / Non-Neutered $10 $38 ($28)
Spayed / Neutered $10 $38 ($28)
"Seeing Eye" Guide Dog $0 $38 ($38)
Special Event/Activities
Non Profits:
No street blockage, $75 $1,691 ($1,616)
Organizations: No street blockage or
blockage of side streets, up to one block. $100 $2,032 ($1,932)
RECREATION
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 22
Fee Name Current Fee Total Cost Difference
Street blockage of Second, Third or Fourth
Streets and side streets between Franklin &
Muckelemi, and more than 1,000 people $200 $2,372 ($2,172) Private Promoter Organizations:
No street blockage, $250 $1,691 ($1,441)
Organizations: No street blockage or
blockage of side streets, up to one block. $400 $2,032 ($1,632) Street blockage of Second, Third or Fourth
Streets and side streets between Franklin &
Muckelemi, and more than 1,000 people $800 $2,372 ($1,572) Additional Inspection New $95 N/A
Encroachment Permit New
See PW Fee
Schedule N/A
PW Blockade Materials Actual Cost Actual Cost N/A
PW Staff Time New $95 N/A
Vendor Fee
Single Event Modified $126 N/A
Multiple Events / Annual Modified $294 N/A
Mobile Food Facility / Food Truck Vendor Fee
(Events):
Single Event New $168 N/A
Multiple Events / Annual New $336 N/A
Events that Include Alcohol New 15% N/A
Alcohol License Processing Fee New $168 N/A
Community Hall Rental
City Resident / County Resident - (Mon-Sunday) $650 $843 ($193) Non-Resident $850 $843 $7
Local City & County Non-Profits $0 $843 ($843)
Damage Deposit $500 $500 $0
Cleaning Deposit $200 $250 ($50)
Events that Include Alcohol New 15% N/A
Alcohol License Processing Fee New $168 N/A
Library Rental
Meeting Room Rental New $59 N/A
Full Library Rental (Closed Hours Only) New $176 N/A
Damage Deposit $500 $500 $0
Cleaning Deposit $200 $250 ($50)
Nearly all of the fees administered by the Recreation Department under-recover for the services. they fund The largest deficit is in relation to the special events fees charged to Non-Profits. These fees are traditionally subsidized even though there is no price differential. The smallest under-recovery is for the ‘Yard Sale Permit’ fee under the Recreation Fees category at $28. While Recreation fees generally underrecover, these fees differ in that they’re based on what the market can bear and, as such, do not have to be set at the cost of the service, but rather at the market rate. As such, over-recoveries need not be reduced based on service costs.
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 23
As part of the Cost of Services (User Fee) study for the City of San Juan Bautista, Matrix Consulting Group conducted a comparative survey of user fees. The City identified seven municipalities to be included in the comparative survey: City of Biggs, Town of Colma, City of Del Rey Oaks, City of Gonzales, City of Lakeport, City of Rio Dell, and the City of Rolling Hills. The project team then reviewed public documents (i.e., agenda items, staff reports, budgets, fee schedules, and ordinances) and or contacted jurisdictions to get comparative information.
While this full report provides the City with a reasonable estimate and understanding of the true costs of providing services, many jurisdictions also wish to benchmark themselves against other comparable jurisdictions to understand the local “rates” for comparable services. This type of comparative analysis allows for the City to assess what types of changes in fee levels their community can bear. However, benchmarking does not provide adequate information regarding the relationship of other jurisdictions’ costs to their fees (i.e., policy decisions to subsidize, cost recovery goals, etc.). To contextualize this portion of the analysis, the project team provided economic and recency factors for the comparable jurisdictions.
The following sections detail various factors to consider when reviewing comparative survey results, as well as graphical comparisons of current fees and total calculated costs for various permits issued or services provided by the City.
ECONOMIC FACTORS
To provide additional context to the comparative survey information, the project team collected economic factors for the jurisdictions included. Three important economic factors to consider when comparing fees across multiple jurisdictions are: population, budget, and workforce size. These factors can impact how and when fees are administered, as a jurisdiction with a smaller population may choose to not charge a fee, or a smaller workforce size may inhibit their ability to administer a fee.
The following tables rank each jurisdiction from smallest to largest for each of these economic factors:
TABLE 8: RANKING OF JURISDICTIONS BY POPULATION
Jurisdiction Population2
Town of Colma 1,411
City of Del Rey Oaks 1,546
City of Rolling Hills 1,677
City of Biggs 1,973
San Juan Bautista 2,078
City of Rio Dell 3,232
City of Lakeport 5,026
City of Gonzales 8,434
2 California Finance estimates as of 1/1/2025 were used to determine each jurisdiction’s population.
APPENDIX – COMPARATIVE SURVEY
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 24
TABLE 9: RANKING OF JURISDICTIONS BY CITYWIDE TOTAL BUDGET Jurisdiction FY25-26 Budget3
City of Rolling Hills $3,930,122
City of Del Rey Oaks $4,808,3004
San Juan Bautista $5,593,830
City of Biggs $8,079,153
City of Rio Dell $17,374,056
Town of Colma $24,920,620
City of Lakeport $37,289,272
City of Gonzales $37,598,401
TABLE 10: RANKING OF JURISDICTIONS BY FTE
Jurisdiction FY25-26 Authorized FTE
City of Rolling Hills 7.00
City of Biggs 10.00
City of Del Rey Oaks 15.004
San Juan Bautista 18.50
City of Rio Dell 23.05
Town of Colma 50.40
City of Lakeport 56.00
City of Gonzales 57.00
When compared to the surveyed jurisdictions, the City of San Juan Bautista ranks near the bottom in terms of population, budget, and staffing.
RECENCY FACTOR
While the above comparative information can provide some perspective when comparing San Juan Bautista’s fees with those of surveyed jurisdictions, other key factors to consider include when a jurisdiction’s fee schedule was last updated and when the last comprehensive analysis was conducted.
It is important to note that even though jurisdictions may have conducted recent fee studies, their fees are not always adopted at full cost recovery. The comparative results show only the adopted fee for the surveyed jurisdiction, not necessarily the full cost of the comparable service.
The following tables detail when each surveyed jurisdiction last conducted a fee analysis and when they last updated their fee schedule:
TABLE 11: LAST FEE SCHEDULE UPDATE
Jurisdiction Response
City of Biggs 2019
City of Del Rey Oaks 2025
City of Gonzales 2025
City of Lakeport 2024
3 To ensure appropriate comparisons, full operating budget (all funds) has been used for all jurisdictions. 4 As 2025/2026 FTE was not available, we utilized FY 2024/2025 budget and FTE.
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 25
Jurisdiction Response
City of Rio Dell 2025
City of Rolling Hills 2022
Town of Colma 2024
TABLE 12: LAST FEE STUDY CONDUCTED
Jurisdiction Response
City of Biggs 2009
City of Del Rey Oaks 2025
City of Gonzales N/A
City of Lakeport 2024
City of Rio Dell N/A
City of Rolling Hills N/A
Town of Colma 2019
About three of the surveyed jurisdictions have published an updated fee schedule within the last year.
However, the City of Lakeport and the Town of Colma updated their fee schedules in 2024, the City of Rolling Hills updated its fee schedule in 2022, and the City of Biggs updated its fee schedule in 2019.
Additionally, two of the jurisdictions have conducted a fee study within the last five years.
ADDITIONAL FACTORS
Along with keeping the statistics outlined in the previous sections in mind, the following issues should also be noted regarding the use of market surveys in the setting of fees for service:
• Cost Recovery Factors: Each jurisdiction and its fees are different, and many are not based on the actual cost of providing services, as various policy decisions may subsidize services. • Fee Variance Factors: A fee with the same name may encompass different types of services or activities across jurisdictions. Variability may stem from differences in service delivery models (e.g., in-house vs. contracted), the scope of work included under the fee, and staffing configurations, all of which can influence how indirect and overhead costs are allocated.
In addition to the issues noted, market surveys can also risk creating a confusing excess of data that obscures rather than clarifies policy issues. Because each jurisdiction is different, the Matrix Consulting Group recommends using the market comparison of fees as a secondary decision-making tool, rather than the primary method for determining an acceptable price point for services.
COMPARATIVE SURVEY RESULTS
As part of this study, the project team conducted a survey of how the City’s current user fees and calculated full costs compare to other identified jurisdictions. The following subsections provide a comparative look at several fee-related services offered by the City versus those of the surveyed jurisdictions.
WATER HEATER REPLACEMENT
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 26
San Juan Bautista charges currently charges $69 for a Water Heater Replacement and through this study, the full cost was calculated at $188. The following graph shows how San Juan Bautista's full cost compares to the surveyed jurisdictions.
The current fee is below the jurisdictional average of $142, while the calculated full cost is above it. The City’s calculated full cost is most comparable to the City of Gonzales's fee of $158. City of Biggs has the highest fee at $234, while City of Rio Dell has the lowest fee at $49.
RESIDENTIAL EV CHARGER (VALUATION $7,000)
Building currently charges a fee of $247 for a Residential EV Charger Valued at $7,000. Through this study, the project team calculated the full cost of this service to be $710. The following graph shows how San Juan Bautista's current fee and full cost compare with those of the surveyed jurisdictions. $0
$50
$100
$150
$200
$250
San Juan
Bautista
Current
Fee
San Juan
Bautista
Total Cost
City of
Gonzales
City of
Biggs
City of Rio
Dell
City of Del
Rey Oaks
City of
Rolling
Hills
Water Heater Replacement
Fee Average
$0
$200
$400
$600
$800
$1,000
$1,200
San Juan
Bautista
Current
Fee
San Juan
Bautista
Total Cost
City of
Gonzales
City of
Biggs
City of Rio
Dell
City of Del
Rey Oaks
City of
Rolling
Hills
Residential EV Charger
Fee Average
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 27
San Juan Bautista's current fee is below the jurisdictional average of $453, while the calculated full cost is above the average. The current fee is most comparable to the City of Del Rey Oaks' fee of $170. The City of Rolling Hills has the highest fee at $1,006, while the City of Rio Dell has the lowest fee at $116.
RESIDENTIAL SOLAR
Building currently charges a fee of $320 for plan checking and inspecting a Residential Photovoltaic system. Through this study, the project team calculated the full cost of this service to be $549. The following graph shows how San Juan Bautista's current fee and full cost compare to the surveyed jurisdictions.
Both San Juan Bautista's current fee and full cost are below the jurisdictional average of $607. The current fee is most comparable to the City of Del Rey Oaks's fee of $298, whereas the calculated full cost is most comparable to the City of Rolling Hills’ fee of $450. The City of Biggs has the highest fee at $1,826, while the City of Rio Dell has the lowest at $104. $0
$500
$1,000
$1,500
$2,000
San Juan
Bautista
Current Fee
San Juan
Bautista
Total Cost
City of
Gonzales
City of Biggs City of Rio
Dell
City of Del
Rey Oaks
City of
Rolling Hills
Residential Solar
Fee Average
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 28
KITCHEN REMODEL (VALUATION $20,000)
Building currently charges a fee of $630 for a Kitchen Remodel valued at $20,000. Through this study, the project team calculated the full cost of this service to be $657. The following graph shows how San Juan Bautista's current fee and full cost compare to the surveyed jurisdictions.
Both San Juan Bautista's current fee and full cost are below the jurisdictional average of $1,139. Both are most comparable to the City of Gonzales' fee of $740. The City of Rolling Hills has the highest fee at $2,330, while the City of Rio Dell has the lowest fee at $330.
NEW SINGLE-FAMILY HOME ($450,000 VALUATION)
Building currently charges a fee of $5,222 for a new single-family home valued at $450,000. Through this study, the project team calculated the full cost of this service to be $12,967. The following graph shows how San Juan Bautista's current fee and full cost compare with those of the surveyed jurisdictions.
San Juan Bautista's current fee is below the jurisdictional average of $10,619, while the full cost is above the average. The current fee is most comparable to the City of Gonzales's fee of $5,621. The calculated $0
$500
$1,000
$1,500
$2,000
$2,500
San Juan
Bautista
Current Fee
San Juan
Bautista
Total Cost
City of
Gonzales
City of
Biggs
City of Rio
Dell
City of Del
Rey Oaks
City of
Rolling Hills
Kitchen Remodel
Fee Average
$0
$5,000
$10,000
$15,000
$20,000
$25,000
San Juan
Bautista
Current Fee
San Juan
Bautista
Total Cost
City of
Gonzales
City of Biggs City of Rio
Dell
City of Del
Rey Oaks
City of
Rolling Hills
New Single-Family Home
Fee Average
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 29
full cost is most comparable to the City of Del Rey Oaks’ fee of $13,770. The City of Rolling Hills has the highest fee at $21,910, while the City of Biggs has the lowest fee at $4,368.
NEW COMMERCIAL ($1,000,000 VALUATION)
Building currently charges a fee of $9,254 for a New Commercial valued at $1,000,000. Through this study, the project team calculated the full cost of this service to be $19,289. The following graph shows how San Juan Bautista's current fee and full cost compare to the surveyed jurisdictions.
San Juan Bautista's current fee is below the jurisdictional average of $18,746, while the full cost is above the average. The current fee is most comparable to the City of Biggs's fee of $9,531. The calculated full cost is most comparable to the City of Rio Dell’s fee of $16,500. The City of Rolling Hills has the highest fee at $44,107, while the City of San Juan Bautista has the lowest fee at $9,531.
COMMERCIAL TENANT IMPROVEMENT ($150,000 VALUATION)
Building currently charges a fee of $2,450 for Commercial Tenant Improvement valued at $150,000.
Through this study, the project team calculated the full cost of this service to be $4,433. The following graph shows how San Juan Bautista's current fee and full cost compare to the surveyed jurisdictions. $0
$10,000
$20,000
$30,000
$40,000
$50,000
San Juan
Bautista
Current Fee
San Juan
Bautista Total
Cost
City of
Gonzales
City of Biggs City of Rio
Dell
City of Del
Rey Oaks
City of Rolling
Hills
New Commercial
Fee Average
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
San Juan
Bautista
Current Fee
San Juan
Bautista Total
Cost
City of
Gonzales
City of Biggs City of Rio DellCity of Del Rey
Oaks
City of Rolling
Hills
Commercial TI
Fee Average
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 30
Both San Juan Bautista's current fee and full cost are below the jurisdictional average of $4,704. The current fee is most comparable to the City of Rio Dell's fee of $2,475. The City of Rolling Hills has the highest fee at $9,803, while the City of Gonzales has the lowest fee at $1,472.
RESIDENTIAL DEMOLITION PERMIT
Building currently charges a fee of $480 for a Residential Demolition Permit. Through this study, the project team calculated the full cost of this service to be $257. The following graph shows how San Juan Bautista's current fee and full cost compare to the surveyed jurisdictions.
Both San Juan Bautista's current fee and full cost are above the jurisdictional average of $167. The current fee is most comparable to the City of Gonzales's fee of $300. The calculated full cost is most comparable to the City of Biggs’ fee of $234. The City of San Juan Bautista has the highest fee at $480, while the City of Rio Dell has the lowest fee at $99.
FINAL MAP
San Juan Bautista currently charges a different deposit for a Final Map as needed. Through this study, the project team calculated the full cost of this service to be $5,000. The following graph shows how San Juan Bautista's full cost compares with that of the surveyed jurisdictions. $0
$100
$200
$300
$400
$500
$600
San Juan
Bautista
Current Fee
San Juan
Bautista Total
Cost
City of
Gonzales
City of Biggs City of Rio
Dell
City of Del
Rey Oaks
City of Rolling
Hills
Residential Demo Permit
Fee Average
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
San Juan
Bautista
Current Fee
San Juan
Bautista
Total Cost
City of
Gonzales
Town/City
of Colma
City of
Biggs
City of Rio
Dell
City of Del
Rey Oaks
City of
Lakeport
Final Map
Fee Average
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 31
The full cost of $5,000 is above the jurisdictional average of $2,514. The City’s calculated full cost is most comparable to the City of Gonzales's fee of $5,000. The City of Gonzales has the highest fee at $5,000, while the City of Biggs has the lowest fee at $500.
DRIVEWAY PERMIT
San Juan Bautista does not currently have a fee for a Driveway Permit, as this is a new fee. Through this study, the project team calculated the full cost of this service to be $561. The following graph shows how San Juan Bautista's full cost compares to the surveyed jurisdictions.
The full cost of $561 is above the jurisdictional average of $266. The full cost is most comparable to the City of Lakeport's fee of $696. The City of Lakeport has the highest fee at $696, while the City of Biggs has the lowest fee at $30.
CONDITIONAL USE PERMIT (CUP)
Planning currently charges a fee of $1,575 for a Conditional Use Permit. Through this study, the project team calculated the full cost of this service to be $7,000. The following graph shows how San Juan Bautista's current fee and full cost compare to the surveyed jurisdictions. $0
$200
$400
$600
$800
San Juan
Bautista
Current Fee
San Juan
Bautista
Total Cost
City of
Gonzales
City of Biggs City of Rio
Dell
City of Del
Rey Oaks
City of
Rolling Hills
City of
Lakeport
Driveway Permit
Fee Average
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
San Juan
Bautista
Current
Fee
San Juan
Bautista
Total
Cost
City of
Gonzales
Town of
Colma
City of
Biggs
City of
Rio Dell
City of
Del Rey
Oaks
City of
Rolling
Hills
City of
Lakeport
Conditional Use Permit (CUP)
Fee Average
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 32
San Juan Bautista's current fee is below the jurisdictional average of $1,882, whereas the calculated full cost is above. The city’s full cost is most comparable to the Town of Colma’s fee of $7,255.
APPEAL
Planning currently charges a fee of $525 for an Appeal. Through this study, the project team calculated the full cost of this service to be $7,000. The following graph shows how San Juan Bautista's current fee and full cost compare to the surveyed jurisdictions.
San Juan Bautista's current fee is below the jurisdictional average of $561, while the full cost is significantly above the average. The current fee is most comparable to the City of Rio Dell's fee of $250.
The City of Del Rey Oaks has the highest fee at $1,600, while the City of Gonzales has the lowest fee at $64.
LOT LINE ADJUSTMENT
Planning currently charges a fee of $525 for a Lot Line Adjustment. Through this study, the project team calculated the full cost of this service to be $5,340. The following graph shows how San Juan Bautista's current fee and full cost compare to the surveyed jurisdictions. $0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
San Juan
Bautista
Current Fee
San Juan
Bautista
Total Cost
City of
Gonzales
City of
Biggs
City of Rio
Dell
City of Del
Rey Oaks
City of
Rolling Hills
City of
Lakeport
Appeal
Fee Average
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
$9,000
San Juan
Bautista
Current
Fee
San Juan
Bautista
Total Cost
City of
Gonzales
Town of
Colma
City of
Biggs
City of Rio
Dell
City of Del
Rey Oaks
City of
Rolling
Hills
City of
Lakeport
Lot Line Adjustment
Fee Average
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 33
San Juan Bautista's current fee is below the jurisdictional average of $2,302, while the full cost is above the average. The current fee is most comparable to the City of Rio Dell's fee of $500. The town of Colma has the highest fee at $8,416, while the City of Biggs has the lowest fee at $250.
TREE REMOVAL
Planning currently charges a fee of $25 for a Tree Removal. Through this study, the project team calculated the full cost of this service to be $487. The following graph shows how San Juan Bautista's current fee and full cost compare to the surveyed jurisdictions.
Both San Juan Bautista's current fee and full cost are below the jurisdictional average of $711. The town of Colma has the highest fee at $1,833, while the City of San Juan Bautista has the lowest fee at $25.
ZONING CLEARANCE LETTER
San Juan Bautista does not currently have a fee for a Zoning Clearance Letter, as this is a new fee.
Through this study, the project team calculated the full cost of this service to be $159. The following graph shows how San Juan Bautista's full cost compares to the surveyed jurisdictions. $0
$500
$1,000
$1,500
$2,000
San Juan Bautista
Current Fee
San Juan Bautista
Total Cost
City of Gonzales Town of Colma City of Del Rey
Oaks
Tree Removal
Fee Average
$0
$200
$400
$600
$800
$1,000
$1,200
San Juan
Bautista
Current Fee
San Juan
Bautista
Total Cost
City of
Gonzales
Town of
Colma
City of
Biggs
City of Rio
Dell
City of Del
Rey Oaks
City of
Rolling Hills
City of
Lakeport
Zoning Clearance Letter
Fee Average
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 34
The full cost of $159 is below the jurisdictional average of $305. The full cost is most comparable to the City of Biggs's fee of $150. The town of Colma has the highest fee at $993, while the City of Rio Dell has the lowest fee at $75.
GENERAL PARK PAVILION RENTAL
Parks & Recreation currently charges a fee of $100 for a General Park Pavilion Rental. Through this study, the project team calculated the full cost of this service to be $234. The following graph shows how San Juan Bautista's current fee and full cost compare to the surveyed jurisdictions.
Both San Juan Bautista's current fee and full cost are above the jurisdictional average of $47. The current fee is most comparable to the City of Biggs's fee of $100, whereas its full cost fee is higher than all surrounding jurisdictions. The City of San Juan Bautista and the City of Briggs have the highest fee at $100, and the City of Lakeport has the lowest fee at $15.
SMALL SPECIAL EVENT APPLICATION
Parks & Recreation currently charges a fee of $75 for a Small Special Event Application. Through this study, the project team calculated the full cost of this service to be $1,691. The following graph shows how San Juan Bautista's current fee and full cost compare to the surveyed jurisdictions. $0
$50
$100
$150
$200
$250
San Juan
Bautista
Current
Fee
San Juan
Bautista
Total Cost
City of
Gonzales
Town of
Colma
City of
Biggs
City of Del
Rey Oaks
City of
Lakeport
General Park Pavilion Rental
Fee Average
$0
$500
$1,000
$1,500
$2,000
San Juan Bautista
Current Fee
San Juan Bautista
Total Cost
City of Gonzales Town of Colma City of Rio Dell City of Del Rey Oaks Small Special Event Application
Fee Average
SAN JUAN BAUTISTA COMPREHENSIVE USER FEE STUDY REPORT
MATRIX CONSULTING GROUP 35
San Juan Bautista's current fee is below the jurisdictional average of $165, whereas the full cost is significantly above it. The current fee is most comparable to the City of Gonzales's $50 fee. The town of Colma has the highest fee at $200, while the City of Rio Dell has the lowest fee at $45. It is important to note that these types of fees are traditionally subsidized.
SUMMARY
Overall, San Juan Bautista generally has fees in the low- to mid-range compared to the other surveyed jurisdictions. Of the surveyed jurisdictions, San Juan Bautista's current fees are most comparable to the City of Rio Dell, City of Del Rey Oaks, and the City of Biggs, while the City’s full costs are most comparable to the City of Gonzales and the City of Rolling Hills. It is important to note that the results of this survey show only the fees adopted by the council, not the cost-recovery policy decisions for departments or the jurisdiction. As such, the results of this survey should be used as a secondary decision-making tool.
San Juan Bautista Master Fee Schedule
Fee Name Unit Current Fee Total Cost Recommended Fee Fee Type Building*
Trade Permits in Conjunction with Building Permit
Electrical Sub-Permit % of Bldg Permit Fee 20% 15% 15% User Fee Plumbing Sub-Permit % of Bldg Permit Fee 17% 15% 15% User Fee Mechanical Sub-Permit % of Bldg Permit Fee 18% 15% 15% User Fee Plan Review Fees
Structural and Architectural Plan Review % of Bldg Permit Fee 65% 65% 65% User Fee Plumbing/Electrical/Mechanical Plan Review % of Plan Review 55% 50% 50% User Fee Master Plan Verification Review (subdivisions) % of Plan Review 25% 25% 25% User Fee C&D Review
C&D Review Each New $179 $179 User Fee
C&D Penalty % of Project Valuation New 3% 3% Penalty
Investigations**
Investigations Each $1,000 $1,020 $1,020 User Fee
Fees Assessed By Other Agencies
Fees Assessed By Other Agencies Each Actual Cost Actual Cost Actual Cost User Fee Building Permit Fee Table (Based on Total Valuation)
$1.00 to $500 Each $23.50 $147.79 $147.79 User Fee
$501 to $2,000
For the first $500 Base $23.50 $147.79 $147.79 User Fee For each additional $100, or fraction thereof, to and including $2,000 Each additional $100, or fraction thereof $3.05 $8.35 $8.35 User Fee $2,001 to $25,000
For the first $2,000 Base $69.25 $273.08 $273.08 User Fee For each additional $1,000, or fraction thereof, to and including $25,000 Each additional $1,000, or fraction thereof $14 $22 $21.83 User Fee $25,001 to $50,000
For the first $25,000 Base $391.25 $775.27 $775.27 User Fee For each additional $1,000, or fraction thereof, to and including $50,000 Each additional $1,000, or fraction thereof $10.10 $11.86 $11.86 User Fee $50,001 to $100,000
For the first $50,000 Base $643.75 $1,071.88 $1,071.88 User Fee For each additional $1,000, or fraction thereof, to and including $100,000 Each additional $1,000, or fraction thereof $7 $8 $8.00 User Fee $100,001 to $500,000
For the first $100,000 Base $993.75 $1,505.55 $1,505.55 User Fee For each additional $1,000, or fraction thereof, to and including $500,000 Each additional $1,000, or fraction thereof $5.60 $17.24 $17.24 User Fee $500,001 to $1,000,000
For the first $500,000 Base $3,233.75 $8,525.34 $8,525.34 User Fee For each additional $1,000, or fraction thereof, to and including $1,000,000 Each additional $1,000, or fraction thereof $4.75 $5.84 $5.84 User Fee $1,000,001 to $10,000,000
For the first $1,000,000 Base $5,608.75 $11,690.38 $11,690.38 User Fee For each additional $1,000, or fraction thereof Each additional $1,000, or fraction thereof $3.15 $1.47 $1.47 User Fee $10,000,001 to $25,000,000
For the first $10,000,000 Base $33,958.75 $25,256 $25,256.00 User Fee For each additional $1,000, or fraction thereof Each additional $1,000, or fraction thereof $3.15 $0.47 $0.47 User Fee $25,000,001+
For the first $25,000,000 Base $81,208.75 $32,777 $32,777.29 User Fee For each additional $1,000, or fraction thereof Each additional $1,000, or fraction thereof $3.15 $0.23 $0.23 User Fee Miscellaneous Standalone Fees
Minimum Permit fee Each $119 $189 $189 User Fee
Kitchen Remodel/Alteration - Non Structural Each $630 $657 $657 User Fee Bathroom Remodel/Alteration - Non Structural Each $440 $657 $657 User Fee Living Space Remodel/Alteration - Non Structural Each Valuation $657 $657 User Fee Powder Room Remodel/Alteration - Non Structural Each $330 $452 $452 User Fee Residential Window / Door Replacement Permit
San Juan Bautista Master Fee Schedule
Fee Name Unit Current Fee Total Cost Recommended Fee Fee Type Up to 3 Each $109 $188 $188 User Fee
4 to 10 Each $225 $324 $324 User Fee
10+ Each $325 $411 $411 User Fee
Residential Home Demolition Permit Each $480 $257 $257 User Fee Pool and/or Spa Remodel Each $520 $726 $726 User Fee
Pool Demolition Permit Each $295 $295 $295 User Fee
Detached Storage Shed - with no trades (not to exceed 250 sq. ft.) Each $350 $686 $686 User Fee Standard Residential Re-roof Permit Each $295 $408 $408 User Fee Combo Permits (2 Trades)
Heat Pump Water Heater Each $119 $452 $452 User Fee
Photovoltaic Roof Mounted
Residential Each $320 $549 $549 User Fee
Non-Residential Each $475 $783 $783 User Fee
Administrative Fees that apply to all permits
Strong Motion Instrumentation Program - Residential % of Valuation 0.013% 0.013% 0.013% State Fee Strong Motion Instrumentation Program - Commercial % of Valuation 0.028% 0.028% 0.028% State Fee California Building Standards Fee Per $25,000 of total valuation $1.00 $1.00 $1 State Fee Additional Fees that May Apply
Inspections outside of normal business hours (Min. 4 hours)*** Per Hour $167 $168 $168 User Fee Reinspection Fees Per re-inspection $119 $182 $182 User Fee Inspections for which no fee is specifically indicated Each $119 $182 $182 User Fee Additional plan review required by changes, additions or revisions to plans or any plan chck reviews beyond the second review Per Hour $141 $194 $194 User Fee Permit Reactivation Each $119 $120 $120 User Fee
Request for Duplicate Plans Each $60 $89 $89 User Fee
Temporary Certificate of Occupancy (commercial/industrial only) 90 day only Each $250 $295 $295 User Fee Surcharges
Technology Surcharge % of Permit Fee New 10% 10% Surcharge Advanced Planning (General Plan & Long Range Planning) Maintenance Fee % of Building Permit Fee New 12% 12% Surcharge Electrical Permit - Standalone Fees
Permit Issuance Each New $120 $120 User Fee
Temporary Power Service
For a temporary service power pole or pedestal including all pole or pedestal-mounted receptacle outlets and appurtenances Each Modified $171 $171 User Fee Lighting Fixtures
Up to 20 Each Modified $68 $68 User Fee
Additional fixtures, each additional 20 Each Add'll 20 Modified $102 $102 User Fee Electrical Services
For main services of 400 amps or less Each Modified $137 $137 User Fee For Sub-Panels of 200 amps or less Each Modified $137 $137 User Fee Meter Pedestal Each Modified $137 $137 User Fee
Cell Tower:
Cell Tower Permit fee - includes plan check for 1st and 2nd review Each Modified $526 $526 User Fee Electrical Vehicle Charging
EVC - Residential Each Modified $214 $214 User Fee
EVC - Commercial Each Modified $566 $566 User Fee
Mechanical Permits
Permit Issuance Each New $120 $120 User Fee
Heating, Ventilation, and Air Conditioning (HVAC)
Residential - New Furnace and / or AC/Condenser Each Modified $429 $429 User Fee Residential - Replace / Relocate Furnace and / or AC/Condenser Each Modified $68 $68 User Fee Commercial - New Furnace and/or HVAC/Condenser Each Modified Valuation-Based Valuation-Based User Fee San Juan Bautista Master Fee Schedule
Fee Name Unit Current Fee Total Cost Recommended Fee Fee Type Commercial - Replace / Relocate - Furnace and/or HVAC/Condenser Each Modified $167 $167 User Fee Additional Fee Categories
Floor Furnace Each Modified $102 $102 User Fee
Wall Heater Each Modified $102 $102 User Fee
Boiler / Compressor Each Modified $68 $68 User Fee
Evaporative Cooler Each Modified $68 $68 User Fee
Ventilating Fan Each Modified $68 $68 User Fee
Hood Each Modified $137 $137 User Fee
Plumbing Permit
Permit Issuance Each New $120 $120 User Fee
Water Heater & Water Softener permitting fees
Tankless Water-heater Each Modified $68 $68 User Fee
Water heater replacement Each Modified $68 $68 User Fee Electric water heater Each Modified $68 $68 User Fee
Water Softener Each Modified $68 $68 User Fee
Gas Line
Gas Line Replacement Each Modified $102 $102 User Fee
New Gas Line Each Modified $137 $137 User Fee
Waterline & Sewer Repipe
Repipe waterline Each Modified $102 $102 User Fee
Repipe from house to main waterline Each Modified $102 $102 User Fee Repipe sewer Each Modified $102 $102 User Fee
Repipe from house to main sewer Each Modified $102 $102 User Fee Unit Fee Schedule
For each plumbing fixture or trap or set of fixtures on one trap Each Modified $20 $20 User Fee For each industrial waste pretreatment interceptor including its trap and vent excepting kitchen-type grease interceptors functioning as fixture traps Each Modified $20 $20 User Fee For installation, alteration, or repair of water piping and/or water treating equipment, each Each Modified $20 $20 User Fee For repair or alteration of drainage or vent piping, each fixture Each Modified $20 $20 User Fee Disclaimer: If an outside consultant is used, then full consultant fees will be applied to permit for reimbursement.
Note: All projects are subject to City Manager review and based on their discretion may be charged at a T&M rate.
Code Enforcement*
Administrative Penalties**
Nuisance Violation
First Violation Per Day Max $100 $100 $100 Penalty
Second Violation Per Day Max $200 $200 $200 Penalty
Each Additional Violation Per Day Max $500 $500 $500 Penalty Local Building and Safety Codes Violation
First Violation Per Day Max $130 $130 $130 Penalty
Second Violation Per Day Max $700 $700 $700 Penalty
Each Additional Violation Per Day Max $1,300 $1,300 $1,300 Penalty Cannabis Related Violation
Violation Per Day Max $1,000 $1,000 $1,000 Penalty
Notices
Notice of Violation Each New $987 $987 Penalty
Notice to Abate a Public Nuisance Each New $987 $987 Penalty Post-Deprivation Notice Each New $1,036 $1,036 Penalty
Stop Work Notice Each New $641 $641 Penalty
**Refer to Article 6. Fees 10-1-600 Building code fees
*No building permit shall be issued until a solid waste diversion plan has been submitted to and approved by the Community Development Department. Failure to submit a plan shall prevent the issuance of a building permit. Permittees are required to divert a minimum of 65% of their waste. A permit holder who has not diverted 65% of the of the construction or demolition waste from disposal shall be required to pay the City of San Juan Bautista an amount equal to the rate per ton for disposal of mixed waste at the John Smith Road Landfill or alternative landfill existing at the time the penalty is calculated times the number of tons of waste that were not properly diverted as required by this section. Funds generated from any penalties collected will be collected by the City under the Community Development Department, and reserved for use of discretion of the Department. Final occupancy will not be signed off until the permitee has submitted their waste diversion documentation and/or paid the penalty, if any, to the Community Development Department. Sample solid waste diversion plans shall be available for permitees' use. ***Please note that normal business hours are based on the City's posted inspection schdule and may not coincide with City Hall's regular business hours.
San Juan Bautista Master Fee Schedule
Fee Name Unit Current Fee Total Cost Recommended Fee Fee Type Unsafe to Occupy Each New $641 $641 Penalty
Vacancy Each New $493 $493 Penalty
Notice of Refusal to Issue Permits Each New $497 $497 Penalty Release of Notice of Violation Each New $690 $690 Penalty Recorded with the San Benito County Recorder
Notice of Noncompliance Each New $518 $518 Penalty
Notice of Pendency Each New $518 $518 Penalty
Abatement
Abatement at City Expense Each Actual Cost Actual Cost Actual Cost User Fee Notice of Final Disposition Each Actual Cost Actual Cost Actual Cost User Fee Hearing
Lien Hearing Each Actual Cost Actual Cost Actual Cost User Fee Administrative Hearing Each Actual Cost Actual Cost Actual Cost User Fee Vacancy Registration Fee
Vacancy Registration Fee*** Per Property Per Month New $316 $316 User Fee Code Enforcement
Hourly Rate Per Hour $105 $172 $172 User Fee
Re-Inspection Fees Per Inspection $105 $225 $225 Penalty *This fee schedule will supersede all previous fees and we may need to amend sections of the ordinances to then be updated to our new fee schedule.
Disclaimer: If an outside consultant is used, then full consultant fees will be applied to permit for reimbursement.
Parking Citations
Stopping in Specified Places Each $65 $70 Penalty
Unauthorized Standing or Loading Each $65 $70 Penalty
Exceeding Loading Time Each $65 $70 Penalty
Wheels further than 18" of Curb Each $65 $70 Penalty
Parking on Streets for Purpose of Sale Each $65 $70 Penalty Parking & Storage of Boats Each $65 $70 Penalty
Parking on Private Property w/o Consent Each $65 $70 Penalty Parking/Standing – Vendors (permit req.) Each $65 $70 Penalty Selling from a Parked Vehicle Each $65 $70 Penalty
No Parking – Yellow Zone (30 min) Each $65 $70 Penalty
Exceeding Loading Time (10 min) Each $65 $70 Penalty
Exceeding Parking Time (Green/20 min) Each $65 $70 Penalty Restricted Parking – Handicapped Zone Each $290 $300 Penalty Parking on City Streets for Repairs Each $65 $70 Penalty No Parking in Excess of 72 hours Each $65 $70 Penalty
Parking of Oversized Vehicles Each $165 $175 Penalty
Trailer Parked on Street Each $65 $70 Penalty
Engineering
Permit Issuance Each New $89 $89 User Fee
Subdivision Map Check
Final Map Deposit New $5,000 $5,000 User Fee
Parcel Map Deposit New $4,000 $4,000 User Fee
Certificate of Compliance (Lot Line Adjustment, Lot Merger) Deposit New $1,000 $1,000 User Fee Encroachment Permit and Improvement Plan Check/Inspection Deposit (% of Construction Cost) New 3% 3% User Fee Annual Utility Encroachment Permit Each New $1,236 $1,236 User Fee Minor Encroachment Permits (Residential Driveway, Pods, etc.) Each New $494 $494 User Fee Oversize Transportation Permits
Single Trip Each $16 $16 $16 State Fee
Annual Permit Each $90 $90 $90 State Fee
**Refer to Chapter 2-7-150 Administrative Citation Collection and 3-1-460 Administrative Civil Remedies ***Any additional inspctions or City Attorney fees will be bill separately. If goes to collection would be subject to code enforcement fees and fines San Juan Bautista Master Fee Schedule
Fee Name Unit Current Fee Total Cost Recommended Fee Fee Type Engineering Division Plan Check
Includes Storm Water Review, Up to $300,000 valuation Each $100 $247 $247 User Fee Over $300,000 valuation Each $300 $741 $741 User Fee
Planning
Administrative Time Extension Each 30% of Application $885 $885 User Fee Annexation Deposit $5,250 $16,000 $16,000 User Fee
Appeals
Appeal, Planning Commission Deposit $525 $7,000 $7,000 User Fee Appeal, All others Deposit $525 $7,000 $7,000 User Fee
Amendment / Modification % of Initial Application New 50% 50% User Fee Architectural and Site Review:
Commercial / Industrial / Wireless or Miscellaneous Each New $7,250 $7,250 User Fee Residential Each New $6,454 $6,454 User Fee
Business License Fee* Each New $204 $204 User Fee
Conditional Use Permit Deposit $1,575 $7,000 $7,000 User Fee Conditions of Approval - Mitigation Monitoring Deposit New $1,000 $1,000 User Fee Hearing Continuation Request by Applicant Each New $1,362 $1,362 User Fee Development Agreement Deposit New $5,000 $5,000 User Fee Environmental
Categorical Exemption Each $262.50 $845 $845.00 User Fee Initial Study/ND/MND, non-complex project (Staff Review)** Deposit New $2,000 $2,000 User Fee EIR/MND/Initial Study (Consultant Contract)** Deposit Actual Cost Staff + consultant
cost
Staff + consultant
cost User Fee
EIR/MND/Initial Study (Peer Review of Applicant Prepared EIR/MND/ND/Initial Study)** Depoist Actual Cost Staff + consultant
cost
Staff + consultant
cost User Fee
Planning Commission Extension Each New $2,476 $2,476 User Fee Film Permit Per Permit $159 $379 $379 User Fee
General Plan Amendment Deposit $3,675 $16,000 $16,000 User Fee General Plan Text Amendment Deposit New $13,000 $13,000 User Fee Historic Resources Review (including demolition / significant alteration) Administrative Each New $4,067 $4,067 User Fee
Commission Deposit New $7,000 $7,000 User Fee
Evaluation Deposit New Actual Cost Actual Cost User Fee Home Occupation Permit Each Business License Fee $499 $499 User Fee Lot Line Adjustment / Merger Each $525 $5,340 $5,340 User Fee Miscellaneous Planning Review or Research Per Hour New $159 $159 User Fee Mobile Food Facilities Registration Fee (Non-Events)***:
Initial Permit Each New $103 $103 User Fee
Renewal / Annual Permit Each New $103 $103 User Fee
Mobile Home Rent Review Each New $5,340 $5,340 User Fee Planning Inspection / Review Per Hour New $159 $159 User Fee Planned Unit Development Deposit $5,250 $7,000 $7,000 User Fee Pre-Application Review Each New $3,590 $3,590 User Fee
Public Noticing Fee Actual Cost New Actual Cost Actual Cost User Fee SB9 Urban Lot Split Deposit New $2,000 $2,000 User Fee
SB330 Application Each New $7,091 $7,091 User Fee
Short Term Rental Program
Initial Application
Fire Safety Inspection Per Hour $116 $131 $131 User Fee Building Code inspections Per Hour $119 $131 $131 User Fee Application Fee Each $376 $1,383 $1,383 User Fee
Hourly Inspection Deposit $611 $1,000 $1,000 User Fee
San Juan Bautista Master Fee Schedule
Fee Name Unit Current Fee Total Cost Recommended Fee Fee Type Sidewalk Vending Registration Fee:
Initial Permit Each New $103 $103 User Fee
Renewal / Annual Permit Each New $103 $103 User Fee
Sign Permit Per Sign $157.50 $726 $726.00 User Fee
Sign Program (2 or more signs) Deposit New $1,000 $1,000 User Fee Temporary Use Permit (standard) Each New $2,635 $2,635 User Fee Tentative Parcel Map (up to 4 lots) Deposit $2,625 $5,000 $5,000 User Fee Tentative Tract Map (5 or more lots) Deposit $5,250 $7,000 $7,000 User Fee Tree Removal Permit Each $25 $487 $487 User Fee
Variance Request Deposit $1,575 $2,000 $2,000 User Fee
Zoning Text / Map / Ordinance Amendment Deposit New $16,000 $16,000 User Fee Zoning Clearance Letter Per Hour, minimum 3-Hour New $159 $159 User Fee Zoning Verification Letter Each New $238 $238 User Fee
Any Other Application / Entitlement Not Listed Deposit New $1,000 $1,000 User Fee Planning Division Plan Check
Up to $100,000 valuation Each New $487 $487 User Fee
Over $100,000 valuation Each New $965 $965 User Fee
Affordable Housing Project / Agreement Deposit New $2,000 $2,000 User Fee Complex Project**** Deposit New $8,000 $8,000 User Fee
Technology Surcharge % of Fee New 10% 10% Surcharge
Note: Additional publishing fees / noticing costs + Attorney costs + Outside Consultant Costs may apply. All projects are subject to City Manager review and based on their discretion may be charged at a T&M rate.
Disclaimer: If an outside consultant is used, then full consultant fees will be applied to permit for reimbursement. *Additional fees associated with inspections and taxes will apply. ***Any mobile food facilities / food trucks that are vending at events would be required to pay the food truck / mobile food facility event vendor fees in the special events section. This only represents the annual regiration fees. ****Complex project can refer to projects that require multiple entitlements or are so large in nature and don't really fit any of the other categories.
Recreation
Parks and Recreation Fees
City Park Permit
Resident Each $100 $234 $234 Rental
Other Each $250 $234 $234 Rental
BBQ Pit / Bench Area Each New $27 $27 Rental
Baseball Field Rental Per Field Per Hour New $49 $49 Rental Parking Lot Rental
Per Lot Per Day Per Day New $1,125 $1,125 Rental
Per Lot Per Hour Per Hour New $112 $112 Rental
Yard Sale Permit Each $10 $38 $38 User Fee
Refund or Cancellation Processing Fees Each New $51 $51 User Fee Background Check Fees Each New Actual Cost Actual Cost User Fee Dog License Fees:
Unspayed / Non-Neutered Each $10 $38 $38 User Fee
Spayed / Neutered Each $10 $38 $38 User Fee
"Seeing Eye" Guide Dog Each $0 $38 $38 User Fee
Special Event/Activities – Permit Application
Non Profits / Government Agency:
No street blockage, Each $75 $1,691 $1,691 User Fee
Organizations: No street blockage or blockage of side streets, up to one block. Each $100 $2,032 $2,032 User Fee Street blockage of Second, Third or Fourth Streets and side streets between Franklin & Muckelemi, and more than 1,000 people Each $200 $2,372 $2,372 User Fee **Any EIR/MD/ND/Initial Sutdy will include request for proposal, staff review, deposit of actual costs, consultant actual cost, all publication fees, and any legal fees.
San Juan Bautista Master Fee Schedule
Fee Name Unit Current Fee Total Cost Recommended Fee Fee Type Private Promoter Organizations:
No street blockage, Each $250 $1,691 $1,691 User Fee
Organizations: No street blockage or blockage of side streets, up to one block. Each $400 $2,032 $2,032 User Fee Street blockage of Second, Third or Fourth Streets and side streets between Franklin & Muckelemi, and more than 1,000 people Each $800 $2,372 $2,372 User Fee Additional Inspection Each New $95 $95 User Fee
Encroachment Permit Each New See PW Fee Schedule See PW Fee Schedule User Fee PW Blockade Materials Per Item Actual Cost Actual Cost Actual Cost User Fee PW Staff Time Per Hour New $95 $95 User Fee
Vendor Fee
Single Event Per Vendor Per Event Modified $126 $126 User Fee Multiple Events / Annual Per Vendor Per Event Modified $294 $294 User Fee Mobile Food Facility / Food Truck Vendor Fee (Events):
Single Event Per Vendor Per Event New $168 $168 User Fee Multiple Events / Annual Per Vendor Per Event New $336 $336 User Fee Events that Include Alcohol % of Permit Fee New 15% 15% User Fee Alcohol License Processing Fee Each New $168 $168 User Fee Community Hall Rental
City Resident / County Resident - (Mon-Sunday) Each $650 $843 $843 Rental Non-Resident Each $850 $843 $843 Rental
Local City & County Non-Profits Each $0 $843 $843 Rental Damage Deposit Each $500 $500 $500 Rental
Cleaning Deposit Each $200 $250 $250 Rental
Events that Include Alcohol % of Permit Fee New 15% 15% Rental Alcohol License Processing Fee Each New $168 $168 Rental Library Rental
Meeting Room Rental Each New $59 $59 Rental
Full Library Rental (Closed Hours Only) Each New $176 $176 Rental Damage Deposit Each $500 $500 $500 Rental
Cleaning Deposit Each $200 $250 $250 Rental
Item: 6.A
City Council Meeting
May 19, 2026
AFFIDAVIT OF POSTING
I, Elizabeth Soto, Do Now Declare, under the Penalties of perjury, that I am the City Clerk / Administrative Services Director in the City of San Juan Bautista and that I Posted Three (3) True Copies of the attached City Council Agenda. I Further Declare That I Posted Said Agenda on the 14th day of May 2026 and in the Following Locations in the City of San Juan Bautista, County of San Benito, California.
1. On The Bulletin Board at City Hall, 311 Second Street.
2. On The Bulletin Board at The City Library, 801 Second Street.
3. On The Bulletin Board at The Entrance to The United States Post Office, 301 The Alameda
Signed at San Juan Bautista, County of San Benito, California, on the 14th day of May 2026.
____________________________________________
Elizabeth Soto, CMC, CPMC
City Clerk / Administrative Services Director
Item: 6.B
City Council Meeting
May 19, 2026
WAIVER OF READING
OF ORDINANCES
State law requires that an ordinance be read in its entirety prior to adoption unless the City Council waives reading beyond the title. Reading an entire ordinance at the meeting is extremely time-consuming; reading of the title alone usually gives the audience sufficient understanding of what the Council is considering.
To ensure that this waiver is consistently approved by the Council, Council should make the waiver at each meeting, thus, you should do it at this point on the Consent Agenda. The Council then does not have to worry about making this motion when each ordinance comes up on the agenda.
GC36934
City of San Juan Bautista
Revenues ~ Budget Vs. Actual
For the Nine Month Period Ended March 31, 2026
Item #5E
City Council Meeting
May 19, 2026
REVENUES FY25 FY26 Annual YTD
Fund Actuals Actuals Budget Difference 75% Notes
General Fund 1,780,832 1,890,913 2,635,525 (1,593,243) 72% Special Revenue Funds:
Capital Projects Fund 256,961 305,735 3,061,913 (2,703,471) 10% Community Development 110,070 290,752 132,050 (393,098) 220% COPS 158,726 144,825 100,000 (75,000) 145%
Parking & Restroom Fd 19,731 15,805 28,000 (16,269) 56% Gas Tax Fund 83,222 80,823 108,000 (76,799) 75%
Valle Vista LLD 33,416 30,537 40,716 (17,919) 75%
Rancho Vista CFD 50,634 52,532 70,043 (49,481) 75%
Copperleaf CFD 12,484 23,303 31,071 (12,240) 75%
Internal Service Funds:
Blg Rehab. & Replace 28,500 28,500 38,000 (28,500) 75%
Vehicle Replacement 45,000 45,000 60,000 (45,000) 75%
Enterprise Funds:
Water
Operations 1,299,033 1,314,519 1,801,000 (904,085) 73%
Sewer
Operations 1,516,986 1,565,225 2,065,000 (943,950) 76%
TOTAL Funds 5,395,594 5,788,470 10,171,318 (6,859,055) 57% City of San Juan Bautista
Revenues ~ Budget Vs. Actual
For the Nine Month Period Ended March 31, 2026
Item #5E
City Council Meeting
May 19, 2026
EXPENDITURES FY25 FY26 Annual YTD
Fund Actuals Actuals Budget Variance 75% Note
General Fund 1,653,703 1,910,220 2,609,385 (699,165) 73% Special Revenue Funds:
Capital Projects Fund 256,961 305,735 3,061,903 (2,756,168) 10% A Community Development 623,514 574,517 651,487 (76,970) 88% COPS 75,000 75,000 100,000 (25,000) 75%
Parking & Restroom Fd - - - -
Gas Tax Fund 17,693 13,277 21,000 (7,723) 63%
Valle Vista LLD 32,259 24,738 38,965 (14,227) 63%
Rancho Vista CFD 70,554 28,012 51,143 (23,131) 55%
Copperleaf CFD 20,070 18,139 29,278 (11,139) 62%
Development Impact Fee Funds
Public/Civic Facility 2,250 2,250 2,700 (450) 83%
Library 3,700 3,700 4,440 (740) 83%
Storm Drain 2,860 2,860 3,432 (572) 83%
Park In-Lieu 250 250 300 (50) 83%
Public Safety 710 710 852 (142) 83%
Traffic 360 360 432 (72) 83%
Enterprise Funds:
Water:
Operations 537,175 493,634 962,796 469,162 51%
Capital 66,486 31,499 2,178,962 2,147,463 1% A
Sewer
Operations 759,269 1,299,869 1,798,291 498,422 72%
Capital 8,150,796 1,726,857 4,115,298 2,388,441 42% A
TOTAL Funds 12,273,610 6,511,627 15,630,664 1,887,939 42% Footnotes:
A ~ Capital fund transfers/costs are budgeted to be incurred by these funds. Since the costs/transfers occur sporadically during the year, they do not always align with the to date percentages, or prior year amounts.
Additionally, some projects have been moved to the next fiscal year.
City of San Juan Bautista
Check/Voucher Register - Check Register Current Month
From 3/1/2026 Through 3/31/2026
1110 - Operating
Acct. 1948
Effective Date Check Number Vendor Name Check Amount
3/6/2026 219083 4Leaf, Inc. 330.00
3/6/2026 4Leaf, Inc. 1,292.10
3/6/2026 219084 ACWA Health Benefits Authority 17,833.87 3/6/2026 219085 Ashley Collick 150.14
3/6/2026 219086 California Preservation Foundation 500.00 3/6/2026 219087 Canon Financial Services, Inc 694.46
3/6/2026 219088 Charter Communications 642.73
3/6/2026 219089 Kiley & Associates, LLC 3,000.00
3/6/2026 219090 Matrix Consulting Group, LTD 26,845.00
3/6/2026 219091 MNS Engineers, Inc. 300.00
3/6/2026 219092 P G & E 1,870.19
3/6/2026 219093 Postmaster 478.00
3/6/2026 219094 Rx-Tek 129.00
3/6/2026 Rx-Tek 281.25
3/6/2026 219095 Council of San Benito County Governments 7,125.79 3/6/2026 219096 State Compensation Insurance Fund 2,864.58 3/6/2026 219097 T-Mobile 400.71
3/6/2026 219098 US Bank 15,840.50
3/6/2026 219099 Valero Wex Bank 75.00
3/25/2026 219100 Abbott's Pro Power 131.92
3/25/2026 219101 AFLAC 889.36
3/25/2026 219102 All Clear Water Services 4,100.00
3/25/2026 219103 Ashley Collick 65.47
3/25/2026 219104 at&t 156.47
3/25/2026 219105 att.com 67.39
3/25/2026 219106 AWP Safety 606.05
3/25/2026 219107 Baker Supplies and Repairs 22.94
3/25/2026 219108 Bryant L. Jolley 36,000.00
3/25/2026 219109 California Building Standards Commission 184.60 3/25/2026 219110 CALNET 1,642.97
3/25/2026 219111 Canon Financial Services, Inc 499.34
3/25/2026 219112 WEX BANK 190.51
3/25/2026 219113 Clark Pest Control 129.00
3/25/2026 219114 Clear Gov Inc. 12,380.60
3/25/2026 219115 Data Ticket Inc. 200.00
3/25/2026 Data Ticket Inc. 200.00
3/25/2026 219116 Division of the State Architect 2,164.94 City of San Juan Bautista
Check/Voucher Register - Check Register Current Month
From 3/1/2026 Through 3/31/2026
1110 - Operating
Acct. 1948
Effective Date Check Number Vendor Name Check Amount
3/25/2026 219117 Elisa Macias 700.00
3/25/2026 219118 EMC Planning Group Inc. 3,841.77
3/25/2026 219119 First Alarm 540.33
3/25/2026 219120 Flock Group Inc 8,450.00
3/25/2026 219121 Graniterock 2,230.33
3/25/2026 219122 J.A.V Language Solutions LLC 354.65
3/25/2026 219123 Kennedy, Archer & Giffen 61.00
3/25/2026 Kennedy, Archer & Giffen 183.00
3/25/2026 Kennedy, Archer & Giffen 3,782.00
3/25/2026 Kennedy, Archer & Giffen 304.50
3/25/2026 Kennedy, Archer & Giffen 162.50
3/25/2026 Kennedy, Archer & Giffen 366.00
3/25/2026 Kennedy, Archer & Giffen 1,677.50
3/25/2026 Kennedy, Archer & Giffen 671.00
3/25/2026 Kennedy, Archer & Giffen 396.50
3/25/2026 Kennedy, Archer & Giffen 915.00
3/25/2026 Kennedy, Archer & Giffen 213.50
3/25/2026 Kennedy, Archer & Giffen 274.50
3/25/2026 219124 League of California Cities 900.00
3/25/2026 219125 Mc Kinnon Lumber Co., Inc. 359.13
3/25/2026 Mc Kinnon Lumber Co., Inc. 112.56
3/25/2026 219126 Midwest Tape 71.44
3/25/2026 219127 MNS Engineers, Inc. 346.11
3/25/2026 MNS Engineers, Inc. 202.50
3/25/2026 MNS Engineers, Inc. 92.50
3/25/2026 MNS Engineers, Inc. 560.00
3/25/2026 MNS Engineers, Inc. 555.00
3/25/2026 MNS Engineers, Inc. 1,041.25
3/25/2026 MNS Engineers, Inc. 6,146.49
3/25/2026 MNS Engineers, Inc. 7,198.09
City of San Juan Bautista
Check/Voucher Register - Check Register Current Month
From 3/1/2026 Through 3/31/2026
1110 - Operating
Acct. 1948
Effective Date Check Number Vendor Name Check Amount
3/25/2026 MNS Engineers, Inc. 924.29
3/25/2026 MNS Engineers, Inc. 23,161.62
3/25/2026 MNS Engineers, Inc. 1,455.00
3/25/2026 219128 MuniBilling 487.88
3/25/2026 219129 Monterey Bay Analytical Services 1,260.00 3/25/2026 Monterey Bay Analytical Services 1,528.00
3/25/2026 Monterey Bay Analytical Services 449.00
3/25/2026 Monterey Bay Analytical Services 2,783.00
3/25/2026 219130 P G & E 9,732.42
3/25/2026 P G & E 6,127.04
3/25/2026 219131 Pablo Vasquez 500.00
3/25/2026 219132 Pet Waste Co 185.28
3/25/2026 219133 Petty Cash 298.48
3/25/2026 219134 Pryor Learning, LLC 229.00
3/25/2026 Pryor Learning, LLC 229.00
3/25/2026 Pryor Learning, LLC 229.00
3/25/2026 Pryor Learning, LLC 229.00
3/25/2026 Pryor Learning, LLC 229.00
3/25/2026 Pryor Learning, LLC 229.00
3/25/2026 219135 Regional Government Services 1,242.78
3/25/2026 219136 Rojas Communications Group 1,500.00
3/25/2026 219137 Rx-Tek 1,056.25
3/25/2026 219138 San Benito Co Sheriff's Ofc.-Communicatio 73,468.35 3/25/2026 219139 San Benito County Administrative Office 8,786.06 City of San Juan Bautista
Check/Voucher Register - Check Register Current Month
From 3/1/2026 Through 3/31/2026
1110 - Operating
Acct. 1948
Effective Date Check Number Vendor Name Check Amount
3/25/2026 219140 San Benito County Water District 1,681.32 3/25/2026 219141 Sentry Alarm System 135.00
3/25/2026 Sentry Alarm System 342.00
3/25/2026 219142 Sound Design A/V Contractors 1,399.04
3/25/2026 219143 State Compensation Insurance Fund 2,864.58 3/25/2026 219144 Stoel Rives 3,120.00
3/25/2026 219145 Tania Serna Martinez 700.00
3/25/2026 219146 Hollister True Value 134.61
3/25/2026 Hollister True Value 28.37
3/25/2026 Hollister True Value 51.97
3/25/2026 Hollister True Value 196.70
3/25/2026 219147 Victor M. Tafoya 152.83
3/25/2026 219148 Wendy L. Cumming, CPA 5,906.25
3/25/2026 Wendy L. Cumming, CPA 6,912.50
Report Total 342,938.65
Item No. #6.D
City Council Meeting
May 19, 2026
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: MAY 19, 2026
DEPARTMENT: ADMINISTRATION
FROM: ELIZABETH SOTO, CITY CLERK /ADMINISTRATIVE
SERVICES DIRECTOR
TITLE: NOVEMBER 3, 2026 GENERAL MUNICIPAL ELECTION
RECOMMENDED MOTION:
A motion to approve a Resolution ordering an election, requesting the San Benito County Elections Department to conduct the election, and requesting consolidation of the November 3, 2026 election.
RECOMMENDATION:
Staff recommends that the City Council approve a Resolution ordering an election pursuant to California Elections Code section 10002 and San Juan Bautista City Municipal Code Chapter 2-1 Article 2, requesting the County Elections Department to conduct the election, and requesting consolidation of the November 3, 2026, General Municipal Election for the City of San Juan Bautista with the General Election
EXECUTIVE SUMMARY:
San Juan Bautista provides for elections to be held in accordance with California Elections Code as long as they are not in conflict with the Municipal Code. California Elections Code Division 10 outlines the general provisions and procedures for the conduct of local and consolidated elections. The terms of two (2) Councilmembers are set to expire following the November 3, 2026 election and certification of the results. The City Clerk, as the Elections Official for the City of San Juan Bautista hereby requests the City Council’s authorization to consolidate the election for the aforementioned offices to be held on November 3, 2026.
BACKGROUND:
Pursuant to San Juan Bautista City Municipal Code Chapter 2-1 Article 2, the following Council seats shall expire in November 2026: Councilmembers At-Large (Leslie Q. Jordan, Jackie Morris-Lopez, and EJ Sabathia). The Councilmembers are elected at large for a four-year term.
In keeping with the California Elections Code, the regular nomination filing period opens on Monday, July 13, 2026 and closes on Friday, August 7, 2026. The regular filing period will be Item No. #6.D
City Council Meeting
May 19, 2026
Page | 2
extended to Wednesday, August 12, 2026, for any office for which the incumbent does not file or fails to qualify in accordance with Election code 10225. The municipal election shall be consolidated with the General Gubernatorial Election on November 3, 2026. The resolution authorizes the City Clerk to procure the services of the San Benito County Elections Department for conducting the election. Notice of the election for officers must be published by no later than July 6, 2026. July 13, 2026 is the last day to request consolidation of the election or add initiatives to the November 3, 2026 ballot.
CEQA CONSIDERATION:
Not a Project. The City of San Juan Bautista has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN:
Consolidating the election on November 3, 2026, with the General Election and authorizing the San Benito County Elections Department to conduct the election on the City’s behalf supports the City Council’s strategic goal of Effective & Culturally Responsive Government.
DEPARTMENTAL COORDINATION:
The City Clerk is charged with the duty of conducting the election pursuant to California Elections Code section 320 with consultation from the City Attorney as needed.
FISCAL IMPACT:
San Benito County Elections Department estimates that San Juan Bautista’s share for the cost of the election to be a total estimated cost to the City between $7,000 and $ 8,000. Consolidating the City’s General Municipal Election with the General Election provides cost sharing with other jurisdictions within the County.
ATTACHMENTS:
Resolution
Page | 1
RESOLUTION NO. 2026-xx
RESOLUTION ORDERING AN ELECTION, REQUESTING THE SAN BENITO
COUNTY ELECTIONS DEPARTMENT TO CONDUCT THE ELECTION, AND REQUESTING CONSOLIDATION OF THE NOVEMBER 3, 2026 GENERAL
MUNICIPAL ELECTION FOR THE CITY OF SAN JUAN BAUTISTA
WHEREAS, pursuant to Elections Code Section 10002, the governing body of any city or district may by resolution request the Board of Supervisors of the county to permit the county elections official to render specified services to the city or district relating to the conduct of an election. The city or district shall reimburse the county in full for the services performed upon presentation of a bill to the City or district; and
WHEREAS, pursuant to Elections Code Section 10400, whenever two or more elections, including bond elections, of any legislative or congressional district, public district, city, county or other political subdivision are called to be held on the same day, in the same territory, or in territory that is in part the same, they may be consolidated upon the order of the governing body or bodies or officer or officers calling the elections; and WHEREAS, pursuant to Elections Code Section 10403, whenever an election called by a district, city or other political subdivision for the submission of any question, proposition, or office to be filled is to be consolidated with a statewide election, and the question, proposition, or office to be filled isto appear upon the same ballot asthat provided for thatstatewide election, the district, city or other political subdivision shall, at least 88 days prior to the date of the election, file with the board of supervisors, and a copy with the elections official, a resolution of its governing board requesting the consolidation, and setting forth the exact form of any question, proposition, or office to be voted upon at the election, as it is to appear on the ballot. Upon such request, the Board of Supervisors may order the consolidation. The resolution requesting the consolidation shall be adopted and filed at the same time as the adoption of the ordinance, resolution, or order calling the election; and
WHEREAS, pursuant to Elections Code Section 13307, whenever an election called by a district, city, or other political subdivision has offices to be filled, it is required to fix and determine the number of words that a candidate may submit on the candidate's statement to be either 200 or 400 words and to determine if the candidate shall be responsible for the cost of the statement; and
WHEREAS, Elections Code Section 15651 requires the city to determine the means and manner in which a tie vote is to be resolved in the event that two or more persons receive an equal number of votes and the highest number of votes ("tie votes") for an office to be voted upon; and
WHEREAS, various district, county, state, and other political subdivision elections may be or have been called to be held on November 3, 2026; and NOW THEREFORE, BE IT RESOLVED AND ORDERED that the governing body of the Page | 2
City of San Juan Bautista hereby orders an election be called and consolidated with any and all elections also called to be held on November 3, 2026 insofar as said elections are to be held in the same territory or in territory that is in part the same as the territory of the Board of Supervisors of the County of San Benito to order such consolidation under Elections Code Section 10401 and 10403.
BE IT FURTHER RESOLVED AND ORDERED that pursuant to Elections Code Section 10002 said governing body hereby requests the Board of Supervisors to permit the San Benito County Elections Department to provide any and all services necessary for conducting the election and agrees to pay for said services.
BE IT FURTHER RESOLVED AND ORDERED that the San Benito County Elections Department conduct the election for the purpose of electing three (3) Members to said governing body on the November 3, 2026 ballot.
RECITALS
SECTION I. The General Municipal Election for the year 2026 is hereby called and shall be held in San Juan Bautista, under and by virtue of the provisions of Article 2 of the Municipal Code of said City and California Elections Code, on the 5th day of November 2026,said date being the first Tuesday following the first Monday in November 2026.
SECTION II. The following officers of San Juan Bautista shall be elected at said General Municipal Election, to wit:
Councilmember, one (1), for a term of four years from the City at large. Councilmember, one (1), for a term of four years from the City at large. Councilmember, one (1), for a term of four years from the City at large.
SECTION III. Nomination papers shall be filed with the San Juan Bautista City Clerk’s Office not later than 5:00 p.m. on Friday, August 7, 2026, except that the nomination filing period will be extended to 5:00 p.m. on Wednesday, August 12, 2026 for the office of Councilmember if the incumbent does not file or fails to qualify by close of the regular nomination period on August 7, 2026.
SECTION IV. Pursuant to the provisions of Section 13307 of the Elections Code of the State of California, the City Council has determined that candidates for office may file a written statement of qualifications with their nomination papers, said statement not to exceed 200 words in length, with those candidates filing said statements to pay the cost of such statement as determined by the Registrar of Voters.
SECTION V. The official ballot to be used at said election shall conform to the provisions of the laws of the State of California with relation thereto.
SECTION VI. The City authorizes the Registrar of Voters to consolidate this election with any other election on November 3, 2026 for the convenience of the registered voters and to Page | 3
effectuate any cost savings by such consolidation.
SECTION VII. The County of San Benito Elections Department is hereby directed to publish such notices as are provided by law for the holding of the municipal election, which said notices shall be published in an adjudicated newspaper and circulated in the City of San Juan Bautista and hereby designated for that purpose.
SECTION VIII. Said General Municipal Election shall be held and conducted, and the votes thereof canvassed, and the return thereof made, and the results thereof ascertained and determined as herein provided, and in all particulars not described by this Resolution, said General Municipal Election shall be held as provided by law for the holding of municipal elections in said City; and the Registrar of Voters of the County of San Benito is authorized to canvass the return and certify the results to said Council of San Juan Bautista.
SECTION IX. The City Clerk shall enter the results into the record following receipt of the declared results in accordance with Elections Code Section 10264. The City Clerk shall sign and deliver to each person elected a certificate of election and administer the oath of office to each person elected. This Resolution shall be forthwith entered upon the minutes of this Council and kept and maintained by the City Clerk of San Juan Bautista.
SECTION X. The City Clerk is hereby authorized and directed to certify to the due adoption of this Resolution and to transmit a certified copy to the Elections Department and the Board of Supervisors of San Benito County.
PASSED AND APPROVED by City of San Juan Bautista, this 19th day of May 2026 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
APPROVED:
____________________
Leslie Q. Jordan, Mayor
ATTEST:
______________________
Elizabeth Soto, City Clerk
Item No. 6.E
City Council Meeting
May 19, 2026
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: MAY 19, 2026
DEPARTMENT: ENGINEERING
FROM: DOUG PIKE, CITY ENGINEER
BY: DOUG PIKE, CITY ENGINEER
TITLE: VALLE VISTA LIGHTING AND LANDSCAPING
MAINTENANCE DISTRICT
RECOMMENDED MOTION:
That the City Council consider approval of the following resolutions actions:
1. Approve A Resolution of the City Council Of The City Of San Juan Bautista Ordering Preparation of An Engineer’s Report for Fiscal Year 2026-27 For Valle Vista Landscape and Lighting Maintenance Assessment District No. 1
2. Approve A Resolution of the City Council Of The City Of San Juan Bautista Declaring Its Intention To Levy And Collect Assessments Within Valle Vista Landscape and Lighting Maintenance Assessment District No. 1 For Fiscal Year 2026-27 And Setting The Time And Place For A Hearing On Said Assessment
3. Receive and consider the attached draft Assessment Report to be the subject of final acceptance at the Public Hearing.
4. Approve A Resolution Of the City Council of The City Of San Juan Bautista Ratifying The Report Prepared In Connection With The Fiscal Year 2026-27 Levy of Assessments in Connection with Valle Vista Landscape and Lighting Maintenance Assessment District No. 1
BACKGROUND INFORMATION:
The City of San Juan Bautista has one Active Landscape and Lighting Maintenance Assessment District, which is regulated by the Landscape and Lighting Act of 1972 (commencing with Section 22500) Part 2, Division 15 of the California Streets and Highways Code. In accordance with this Act, the City Clerk is required to provide public notice of the assessment process at least 10 days prior to the date of hearing. Prior to levying a new assessment pursuant to Chapter 2 (commencing with Section 22585), the City Council must conduct a public hearing and review the Engineer’s Report which specify the assessment. The Engineer’s Report will be available in the office of the City Clerk or City Engineer. The Engineer’s Report is prepared for each fiscal Page | 2
year for which assessments are to be levied and collected, to pay the costs of the improvements described in the report. After approval of the report, either as filed or as modified, the City Council must adopt a resolution of intention which shall:
(a) Declare the intention of the City to levy and collect assessments within the assessment district for the fiscal year stated therein.
(b) Generally, describe the existing and proposed improvements and any substantial changes proposed to be made in existing improvements.
(c) Refer to the assessment district by its distinctive designation and indicate the general location of the district.
(d) Refer to the report of the engineer, on file with the clerk, for a full and detailed description of the improvements, the boundaries of the assessment district and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the district. (e) Give notice of the time, as fixed by Section 22625, and the place for hearing by the City Council on the levy of the proposed assessment.
(f) State whether the assessment is proposed to increase from the previous year.
In accordance with the Act, any interested person may, prior to the conclusion of the hearing, file a written protest with the clerk or, having previously filed a protest, may file a written withdrawal of that protest. A written protest shall state all grounds of objection. A protest by a property owner shall contain a description sufficient to identify the property owned by him/her. If notice is given pursuant to subdivision (a) of Section 22626, the City Council shall hold the public hearing pursuant to Section 53753 of the Government. All interested persons shall be afforded the opportunity to hear and be heard. The City Council shall consider all oral statements and all written protests made or filed by any interested person. The City Council may continue the hearing from time to time, provided that no continuance shall be made to a date subsequent to August 10 without the prior consent of the county auditor.
During the course or upon the conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including changes in the improvements, any zones within the assessment district, and the proposed diagram or the proposed assessment. If there is a majority protest against the levy of an annual assessment after the formation of the assessment district that is increased from any previous year, the proposed increase in the assessment shall be abandoned.
The assessments shall be collected at the same time and in the same manner as county taxes are collected, and all laws providing for the collection and enforcement of county taxes shall apply to the collection and enforcement of the assessments, except that assessments levied pursuant to Section 22660 for which bonds or notes are to be issued may be paid within 30 days after the date the county auditor has entered the assessments on the county assessment roll, upon which time the engineer shall make and file with the treasurer a complete list of all unpaid assessments in the manner required by Section 8620.
Item No. 6.E
City Council Meeting
May 19, 2026
Page | 3
METHOD OF APPORTIONMENT:
Each year, the City Council will be asked to adopt a Resolution establishing the annual special tax levy for the District. The Report shows the special tax amount for each parcel in the District.
The Method of Apportionment, found in the Formation Report, allowed for an annual escalator to the maximum special tax amounts. The established annual escalator is equal to the annual Consumer Price Index-All Urban Consumers ("CPI-U") for the San Francisco-OaklandHayward area.
During the informational sessions presented by Jerry Sanguinetti in early April, the estimated cost per parcel was based on the February 2026 CPI-U of 2.5%. Historically, the City of San Juan Bautista has applied the April 2026 CPI-U for annual adjustments. The April 2026 CPI-U, released in May, was 3.8%. Accordingly, the annual CPI-U applied for Fiscal Year 2026-27 is
3.8%.
The proposed assessments for FY 2026-27 have been increased to keep up with the cost of contract maintenance for the current FY. At the time the District was formed, a “maximum special tax” for each tax area was calculated. The current proposed assessment is set at a rate below these maximum rates. Over the past six years, the assessed rate has been below the allowed maximum tax rate.
FISCAL IMPACT:
There is no anticipated fiscal impact as the proposed on-going maintenance within the Valle Vista Lighting and Landscaping Maintenance District is within the anticipated revenues (including reserves).
ATTACHMENTS:
1. A Resolution of the City Council Of The City Of San Juan Bautista Ordering Preparation of An Engineer’s Report for Fiscal Year 2026-27 For Valle Vista Landscape and Lighting Maintenance Assessment District No. 1
2. A Resolution of the City Council Of The City Of San Juan Bautista Declaring Its Intention To Levy And Collect Assessments Within Valle Vista Landscape and Lighting Maintenance Assessment District No. 1 For Fiscal Year 2026-27 And Setting The Time And Place For A Hearing On Said Assessment
3. The draft Assessment Report to be the subject of final acceptance at the Public Hearing.
4. A Resolution Of the City Council of The City Of San Juan Bautista Ratifying The Report Prepared In Connection With The Fiscal Year 2026-27 Levy of Assessments in Connection with Valle Vista Landscape and Lighting Maintenance Assessment District No. 1
5. Public Hearing Notice for Publication
Item No. 6.E
City Council Meeting
May 19, 2026
Page | 1
RESOLUTION NO. 2026-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA ORDERING PREPARATION OF AN ENGINEER’S REPORT FOR FISCAL YEAR 2026-27 FOR VALLE VISTA LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 1
WHEREAS, pursuant to the Landscaping and Lighting Act of 1972 (Streets & Highways Code Section 22500 et seq.) (“Act”), the City levies an annual assessment in connection with its Valle Vista Landscape and Lighting Maintenance Assessment District No. 1 (“District”); and
WHEREAS, the City Council desires to initiate proceedings for the Fiscal Year 2026- 27 levy of the assessment in connection with the District.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of San Juan Bautista as follows:
1. That City Engineer Douglas S. Pike be and is hereby appointed as Engineer of Work to perform all engineering work in the conduct of said proceedings.
2. That the improvements to be maintained, and operations and services in connection with the District shall be substantially unchanged from those provided for in Fiscal Years 2011-12, 2012-13, 2013-14, 2014-15, 2015-16, 2016-17, 2017-18, 2018-19, 2019-2020, 2020-21, 2021-22, 2022-23, 2023-24, 2024-25, 2025-26, and 2026-27: the maintenance, operation and servicing of street lighting and street landscaping within the district, as well as the maintenance, operation and servicing of lighting and landscaping associated with the detention basin, sanitary sewer pump station, and public park located within the district.
3. That the Engineer of Work hereby is directed to prepare and to file a report in compliance with Sections 22565 et seq. of the Act.
PASSED AND APPROVED by City Council of the City of San Juan Bautista on this 19th day of May, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Item No. 6.E
City Council Meeting
May 19, 2026
Page | 2
APPROVED:
___________________
Leslie Q. Jordan, Mayor
ATTEST:
_______________________
Elizabeth Soto, City Clerk
Item No. 6.E
City Council Meeting
May 19, 2026
Page | 1
RESOLUTION NO. 2026-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA
DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS WITHIN
VALLE VISTA LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 1 FOR FISCAL YEAR 2026-27 AND SETTING THE TIME AND PLACE
FOR A HEARING ON SAID ASSESSMENT
WHEREAS, pursuant to the Landscaping and Lighting Act of 1972 (Streets & Highways Code Section 22500 et seq.) (“Act”), the City levies an annual assessment in connection with its Valle Vista Landscape and Lighting Maintenance Assessment District No. 1 (“District”); and WHEREAS, by prior resolution, this Council ordered preparation of an Assessment Report (“Report”) with respect to the assessment proposed to be levied in connection with the District for Fiscal Year 2026-27, and
WHEREAS, by prior resolution, this Council approved the Report as filed; and WHEREAS, a copy of the approved Report is on file in the Office of the City Clerk, available for public inspection at said Office, and incorporated herein by reference; and WHEREAS, the City Council desires to declare its intention to levy the proposed assessment for Fiscal Year 2026-27.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of San Juan Bautista as follows:
1. The Council hereby declares its intention to levy and collect assessments in connection with the District for Fiscal Year 2026-27, as set forth in the Report.
2. The District is designated by the following distinctive name: “Valle Vista Landscaping and Lighting Maintenance Assessment District No. 1.” The District is generally described as a district including the parcels on both sides of Ahwahnee Street and Donner Street, bounded by San Juan Highway and Third Street. Reference is made to the Report for a more complete and exact definition of the territory included in the District.
3. The improvements to be maintained, operated and serviced in connection with the District are generally described as: street lighting and street landscaping within the District; as well as lighting and landscaping associated with the detention basin, sanitary sewer pump station, and a public park located within the District.
4. Reference is hereby made to the Report for a full and detailed description of the public improvements, the boundaries of the District, and the proposed Fiscal Year 2026-27 assessments upon assessable lots and parcels of land within the district.
Item No. 6.E
City Council Meeting
May 19, 2026
Page | 2
5. The amount of the assessment for Fiscal Year 2026-27 is not proposed to increase from the rate effective for Fiscal Year 2025-26, adjusted for inflation according to the methodology submitted to property owners as part of a mail ballot protest proceeding in 2008.
6. It is ordered that on June 16, 2026, at the hour of 6:00 o’clock p.m., in the regular meeting place of this Council, the Council Chambers, City Hall, 311 Second Street, San Juan Bautista, California, is the time and place where this Council will hold a public hearing on the proposed assessment. At the Hearing, all interested persons will be permitted to present written and/or oral testimony regarding the proposed assessment. The City Clerk is directed to give notice of the Hearing by one publication of a copy of this Resolution in the local newspaper published and circulated in the City, pursuant to Section 6061 of the California Government Code, said publication to be had and completed at least ten (10) days before the date herein set for the Hearing.
7. The City Council designates Ashley Collick, City Manager, who may be contacted by telephone at (831) 623-4661, as the person whom interested parties may contact for additional information regarding the District or the proposed assessment.
PASSED AND APPROVED by City Council of the City of San Juan Bautista on this 19th day of May, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
___________________
Leslie Q. Jordan, Mayor
ATTEST:
______________________
Elizabeth Soto, City Clerk
CITY OF SAN JUAN BAUTISTA
SAN BENITO COUNTY, CALIFORNIA
ASSESSMENT REPORT
VALLE VISTA
LIGHTING AND LANDSCAPE
MAINTENANCE ASSESSMENT DISTRICT NO. 1
FISCAL YEAR 2026-2027
May 19, 2026
MEMBERS OF THE CITY COUNCIL
Mayor Leslie Q. Jordan
Mayor Pro Tem EJ Sabathia
Jose Aranda
Scott Freels
Jackie Morris-Lopez
Ashley Collick City Manager
Jon R. Giffen, Kennedy, Archer & Giffen City Attorney
Elizabeth Soto City Clerk
Jerry Sanguinetti Director of Public Works
Douglas S. Pike City Engineer
BKF Engineers, Inc. Engineer of Work
PREPARED BY:
DOUGLAS PIKE, CITY ENGINEER
ASSESSMENT REPORT
VALLE VISTA
LIGHTING AND LANDSCAPE
MAINTENANCE ASSESSMENT DISTRICT NO. 1
FISCAL YEAR 2026-2027
The undersigned respectfully submits the enclosed report as directed by the City Council.
Dated: May 19, 2026 BKF Engineers, Inc.
Engineer of Work
By
I HEREBY CERTIFY that the enclosed Assessment Report, together with Assessment Diagram thereto attached was filed with me on the
19th day of May , 2026.
Elizabeth Soto, City Clerk
City of San Juan Bautista
San Benito County, California
By: ____________________
I HEREBY CERTIFY that the enclosed Assessment Report, together with Assessment Diagram thereto attached, was approved and confirmed by the City Council of the City of San Juan Bautista, San Benito County, California, on the
19th day of May , 2026.
Elizabeth Soto, City Clerk
City of San Juan Bautista
San Benito County, California
By: ____________________
PART A
DESCRIPTION OF WORK
VALLE VISTA
LIGHTING AND LANDSCAPE
MAINTENANCE ASSESSMENT DISTRICT NO. 1
FISCAL YEAR 2026 – 2027
VALLE VISTA LIGHTING AND LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT NO. 1 is described as Tract 294 in San Juan Bautista, San Benito County, CA, as shown in Book 13 of Maps at Page 49 of San Benito County Records, including all 35 lots, Parcel A, Parcel B, Ahwahnee Street, Donner Street, and portions of San Juan Highway and Third Street. Refer to Exhibit B.
Maintenance and operation of any or all public landscaping and irrigation improvements and street lighting located within the bounds of the District, on landscaped strips of land between back of curb and front of walk and for planter walls/fences, including planter walls, grass berms, appurtenant irrigation systems; ornamental planning including lawns, shrubs and trees; including necessary repairs, replacements, water, electric current, spraying, care, supervision, debris removal; park strip repair and replacement: including biological monitoring if required, and any and all other items of work necessary and incidental for the proper maintenance and operation thereof and all additions, improvements and enlargements thereto which may hereafter be made on the following described streets:
Donner Street, Ahwahnee Street, First Street (San Juan Highway) and Third Street – as shown on the “Creekbridge Homes Valle Vista, San Juan Bautista, California”, Sheets L-1 through L-13 and improvement plans prepared by Bellinger Foster Steinmetz.
Maintenance and operation of any or all public landscaping and irrigation improvements, located within the bounds of the District, of the following described areas, including detention basin landscaping and bank protection, park improvements, appurtenant irrigation systems, trees, including necessary repairs, replacements of irrigation distribution system, controller system, and the spraying and care of street trees, monitoring of diseases of trees, shrubs and plants and any and all other items of work necessary and incidental for the proper maintenance and operation thereof and all additions, improvements and enlargements thereto which may thereafter be made on the following described areas of work:
Parcel A Detention Basin, Parcel B Sanitary Sewer Pump Station – located on Ahwahnee Street as shown on the “Wetlands Planting Plan Creekbridge Homes Valle Vista, San Juan Bautista, California”, Sheets L-1 and L-2, dated 03/06/03, file name 01029-L33-L26, and any and all responsibility for maintenance of the pump station shall be borne by the City. The District shall only be responsible for the landscape and irrigation thereof.
Parcel C, Proposed Public Park (San Juan Park) – located on the corner of Donner Street and Third Street as shown on the “Creekbridge Homes Valle Vista, San Juan Bautista, California”, Sheets L-2 and L-3, including the maintenance and operation of irrigation system, lawns, shrubs, walkway, planters, gazebo structure, and removal of all debris and broken limbs from the adjacent eucalyptus trees.
Parcel D, Street Trees; located on the street frontage of Ahwahnee, Donner and First Streets within the Valle Vista Subdivision.
PART B VALLE VISTA
LIGHTING AND LANDSCAPING MAINTENANCE DISTRICT No. 1
Budget 2026-2027
Formula to determine Assessment per General Rule #5
Assessment Rate = Proposed Operation and Maintenance Budget of the Current Fiscal Year Number of Units to be Assessed
Single Family Home = $1174.00
Single Family Home with Granny Unit = $1467.50
PART C VALLE VISTA
LIGHTING AND LANDSCAPING MAINTENANCE DISTRICT No. 1
Assessment 2026-2027
PART D
RULES FOR SPREADING ASSESSMENTS
VALLE VISTA
LIGHTING AND LANDSCAPE
MAINTENANCE ASSESSMENT DISTRICT NO. 1
FISCAL YEAR 2026 – 2027
The District is assessed, on the basis of total development units generated, for the maintenance and operation of the Valle Vista Lighting and Landscape Maintenance Assessment District No. 1, including incidentals and appurtenances and shall include all the costs of maintaining and/or operating the improvements described herein.
GENERAL RULES
1. All costs associated with the maintenance and operation of the Valle Vista Lighting and Landscape Maintenance Assessment District No. 1 improvements including Engineer’s Report, printing and advertising of assessment notices and legal fees shall be spread to all parcels on a pro rata development unit basis.
2. Part 2 of Division 15 of the Streets and Highways Code, the Landscaping and Lighting Act of 1972, permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements which include the operation, maintenance and servicing of landscaping, street lighting, and park and recreational facilities. Section 122573 of the Lighting and Landscaping Act of 1972 requires that maintenance assessments be levied according to benefit rather than according to assessed value. In addition, article XIIID, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property
Article XIIID provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment.
The improvements to be maintained and operated as a result of the formation of the Valle Vista Lighting and Landscape Maintenance Assessment District No. 1 have been installed simultaneously with the development of residential units within the District. Construction and installation of the street lighting and landscape is complete and an assessment will be collected from all developed parcels in proportion to the special benefit derived by each parcel. All of the involved improvements are being installed within or in areas in close proximity to the proposed developed residential lots.
3. In order to determine the appropriate assessment for each developed parcel, a budget for operation and maintenance costs associated with planned improvements in the Valle Vista Project was prepared. (See attached Exhibit A.) All of the improvements to be operated or maintained within the subdivision have been constructed simultaneously with the development of residential lots within the District, to the extent applicable; costs in the District have been prorated to reflect the District’s proportionate share of operation and maintenance costs. The total cost of operation and maintenance of the improvements must be collected on an annual basis.
4. Factored Development Units Calculations: Each parcel within the district is zoned for single family residential development and developed as a single family residence. Each single family home receives equal special benefit from the improvements. However, certain parcels have been improved with accessory dwelling units (“granny units”). Because accessory units are typically occupied and used less intensely than the single family homes to which they are associated (and because accessory units do not add additional frontage to a parcel), an accessory unit does not benefit from the improvements to the same extent as a single family home. Based upon a ratio of the square footage, number of plumbing fixture units and bedrooms of the secondary granny units, in relationship to the square footage, number of plumbing fixture units and bedrooms of a single family home, each parcel with a single family home and a secondary granny unit will be assessed at the rate of 1.25 times the rate for a parcel improved only with a single family home.
5. It is intended that the assessment in connection with this District will be levied annually.
The maximum assessment rate that may be levied in any year against a single family parcel shall be determined according to the following formula:
Assessment Rate = Proposed Operation and Maintenance Budget of the Current Fiscal Year Number of Units to be Assessed
The maximum assessment against parcels with accessory dwellings shall be 1.25 times the then applicable maximum assessment for single family parcels. The actual assessments levied shall not exceed the rate necessary to fund the expenses of the District. So long as the assessment is levied at a rate not higher than the maximum rate calculated pursuant to this paragraph, such levy shall not constitute an “increase” of the assessment pursuant to Proposition 218.
6. Article XIIID provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. There are currently two public parcels in the District. These parcels constitute the pond and sewer lift station serving the District, and the landscaping on these parcels will be maintained by the District. As these parcels are permanently planned for use as passive, nonresidential, unoccupied public services, they cannot be said to specifically benefit from the services provided by the assessment and therefore are not subject to the assessment.
7. Proposition 218 provides that only special benefits to parcels within the district are assessable, and an agency shall separate the general benefits from the special benefits conferred on a parcel. Because the landscaping and lighting maintained in connection with this District is located within a discrete subdivision, all benefits of the maintenance services are special benefits accruing to parcels within the district.
8. All assessed parcels shall be assessed an additional $0.30 for County collection fee in addition to the City fee, for the administration of the district.
9. All assessments shall be adjusted annually based on a comparison of the Consumer Price Index of the San Francisco-Oakland-Hayward area for the previous year/month to the Consumer Price Index for the year/month assessments are determined in the future. The benchmark month is April.
Exhibit A
City of San Juan Bautista
Valle Vista Landscape District
Fiscal Year 2026/27 Cost Estimate Summary – Valle Vista Exhibit B
Item No.: 6.E
City Council Meeting
May 19, 2026
Page | 1
RESOLUTION NO. 2026-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA
RATIFYING THE REPORT PREPARED IN CONNECTION WITH THE FISCAL YEAR 2026-27 LEVY OF ASSESSMENTS IN CONNECTION WITH VALLE VISTA LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 1 WHEREAS, pursuant to the Landscaping and Lighting Act of 1972 (Streets & Highways Code Section 22500 et seq.) (“Act”), the City levies an annual assessment in connection with its Valle Vista Landscape and Lighting Maintenance Assessment District No. 1 (“District”); and WHEREAS, the City Council desires to initiate proceedings for the Fiscal Year 2026-27 levy of the assessment in connection with the District; and WHEREAS, City Staff has prepared the Report and has filed a copy of the Report with the City Clerk, which Report is hereby incorporated herein by reference; and WHEREAS, the City Council desires to ratify and approve the Report, as filed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Juan Bautista as follows:
1. The Council finds that the Report contains all information required by the Act.
2. The City Council hereby approves the Report as filed.
PASSED AND APPROVED at a regular meeting of the City Council of the City of San Juan Bautista duly held on the 19th day of May, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
______________________
Leslie Q. Jordan, Mayor
Item No.: 6.E
City Council Meeting
May 19, 2026
Page | 2
ATTEST:
______________________
Elizabeth Soto, City Clerk
Item No.:6. F
City Council Meeting
May 19, 2026
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: MAY 19, 2026
DEPARTMENT: ENGINEERING
FROM: DOUG PIKE, CITY ENGINEER
BY: DOUG PIKE, CITY ENGINEER
TITLE: COMMUNITY FACILITIES DISTRICT NO. 2018-01 UPDATE RECOMMENDED MOTION:
That the City Council consider approval of the following resolutions actions:
1. Approve A Resolution of the City Council Of The City Of San Juan Bautista Ordering Preparation of An Engineer’s Report for Fiscal Year 2026-27 For Community Facilities District No. 2018-01
2. Approve A Resolution of the City Council Of The City Of San Juan Bautista Declaring Its Intention To Levy And Collect Assessments Within Community Facilities District No. 2018-01 for Fiscal Year 2026-27 and Setting The Time And Place For A Hearing On Said Assessment
3. Receive and consider the attached draft Assessment Report to be the subject of final acceptance at the Public Hearing.
4. Approve A Resolution Of the City Council of The City Of San Juan Bautista Ratifying The Report Prepared In Connection With The Fiscal Year 2026-27 Levy of Assessments in Connection with Community Facilities District No. 2018-01 for Fiscal Year 2026-27 BACKGROUND INFORMATION:
The City of San Juan Bautista has one Community Facilities District consisting of two zones:
Copperleaf and Rancho Vista.
The Local Agency Special Tax and Bond Accountability Act (“Accountability Act“) was enacted by the California State Legislature through Senate Bill 165, to provide accountability measures for any local special tax and/or bond measure subject to voter approval on or after January 1, 2001.
According to the requirements of the Proposition 218 Accountability Act, the City Clerk is required to provide public notice of the assessment process at least 10 days prior to the date of hearing. Prior to levying a new assessment, the City Council must conduct a public hearing and Page | 2
review the Engineer’s Report which specify the assessment. The Engineer’s Report will be available in the office of the City Clerk or City Engineer. The Engineer’s Report is prepared for each fiscal year for which assessments are to be levied and collected, to pay the costs of the improvements described in the report. After approval of the report, either as filed or as modified, the City Council must adopt a resolution of intention which shall:
(a) Declare the intention of the City to levy and collect assessments within the assessment district for the fiscal year stated therein.
(b) Generally, describe the existing and proposed improvements and any substantial changes proposed to be made in existing improvements.
(c) Refer to the assessment district by its distinctive designation and indicate the general location of the district.
(d) Refer to the report of the engineer, on file with the clerk, for a full and detailed description of the improvements, the boundaries of the assessment district and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the district. (e) Give notice of the time and the place for hearing by the City Council on the levy of the proposed assessment.
(f) State whether the assessment is proposed to increase from the previous year.
In accordance with the Act, any interested person may, prior to the conclusion of the hearing, file a written protest with the clerk or, having previously filed a protest, may file a written withdrawal of that protest. A written protest shall state all grounds of objection. A protest by a property owner shall contain a description sufficient to identify the property owned by him/her. The City Council shall hold the public hearing. All interested persons shall be afforded the opportunity to hear and be heard. The City Council shall consider all oral statements and all written protests made or filed by any interested person. The City Council may continue the hearing from time to time, provided that no continuance shall be made to a date subsequent to August 10 without the prior consent of the county auditor.
During the course or upon the conclusion of the hearing, the City Council may order changes in any of the matters provided in the report, including changes in the improvements, any zones within the assessment district, and the proposed diagram or the proposed assessment. If there is a majority protest against the levy of an annual assessment after the formation of the assessment district that is increased from any previous year, the proposed increase in the assessment shall be abandoned.
The assessments shall be collected at the same time and in the same manner as county taxes are collected, and all laws providing for the collection and enforcement of county taxes shall apply to the collection and enforcement of the assessments, except as allowed in the authorizing legislation.
METHOD OF APPORTIONMENT:
Each year, the City Council will be asked to adopt a Resolution establishing the annual special Item No.:6. F
City Council Meeting
May 19, 2026
Page | 3
tax levy for the District. The Report shows the special tax amount for each parcel, in each tax area (Copperleaf & Rancho Vista). The Method of Apportionment, found in the Formation Report, allowed for an annual escalator to the maximum special tax amounts. The established annual escalator is equal to the greater of 2% or the annual Consumer Price Index-All Urban Consumers ("CPI-U") for the San Francisco-Oakland-Hayward area.
During the informational sessions presented by Jerry Sanguinetti in early April, the estimated cost per parcel was based on the February 2026 CPI-U of 2.5%. Historically, the City of San Juan Bautista has applied the April 2026 CPI-U for annual adjustments. The April 2026 CPI-U, released in May, was 3.8%. Accordingly, the annual CPI-U applied for Fiscal Year 2026-27 is
3.8%.
The proposed assessments for FY 2026-27 have been increased to keep up with the cost of contract maintenance for the current FY. At the time the District was formed, a “maximum special tax” for each tax area was calculated. The current proposed assessment is set at a rate below these maximum rates. Over the past six years, the assessed rate has been below the allowed maximum tax rate.
FISCAL IMPACT:
There is no anticipated fiscal impact as the proposed on-going maintenance within the Community Facilities District No. 2018-01 is within the anticipated revenues (including reserves).
ATTACHMENTS:
1. A Resolution of the City Council Of The City of San Juan Bautista Ordering Preparation of An Engineer’s Report for Fiscal Year 2026-27 For Community Facilities District No. 2018-01
2. Approve A Resolution of the City Council of the City Of San Juan Bautista Declaring its Intention to Levy And Collect Assessments Within Community Facilities District No. 2018-01 for Fiscal Year 2026-27 and Setting The Time And Place For a Hearing On Said Assessment
3. The draft Assessment Report to be the subject of final acceptance at the Public Hearing.
4. A Resolution Of the City Council of The City Of San Juan Bautista Ratifying The Report Prepared In Connection With The Fiscal Year 2026-27 Levy of Assessments in Connection with Valle Vista Landscape and Lighting Maintenance Assessment District No. 1
5. Public Hearing Notice for Publication
Item No. 6.F
City Council Meeting
May 19, 2026
Page | 1
RESOLUTION NO. 2026-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA ORDERING PREPARATION OF AN ENGINEER’S REPORT FOR
FISCAL YEAR 2026-27 FOR COMMUNITYFACILITIESDISTRICT NO. 2018-01 WHEREAS, in accordance with the Local Agency Special Tax and Bond Accountability Act (“Accountability Act“) was enacted by the California State Legislature through Senate Bill 165, to provide accountability measures for any local special tax and/or bond measure subject to voter approval on or after January 1, 2001, the City levies an annual assessment in connection with its Community Facilities District No. 2018-01 (“District”); and WHEREAS, the City Council desires to initiate proceedings for the Fiscal Year 2026- 27 levy of the assessment in connection with the District.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of San Juan Bautista as follows:
1. That City Engineer Douglas S. Pike be and is hereby appointed as Engineer of Work to perform all engineering work in the conduct of said proceedings.
2. That the improvements to be maintained, and operations and services in connection with the District shall be substantially unchanged from those provided for in prior Fiscal Years: to maintain, service and replace the following items: Landscape Maintenance, Park Maintenance, Recreational Equipment, Street and Sidewalk Maintenance, Curb & Gutter Maintenance, Street Lighting Maintenance, Storm Drain Maintenance, Sound Wall Maintenance, Fencing, Graffiti Abatement, and Mosquito Abatement, as located within the district.
3. That the Engineer of Work hereby is directed to prepare and to file a report in compliance with Sections 50075.1 and 53410 of the California Government Code.
PASSED AND APPROVED by City Council of the City of San Juan Bautista on this 19th day of May, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Item No. 6.F
City Council Meeting
May 19, 2026
Page | 2
APPROVED:
___________________
Leslie Q. Jordan, Mayor
ATTEST:
_______________________
Elizabeth Soto, City Clerk
Item No. 6.F
City Council Meeting
May 19, 2025
Page | 1
RESOLUTION NO. 2026-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA
DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS WITHIN COMMUNITYFACILITIESDISTRICT NO. 2018-01 FOR FISCAL YEAR 2026-27 AND
SETTING THE TIME AND PLACE FOR A HEARING ON SAID ASSESSMENT WHEREAS, pursuant to the terms and provisions of the “Mello-Roos Community Facilities Act of 1982,” being Chapter 2.5, Part 1. Division 2, Title 5 of the Government Code of the State of California (“Act”). Said special tax district is known and designated as Community Facilities District No. 2018-01 (the “CFD”), and WHEREAS, CFD 2018-01 currently serves two communities; the Copperleaf community known as “Zone 1,” and; the Rancho Vista community known as “Zone 2.” WHEREAS, by prior resolution, this Council ordered preparation of an Annual Report (“Report”) with respect to the assessment proposed to be levied in connection with the District for Fiscal Year 2026-27, and
WHEREAS, by prior resolution, this Council approved the Report as filed; and WHEREAS, a copy of the approved Report is on file in the Office of the City Clerk, available for public inspection at said Office, and incorporated herein by reference; and WHEREAS, the City Council desires to declare its intention to levy the proposed assessment for Fiscal Year 2026-27.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of San Juan Bautista as follows:
1. The Council hereby declares its intention to levy and collect assessments in connection with the District for Fiscal Year 2026-27, as set forth in the Report.
2. The District is designated by the following distinctive name: “Community Facilities District No. 2018-01.” The District is generally described as a district including the parcels on both sides of Ahwahnee Street and Donner Street, bounded by San Juan Highway and Third Street. Reference is made to the Report for a more complete and exact definition of the territory included in the District.
3. The improvements to be maintained, operated and serviced in connection with the District are generally described as: street lighting and street landscaping within the District; as well as lighting and landscaping associated with the detention basin, sanitary sewer pump station, and a public park located within the District.
Item No. 6.F
City Council Meeting
May 19, 2025
Page | 2
4. Reference is hereby made to the Report for a full and detailed description of the public improvements, the boundaries of the District, and the proposed Fiscal Year 2026-27 assessments upon assessable lots and parcels of land within the district.
5. The amount of the assessment for Fiscal Year 2026-27 is not proposed to increase from the rate effective for Fiscal Year 2025-26, adjusted for inflation (CPI) according to the methodology submitted to property owners as part of a mail ballot protest proceeding in 2008.
6. It is ordered that on June 16, 2026, at the hour of 6:00 o’clock p.m., in the regular meeting place of this Council, the Council Chambers, City Hall, 311 Second Street, San Juan Bautista, California, is the time and place where this Council will hold a public hearing on the proposed assessment. At the Hearing, all interested persons will be permitted to present written and/or oral testimony regarding the proposed assessment. The City Clerk is directed to give notice of the Hearing by one publication of a copy of this Resolution in the local newspaper published and circulated in the City, pursuant to Section 6061 of the California Government Code, said publication to be had and completed at least ten (10) days before the date herein set for the Hearing.
7. The City Council designates Ashley Collick, City Manager, who may be contacted by telephone at (831) 623-4661, as the person whom interested parties may contact for additional information regarding the District or the proposed assessment.
PASSED AND APPROVED by the City Council of the City of San Juan Bautista on this 19th day of May, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
_____________________
Leslie Q. Jordan, Mayor
ATTEST:
______________________
Elizabeth Soto, City Clerk
CITY OF SAN JUAN BAUTISTA
COMMUNITY FACILITIES DISTRICT NO. 2018-1
LOCAL AGENCY SPECIAL TAX AND BOND
ACCOUNTABILITY ACT COMPLIANCE (SB 165)
FISCAL YEAR 2026-27 ANNUAL REPORT
May 2026
PREPARED BY
BKF Engineers
201 Industrial Way, Suite A
Buelton, CA 93427
www.BKF.com
San Juan Bautista Community Facilities District No. 2018-1 Fiscal Year 2026/27 Annual Report
ii
TABLE OF CONTENTS
Background ................................................................................................................. 1 Authorized Services ..................................................................................................... 1 Collection of Special Taxes and Expenditures............................................................. 3 Appendix A – Boundary Map...................................................................................A - 1 Appendix B – Special Tax Roll ................................................................................B - 1 San Juan Bautista Community Facilities District No. 2018-1 Fiscal Year 2026/27 Annual Report
i
BACKGROUND
Background
The Local Agency Special Tax and Bond Accountability Act (“Accountability Act“) was enacted by the California State Legislature through Senate Bill 165, to provide accountability measures for any local special tax and/or bond measure subject to voter approval on or after January 1, 2001.
According to the requirements of the Accountability Act (Sections 50075.1 and 53410 of the California Government Code), an annual report must be filed by the local agency levying a special tax and/or issuing a bond measure on or before each January 1, commencing January 1, 2001 and shall contain a description of the following:
1. The amount of funds collected and expended to fund authorized facilities and/or services in the previous fiscal year.
2. The status of any project required or authorized to be funded by the special tax and/or bond measure.
The information contained in this Section has been compiled and is being presented pursuant to, and in accordance with, the requirements outlined in the Accountability Act for Fiscal Year 2026/27.
Authorized Facilities/Services
A listing of the authorized facilities and services being provided in the Community Facilities District are shown on the following page.
San Juan Bautista Community Facilities District No. 2018-1 Fiscal Year 2026/27 Annual Report
i
AUTHORIZED FACILITIES AND SERVICES
Authorized Services
The purpose of CFD No. 2018-1 is to provide for the costs to maintain, service and replace the items listed below:
• Landscape Maintenance
• Park Maintenance
• Recreational Equipment
• Street and Sidewalk Maintenance
• Curb & Gutter Maintenance
• Street Lighting Maintenance
• Storm Drain Maintenance
• Sound Wall Maintenance
• Fencing
• Graffiti Abatement
• Mosquito Abatement
San Juan Bautista Community Facilities District No. 2018-1 Fiscal Year 2026/27 Annual Report
ii
COLLECTIONS AND EXPENDITURES
Collection of Special Taxes and Expenditures
The table on the following page details the amount of Special Taxes collected and the expenditures made to fund the authorized services and incidental expense of CFD No. 2018-1 from July 1, 2026 through June 30, 2027.
TAX ZONE 1
Fiscal Year 2026/27 Cost Estimate Summary - Copperleaf
San Juan Bautista Community Facilities District No. 2018-1 Fiscal Year 2026/27 Annual Report
iii
TAX ZONE 2
Fiscal Year 2026/27 Cost Estimate Summary – Rancho Vista San Juan Bautista Community Facilities District No. 2018-1 Fiscal Year 2026/27 Annual Report
iv
APPENDIX A – BOUNDARY MAP
San Juan Bautista Community Facilities District No. 2018-1 Fiscal Year 2026/27 Annual Report
v
APPENDIX B – SPECIAL TAX ROLL
TAX ZONE 1 - COPPERLEAF
San Juan Bautista Community Facilities District No. 2018-1 Fiscal Year 2026/27 Annual Report
vi
TAX ZONE 2 – RANCHO VISTA
Item No. 6.F
City Council Meeting
May 19, 2026
Page | 1
RESOLUTION NO. 2026-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA
RATIFYING THE REPORT PREPARED IN CONNECTION WITH THE FISCAL YEAR 2026-27 LEVY OF ASSESSMENTS IN CONNECTION WITH COMMUNITY FACILITIESDISTRICT NO. 2018-01 FOR FISCAL YEAR 2026-27
WHEREAS, pursuant to the terms and provisions of the “Mello-Roos Community Facilities Act of 1982,” being Chapter 2.5, Part 1. Division 2, Title 5 of the Government Code of the State of California (“Act”). Said special tax district is known and designated as Community FacilitiesDistrict No. 2018-01 For Fiscal Year 2026-27 (“District”); and WHEREAS, CFD 2018-01 currently serves two communities; the Copperleaf community known as “Zone 1,” and; the Rancho Vista community known as “Zone 2.” WHEREAS, the City Council desires to initiate proceedings for the Fiscal Year 2026-27 levy of the assessment in connection with the District; and WHEREAS, City Staff has prepared the Report and has filed a copy of the Report with the City Clerk, which Report is hereby incorporated herein by reference; and WHEREAS, the City Council desires to ratify and approve the Report, as filed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Juan Bautista as follows:
1. The Council finds that the Report contains all information required by the Act.
2. The City Council hereby approves the Report as filed.
PASSED AND APPROVED by City Council of the City of San Juan Bautista on this 19th day of May, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
_____________________
Leslie Q. Jordan, Mayor
Item No. 6.F
City Council Meeting
May 19, 2026
Page | 2
ATTEST:
______________________
Elizabeth Soto, City Clerk
Item No.: 7. G
City Council Meeting
May 19, 2026
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: MAY 19, 2026
DEPARTMENT: CITY MANAGER
FROM: ASHLEY COLLICK, CITY MANAGER
TITLE: AUTHORIZE THE CITY MANAGER TO REISSUE A REQUEST
FOR PROPOSALS FOR PROFESSIONAL CERTIFIED PUBLIC
ACCOUNTANT (CPA) ADVISORY SERVICES
RECOMMENDED MOTION:
Approve a resolution authorizing the City Manager to reissue a Request for Proposals (RFP) for Professional Certified Public Accountant (CPA) Advisory Services.
RECOMMENDATION:
It is recommended that the City Council adopt the attached resolution authorizing the City Manager to reissue a Request for Proposals for Professional Certified Public Accountant (CPA) Advisory Services and approving the form of the Professional Services Agreement to be used for the selected firm.
EXECUTIVE SUMMARY:
The City of San Juan Bautista’s current Certified Public Accountant (CPA) is retiring, creating the need to secure ongoing professional accounting advisory services to support City operations.
The City relies on external CPA support for interpretation and implementation of governmental accounting standards, audit coordination, financial reporting support, and other specialized fiscal advisory services.
The City previously issued a Request for Proposals (RFP) for Professional Certified Public Accountant (CPA) Advisory Services. While proposals were received, staff determined that the responses did not adequately meet the City’s operational needs or desired level of municipal accounting support.
To encourage broader participation and obtain more responsive proposals from qualified firms experienced with small California municipalities, staff recommends reissuing the RFP with updated timelines and outreach efforts.
Page | 2
The RFP continues to focus on ongoing CPA advisory and financial consulting services and does not include independent audit services, which remain contracted separately through the City’s external auditor.
BACKGROUND:
The City of San Juan Bautista relies on professional CPA advisory services to assist staff with governmental accounting requirements, including compliance with Generally Accepted Accounting Principles (GAAP), implementation of Governmental Accounting Standards Board (GASB) standards, preparation of financial statements, and coordination with the City’s independent auditors.
Earlier this year, the City issued a Request for Proposals seeking qualified CPA firms to provide ongoing accounting advisory services following notification that the City’s current CPA intends to retire. While proposals were received, staff determined that the responses did not adequately meet the City’s operational needs or desired level of municipal accounting support.
Staff is therefore recommending that the RFP be reissued to broaden outreach efforts and provide additional opportunity for qualified firms with municipal accounting experience to submit proposals.
The RFP includes a clear scope of services focused on advisory support, financial reporting assistance, budget and interim reporting support, and audit coordination. A draft Professional Services Agreement is included as an exhibit to the RFP to establish expectations regarding contract terms, independence, insurance, and ownership of work product.
DISCUSSION
Reissuing the RFP will allow the City to continue its efforts to secure qualified CPA advisory services necessary to support ongoing financial operations and compliance requirements. The RFP emphasizes experience with California local governments, familiarity with GASB standards, and the ability to provide hands-on advisory support to a small municipality with limited internal finance staffing.
Following evaluation of proposals, staff will return to the City Council with a recommendation for award of a Professional Services Agreement. Staff recommends authorization to reissue the Request for Proposals for CPA Advisory Services.
CEQA REQUIREMENT:
This is not a “project” under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378(b)(2), (b)(4), and (b)(5).
Item No.: 7. G
City Council Meeting
May 19, 2026
Page | 3
FISCAL IMPACT:
There is no immediate fiscal impact associated with reissuing the RFP. Any future contract for CPA advisory services will be brought to the City Council for approval and will be subject to available appropriations in the adopted budget.
ATTACHMENTS:
1. Resolution
2. Request for Proposals – Professional Certified Public Accountant (CPA) Advisory Services
Page | 1
RESOLUTION NO. 2026-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA
AUTHORIZING THE REISSUANCE OF A REQUEST FOR PROPOSALS FOR
CERTIFIED PUBLIC ACCOUNTANT (CPA) ADVISORY SERVICES
WHEREAS, the City of San Juan Bautista relies on professional Certified Public Accountant (CPA) advisory services to support governmental accounting, financial reporting, audit coordination, and compliance with applicable accounting standards; and WHEREAS, the City previously issued a Request for Proposals for CPA advisory services; however, the responses received did not adequately meet the City’s operational needs, and the City now desires to reissue the RFP to encourage broader participation from qualified firms; and
WHEREAS, the City desires to reissue a Request for Proposals (RFP) to identify a qualified CPA firm experienced in providing advisory services to California local governments, particularly small municipalities; and
WHEREAS, the proposed RFP is structured to solicit advisory and support services and expressly excludes independent audit services, which are provided separately by the City’s external audit firm; and
WHEREAS, reissuance of the RFP is in the best interest of the City and promotes transparency, competition, and fiscal responsibility;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA AS FOLLOWS:
1. Authorization to Reissue RFP.
The City Council hereby authorizes the City Manager to reissue a Request for Proposals for Professional Certified Public Accountant (CPA) Advisory Services.
2. Future Council Action.
Selection of a CPA firm and execution of a Professional Services Agreement shall be subject to future City Council approval.
3. Effective Date.
This Resolution shall take effect immediately upon adoption.
AYES:
NOES:
ABSENT:
ABSTAIN:
Page | 2
APPROVED:
____________________
Leslie Q. Jordan, Mayor
ATTEST:
______________________
Elizabeth Soto, City Clerk
Item No.: 7. G
City Council Meeting
May 19, 2026
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: MAY 19, 2026
DEPARTMENT: CITY MANAGER
FROM: ASHLEY COLLICK, CITY MANAGER
TITLE: AUTHORIZE THE CITY MANAGER TO REISSUE A REQUEST
FOR PROPOSALS FOR PROFESSIONAL CERTIFIED PUBLIC
ACCOUNTANT (CPA) ADVISORY SERVICES
RECOMMENDED MOTION:
Approve a resolution authorizing the City Manager to reissue a Request for Proposals (RFP) for Professional Certified Public Accountant (CPA) Advisory Services.
RECOMMENDATION:
It is recommended that the City Council adopt the attached resolution authorizing the City Manager to reissue a Request for Proposals for Professional Certified Public Accountant (CPA) Advisory Services and approving the form of the Professional Services Agreement to be used for the selected firm.
EXECUTIVE SUMMARY:
The City of San Juan Bautista’s current Certified Public Accountant (CPA) is retiring, creating the need to secure ongoing professional accounting advisory services to support City operations.
The City relies on external CPA support for interpretation and implementation of governmental accounting standards, audit coordination, financial reporting support, and other specialized fiscal advisory services.
The City previously issued a Request for Proposals (RFP) for Professional Certified Public Accountant (CPA) Advisory Services. While proposals were received, staff determined that the responses did not adequately meet the City’s operational needs or desired level of municipal accounting support.
To encourage broader participation and obtain more responsive proposals from qualified firms experienced with small California municipalities, staff recommends reissuing the RFP with updated timelines and outreach efforts.
Page | 2
The RFP continues to focus on ongoing CPA advisory and financial consulting services and does not include independent audit services, which remain contracted separately through the City’s external auditor.
BACKGROUND:
The City of San Juan Bautista relies on professional CPA advisory services to assist staff with governmental accounting requirements, including compliance with Generally Accepted Accounting Principles (GAAP), implementation of Governmental Accounting Standards Board (GASB) standards, preparation of financial statements, and coordination with the City’s independent auditors.
Earlier this year, the City issued a Request for Proposals seeking qualified CPA firms to provide ongoing accounting advisory services following notification that the City’s current CPA intends to retire. While proposals were received, staff determined that the responses did not adequately meet the City’s operational needs or desired level of municipal accounting support.
Staff is therefore recommending that the RFP be reissued to broaden outreach efforts and provide additional opportunity for qualified firms with municipal accounting experience to submit proposals.
The RFP includes a clear scope of services focused on advisory support, financial reporting assistance, budget and interim reporting support, and audit coordination. A draft Professional Services Agreement is included as an exhibit to the RFP to establish expectations regarding contract terms, independence, insurance, and ownership of work product.
DISCUSSION
Reissuing the RFP will allow the City to continue its efforts to secure qualified CPA advisory services necessary to support ongoing financial operations and compliance requirements. The RFP emphasizes experience with California local governments, familiarity with GASB standards, and the ability to provide hands-on advisory support to a small municipality with limited internal finance staffing.
Following evaluation of proposals, staff will return to the City Council with a recommendation for award of a Professional Services Agreement. Staff recommends authorization to reissue the Request for Proposals for CPA Advisory Services.
CEQA REQUIREMENT:
This is not a “project” under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378(b)(2), (b)(4), and (b)(5).
Item No.: 7. G
City Council Meeting
May 19, 2026
Page | 3
FISCAL IMPACT:
There is no immediate fiscal impact associated with reissuing the RFP. Any future contract for CPA advisory services will be brought to the City Council for approval and will be subject to available appropriations in the adopted budget.
ATTACHMENTS:
1. Resolution
2. Request for Proposals – Professional Certified Public Accountant (CPA) Advisory Services
Page | 1
RESOLUTION NO. 2026-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA
AUTHORIZING THE REISSUANCE OF A REQUEST FOR PROPOSALS FOR
CERTIFIED PUBLIC ACCOUNTANT (CPA) ADVISORY SERVICES
WHEREAS, the City of San Juan Bautista relies on professional Certified Public Accountant (CPA) advisory services to support governmental accounting, financial reporting, audit coordination, and compliance with applicable accounting standards; and WHEREAS, the City previously issued a Request for Proposals for CPA advisory services; however, the responses received did not adequately meet the City’s operational needs, and the City now desires to reissue the RFP to encourage broader participation from qualified firms; and
WHEREAS, the City desires to reissue a Request for Proposals (RFP) to identify a qualified CPA firm experienced in providing advisory services to California local governments, particularly small municipalities; and
WHEREAS, the proposed RFP is structured to solicit advisory and support services and expressly excludes independent audit services, which are provided separately by the City’s external audit firm; and
WHEREAS, reissuance of the RFP is in the best interest of the City and promotes transparency, competition, and fiscal responsibility;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA AS FOLLOWS:
1. Authorization to Reissue RFP.
The City Council hereby authorizes the City Manager to reissue a Request for Proposals for Professional Certified Public Accountant (CPA) Advisory Services.
2. Future Council Action.
Selection of a CPA firm and execution of a Professional Services Agreement shall be subject to future City Council approval.
3. Effective Date.
This Resolution shall take effect immediately upon adoption.
AYES:
NOES:
ABSENT:
ABSTAIN:
Page | 2
APPROVED:
____________________
Leslie Q. Jordan, Mayor
ATTEST:
______________________
Elizabeth Soto, City Clerk
Request for Proposal
Professional Certified Public Accountant
(CPA) Services
Proposals Due June 26, 2026 at 5:00 PM
City of San Juan Bautista
311 2nd Street / P.O. Box 1420
San Juan Bautista, CA 95045
January 20, 2026
Page | 2
1. INTRODUCTION AND BACKGROUND
The City of San Juan Bautista (“City”) is requesting proposals from qualified Certified Public Accountants (CPAs) or CPA firms to provide ongoing advisory accounting and financial consulting services. The City’s current CPA is retiring, and the City seeks to establish a professional services agreement with a CPA that can serve as a trusted accounting advisor to staff, rather than solely providing independent audit services.
The selected CPA will work closely with City staff, the City Manager, Finance staff, the City’s independent auditors, and other consultants on a regular and as-needed basis.
Firms whose primary interest or business model is limited to performing independent audits, without providing ongoing advisory or support services, are not the intended audience for this RFP.
1A. CITY PROFILE
• Governance: Council–Manager form of government
• Population: Small city
• Operating Environment: Limited internal finance staffing • Fund Structure: General Fund, enterprise funds (including water and sewer), and other governmental funds
• Annual Budget Size: Approximately $2–3 million General Fund, with additional enterprise fund activity
• Audit Structure: Independent external audit firm retained separately by the City The City seeks a CPA partner experienced in supporting small California cities and comfortable working in a hands-on, advisory role. The City has retained, and will continue to retain, a separate independent audit firm. This RFP is not for audit services.
2. SCOPE OF SERVICES
The services described below reflect an ongoing advisory and support relationship. The selected CPA is expected to provide proactive guidance, respond to staff inquiries, and assist with compliance, reporting, and financial best practices throughout the year.
Services may include, but are not limited to, the following:
A. General Accounting and Financial Advisory Services
Provide ongoing accounting guidance to City staff
Assist with interpretation and application of Governmental Accounting Standards Board (GASB) standards
Provide advice on internal controls, accounting policies, and best practices Assist with complex or non-routine accounting issues
Page | 3
Demonstrated experience working with municipal general ledger and financial systems, including the ability to quickly learn and operate the City’s accounting and reporting platforms.
Ability to work across multiple municipal financial systems and platforms and to coordinate data, reporting, and reconciliations between systems, including general ledger, budgeting, and utility billing systems.
B. Financial Reporting Support
Assist in preparation and review of GAAP-based financial statements for annual audit
Assist with preparation of year-end adjusting journal entries Support preparation of the Annual Comprehensive Financial Report (ACFR), as requested
Coordinate with the City’s independent audit firm
Respond to auditor inquiries and assist with audit requests C. Budget and Fiscal Support (As Needed)
Provide technical assistance related to annual budget development and forecasting Assist with interim financial reporting
Provide reconciliation support for balance sheet and major operating accounts Assist with grant accounting and compliance, as needed Support special projects and financial analyses
D. Other Services
Provide on-call consultation services
Provide implementation support for new or updated GASB standards, including GASB 87 (Leases) and GASB 96 (Subscription-Based IT Arrangements) Prepare technical accounting memoranda to support audit review Attend meetings (virtual or in-person) as requested
Provide optional services such as quarterly budget-to-actual reviews and financial training for staff
3. TERM OF AGREEMENT
The City anticipates entering into a professional services agreement for an initial term of three (3) years, with the option to extend for up to two (2) additional one-year terms, subject to City Council approval and satisfactory performance.
4. MINIMUM QUALIFICATIONS
Proposers must meet the following minimum qualifications:
Licensed Certified Public Accountant in the State of California Demonstrated experience providing accounting services to California local governments Page | 4
Knowledge of GASB standards and municipal accounting requirements Ability to coordinate effectively with independent auditors and City staff No conflicts of interest that would impair the ability to serve the City Demonstrated experience providing accounting advisory services to California local governments of similar size and complexity, including a minimum of five (5) years of relevant municipal accounting experience.
5. PROPOSAL REQUIREMENTS
Proposals shall include the following:
A. Firm and Contact Information
Legal name and address of firm
Primary contact person and contact information
Years in business
Size and structure of firm
B. Relevant Experience
Experience providing services to cities or public agencies Experience with cities of similar size and complexity Description of key personnel assigned to the City
Describe the firm’s experience with municipal accounting software and financial systems. Experience with platforms such as Abilia (or similar municipal ERP systems), ClearGov, utility billing systems, and other financial reporting tools is desirable.
C. Approach and Understanding
Understanding of the City’s needs
Proposed approach to providing advisory CPA services
Availability and responsiveness
D. References
At least three (3) professional references from public agency clients E. Fee Proposal
Proposed fee structure (hourly rates, retainer, or hybrid model) Identification of any reimbursable expenses
The City anticipates a cost-effective fee structure appropriate for a small municipality and encourages proposers to suggest efficient pricing models.
6. EVALUATION CRITERIA
Proposals will be evaluated based on the following weighted criteria:
Relevant municipal accounting experience – 30%
Qualifications of assigned personnel – 25%
Page | 5
Understanding of services and proposed approach – 20% Cost and fee structure – 15%
References and past performance – 10%
The City may invite one or more proposers for interviews prior to final selection.
7. SUBMISSION INSTRUCTIONS
INQUIRIES/QUESTIONS
Questions about the RFP should be directed to Ashley Collick, City Manager, by phone (831) 453- 8995 or email, [email protected].
PROPOSAL SUBMITTAL
Proposals are due no later than 5:00 p.m. on March 30, 2026, and must be received by that time and date to be considered. Proposal postmark dates and times will not be considered as meeting the deadline.
Proposals must be submitted electronically in PDF format to:
Ashley Collick, City Manager
Email: [email protected]
Proposals must include “CPA Advisory Services RFP” in the subject line.
Late submissions may not be accepted.
8. PROJECT SCHEDULE
Council Approves Re-Release of RFP May 19, 2026
Q&A June 17, 2026
Proposals Due June 26, 2026
Proposal Review/Selection July 6, 2026 (1 week)
Council Approval/Award August 18, 2026 (next meeting)
The City reserves the right to modify this schedule at its discretion.
9. GENERAL CONDITIONS
The selected proposer will be required to enter into the City’s Professional Services Agreement (General Consulting Services), substantially in the form included as Exhibit A to this RFP.
Proposers shall identify any requested exceptions to the Professional Services Agreement at the time of proposal submission. Material exceptions may be grounds for disqualification.
Proposals are subject to the California Public Records Act.
Page | 6
The selected firm must be independent and may not serve as the City’s auditor during the contract term.
The City reserves the right to reject any or all proposals, waive informalities, negotiate scope and fees, or cancel or reissue the RFP.
All work products shall be the property of the City.
Protest Procedure
Any protest must be submitted in writing to the City Manager within five (5) business days of the notice of intent to award. The City Manager’s determination shall be final.
10. QUESTIONS
All questions regarding this RFP must be submitted in writing to the City Manager by the deadline listed above. Responses will be provided to all known proposers.
Page | 7
EXHIBIT A – PROFESSIONAL SERVICES AGREEMENT (DRAFT)
PROFESSIONAL SERVICES AGREEMENT
(GENERAL CONSULTING / CPA ADVISORY SERVICES)
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into as of _____________ (“Effective Date”), by and between the City of San Juan Bautista, a California general law city (“City”), and __________________________ (“Consultant”). City and Consultant may be referred to individually as a “Party” and collectively as the “Parties.”
RECITALS
A. The City desires to retain a qualified professional consultant to provide general consulting and advisory services, including but not limited to accounting, financial reporting, audit support, and related professional services.
B. Consultant represents that it is duly qualified, licensed where required, and experienced in providing such professional consulting services to California public agencies.
NOW, THEREFORE, in consideration of the mutual covenants and conditions herein contained, the Parties agree as follows:
1. SCOPE OF SERVICES
1.1 Services. Consultant shall provide professional consulting services as described in Exhibit A (Scope of Services), incorporated herein by reference.
1.2 Standard of Care. Consultant shall perform all services in a manner consistent with the professional standard of care ordinarily exercised by members of the same profession currently practicing under similar conditions in the State of California.
1.3 Independent Judgment. Consultant shall make an independent evaluation of all relevant conditions affecting the performance of the services.
2. TERM
2.1 Term. The term of this Agreement shall commence on the Effective Date and shall continue through _____________, unless earlier terminated as provided herein.
2.2 Extensions. The City may extend this Agreement for up to three (3) additional one-year terms by written amendment, subject to City Council approval.
3. COMPENSATION
3.1 Not-to-Exceed Amount. Total compensation under this Agreement shall not exceed $____________ without prior written authorization by the City.
Page | 8
3.2 Payment. Consultant shall submit invoices in a form acceptable to the City. Payment of undisputed amounts shall be made within approximately thirty (30) days of receipt.
3.3 Additional Services. Services outside the Scope of Services shall require prior written approval by the City and may be compensated pursuant to Exhibit B.
3.4 Records Retention and Audit. Consultant shall maintain complete and accurate records related to services performed under this Agreement for a minimum of four (4) years and shall make such records available to the City upon reasonable notice.
4. TERMINATION
4.1 For Convenience. The City may terminate this Agreement at any time for its convenience upon thirty (30) days’ written notice.
4.2 For Cause. Either Party may terminate this Agreement for material breach upon ten (10) days’ written notice and opportunity to cure.
5. CITY REPRESENTATIVE AND CONSULTANT CONTACT
5.1 City Representative. The City Manager or designee shall administer this Agreement.
5.2 Consultant Representative. Consultant shall designate a primary contact responsible for coordination of services.
5.3 Key Personnel. Consultant represents that the individuals identified as key personnel shall perform the services under this Agreement. Substitution of key personnel shall require prior written approval by the City.
6. SUBCONSULTANTS
Consultant shall not use subconsultants without prior written approval of the City. Consultant shall remain fully responsible for the performance of all approved subconsultants.
7. CONFIDENTIALITY
Consultant shall maintain the confidentiality of all City information not generally available to the public and shall not disclose such information without the City’s prior written consent, except as required by law.
7A. PUBLIC RECORDS
Consultant acknowledges that this Agreement and all records related to its performance are subject to disclosure under the California Public Records Act (Government Code Section 6250 et seq.), except as provided by law.
Page | 9
8. OWNERSHIP OF WORK PRODUCT
All work product prepared under this Agreement, including reports, memoranda, financial models, analyses, and training materials, shall be the property of the City. Consultant may retain copies for recordkeeping purposes.
9. CONFLICT OF INTEREST
Consultant shall comply with all applicable conflict-of-interest laws, including the Political Reform Act, and shall avoid any actual or perceived conflicts of interest. 9A. INDEPENDENT AUDITOR RESTRICTION
Consultant shall not serve as the City’s independent auditor during the term of this Agreement or for any fiscal year in which Consultant provides services under this Agreement.
10. INDEMNIFICATION
Consultant shall indemnify and hold harmless the City, its officers, officials, employees, and agents, to the fullest extent permitted by law, from claims arising out of Consultant’s negligent acts, errors, or omissions.
11. INSURANCE
Consultant shall maintain insurance in accordance with Exhibit C (Insurance Requirements) for the duration of this Agreement.
12. INDEPENDENT CONTRACTOR
Consultant is and shall remain an independent contractor and not an employee of the City.
13. COMPLIANCE WITH LAWS
Consultant shall comply with all applicable federal, state, and local laws and regulations.
14. NOTICES
Notices shall be given in writing to the following addresses:
City:
City Manager
City of San Juan Bautista
311 Second Street
San Juan Bautista, CA 95045
Consultant:
[Insert Address]
Page | 10
15. MISCELLANEOUS
15.1 Governing Law and Venue. This Agreement shall be governed by the laws of the State of California. Venue for any action shall lie in San Benito County, California.
15.2 Assignment. Consultant shall not assign or transfer this Agreement without the prior written consent of the City.
15.3 Non-Exclusivity. Nothing in this Agreement shall be construed as exclusive. The City may obtain similar services from other consultants.
15.4 Electronic Signatures. Signatures transmitted electronically or by PDF shall be deemed original.
15.5 Entire Agreement. This Agreement constitutes the entire agreement between the Parties and may be amended only in writing signed by both Parties.
SIGNATURES
CITY OF SAN JUAN BAUTISTA CONSULTANT
By: ___________________________ By: ___________________________ Name: ________________________ Name: _______________________ Date: _________________________ Date: _________________________ Page | 11
EXHIBIT A – SCOPE OF SERVICES
(CPA / Financial Advisory Services – as previously drafted) Page | 12
EXHIBIT B – COMPENSATION
(To be negotiated)
Page | 13
EXHIBIT C – INSURANCE REQUIREMENTS
(Professional Services Insurance)
Item No. 5.H
City Council Meeting
May 19, 2026
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: MAY 19, 2026
DEPARTMENT: CITY MANAGER
FROM: ASHLEY COLLICK, CITY MANAGER
BY: VICTOR M. TAFOYA, ASSOCIATE PLANNER
TITLE: STREET CLOSURE FOR THE LOS PADRINOS ANNUAL CAR
SHOW
RECOMMENDED MOTION:
Approve a Resolution authorizing the closure of streets on Saturday, June 27, 2026, for the Los Padrinos Annual Car Show.
RECOMMENDATION:
Staff recommends that the City Council approve the attached Resolution approving the temporary closure of Third Street between Muckelemi Street and Franklin Street, including associated side-street and intersection closures shown in Exhibit A, on Saturday, June 27, 2026, in support of the Los Padrinos Annual Car Show.
EXECUTIVE SUMMARY:
The Los Padrinos Annual Car Show is a one-day public community event proposed in downtown San Juan Bautista and organized by Los Padrinos Charity Inc. The event is scheduled for Saturday, June 27, 2026, and includes vintage vehicle displays, food and merchandise vendors, music/DJ services, temporary tents, generators, and related event operations. To support safe event operations and public circulation, the applicant is requesting temporary closure of Third Street between Muckelemi Street and Franklin Street, including associated side-street and intersection closures shown on the submitted traffic control plan. City Council approval is required for the proposed street closure.
BACKGROUND INFORMATION:
The Los Padrinos Annual Car Show is proposed to occur on Saturday, June 27, 2026, in downtown San Juan Bautista. Event set-up and barricade placement are scheduled to begin at approximately 6:00 a.m., with public event hours from 8:00 a.m. to 5:00 p.m. The event is anticipated to draw approximately 500-plus attendees.
Page | 2
The event is being organized by Los Padrinos Charity Inc. and will include vintage vehicle displays along Third Street, music/DJ services, merchant booths, food booths or trucks, temporary tents, generators, and related vendor operations. The submitted application materials identify key operational items including amplified sound, cooking, item sales, generator use, street closure, tents, trash and recycling, and electrical use.
The submitted site plan identifies the event footprint along Third Street and surrounding downtown blocks. The layout shows vintage cars, DJ/music placement, merchant booth locations, food booth or truck locations, and generator locations. The submitted traffic control plan identifies the proposed special event street closure area, road closed signs, detour signage, no parking signage, and barricade locations. The applicant has also requested law enforcement support from the San Benito County Sheriff’s Office, including four deputies, consistent with prior event operations.
To safely accommodate vehicle displays, pedestrian circulation, vendor activity, music, and event operations, the applicant is requesting temporary closure of Third Street between Muckelemi Street and Franklin Street, including associated side-street and intersection closures shown in the approved traffic control plan. The proposed closure area is intended to support the event footprint in the downtown area and to provide adequate space for event-related operations.
Temporary Street closures for community events are brought to the City Council when use of the public right-of-way is needed to support public safety and orderly event operations. Approval of the requested closure would allow the City to finalize coordination with the event organizer and reviewing agencies regarding permit conditions, inspections, traffic control, Public Works support, and related operational requirements. The applicant has also submitted an encroachment permit application for use of the city right-of-way.
CEQA REQUIREMENT:
This action is not a project under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378(b)(2).
FISCAL IMPACT:
City costs associated with the temporary street closure may include staff time, traffic control coordination, and use of City equipment such as barricades and signage. Under the City’s costrecovery procedures, the applicant is responsible for City-issued invoices for administrative services, materials, and staff time needed to support the street closure, including Public Works support for barricade placement and removal, traffic control coordination, and encroachment permit processing. Applicable City costs are expected to be billed to the applicant unless otherwise directed by the City Council.
ATTACHMENTS:
1. Resolution
2. Special Events Application
Item No.: 6.H
City Council Meeting
May 19, 2026
Page | 1
RESOLUTION NO. 2026-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA
AUTHORIZING TEMPORARY STREET CLOSURE OF THIRD STREET BETWEEN MUCKELEMI STREET AND FRANKLIN STREET FOR THE 2026 LOS PADRINOS
ANNUAL CAR SHOW
WHEREAS, the city has received an application for a special event in 2026, and authorization for a street closure is a prerequisite for issuance of the related permits for the following event.
Los Padrinos Annual Car Show 2026
Saturday, June 27, 2026 from 6:00 a.m. to 5:00 p.m.
Closure of Third Street between Muckelemi Street and Franklin Street, including associated sidestreet and intersection closures shown in Exhibit A.
BE IT RESOLVED that the City Council does hereby authorize the event sponsors to close streets on the dates and times referenced herein, subject to the following requirements:
1. All conditions and requirements of agencies, including the Fire Marshal, San Benito County Sheriff, Building Official, Public Works Director, San Benito County Health Department, San Benito County Integrated Waste Management, and Planning Manager shall be met prior to, during, and after each event in the manner deemed necessary by the City Manager.
2. Prior to each event, The Sponsors shall execute a reimbursement agreement and reimburse the City in accordance with an invoice duly issued by the City to cover City expenses as deemed necessary by the City Manager to support administrative, material and City staff time associated with the Street Closure, unless otherwise waived by the City Council.
PASSED AND APPROVED by the San Juan Bautista City Council on this 19th day of May 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Item No.: 6.H
City Council Meeting
May 19, 2026
Page | 2
APPROVED:
_____________________
Leslie Q. Jordan, Mayor
ATTEST:
______________________
Elizabeth Soto, City Clerk
Item No.: 6.H
City Council Meeting
May 19, 2026
Page | 3
Exhibit A
Item No.: 6.H
City Council Meeting
May 19, 2026
Page | 4
Exhibit A Continued
City of San Juan Bautista Special Event/Activities – Permit Application 1 Applicant Name or Organization: Date/Time Received:
Form Update: December 2022
Special Event/Activities – Permit Application
All forms must be submitted at least 60 days prior to event with fees Cover Page
EVENT INFORMATION
Event Title:
Applicant:
Phone: E-Mail:
Mailing Address:
NOTIFICATIONS please fill out the appropriate line, and then return directly to City Planner.
Department Staff Notice Sent Approved?
Planning Yes No
Fire Yes No
Public Works Yes No
City Manager Yes No
Police Yes No
Environment Health Yes No
Integrated Waste Yes No
KEY ISSUES for your reference, these are the issues we have identified in this application. Amplified Sound Banner Request Block Party Public Building Reservation Item Sales Car Wash Cooking Crowd Control First Aid/Security Plan Generator Item Sales Parade Parking Park Reservation Street Closure Tent Trash/Recycling Animals Sanitation (Port-a-Potty) Electrical Other: (explain)
City of San Juan Bautista Special Event/Activities – Permit Application 2 Special Event/Activities – Permit Application
Dear Event Organizer:
Thank you for your interest in holding a community event in San Juan Bautista. Special events can be important ways to build community and celebrate the City’s diversity, heritage, and uniqueness. All events require a permit with approvals to ensure a wellplanned and safe event. The City of San Juan Bautista has created a simplified process to help you determine what types of permits and approvals you will need. Simply fill out the enclosed community events application and submit it to the City at least 60 days before your event. Additionally, there will be fees associated your event. Your application fee is due when you submit this form. The fee schedule for applications is:
Non Profits1: No street blockage and less than 250 people $75.00 Non Profits: No street blockage or blockage of side streets, up to one block., and less than 750 people $100.00 Non Profits: Street blockage of Second, Third or Fourth Streets and side streets between Franklin & Muckelemi and more than 1,000 people2
$200.00
Private Promoter Organizations3: No street blockage, Assembly less than 250 people $250.00 Private Promoter Organizations: No street blockage or blockage of side streets, up to one block.
Assembly less than 750 people
$400.00
Private Promoter Organizations: Street blockage of Second, Third or Fourth Streets and side streets between Franklin & Muckelemi, and more than 1,000 people $800.00
Once we receive your application, one or more City representatives will contact you to let you know of any insurance, permits, approvals, or additional fees that apply. We appreciate your time and interest in planning a successful and safe event. A well-planned event translates to a successful activity that benefits everyone. If you need further assistance, call (831) 623-4661 or e-mail citymanager@sanjuan-bautista.ca.us.
Please NOTE: You are required to have sanitary facilities. If you are serving or selling food you will be required to obtain a permit from the San Benito County Environment Health Department in Hollister. You are also required to coordinate all security arrangement with the San Benito County Sheriff’s office.
SECTION 1: EVENT DESCRIPTION (attach pages as needed)
SECTION 2: CONTACT INFORMATION
Event Title: Today’s Date:
Applicant:
Organization:
Phone: E-Mail:
Mailing Address:
1 Requires proof of charitable non-profit status. 2 All street closures and blockades require review and approval of the City Council. 3 Additional fees for use of public facilities may apply.
City of San Juan Bautista Special Event/Activities – Permit Application 3 Event Setup Date: Time: Event Ends Date: Time:
Event Starts Date: Time: Dismantle Date: Time:
ANTICIPATED ATTENDANCE: Total for the Event: Total per Day:
LOCATION OF EVENT (please be specific):
INSURANCE
The City will require that you co-insure the city (“additional insure”). Depending on your event, the minimum “coverage” will be dictated by the City’s insurance carrier (PARSAC). After the application and fee is submitted the City Manager, or designee, will contact PARSAC with your proposal and the conditions of the insurance will be promptly conveyed to you.
CITY FACILITIES
Do you plan to hold your event at a City building? Yes No If yes, which facility?
Have you reserved the facility yet? Yes No
Will this event require any City streets to be closed? (Public Works charges will apply) Yes No If yes, please be specific on which streets and cross streets need to be closed below:
Does this event involve a parade? Yes No
If yes, attach a separate page with a map of the event.
If you wish to rent barricades, chairs, tables, or other City equipment, list the equipment and numbers (charges will apply for rentals) If you do not wish to rent the City’s equipment, you will be responsible for providing appropriate barriers if your event involves a street closure:
PRIVATE PROPERTY (Private Property needs to fill out an event application only if the event’s attendance will exceed 250) Do you plan to hold your event on private property? Yes No If yes, describe the location:
VENDORS
Will this event have vendors selling items, food, or promoting their causes/services/products? Yes No If yes, please note a Board of Equalization form will be required for each vendor proving that they are appropriately registered with the State of California. This link to this form is available on the City of San Juan Bautista website. Additionally, fees will be assessed on the basis of $15/day/ 10 feet of vendor space for vendors on the street and $15/day/vendor for events not on the streets. Other charges may apply. Allocations are made for local not for profit booths to be exempt from these charges. Each event is allowed a minimum of 5 local non-profit 10 ft. spaces for free up to a City of San Juan Bautista Special Event/Activities – Permit Application 4 maximum of 5% of the total number of booth feet for an event.
NEW! For any food sold, please note that food must be served in BPI-Certified compostable, recyclable 1-5 plastic, or reusable food ware. No Styrofoam food ware is allowed. No plastic straws are allowed, unless upon special request. Fiber-based compostable straws can be provided but only upon request by event attendees. Reusable or fiber-based BPI-Certified compostable serving products are preferred over plastic. For a list of BPI-Certified products, visit bpiworld.org/find-certified-products.
Will this event have vendors providing or selling water? Yes No If yes, please note that the distribution or sale of plastic water bottles are not allowed during city events by vendors. Any water sold by vendors must be in aluminum cans.
Will this event feature any hands-on attractions such as climbing walls, bounce-houses, or petting zoos? Yes No If yes, please describe: (insurance coverage will be required) FOOD AND ALCOHOL (all food preparation is subject to state regulations; provide insurance if appropriate) If you are serving or selling food, you must obtain a permit from the San Benito County Environment Health Department.
Does your event include food concessions and/or preparation areas? Yes No If yes, please provide a copy of your San Benito County Environmental Health Permit.
If you plan to sell or furnish alcoholic beverages at your event, you are required to obtain a permit from the State Department of Alcoholic Beverage Control. The public consumption of alcohol is illegal in some parts of the City. If your event includes the use of alcohol on City property, you will need to provide Liquor Liability Coverage on your certificate of insurance.
Does your event involve the use of alcoholic beverages? Yes No PORTABLE REST ROOMS (These permits are handled through the San Benito County Environmental Health Department) Unless you can substantiate the sufficient availability of both Americans with Disabilities Act and non-ADA accessible facilities in the immediate area of the event site and you have written permission to use this facility, you may be required to provide portable rest room facilities at your event, which will be available to the public during your event. Please note that State Parks toilets do not qualify as event facilities unless you obtain written permission from the local State Parks office to allow use of these State owned toilets and included as part of this application.
Do you plan to provide portable rest room facilities at your event? Yes No Please provide a copy of your San Benito County Environmental Health Permit. Please note that if you state “no”, City staff will inquire as to what plans you have made to accommodate the public including written permission from the State if applicable.
LIGHTING AND SOUND
Will you be using any amplified sound (i.e. public address system)? Yes No Will this event use any lighting? Yes No
Will you be using any type of generator? Yes No
If yes, please describe (type/location/period/noise levels, etc. Preference is given to “silent” generators):
If no, do you need electricity? (fees will apply for use of City electricity):
SOLID WASTE DIVERSION PLAN & REQUIREMENTS
Solid Waste Diversion Plan: In accordance with State law (Public Resource Code 42648-42648.7), as a large venue or large event, a waste reduction and recycling plan shall be developed. This plan shall estimate the amount and types of waste anticipated from the event, proposed actions to reduce the amount of waste generation related to the event, and arrangements for separation, collection, and diversion from landfill of reusable, recyclable, and organic materials, as well as a tracking system that validates the final destination of the materials. You are encouraged to include a requirement for a “Solid Waste Diversion Plan” in your subcontract and vendor City of San Juan Bautista Special Event/Activities – Permit Application 5 agreements. For your convenience, a Solid Waste Diversion Plan Event Form has been prepared and is included as an attachment to this permit application. The Solid Waste Diversion Plan shall be approved by the San Benito County Integrated Waste Management Regional Agency.
The City of San Juan Bautista is mandated by the State of California to report annually specified information regarding large venue waste diversion programs. You are therefore required to report and provide verification of the quantity of waste disposed and recycled by this event. There is a $150/event fine for non-reporting. Reporting is due 30 days after the event. The solid waste collection hauler can provide this information for you.
Event Dumpsters/Containers and Event Collection Stations: You may coordinate with the City’s Franchise Collection Hauler for dumpsters and event collection stations for solid waste, recyclables, and organic material. Requests to the City’s Franchise Collection Hauler must be made 30 days prior to the event start date. Charges for dumpsters, containers, and collection stations may apply. The City has trash, organics, and recycling receptacles for event collection stations available for rent. Solid waste, organic, and recycling rental receptacle rates are set annually by the City Council and posted on the City’s website under Forms and Fees in a document that contains all the City Service Fees. Deposits are refundable, daily rental rates are not.
Food Ware Requirements: As the event organizer, you are responsible for a waste prevention strategy for all waste material generated by all operations and all events subcontractors and vendors. The event organizer, event subcontractors, and food vendors must use reusable, BPI-Certified compostable, or recyclable #1-5 plastic food ware. Reusable or fiber-based BPI-Certified compostable food ware products are preferred over plastic. No Styrofoam food ware is allowed. No plastic straws are allowed, unless upon special request. Fiber-based compostable straws can be provided but only upon request by event attendees. For a list of BPI-Certified products, visit bpiworld.org/find-certified-products. The event organizer must distribute the City’s Special Event Vendor Food Ware Requirements handout and other resources requested by the City or by the San Benito County Integrated Waste Management Regional Agency prior to the event.
SUPPLEMENTAL QUESTIONS
1. Please provide a description of your event, including activities, timeline, sequence of events, road closures, etc. Please note:
road closures require Public Works time and the event will be billed for the actual time used. (If additional space is required, please attach it to this application).
2. Please describe your security plan, including crowd control.
3. In order to comply with the American Disabilities Act, describe how your event will be accessible to people with disabilities.
4. Please describe your emergency/medical plan, including your communications procedures.
City of San Juan Bautista Special Event/Activities – Permit Application 6 Please provide a site plan/route map for your event. Attach additional sheets as necessary. The map should include:
a. An outline of the event site including the
names of streets or areas that are part of
the venue and the surrounding area. If the
event involves a moving route of any kind
(such as a parade), indicate the direction of
travel, including starting location and
ending destination.
b. Any street or lane closures and parking tow
zones.
c. The locations of fencing, barriers, or
barricades. Include any removable fencing for
emergency access.
d. The location of first-aid facilities.
e. The locations of all stalls, platforms booths,
cooking areas, trash containers, etc.
f. Food booth and cooking area configuration
including all vendors cooking with
flammable gases or barbecue grills.
g. Generator locations and/or source of electricity.
h. Placement of vehicles or trailers used for the
event.
i. Anticipated parking locations.
j. Placement of promotional signs or banners.
k. Placement of portable toilets/restroom facilities.
l. Exit locations for outdoor events that are fenced.
m. Locations of all other event activities
SPECIAL EVENT SECURITY AND SAFETY
Special Event organizers/applicants shall contact the Sheriff’s Office 60 days prior to any event requiring a street closure and any recommendations shall be contained within a safety and security plan which shall be reviewed and approved by the City no later than 30 days prior to the event. The plan shall reference security and/or law enforcement personnel, available hours, locations and contact phone numbers. The following form shall be used to request San Benito County Sheriff Office Services Applicants shall contact
San Benito County Sheriff’s Office
Request for Special Law Enforcement Services
Name: _______________________________________________________________ Type of Event:________________________________________________________ Event Date:___________________ Start Time:__________________ End Time: __________________
Will Alcohol be served? Yes No
Number of Guests:_________________ Number of Deputies requested: _______________ Person Responsible for Payment: __________________________________________ __________________________________________
__________________________________________
Phone: __________________________________________
Cell Phone: __________________________________________
Work Phone: __________________________________________
Hourly rate for Special Law Enforcement is $65.00 per Deputy, per hour.
There is a Four (4) hour minimum per Deputy.
Deputy (s) assigned to this event:
Name Time On Duty Time Off Duty Total Hour Total Fee Approved Form may be faxed to 831-636-1416 or mailed to 2301 Technology Parkway, Hollister, CA. 95023 Request for services must be submitted 21 days prior to event date.
Solid Waste Diversion Plan Event Form
In accordance with State law (Public Resource Code 42648-42648.7), as a large venue or large event organizer, a waste reduction and recycling plan shall be developed. This Solid Waste Diversion Plan Event Form shall be approved by the San Benito County Integrated Waste Management Regional Agency and the City of San Juan Bautista. For questions regarding this form, please email [email protected] or call (831) 636-4110.
Contact Information Event Information
Event Organizer Event Name
Non Profit? (Y/N) Selling Tickets? (Y/N)
Address Address
Phone Estimated Attendance/Day
Email Start Date & Time
End Date & Time
What generated waste do you anticipate from this event? Collection stations are mandatory for any category generated. Please select all that apply.
Recycling
Plastic Bottles
Glass Bottles
Aluminum
Cans
Cardboard
Mixer Paper
Organics
Food Scraps
Food Soiled Papers
Yard Trimmings
BPI-Certified Compostable Food
Ware
Solid Waste
Plastic Film &
Bags
Polystyrene
Note:
polystyrene is
banned
Balloons
Hazardous Waste
Batteries
Paint
Other:
What actions will be taken to reduce the amount of waste generated from this event by the event organizer, subcontractors, and vendors? Please select all that apply.
Offer training to appropriate staff regarding waste and recycling best practices Request or require that vendors:
Reduce unnecessary packaging by buying in bulk or buying only what is needed.
Use reusable containers instead of disposable items
Serve condiments in bulk rather than in single servings Donate leftover food and other items to schools,non-profits, hospitals, or other groups Recycle fats, oils, and greases
Reuse packaging, boxes, and other items generated from the event Rent equipment (tables, tableware, carts, overhead projectors, etc.) rather than purchasing new.
Reduce printed media. Example: Offer digital signs and scan codes rather than printed signs and handouts Other:
Arrange for collection and hauling of your solid waste, recyclables, and organics. Please provide details below.
City’s Franchise Hauler (Recology)
Other Hauler: ________________
Self Haul
Other:_______________________
Not Applicable. No waste will be generated.
Garbage will be hauled to: ______________________________ Recyclables will be hauled to: ___________________________ Organics will be hauled to: _____________________________ How will event staff or volunteers monitor and service these stations to avoid contamination, litter, and overflow? Please provide details below.
TENT PERMIT APPLICATION
Location of Tent:
Date of set‐up: Date of take down:
Event Date(s): Start Time:
Event Sponsor:
Sponsor Address:
City: State: Zip:
Sponsor Contact: Phone #:
Rental Company:
Rental Address:
City: State: Zip:
Rental Contact: Phone #:
Brief description of event:
Tent Permit Fees are $161.00.
Please indicate whom will be responsible for the payment of fees:
Rental Company
Event
Sponsor
* Permits that require after hours inspection will be billed by invoice for the inspection.
Normal inspection hours are Monday ‐ Friday 8:00 AM to 5:00 PM. 110 Fifth Street
Hollister, CA. 95023
831-636-4325
Item No.: 6.I
City Council Meeting
May 19, 2026
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: MAY 19, 2026
DEPARTMENT: CITY MANAGER
FROM: ROY MORALES, ASSISTANT TO THE CITY MANAGER
TITLE: PUBLIC SAFETY UPDATE
RECOMMENDED MOTION:
Receive and file the Monthly Public Safety statistics report for April of 2026.
RECOMMENDATION:
Staff recommends that the City Council review and receive the status report for the Public Safety Department.
BACKGROUND:
The City of San Juan Bautista contracts for both law enforcement and fire protection services.
As part of ongoing oversight and transparency, staff provide the City Council with regular statistical summaries outlining service levels, staffing, and activity trends for these public safety functions.
This report summarizes monthly law enforcement and fire department activity for the reporting period and provides an overview of current services.
DISCUSSION:
The City of San Juan Bautista had contracted with the San Benito County Sheriff’s Office for law enforcement services and with the Hollister Fire Department for fire protection and emergency response.
Law enforcement coverage included one dedicated sheriff’s deputy assigned to the City who worked Wednesday through Saturday from 12:00 p.m. to 10:00 p.m., providing patrol, calls for service response, traffic enforcement, and community policing. As of April 27, 2024, due to emergency staffing needs within the Sheriff’s Office, the dedicated deputy was reassigned to regular county patrol duties. The Sheriff’s Office continued to provide law enforcement services to the City and respond to both emergency and non-emergency calls for service as required.
During the reporting period, Sheriff’s Office activity included:
Page | 2
• 33 emergency (911)
• 46 non-emergency calls for service
• 2 self-initiated contacts
• 11 reports taken, including but not limited to:
o 2 assaults
o 1 child protective related case
o 1 brandishing
o 1 vehicle burglary
o 1 juvenile issue
o 1 unlicensed driver
o 1 coroner case
• 3 traffic citations (cell phone /driving without a license/ crossing yellow line) In addition, officers from the California Highway Patrol have begun enforcing traffic laws within City’s jurisdiction, including but not limited to enforcement related to oversized vehicle violations.
Fire protection services are provided by the Hollister Fire Department through Station 4, Engine 14, which is staffed full-time with three firefighters and delivers continuous 24-hour fire suppression, emergency medical, and rescue services within the City. Station 4 also provides emergency response services within San Benito County jurisdiction areas outside the City limits, including the following activities during the reporting period:
• 1 structure fire- Blue Bird
• 8 vehicle accidents outside the city limits
• 13 medical calls
• 1 inspection (residential sprinkler system)
ADDITIONAL:
Command staff from the Hollister Fire Department and the San Benito County Sheriff’s Office collaborated with City management to develop an emergency response plan for this year’s RibCook Off. The plan outlined law enforcement staffing and established a clear, coordinated response protocol for Station 4 fire personnel. The agencies developed and documented the response plan utilizing the Federal Emergency Management Agency’s (FEMA) Incident Command System (ICS) forms.
ATTACHMENTS:
1. San Benito County Sheriff’s Office April 2026 calls for service report
2. City of Hollister Fire Department April 2026 calls for service report Item:
City Council Meeting
May 13, 2026
Page | 1
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL STAFF REPORT
DATE: MAY 13, 2026
DEPARTMENT: CITY MANAGER
FROM: ASHLEY COLLICK, CITY MANAGER
BY: ARIELLE GOODSPEED, PLANNING MANAGER
TITLE: COMMUNITY DEVELOPMENT STATUS REPORT
RECOMMENDED MOTION:
Receive an update on the Community Development Department for April 2026.
RECOMMENDATION:
Staff recommends that the City Council review and receive the status report for the Community Development Department.
EXECUTIVE SUMMARY:
This report provides a monthly update on activities within the Community Development Department, including Planning, Building, and Code Enforcement functions for the period of since the last City Council meeting in March, along with recent staffing and operational updates.
During this reporting period, the department continued to support development review, regulatory compliance, and community assistance, while advancing long-range planning efforts, including the Urban Growth Boundary/Sphere of Influence process and ongoing coordination related to the City’s fee study.
Additionally, key staffing vacancies have been filled, strengthening the department’s ability to provide in-house services and improve operational efficiency.
BACKGROUND
The Community Development Department provides planning, building, and code enforcement services that support orderly development, regulatory compliance, and implementation of the City’s General Plan and Municipal Code. The department continues to coordinate with residents, contractors, business owners, and regional agencies to facilitate permitting, inspections, and code compliance activities while advancing long-range planning initiatives.
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Current Planning
During the reporting period, the department received two (2) planning applications, including:
• One (1) Home Occupation Permit application
• One (1) Special Event Permit application for San Juan Day Planning staff continues to coordinate application processing, permit review, and public assistance related to planning and land use matters.
Advanced Planning
Long-range planning efforts remain ongoing. Staff continues work associated with the City’s Housing Element implementation and related General Plan planning activities.
The next Urban Growth Boundary / Sphere of Influence (UGB/SOI) Committee meeting is scheduled for Wednesday, May 27, 2026, at 5:30 p.m.
Boards and Commissions
The next Historic Preservation Committee meeting is scheduled for April 21, 2026, at 6:00 p.m.
Building
During the reporting period, the Building Division:
• Issued four (4) building permits, two (2) of which have already been finalized • Continued review of one (1) Accessory Dwelling Unit (ADU) application • Scheduled and conducted ten (10) building inspections • Issued six (6) business licenses
The Building Division continues to provide permitting, inspection, and business licensing services in support of development activity and regulatory compliance within the city.
Code Enforcement
During the reporting period, the Code Enforcement Division continued proactive monitoring and enforcement activities throughout the city, including:
• Continued monitoring of open code enforcement cases
• One (1) case involving work performed without permits • Issuance of four (4) Courtesy Notices
• Issuance of three (3) Notices of Violation
• Closure of two (2) open code enforcement cases
• Placement of ten (10) vehicle green tags
• Coordination of the relocation of two (2) trailers, two (2) boats, one (1) vehicle, and one (1) travel trailer from public streets
• Enforcement of approximately ten (10) parking violations associated with the Rib CookOff event • Coordination of ten (10) building inspections related to code compliance activities The department continues emphasizing voluntary compliance, public safety, and neighborhood preservation through ongoing code enforcement efforts.
Item:
City Council Meeting
May 13, 2026
Page | 3
CEQA REQUIREMENT:
The proposed action is not a project under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15378(b)(2), as it is an administrative activity of government that will not result in direct or indirect physical changes to the environment.
FISCAL IMPACT:
None.
ATTACHMENTS:
None.
Page | 1 City Council Meeting Minutes (April 21, 2026)
CITY OF SAN JUAN BAUTISTA
CITY COUNCIL
UNOFFICIAL MEETING MINUTES
APRIL 21, 2026
1. CALL TO ORDER
Mayor Jordan called the regular meeting to order at 5:31 p.m. in the Council Chambers, located at 311 Second Street, San Juan Bautista, California.
PLEDGE OF ALLEGIANCE
Mayor Jordan led the Pledge of Allegiance.
ROLL CALL Present:
Councilmember Jose Aranda
Councilmember Scott Freels
Councilmember Jackie Morris-Lopez – arrived at 6:04 p.m.
Mayor Pro Tem EJ Sabathia.
Mayor Leslie Q. Jordan
Absent:
Staff Present:
Ashley Collick, City Manager
Jon R Giffen, City Attorney
Elizabeth Soto, City Clerk
Also present:
Roy Morales, Assistant to the City Manager
Arielle Goodspeed, Planning Manager
2. CLOSED SESSION - 5:31 P.M. - 6:04 P.M.
a. Conference with Legal Counsel--Anticipated Litigation - Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9(e)(2): (1 case)
b. Conference with Legal Counsel--Existing Litigation - Orozco v. City of San Juan Bautista et al. (California Government Code section 54956.9(d)(1)) No public comments were received.
Mayor Jordan adjourned the meeting to closed session at 5:33 p.m., and reconvened the regular meeting at 6:04 p.m.
City Attorney Giffen reported that there was no reportable action on the closed session.
Page | 2 City Council Meeting Minutes (April 21, 2026)
Mayor Jordan requested a moment of silence in memory of long-standing community members, including Larry Kane and Paulo Juarez, and the City Council expressed condolences to their families.
3. INTRODUCTION
A. Dan Paolini, Building Official
B. B. Luis Salazar, Code Enforcement
City Manager Collick introduced Dan Paolini, the City's new Building Official, and Luis Salazar, the City's Code Enforcement. Mr. Paolini stated that he was recently hired as Building Official and looked forward to continuing to serve the City. Mr. Salazar thanked the City Hall team and Public Works staff and expressed appreciation for the opportunity to continue serving the City in his new role.
4. PRESENTATION
A. Water Awareness, Lundi Barroso-Osorio, Water Conservation Program Manager Lundi Barroso-Osorio, Water Conservation Program Manager for the Water Resources Association of San Benito County, presented information regarding Water Awareness Month and local water conservation programs. The presentation included available rebates and services, including turf removal rebates, free toilet replacement for qualifying older toilets, water softener removal rebates, water softener exchange service rebates, and free home water surveys and leak checks.
Councilmember Morris-Lopez asked whether City of San Juan Bautista water customers qualify for the water softener removal program. Ms. Barroso-Osorio confirmed that City of San Juan Bautista water customers qualify for the program and explained the pre-inspection and postinspection process.
The following members of the public commented on the report:
Michael Ponce asked how many water softener rebates had been issued in San Juan Bautista. Ms.
Barroso-Osorio stated that the program had water softener removals in other service areas, but no San Juan Bautista water softener removal rebates had been completed at that time.
5. PROCLAMATION
The City of San Juan Bautista proclaimed:
A. Water Awareness Month, May 2026 - Water Resources Association of San Benito County
B. Earth Day, April 22, 2026
C. National Library Week, April 19-25, 2026
Page | 3 City Council Meeting Minutes (April 21, 2026)
6. PUBLIC COMMENT
Received comments from the following members of the public:
Graciela Nutter asked about the business license fee for the farmers market, and asked for support for arts and community activities.
Bill Adams raised concerns regarding visibility and pedestrian safety near 705 Second Street due to a neighboring hedge and fence, and requested a permanent solution that restores a clear line of sight and consistent enforcement of the municipal code.
Mark Mason commented on the success of the recent Arts and Crafts Fair weekend and encouraged the city to consider additional events that support local businesses.
Michael Ponce, representing the San Juan Bautista Service Club, announced downtown cleanup efforts, before the Rib Cook-Off, and monthly cleanups on the third Saturday of each month. He requested City assistance with advertising the cleanups and posting flyers.
7. CONSENT
A. Approve the Affidavit of Posting Agenda
B. Waive Reading of Resolutions and Ordinances on the Agenda Beyond Title C. Treasurer’s Report and Monthly Financial Statements
Recommendation: Accept the financial report for January 2026.
D. Consider Resolution Declaring the Condition of Certain Properties to Constitute a Public Nuisance and Ordering the Abatement of Weeds Thereon, and Noticing a Hearing for the Receipt of Objections to the Proposed Abatement Recommendation: Approve a RESOLUTION Declaring the Condition of Certain Properties to Constitute a Public Nuisance and Ordering the Abatement of Weeds Thereon, and Noticing a Hearing for the Receipt of Objections to the Proposed Abatement.
F. Street Closure for the Rotary Rainbow Run, June 6, 2026 Recommendation: Approve a RESOLUTION authorizing temporary street closures on Saturday, June 6, 2026, for the Rotary Rainbow Run.
I. Approval of Drainage and Maintenance Agreement for 45 Washington Street Recommendation: Approve a RESOLUTION Authorizing the City Manager to execute a Drainage and Maintenance Agreement with the property owner for stormwater treatment facilities located at 45 Washington Street.
J. Assistant to the City Manager Department Update
Recommendation: Receive an update on the Public Safety, Public Works, Recreation, and Library Departments for March 2026.
K. Community Development Department Update
Recommendation: Receive an update on the Community Development Department for March 2026.
L. Approve the Regular Meeting Minutes of March 17, 2026 MOTION:
Upon motion by Councilmember Morris-Lopez, seconded by Councilmember Freels, consent agenda Items A, B, C, D, F, I, J, K, and L were approved.
AYES: Councilmembers: Aranda, Freels, Morris-Lopez, Sabathia, and Mayor Jordan; NOES:
None; ABSTAIN: None; ABSENT: None
Page | 4 City Council Meeting Minutes (April 21, 2026)
Item E. Award of Contract for The Alameda/Hwy 156 Right-Hand Turn Lane Retaining Wall Project.
Comments were received from the following members of the public:
Michael Ponce questioned why the bid amount was higher than the project estimate and asked who was serving as the acting City Engineer. In response, Gaby Mak explained that construction estimates may vary from bid pricing due to current market conditions, mobilization, insurance, and other construction costs, and confirmed that the City received two bids through the bid process.
MOTION:
Upon motion by Mayor Pro Tem Sabathia, seconded by Councilmember Freels, the Resolution awarding the contract to F. Loduca Co for The Alameda/Hwy 156 Right-Hand Turn Lane Retaining Wall Project, in the amount of $41,041.00, approving a project contingency fund of $4,104.00, and authorizing the City Manager to approve potential contract change orders and other construction contingencies within said fund, was approved.
AYES: Councilmembers: Aranda, Freels, Morris-Lopez, Sabathia, and Mayor Jordan; NOES:
None; ABSTAIN: None; ABSENT: None
Item G. 2026 Rotary Rainbow Run Co-Sponsorship and Fee Waiver.
Councilmember Morris-Lopez asked for clarification regarding the meaning of City cosponsorship, in-kind services, fee waivers, and the related budget impact. City Manager Collick stated that the costs were identified in the staff report and that the City could bring the cosponsorship policy back for Council review as part of a broader budget and policy discussion.
Mayor Pro Tem Sabathia also requested future discussion regarding a cap for co-sponsorship and fee waivers and raised safety concerns from the prior year regarding unmanned barricades during the event.
Jessie O'Malley Solis, representing the Rotary Rainbow Run, stated that volunteers were placed at major intersections during the prior event, that approximately 40 to 50 volunteers participated, and that the event organizers could staff requested barricade locations if barricades are placed.
Council discussion focused on volunteer coverage at intersections and the need to avoid a repeat of the prior year's barricade and volunteer coordination issues. Ms. O’Malley Solis stated that unexpected post-event billing last year would have significantly affected event proceeds and that the organizers hoped to remain fiscally neutral so funds could support the Esperanza Center and other community agencies.
MOTION:
Upon motion by Councilmember Aranda, seconded by Mayor Jordan, the Resolution authorizing the City to co-sponsor the 2026 Rotary Rainbow Run, provide in-kind services, and waive applicable City fees associated with the event, was approved.
AYES: Councilmembers: Aranda, Freels, Morris-Lopez, Sabathia, and Mayor Jordan; NOES:
None; ABSTAIN: None; ABSENT: None
Page | 5 City Council Meeting Minutes (April 21, 2026)
Item H. Permit the Use of Safe and Sane Fireworks Within the City; and Authorize Anzar High School Booster Club to Sell Safe and Sane Fireworks for the Fourth of July Holiday.
Public comment:
Chris Martorana requested that the city not permit fireworks due to impacts on pets and asked about the scale of the Anzar High School Booster Club fundraiser. Amanda Romero, Anzar High School Booster Club President, stated that the fireworks fundraiser generally raises approximately $8,000 to $10,000 for students and helps support athletics, uniforms, field trips, clubs, scholarships, graduation gowns, yearbooks, and other student needs.
Mayor Jordan clarified that the item addressed both the sale and use of safe and sane fireworks.
Staff clarified that the agenda recommendation included a typographical error stating 10:00 p.m., while the staff report and resolution stated that use would be allowed only between noon and 9:00 p.m. on July 4, 2026, and only on private property with the owner's prior permission.
MOTION:
Upon motion by Councilmember Freels, seconded by Councilmember Aranda, the Resolution permitting the use of safe and sane fireworks within the City only between noon and 9:00 p.m. on July 4, 2026, and only on private property for which the owner has given prior permission, and authorizing the Anzar High School Booster Club to sell approved fireworks within the City for the Fourth of July holiday, was approved.
AYES: Councilmembers: Aranda, Freels, Morris-Lopez, Sabathia, and Mayor Jordan; NOES:
None; ABSTAIN: None; ABSENT: None
8. ACTION ITEMS
A. Industrial Facility Investigations and Wastewater Source Control Program Recommendation: Approve a RESOLUTION Accepting the Industrial Facility Investigations Memorandum and implement ongoing industrial monitoring and reporting measures in support of wastewater compliance requirements.
Kari Wagner of Wallace Group, with Olivia Williams, presented the Industrial Facility Investigations Memorandum. The presentation reviewed the purpose of the investigation, which was to evaluate whether industrial facilities had the potential to discharge process wastewater to the City's sewer collection and conveyance system in connection with the City's wastewater compliance requirements and agreement with the City of Hollister.
The presentation summarized the December 10 inspections of True Leaf Farms, Koch Farms, and Taylor Farms. Wallace Group reported that each facility's process wastewater is directed to dedicated treatment systems, that no diversion valves capable of redirecting process wastewater to the City's domestic wastewater system were observed, and that Taylor Farms had previously discharged to the city system in 2018 with City permission due to heavy rains, but the prior discharge piping has since been disconnected and blind flanges installed.
Page | 6 City Council Meeting Minutes (April 21, 2026)
Wallace Group recommended quarterly reporting of domestic and process wastewater flow meter totals, quarterly zero-discharge certifications for process wastewater systems, installation of composite samplers if intermittent illicit discharges are suspected, further investigation of domestic lift station operations, and collection of source water quality data. Council discussion included questions regarding domestic wastewater quality, source water, lift station holding times, planned inspections, potential testing responsibility, and future industrial user agreements.
Michael Ponce commented regarding Hollister's standards, salts in process water, testing of domestic wastewater, the prior Taylor Farms discharge, and the timing of the blind flanges.
The following members of the public commented on the report:
Michael Ponce
MOTION:
Upon motion by Councilmember Aranda, seconded by Mayor Pro Tem Sabathia, the Resolution accepting the Industrial Facility Investigation Memorandum and implementing ongoing industrial monitoring and reporting measures in support of wastewater compliance requirements, was approved.
AYES: Councilmembers: Aranda, Freels, Morris-Lopez, Sabathia, and Mayor Jordan; NOES:
None; ABSTAIN: None; ABSENT: None
B. Wastewater Salinity Management and Source Control Strategy Update Recommendation: Approve a RESOLUTION accepting the Collection System Salt Study and implement recommended salinity source control measures, including industrial pretreatment coordination, water softener compliance efforts, and continued monitoring.
Beth Reineke and Jordyn Arreola of BKF presented the Collection System Salt Study and reviewed wastewater salinity issues related to total dissolved solids, chloride, and sodium. The presentation noted that the City's applicable limits under the Hollister permit are lower than prior limits, including lower limits for total dissolved solids, chloride, and sodium, and identified potential contributors such as source water, residential water softeners, domestic wastewater, and industrial flows.
Council discussion focused on the level of assumptions in the study, the need to understand the percentage of wastewater flow attributable to industrial users, water softener impacts, source water quality, data anomalies, and whether the report should be accepted before additional information is confirmed.
The following members of the public commented on the report:
Michael Ponce commented that the city remains subject to stricter Hollister limits, asked about salts and source control, and raised concerns regarding the City's ability to meet the applicable discharge requirements.
The item was continued.
Page | 7 City Council Meeting Minutes (April 21, 2026)
Staff was directed to work with BKF to respond to the remaining questions and return with firmer data and a more complete basis for Council consideration.
C. Freeway Maintenance Agreement with Caltrans for SR-156 / Washington Street Improvements
Recommendation: Approve a RESOLUTION approving a Freeway Maintenance Agreement between the City of San Juan Bautista and the California Department of Transportation (Caltrans) for maintenance of irrigation, landscaping, and decorative improvements within State Route 156 right-of-way at Washington Street City Engineer Jerry Sanguinetti presented the proposed Freeway Maintenance Agreement between the City and Caltrans for the SR-156/Washington Street improvements. He reported that the Clean California program invested approximately $963,000 in beautification improvements, including landscaping, irrigation, slope treatments, fencing, and public art, and explained that Caltrans requires the city to assume long-term maintenance for non-standard improvements located within State right-of-way.
Council discussion included questions regarding the limits of the maintenance obligation, whether the City's responsibility is limited to the Washington Street undercrossing area, the annual estimated maintenance cost of approximately $10,000 to $15,000, mural maintenance through the San Benito Arts Council, and potential future lighting and cameras. Staff clarified that the agreement was needed to continue moving forward with Caltrans permitting for the SR156 right-hand turn lane project and that the City's maintenance responsibility related to the improvements at Washington Street.
The following members of the public commented on the report:
Michael Ponce questioned whether the agreement and exhibits clearly limited the City's maintenance responsibility to the Washington Street bridge area and expressed concern regarding potential responsibility for the broader SR-156 corridor.
MOTION:
Upon motion by Mayor Pro Tem Sabathia, seconded by Councilmember Aranda, the Resolution approving a Freeway Maintenance Agreement between the City of San Juan Bautista and Caltrans for maintenance of irrigation, landscaping, and decorative improvements within State Route 156 right-of-way at Washington Street, was approved.
AYES: Councilmembers: Aranda, Morris-Lopez, Sabathia, and Mayor Jordan; NOES: Freels; ABSTAIN: None; ABSENT: None
9. ADMINISTRATIVE REPORT
A. Informational Presentation on Comprehensive User Fee Study and Potential Fee Schedule Updates
Recommendation: Receive the presentation and provide policy direction to staff for preparation of a proposed fee schedule to be considered by the City Council in May 2026.
Page | 8 City Council Meeting Minutes (April 21, 2026)
Kushboo Ingle of Matrix Consulting Group presented an informational overview of the Comprehensive User Fee Study and potential fee schedule updates. The presentation explained that user fee studies identify the full cost of providing services, help ensure legal compliance with applicable California law, and establish the maximum justifiable fee amount while leaving policy decisions regarding cost recovery to the City Council.
The presentation reviewed the study methodology, including staff time estimates, fully burdened staff rates, direct and indirect costs, comparison to other jurisdictions, and consolidation of fees into a master fee schedule. Matrix reported that more than 200 fee line items were reviewed and that new or updated fee schedules were prepared for areas including engineering, planning, building, recreation, special events, and rentals. The presentation also recommended annual fee escalation and a broader re-evaluation approximately every five to seven years.
Council discussion included questions and comments regarding phased implementation, communication with residents and businesses, small business and affordability concerns, current versus proposed fees, recreation and rental fee policy, building and planning fees, sign permits, business licenses, code enforcement and nuisance-related charges, legal and hearing costs, and the need for a clear public process before Council considers adopting a new fee schedule.
The following members of the public commented on the report:
Michael Ponce asked why a plumbing permit fee for water softeners appeared in the draft schedule if water softeners are no longer allowed in the city.
The City Council requested workshop or town hall-style discussion. City Manager Collick responded that a date would be determined after coordinating consultant availability.
B. Fourth of July 2026 Public Safety Strategy
Recommendation: Review and receive the report on the Fourth of July 2026 Public Safety Plan and provide direction.
Assistant to the City Manager Roy Morales presented the Fourth of July 2026 Public Safety Strategy. He reported that, due to limited Sheriff's Office staffing and emergency staffing constraints, the City would take a public education and social media campaign approach rather than the prior enforcement-heavy approach. He stated that the City would not rent surveillance camera trailers or use private security to issue citations, and that staff would instead coordinate public outreach with Recreation staff and the Fire Marshal. He also stated that Fire Department personnel would be staffed locally and that residents should call 911 in the event of an emergency.
Council discussion included support for not renting unmonitored camera trailers, clarification that the rented surveillance trailers were separate from the City's Flock cameras, concerns regarding limited Sheriff's Office staffing, CHP availability during the Hollister event and regional traffic impacts, illegal fireworks, fire risk, the Fourth of July holiday weekend, the biker rally, and the national 250th anniversary celebration. Mayor Jordan requested that the city participate in regional planning discussions related to the biker rally and begin public information outreach early.
Page | 9 City Council Meeting Minutes (April 21, 2026)
No public comments were received.
10. INFORMATIONAL ITEMS AND REPORTS
A. Reports from City Council Representatives to Regional Organizations and Committees Councilmember Aranda reported that the AMBAG meeting was cancelled because there were no items to report, and stated that he would provide an Integrated Waste report at the next meeting.
Councilmember Freels reported on a Baker Tilly interview related to the fire protection feasibility study and future fire protection services in the County.
Councilmember Morris-Lopez reported on the Council of Governments meeting, including direction to Caltrans to continue studying a conventional four-lane highway option for Highway 25, and stated that she raised concerns regarding SR-156 speeds, the roundabout, The Alameda signal, and the Mission Vineyard Road turn lane.
Mayor Pro Tem Sabathia reported on the local Sphere of Influence and Urban Growth Boundary meeting, including discussion of the General Plan Infill Amendment Study, concise implementation documents, and clarification of historic register and inventory materials.
Mayor Jordan reported on Baker Tilly fire advisory interviews, Tourism Committee wayfinding and branding, Water Resources Association programs, the Eggstravaganza event, the Poppy Jasper International Film Festival, and LAFCO municipal service reviews.
B. City Council and Staff Announcements
Councilmember Aranda announced upcoming community events, including Earth Day, the farmers market, Bingo for Boomsticks, the Rib Cook-Off, and the Rotary Garden.
Councilmember Freels stated that the Kane family thanked the City Council for the moment of silence in memory of Larry Kane, and noted that he may miss a future June meeting due to work with a baseball team.
Councilmember Morris-Lopez had no announcements. Mayor Jordan highlighted youth baseball and girls softball activity at the ballpark, including Headhunters Baseball and Aftershock girls softball.
11. ADJOURNMENT
Motion to adjourn the meeting by Councilmember Aranda, seconded by Councilmember MorrisLopez. All in favor.
There being no other business, Mayor Jordan adjourned the meeting at 9:41 p.m.
Page | 10 City Council Meeting Minutes (April 21, 2026) APPROVED:
______________________
Leslie Q. Jordan, Mayor
ATTEST:
______________________
Elizabeth Soto, City Clerk