Agenda packet — San Juan Bautista City Council, May 26, 2026

City of San Juan Bautista
The “City of History”
www.san-juan-bautista.ca.us

CITY COUNCIL

SPECIAL MEETING
TUESDAY, MAY 26, 2026, 5:30 P.M.

HYBRID MEETING
City Hall, Council Chambers
311 Second Street, San Juan Bautista, California
AGENDA

ZOOM WEBINAR PARTICIPATION
The meeting can also be accessed by the public through the following methods: via Zoom (https://zoom.us/join) per the instructions below, and on Facebook.

Please note: If all Council Members are present in person, public participation by Zoom or viewing on Facebook is for convenience only and is not required by law. If the Zoom or Facebook feed is lost for any reason, the meeting may be paused while a fix is attempted, but the meeting may continue at the discretion of the presiding officer.

JOIN ZOOM WEBINAR TO PARTICIPATE LIVE
https://us02web.zoom.us/j/88373320235

To participate telephonically:
call 1 (669) 900-6833
Webinar ID: 883 7332 0235

PUBLIC COMMENT - ADVISEMENT
Public comments are limited to items on this special meeting agenda pursuant to California Government Code section § 54954.3(b). Public comments are generally limited to three (3) minutes per speaker; the Mayor may further limit the time for public comments depending on the agenda schedule.

1. CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call

2. CLOSED SESSION 5:00 P.M. – 5:30 P.M.

Receive public communication from the audience on Closed Session items. The City Council will recess to closed session pursuant to:
a. Conference with Legal Counsel—Existing Litigation – Orozco v. City of San Juan Bautista et al. (California Government Code section 54956.9(d)(1))
Page | 2 City Council May 26, 2026

3. STUDY SESSION
A. Proposed Draft Budget and Capital Improvement Plan for Fiscal Year 2026-27 B. Comprehensive User Fee Study

4. ADJOURNMENT
________________________
Elizabeth Soto, City Clerk

AGENDA MATERIAL / ADDENDUM
Any addenda will be posted not later than 72 hours before regular meetings or 24 hours before special meetings, unless otherwise allowed under the Brown Act. City Council reports may be viewed at the City of San Juan Bautista City Hall at 311 Second Street, San Juan Bautista, and are posted on the City website www.san-juan-bautista.ca.us subject to the Staff’s ability to post the documents before the meeting, or City Clerk Elizabeth Soto at [email protected] or calling (831) 623-4661 during normal business hours.

In compliance with the Americans with Disabilities Act, and the Government Code §54953(a), the city will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk, a minimum of 48 hours prior to the meeting at (831) 623-4661.

If you challenge any planning or land use decision made at this meeting in court, you may be limited to raising only those issues you or someone else raised at the public hearing held at this meeting, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Please take notice that the time within which to seek judicial review of any final administrative determination reached at this meeting is governed by Section 1094.6 of the California Code of Civil Procedure.

A Closed Session may be called during this meeting pursuant to Government Code §54956.9 (d)(2) if a point has been reached where, in the opinion of the legislative body of the City on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the City.

PUBLIC COMMENT PROCEDURES
If you wish to make a general public comment and are attending in person, please fill out a speaker card. If you are attending via Zoom, join the Zoom Webinar, and use the "Raise Hand" or if joining by telephone, press *9 on your telephone keypad.

SUBMISSION OF PUBLIC COMMENTS
Written comments may be submitted via mail to the City Clerk at City Hall (P.O. Box 1420, San Juan Bautista, CA 95045) or emailed to [email protected] no later than 3:00 p.m. on the day of the meeting. Written comments will be read into the record provided that the reading does not exceed three (3) minutes.

PUBLIC NOTIFICATION
This agenda was posted on Friday, May 22, 2026, on the bulletin board at City Hall, 311 Second Street, the bulletin board at the City Library, 801 Second Street, the bulletin board at the entrance to the United States Post Office, 301 The Alameda, and the City’s website.

Meetings are streamed live at https://www.facebook.com/cityofsanjuanbautista/ Item: 3. A
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CITY OF SAN JUAN BAUTISTA

CITY COUNCIL STAFF REPORT
DATE: MAY 26, 2026
DEPARTMENT: CITY MANAGER
FROM: ASHLEY COLLICK, CITY MANAGER
TITLE: FY 2026–27 BUDGET STUDY SESSION & STRATEGIC FISCAL

DISCUSSION
RECOMMENDED MOTION:

Receive the FY 2026–27 Proposed Budget Study Session presentation and provide policy and fiscal direction to staff as appropriate.

RECOMMENDATION:

Staff recommends that the City Council receive the initial FY 2026–27 Proposed Budget presentation, discuss key fiscal and policy considerations, and provide direction to staff regarding strategic priorities, service levels, and long-term financial planning.

EXECUTIVE SUMMARY:

The FY 2026–27 Proposed Budget reflects a transition point for the City of San Juan Bautista.

Over the past two fiscal years, the City has focused on stabilizing operations, strengthening internal systems, advancing critical infrastructure projects, and improving organizational capacity. As the City moves forward, the focus is shifting from stabilization toward long-term sustainability, strategic implementation, and disciplined financial management.

The proposed budget acknowledges several ongoing structural challenges, including limited revenue growth, aging infrastructure obligations, increasing public safety costs, and the need for sustainable long-term service delivery. In response, the budget emphasizes disciplined financial management, targeted infrastructure investment, improvements in cost recovery, and strategic economic development.

The draft proposed budget incorporates assumptions related to the City’s Comprehensive User Fee Study and updated Master Fee Schedule, which continue to be under Council review and discussion.

Key areas of emphasis for FY 2026–27 include:
 Downtown revitalization and tourism activity;
 Infrastructure reliability and utility sustainability; Page | 2
 Operational efficiency and accountability;
 Long-term financial sustainability;
 Workforce retention and organizational capacity; and
 Strategic implementation of the City’s One-Year Strategic Plan.

BACKGROUND:

The City of San Juan Bautista operates within a constrained fiscal environment characterized by modest and relatively stagnant revenue growth, increasing operational costs, and significant infrastructure obligations. Historically, periodic fee adjustments, infrastructure investments, and operational restructuring efforts were deferred or inconsistently implemented, resulting in compounding fiscal and operational pressures.

Over the past two fiscal years, the City has focused on stabilizing operations, strengthening internal controls, improving financial oversight, and building organizational capacity. Significant accomplishments during this period include:
 Completion of the Sewer Force Main Project;
 Internalization of Community Development functions;
 Organizational restructuring and operational improvements;  Advancement of the Comprehensive User Fee Study;
 Strategic infrastructure planning efforts;
 Downtown revitalization planning; and
 Expanded focus on long-term fiscal sustainability.

The FY 2026–27 budget reflects a continuation of these efforts while recognizing the need for careful prioritization and disciplined financial management moving forward.

The original FY 2026–27 Budget Study Session scheduled for May 12, 2026, was canceled due to a lack of quorum and has been rescheduled to May 26, 2026. As a result, the May 26 Study Session will serve as the City Council’s first discussion of the FY 2026–27 Proposed Budget.

Additionally, the Comprehensive User Fee Study was presented to the City Council on May 19, 2026. During that meeting, the Council requested an additional opportunity for public input and directed staff to incorporate several recommended revisions and updates to the proposed fee schedule. The revised Comprehensive User Fee Study will be presented as a separate item on the May 26, 2026, agenda.

DISCUSSION:

Fiscal Overview
The proposed FY 2026–27 budget maintains core municipal services while continuing targeted investments in infrastructure, organizational capacity, and economic development initiatives.

The General Fund remains stable but constrained. Limited reserve capacity and modest revenue Item: 3. A
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growth require continued cost control, careful prioritization, and strategic allocation of available resources.

Enterprise funds remain stable and continue supporting long-term infrastructure investments, including water system planning and wastewater system operations following completion of the Sewer Force Main Project.

Comprehensive User Fee Study
The draft FY 2026–27 Proposed Budget incorporates assumptions related to the City’s Comprehensive User Fee Study and updated Master Fee Schedule, which remain under City Council review. The revised Comprehensive User Fee Study will be presented as a separate item on the May 26, 2026 agenda.

That keeps the context without duplicating the fee study staff report.

Infrastructure & Capital Projects
The budget continues to prioritize infrastructure reliability and long-term system sustainability.

Key infrastructure priorities include:
 Ongoing water importation planning;
 Wastewater system operations and debt management;
 Pavement maintenance and roadway improvements;
 Downtown infrastructure enhancements;
 ADA improvements; and
 Long-term facility maintenance planning.

The City continues to pursue grants, outside funding, and regional partnerships to reduce the burden on local ratepayers and limited General Fund resources.

Organizational Capacity & Workforce Sustainability
The budget reflects continued efforts to improve organizational efficiency and internal capacity through strategic staffing and operational restructuring.

The City continues to face challenges related to employee recruitment and retention, particularly due to limited compensation competitiveness and the absence of a retirement program. These issues remain important long-term organizational considerations.

Staffing priorities continue to focus on:
 Internalizing core operational functions;
 Improving accountability and responsiveness;
 Reducing long-term consultant dependency;
 Supporting operational continuity; and
Page | 4
 Improving long-term cost predictability.

Economic Development & Downtown Revitalization
FY 2026–27 establishes a more focused emphasis on Downtown San Juan Bautista as the economic and cultural center of the community.

The City is pursuing targeted economic development strategies intended to:
• Increase tourism activity;
• Support local businesses;
• Encourage downtown investment;
• Improve visitor amenities; and
• Strengthen long-term sales tax and economic activity.

The city will continue balancing economic development opportunities with preservation of community character and long-term fiscal sustainability.

LONG-TERM FISCAL SUSTAINABILITY:

The FY 2026–27 budget process occurs within a broader discussion regarding the City’s longterm fiscal sustainability and operational capacity. While the City has made significant progress over the past two fiscal years in stabilizing operations, strengthening internal systems, and advancing critical infrastructure projects, several structural challenges continue to influence the City’s financial outlook.

The City continues to operate with a limited and relatively stagnant revenue base while facing increasing costs associated with public safety services, infrastructure maintenance, regulatory compliance, and utility operations. At the same time, many fee structures, rates, and cost recovery mechanisms were historically deferred or inconsistently updated, resulting in increasing pressure on the General Fund and reduced financial flexibility over time.

Deferred infrastructure investment also carries long-term financial implications. Aging facilities, roadway systems, water infrastructure, and utility systems require ongoing maintenance and periodic replacement. Delays in addressing infrastructure needs can increase future costs through accelerated deterioration, emergency repairs, and regulatory exposure.

In response, the City has begun implementing several long-term financial sustainability strategies, including:
• Advancement of a Comprehensive User Fee Study and updated cost recovery framework; • Internalization of key operational and Community Development functions; • Strategic evaluation of service delivery models and operational efficiencies; • Focused economic development efforts intended to strengthen ongoing revenue generation;
• Infrastructure planning and grant funding coordination; and • Improved financial oversight and administrative controls.

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The City is also evaluating broader policy considerations that may influence future fiscal sustainability, including land use policy, economic development opportunities, infrastructure obligations, and workforce retention. Decisions regarding growth, development, service levels, and capital investment have long-term operational and financial implications that must be considered within the context of the City’s limited fiscal capacity.

As a small community with limited discretionary revenue, long-term sustainability will depend not only on expenditure control, but also on the City’s ability to thoughtfully evaluate revenue generation, economic activity, and service delivery expectations.

Maintaining structural balance, adequate reserves, and long-term operational sustainability will require continued fiscal discipline, careful prioritization of expenditures, and strategic investment in projects and services that support the City’s long-term financial health and community goals.

CEQA REQUIREMENT:

The proposed action consists of a budget study session presentation and policy discussion and does not constitute approval of a project under the California Environmental Quality Act (CEQA).

Accordingly, the item is not subject to CEQA pursuant to CEQA Guidelines Section 15378(b)(5).

FISCAL IMPACT:

The FY 2026–27 Proposed Budget includes appropriations and projected revenues necessary to support ongoing City operations, infrastructure investments, debt obligations, and strategic initiatives.

Preliminary fund balances, revenues, expenditures, and transfer amounts are detailed within the attached Draft FY 2026–27 Budget Document and remain subject to further City Council review and modification before adoption.

The draft proposed budget assumes future implementation of updated cost recovery measures currently under City Council consideration.

STRATEGIC PLAN ALIGNMENT
The proposed budget aligns with the City’s Strategic Plan goals related to:
 Economic Development & Historic Preservation;
 Infrastructure Investment & Modernization;
 Transparent & Responsive Government;
 Community Vitality; and
 Organizational Capacity & Professionalization.

Page | 6

CONCLUSION
The FY 2026–27 budget study session provides an opportunity for the City Council to evaluate current fiscal realities, establish priorities, and guide the next phase of organizational and financial planning. The decisions made during this budget cycle will influence the City’s operational sustainability, infrastructure capacity, and financial flexibility for years to come.

ATTACHMENTS

1. Draft FY 2026–27 Proposed Budget.

TABLE OF CONTENTS
Introduction3
Organizational Structure7
CITY OF SAN JUAN BAUTISTA PROFILE8
VISION STATEMENT9
City Officials 10
Executive Summary 11
Strategic Plan 12
Priorities and Issues 14
Personnel Changes 17
General Fund 19
Community Development 26
Water Enterprise 29
Sewer Enterprise 32
COPS 36
Gas Tax 38
Valle Vista Lighting Dist. 40
CFD Z1 Copperleaf 43
CFD Z2 Rancho Vista 45
Parking & Restroom Fund 47
City Council (Dept. 10) 49
City Attorney (Dept. 11) 52
City Manager (Dept. 12) 55
Administration Svc. (Dept. 13) 58
City Treasurer (Dept. 14) 62
Finance (Dept. 15) 65
Engineering (Dept. 19) 69
Public Works 72
PW Streets (Dept. 40) 76
PW Building and Grounds (Dept. 44) 78
Community Services 80
City Library (Dept. 16) 82
Parks and Rec. (Dept. 33) 85
Public Safety 88
Fire and EMS (Dept. 20) 91
Law Enforcement (Dept. 30) 93
Animal Control (Dept. 36) 96
Community Dev. (Dept. 17, 18, 25) 99
Planning (Dept. 17) 100
Building (Dept. 18) 103
Code Enforcement (Dept. 25) 106
General Gov't (Dept. 45) 109
CAPITAL IMOPROVEMENT BUDGET NARRATIVE (unmatched) 112
Introduction
FY26-27 Draft Budget Book | San Juan Bautista Page 3
Introduction
FY26-27 Draft Budget Book | San Juan Bautista Page 5
ORGANIZATION CHART FISCAL YEAR 2026-
7 City of San Juan Bautista Organization Chart
City Council
City Manager
Assistant to the City Manager
Public Safety Public Works Community Services
(Library & Recreation)
City Engineer Admin Services Director / City Clerk
Human Resources Risk Management Accounts Payable Accounts Receivable Planning Manager
Planning Code Enforcement
Certified Public Accountant Building Official
Building Inspections
City Attorney City Treasurer (vacant)
Organizational Structure
FY26-27 Draft Budget Book | San Juan Bautista Page 7

CITY OF SAN JUAN BAUTISTA PROFILE
FY26-27 Draft Budget Book | San Juan Bautista Page 8

VISION STATEMENT
FY26-27 Draft Budget Book | San Juan Bautista Page 9
City Officials
FY26-27 Draft Budget Book | San Juan Bautista Page 10
Strategic Plan Overview & FY 2026–27 Focus
In 2024, the City of San Juan Bautista adopted a Five-Year Strategic Plan to guide service delivery, financial management, and organizational development through FY 2028. The plan is organized around four core focus areas:
open and responsive government, reliable infrastructure and public services, a strong downtown and community vitality, and a healthy and effective organization.

Since adoption, the City has made steady progress implementing this framework. The initial phase focused on stabilizing operations—addressing staffing capacity, improving internal systems, and establishing clearer organizational structure. This was followed by a period of strengthening, during which the City advanced financial controls, secured infrastructure funding, expanded in-house expertise, and improved service delivery systems.

As a result of these efforts, the organization is operating with greater consistency, capacity, and accountability than in prior years. With this foundation in place, the City is entering the next phase of the Strategic Plan: focused implementation.

Progress to Date
Over the past two years, the City has achieved measurable progress across all strategic focus areas, including:

Organizational Strengthening: Restructured the organization, expanded in-house planning capacity, and advanced department-level procedures and training
Financial Management: Implemented purchasing controls, improved budget alignment processes, and strengthened fiscal oversight
Infrastructure & Capital Planning: Secured major funding, advanced water and wastewater projects, and completed key planning efforts
Community & Economic Vitality: Expanded community programming, supported local businesses, and increased state and federal funding
These efforts have positioned the City to move beyond internal stabilization and toward visible, community-facing outcomes.

FY 2026–27 Strategic Focus
FY 2026–27 represents a transition from building organizational capacity to applying that capacity in targeted, highimpact areas. Based on progress to date and community input, the City will prioritize focused implementation efforts that deliver visible results and support long-term sustainability.

A central area of focus will be Downtown San Juan Bautista, recognized as both the economic and cultural heart of the community. While the City benefits from strong visitor activity near the Mission and State Park, this activity does not consistently extend throughout the broader downtown corridor. Addressing this gap presents a key opportunity to support local businesses, enhance the visitor experience, and strengthen economic vitality.

To support this effort, the City will explore participation in the Urban Land Institute (ULI) Technical Assistance Panel (TAP) program as an initial step in evaluating downtown conditions, identifying opportunities, and developing phased, actionable strategies.

In addition to this focused initiative, the City will continue to advance core strategic priorities, including:

Strategic Plan
FY26-27 Draft Budget Book | San Juan Bautista Page 12
Maintaining strong financial management and operational discipline Advancing critical infrastructure and capital projects
Strengthening organizational systems and staff capacity Supporting community programming and engagement
With foundational systems in place and organizational capacity strengthened, the City is well-positioned to move forward with a more focused and intentional approach to implementation. FY 2026–27 builds on the progress achieved to date and represents a shift toward delivering visible, community-centered outcomes that align with the City’s long-term vision.

Strategic Plan
FY26-27 Draft Budget Book | San Juan Bautista Page 13
Priorities & Key Issues
Summary
The City of San Juan Bautista enters FY 2026–27 with a stronger operational foundation following two years of focused stabilization and organizational strengthening. The FY 2025–26 budget was implemented as intended—supporting structural balance, advancing critical infrastructure, and improving internal systems.

City operations over the past year have been characterized by execution rather than expansion, with sustained emphasis on capital delivery, regulatory compliance, public safety coordination, and regional partnerships.

While this progress has improved consistency and capacity, the City continues to operate within a constrained financial environment. Limited General Fund resources, increasing service demands, and long-term cost pressures— particularly in public safety—require continued strategic prioritization and careful fiscal management.

Key Issues
Public Safety Cost Pressures
Public safety services remain the City’s most significant long-term financial obligation. Mid-year analysis confirms that these services continue to be the primary cost driver and will require ongoing policy direction regarding service levels, regional coordination, and funding strategies.

Future decisions related to fire service delivery models and law enforcement coverage will have a direct impact on the City’s long-term fiscal sustainability.

Limited Revenue Capacity
The City’s General Fund remains modest in scale, with limited flexibility to absorb new costs or service expansions.

While revenues are generally performing as expected, the mid-year review confirms a narrow margin for unplanned expenditures.

Maintaining service levels and advancing strategic priorities will require:

Careful expenditure control
Evaluation of new revenue opportunities
Continued alignment between service expectations and available resources Cost Recovery & Community Development
Mid-year findings identified structural gaps in cost recovery, particularly within Community Development services.

Current fee structures do not fully reflect the cost of service delivery—especially where contractor-based services are Priorities and Issues
FY26-27 Draft Budget Book | San Juan Bautista Page 14
required.

A comprehensive fee study is underway, with anticipated updates to:

Align fees with actual service costs
Reduce reliance on contracted services
Improve long-term financial sustainability
Capital Delivery as an Ongoing Condition
Capital improvement and infrastructure delivery are no longer one-time efforts but an ongoing component of City operations. The City continues to advance water, wastewater, and facility projects while managing compliance with state and regional requirements.

This sustained workload reinforces the need to:

Align project sequencing with staffing capacity
Maintain funding strategies for long-term infrastructure needs Balance capital delivery with core service demands
Downtown Economic Activity
While San Juan Bautista benefits from strong visitor activity near the Mission and State Park, this activity does not consistently extend throughout the broader downtown corridor.

Key challenges include:

Limited retail and dining diversity
Reduced activity during evenings and weekdays
Limited connectivity between key visitor destinations and local businesses Addressing these conditions represents a significant opportunity to strengthen the local economy and enhance the overall visitor experience.

FY 2026–27 Strategic Priorities
FY 2026–27 represents a transition from organizational strengthening to focused implementation. With improved internal capacity and stronger operational systems, the City is positioned to advance targeted, high-impact initiatives.

Key priorities include:

Downtown Focus: Initiate a structured evaluation of the downtown corridor, including exploration of the Urban Land Institute (ULI) Technical Assistance Panel (TAP) program Infrastructure Delivery: Continue advancing major water, sewer, and capital improvement projects Fiscal Sustainability: Maintain strong financial controls and advance cost recovery strategies, including fee adjustments
Organizational Implementation: Continue institutionalizing procedures, staffing structures, and service delivery systems
Priorities and Issues
FY26-27 Draft Budget Book | San Juan Bautista Page 15
Community Vitality: Support programs, events, and partnerships that enhance quality of life and community engagement
Financial Context
The City’s financial position remains stable but constrained. The adopted FY 2025–26 budget has performed in line with expectations, with no material deviations identified at the citywide level.

Mid-year adjustments reflect modest revenue increases and targeted expenditure updates, while enterprise funds continue to support critical infrastructure investments.

At the same time, the City faces ongoing structural challenges, including:

Limited discretionary revenue
Cost recovery gaps in certain service areas
Long-term public safety funding pressures
Addressing these challenges will require a combination of policy direction, financial planning, and strategic investment.

Looking Ahead
The FY 2025–26 mid-year review serves as a transition point between implementation and forward-looking policy decisions. As the City enters FY 2026–27, early and deliberate Council direction will be critical in aligning service levels, capital investments, and financial resources with long-term community goals.

With a stronger operational foundation now in place, the City is well-positioned to move forward with a more focused, strategic approach—delivering visible outcomes while maintaining fiscal discipline and long-term sustainability.

Priorities and Issues
FY26-27 Draft Budget Book | San Juan Bautista Page 16
Staffing & Organizational
Development
Overview
The City’s staffing strategy reflects a transition from stabilization to long-term organizational strengthening. Over the past two fiscal years, targeted personnel adjustments have improved internal capacity, reduced reliance on contracted services, and aligned staffing levels with service demands and available resources.

These changes support the City’s Strategic Plan by internalizing core functions, improving operational efficiency, and maintaining long-term fiscal sustainability.

Key Staffing Changes
Planning Manager
The former Senior Planner position was elevated to Planning Manager, establishing in-house leadership for planning, building, and historic preservation functions. This transition strengthens oversight, improves coordination, and reduces reliance on contracted services.

Provides leadership across planning and development functions Improves service delivery and internal coordination
Reduces dependence on external consultants
Building Official
The addition of a Building Official establishes in-house oversight of building inspections and code compliance functions. This position significantly reduces reliance on contracted inspection services while improving consistency and accountability.

Provides direct oversight of inspections and compliance Supports regulatory requirements and service delivery
Trains and supports Code Enforcement staff to expand internal capacity Code Enforcement Support (Expanded Role)
The Code Enforcement Officer role continues to evolve to support inspection coordination and compliance efforts in coordination with the Building Official.

Improves responsiveness to compliance issues
Personnel Changes
FY26-27 Draft Budget Book | San Juan Bautista Page 17
Supports internal inspection functions
Reduces reliance on outside services
Administrative Support (Deferred)
An Administrative Assistant position was proposed to support contract management, grant tracking, and interdepartmental coordination. While this position remains authorized, it was not filled during the FY 2025–26 budget process in order to maintain structural balance within a constrained General Fund environment.

Reflects prioritization of core service delivery over administrative expansion Maintains flexibility for future implementation as resources allow Reinforces the City’s commitment to fiscal discipline
Recreation Staffing Adjustment
Recreation staffing was adjusted from full-time to part-time to better align with program demand and available funding. This change maintains core programming while ensuring fiscal sustainability.

Aligns staffing with current service levels
Maintains community programming in a cost-effective manner Supports flexible program delivery
Strategic Impact
These staffing adjustments reflect a balanced approach to organizational development—expanding capacity in critical areas while aligning resources with service demands. Key outcomes include:

Internalizing Core Services: Reducing reliance on consultants for planning, inspection, and administrative functions
Improving Service Delivery: Enhancing responsiveness, coordination, and consistency across departments Right-Sizing the Organization: Aligning staffing levels with operational needs and financial capacity Enhancing Fiscal Sustainability: Improving cost control and long-term budget predictability Looking Ahead
As the City enters FY 2026–27, the focus shifts from establishing positions to optimizing performance. Continued efforts will center on refining workflows, completing standard operating procedures, and ensuring that staffing resources are aligned with both operational demands and strategic priorities.

Personnel Changes
FY26-27 Draft Budget Book | San Juan Bautista Page 18
GENERAL FUND (FUND 100)
The General Fund serves as the City’s primary operating fund and supports essential municipal services, including administration, public safety, parks, streets, planning, code enforcement, and community programs. As the City’s most flexible funding source, the General Fund is central to maintaining day-to-day operations and responding to evolving community needs.

The City continues to operate within a constrained fiscal environment characterized by modest and relatively stagnant revenue growth, increasing operational costs, and limited discretionary funding capacity. While local tax revenues have remained generally stable, the City’s small revenue base leaves limited flexibility to absorb significant cost increases, infrastructure obligations, or unforeseen operational demands.

Over the past two fiscal years, the City has focused on stabilizing operations, strengthening internal systems, and building organizational capacity. Investments in staffing, infrastructure planning, financial controls, and operational improvements have helped improve service delivery and organizational accountability while positioning the City for more focused longterm implementation efforts.

At the same time, the General Fund continues to face several structural challenges, including increasing public safety costs, aging infrastructure, deferred maintenance obligations, and limited development-driven revenue growth. In response, the City has prioritized cost control, operational efficiency, and long-term financial planning while working to reduce reliance on outside consultants and improve internal service delivery capacity.

The FY 2026–27 budget also reflects broader efforts to improve fiscal sustainability through updated fee structures, strategic economic development initiatives, and ongoing evaluation of service delivery models. These efforts are intended to strengthen long-term financial resilience while preserving core municipal services and maintaining the operational progress achieved in recent years.

Because the General Fund operates with limited reserve capacity, maintaining structural balance and adequate contingency funding remains a critical priority. The City will continue emphasizing disciplined budgeting, careful prioritization of expenditures, and strategic investment in projects and services that support long-term community benefit and organizational sustainability.

Summary
Revenues vs Expenditures Summary
General Fund
FY26-27 Draft Budget Book | San Juan Bautista Page 19
Comprehensive Fund Summary
Revenue Actual Revenue Budgeted Expenditures Actual
Expenditures Budgeted
2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
0 $1M
$2M
$3M
$4M
Comprehensive Fund Summary
Category
FY 2027 FY27
Budget
FY 2026 FY26
Budget
FY 2026 FY26
Budget vs. FY
2027 FY27
Budget ($
Change)
Beginning Fund Balance - - -
Revenues
Sales Tax $675,000 $700,000 -$25,000
Property Taxes $846,000 $702,000 $144,000
Other Tax Revenues $452,000 $481,500 -$29,500
Franchise Fees $141,000 $128,000 $13,000
Business & Misc. Lic. & Permits $29,340 $35,200 -$5,860 Fines & Penalties $1,050 $2,125 -$1,075
Charges for Misc. Services $900 $400 $500
Miscellaneous Revenue $436,500 $300,300 $136,200
Total Revenues $2,581,790 $2,349,525 $232,265
Expenditures
Wages & Benefits $1,164,341 $1,166,945 -$2,604
Other Personnel Expenses $53,750 $42,600 $11,150
Contractual and Other Services $1,262,730 $1,038,740 $223,990 General & Admin. Expenses $211,328 $128,150 $83,178
Utilities $65,320 $62,500 $2,820
Materials & Parts $54,992 $25,550 $29,442
Maintenance & Repair Services $50,524 $44,900 $5,624
Capital Outlay $200,000 $100,000 $100,000
Fund Transfer - $286,000 -$286,000
General Fund
FY26-27 Draft Budget Book | San Juan Bautista Page 20
Revenues by Object
Historical Revenue by Object
Fines & Penalties Charges for Misc. Services Utility Fees Planning, Building, Eng. Permit Chg. for Planning/Eng. Services Business & Misc. Lic. & Permits Franchise Fees Grant Funds Miscellaneous Revenue
Other Tax Revenues Property Taxes Sales Tax
FY27 Revenues by Object
Property Taxes $846,000 32.77%
Sales Tax $675,000 26.14%
Other Tax Revenues $452,000 17.51%
Miscellaneous Revenue $436,500 16.91%
Franchise Fees $141,000 5.46%
Business & Misc. Lic. & Permits $29,340 1.14%
Fines & Penalties $1,050 0.04%
Charges for Misc. Services $900 0.03%
Category
FY 2027 FY27
Budget
FY 2026 FY26
Budget
FY 2026 FY26
Budget vs. FY
2027 FY27
Budget ($
Change)
Total Expenditures $3,062,985 $2,895,385 $167,600
Total Revenues Less Expenditures -$481,195 -$545,860 $64,665 Ending Fund Balance -$481,195 -$545,860 $64,665
$2M
$2M
$2M $2M
$2M
$3M
$3M
$2M
$2M
$2M
$3M
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $1M
$2M
$3M

2.58M
General Fund
FY26-27 Draft Budget Book | San Juan Bautista Page 21
Category FY 2026 Actual FY 2027 Budgeted
Sales Tax $312,973.72 $675,000.00
Property Taxes $445,884.56 $846,000.00
Other Tax Revenues $227,066.48 $452,000.00
Franchise Fees $58,823.66 $141,000.00
Planning, Building, Eng. Permit $4,491.16
Chg. for Planning/Eng. Services $0.18
Business & Misc. Lic. & Permits $21,807.48 $29,340.00
Fines & Penalties $1,050.00
Grant Funds $46,603.62
Charges for Misc. Services $542.25 $900.00
Miscellaneous Revenue $159,859.88 $436,500.00
Total Revenues $1,278,052.99 $2,581,790.00
Expenditures by Object
Historical Expenditures by Object
Other Personnel Expenses Fund Transfer Maintenance & Repair Services Materials & Parts Utilities General & Admin. Expenses
Capital Outlay Wages & Benefits Contractual and Other Services Revenues by Object
$1M
$1M
$2M $2M
$3M
$2M
$2M $2M
$3M
$3M
$3M
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 -$1M
0 $1M
$2M
$3M
$4M
General Fund
FY26-27 Draft Budget Book | San Juan Bautista Page 22
FY27 Expenditures by Object
Contractual and Other Services $1,262,730 41.23%
Wages & Benefits $1,164,341 38.01%
General & Admin. Expenses $211,328 6.90%
Capital Outlay $200,000 6.53%
Utilities $65,320 2.13%
Materials & Parts $54,992 1.80%
Other Personnel Expenses $53,750 1.75%
Maintenance & Repair Services $50,524 1.65%
Category FY 2026 Actual FY 2027 Budgeted
Wages & Benefits $581,473.85 $1,164,341.00
Other Personnel Expenses $13,513.17 $53,750.00
Contractual and Other Services $529,838.92 $1,262,730.00 General & Admin. Expenses $75,408.43 $211,328.20
Utilities $34,152.82 $65,320.00
Materials & Parts $15,762.43 $54,992.00
Maintenance & Repair Services $46,622.63 $50,524.00
Capital Outlay $200,000.00
Total Expenditures $1,296,772.25 $3,062,985.20

3.06M
Expenditures by Object
General Fund
FY26-27 Draft Budget Book | San Juan Bautista Page 23
Expenditures by Department
Historical Expenditures by Department
PW Streets Planning City Treasurer
Law Enforcement General Fund Parks and Recreation
Fund Transfer COVID City Council
City Manager Code Enforcement General Government
City Library City Attorney Admin. Services
General Gov''t CIP Finance Public Works
Public Safety
FY27 Expenditures by Department
Public Safety $970,287 31.7%
Public Works $516,178 16.9%
City Attorney $290,000 9.5%
Finance $278,275 9.1%
City Library $213,720 7.0%
General Government $149,372 4.9%
City Council $147,427 4.8%
City Manager $140,734 4.6%
Admin. Services $127,577 4.2%
Code Enforcement $114,724 3.7%
Parks and Recreation $86,048 2.8%
Law Enforcement $27,443 0.9%
City Treasurer $1,200 0.0%
$1M
$1M
$2M $2M
$3M
$2M
$2M $2M
$3M
$3M
$3M
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 -$1M
0 $1M
$2M
$3M
$4M

3.06M
General Fund
FY26-27 Draft Budget Book | San Juan Bautista Page 24
Category FY 2027 Budgeted FY 2026 FY26 Budget
FY 2026 FY26 Budget vs.

FY 2027 FY27 Budget ($
Change)
City Council $147,427 $72,584 $74,843
City Attorney $290,000 $185,000 $105,000
City Manager $140,734 $83,310 $57,424
Admin. Services $127,577 $140,480 -$12,903
City Treasurer $1,200 $1,450 -$250
Finance $278,275 $239,429 $38,846
City Library $213,720 $167,936 $45,784
Public Safety $970,287 $904,192 $66,095
Code Enforcement $114,724 $162,363 -$47,639
Parks and Recreation $86,048 $134,292 -$48,244
Public Works $516,178 $477,349 $38,829
General Government $149,372 $41,000 $108,372
Fund Transfer - $286,000 -$286,000
Law Enforcement $27,443 - $27,443
Total Expenditures $3,062,985 $2,895,385 $167,600
Expenditures by Department
General Fund
FY26-27 Draft Budget Book | San Juan Bautista Page 25
COMMUNITY DEVELOPMENT (FUND 200)
Community Development revenues are projected to remain modest and largely dependent on permit activity, development applications, and other market-driven services. Because these revenues fluctuate based on economic conditions and development demand, the fund continues to face structural volatility and limited predictability.

The Community Development Fund plays a critical role in supporting planning, building, code enforcement, engineering coordination, and historic preservation activities. Over the past year, the City has taken steps to internalize key development functions in order to improve responsiveness, strengthen accountability, and reduce long-term reliance on outside consultants for routine operational services.

This transition reflects a broader organizational effort to identify inefficiencies, streamline processes, and improve service delivery while operating within limited financial resources. Bringing core functions in-house also allows the City to more directly evaluate development procedures, implement operational improvements, and respond more quickly to changing needs and policy direction.

At the same time, the fund continues to face ongoing cost recovery challenges. Many development-related fees have not been comprehensively updated in over a decade and do not fully reflect the actual cost of providing services. To address this issue, the City completed a Comprehensive User Fee Study and is advancing updated fee schedules as part of the FY 2026–27 budget process. In addition, the City will continue evaluating development impact fees and related policies to ensure legal compliance, financial sustainability, and alignment with current regulatory requirements.

Maintaining responsive development services while minimizing General Fund subsidy remains a key long-term objective of the Community Development Fund.

Summary
Revenues vs Expenditures Summary
Revenue Actual Revenue Budgeted Expenditures Actual
Expenditures Budgeted
2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
0 $250K
$500K
$750K
$1,000K
Community Development
FY26-27 Draft Budget Book | San Juan Bautista Page 26
Comprehensive Fund Summary
Expenditures by Department
Historical Expenditures by Department
Building Dept Building Planning
Engineering
Comprehensive Fund Summary
Category
FY 2027 FY27
Budget
FY 2026 FY26
Budget
FY 2026 FY26
Budget vs. FY
2027 FY27
Budget ($
Change)
Revenues
Planning, Building, Eng. Permit $49,300 $33,000 $16,300 Chg. for Planning/Eng. Services $106,850 $99,050 $7,800 Total Revenues $156,150 $132,050 $24,100
Expenditures
Wages & Benefits $535,724 $315,387 $220,337
Other Personnel Expenses $16,475 $7,000 $9,475
Contractual and Other Services $340,300 $305,550 $34,750 General & Admin. Expenses $27,750 $21,050 $6,700
Utilities $4,000 $2,500 $1,500
Materials & Parts $1,700 - $1,700
Maintenance & Repair Services $4,155 - $4,155
Total Expenditures $930,104 $651,487 $278,617
Total Revenues Less Expenditures -$773,954 -$519,437 -$254,517 $$117788KK
$$662200KK
$$556622KK
$$665577KK
$$778811KK
$$666655KK
$$771155KK
$$667755KK
$$993322KK
$$665511KK
$$993300KK
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $250K
$500K
$750K
$1,000K
Community Development
FY26-27 Draft Budget Book | San Juan Bautista Page 27
FY27 Expenditures by Department
Planning $397,024 42.7%
Engineering $264,500 28.4%
Building $263,480 28.3%
Building Dept $5,100 0.5%
Category FY 2027 Budgeted FY 2026 FY26 Budget
FY 2026 FY26 Budget vs.

FY 2027 FY27 Budget ($
Change)
Planning $397,024 $205,791 $191,233
Building $263,480 $181,196 $82,284
Engineering $264,500 $264,500 -
Building Dept $5,100 - $5,100
Total Expenditures $930,104 $651,487 $278,617
930K
Expenditures by Department
Community Development
FY26-27 Draft Budget Book | San Juan Bautista Page 28
WATER ENTERPRISE FUND (Fund 810)
The Water Enterprise Fund remains a critical component of the City’s long-term infrastructure and resource sustainability strategy. Revenues generated through water service charges support system operations, regulatory compliance, maintenance activities, capital improvements, and long-term water system reliability.

Over the past several years, the City has focused on positioning the water system for long-term sustainability through infrastructure planning, reserve management, and regional coordination efforts. A central priority remains the advancement of the regional water importation project in partnership with the San Benito County Water District.

This project is intended to provide access to treated surface water from the West Hills Water Treatment Plant, reducing long-term reliance on groundwater sources and improving overall system resiliency and water quality. The project also represents an important long-term investment in environmental sustainability and regulatory preparedness as statewide water supply and groundwater management requirements continue to evolve.

Previous water rate adjustments were implemented to begin preparing the system for anticipated operational and capital costs associated with future infrastructure improvements. These efforts were intended to establish greater financial stability within the utility system while minimizing future impacts to ratepayers.

As the City continues planning for future water infrastructure obligations, maintaining adequate reserves and long-term financial sustainability within the Water Enterprise Fund will remain essential. Ongoing efforts will focus on system reliability, regulatory compliance, infrastructure investment, and responsible utility management while balancing affordability considerations for the community.

Summary
Revenues vs Expenditures Summary
Revenue Actual Revenue Budgeted Expenditures Actual
Expenditures Budgeted
2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
0 $500K
$1,000K
$1,500K
$2,000K
$2,500K
Water Enterprise
FY26-27 Draft Budget Book | San Juan Bautista Page 29
Comprehensive Fund Summary
Expenditures by Object
Historical Expenditures by Object
Other Personnel Expenses Maintenance & Repair Services Materials & Parts Utilities General & Admin. Expenses Contractual and Other Services Fund Transfer Wages & Benefits Capital Outlay
Comprehensive Fund Summary
Category
FY 2027 FY27
Budget
FY 2026 FY26
Budget
FY 2026 FY26
Budget vs. FY
2027 FY27
Budget ($
Change)
Revenues
Utility Fees $1,835,000 $1,766,000 $69,000
Miscellaneous Revenue $10,000 $35,000 -$25,000
Total Revenues $1,845,000 $1,801,000 $44,000
Expenditures
Wages & Benefits $274,165 $249,943 $24,222
Other Personnel Expenses $6,325 $5,700 $625
Contractual and Other Services $164,855 $245,570 -$80,715 General & Admin. Expenses $95,355 $96,475 -$1,120
Utilities $71,500 $71,500 -
Materials & Parts $31,750 $29,250 $2,500
Maintenance & Repair Services $23,592 $5,500 $18,092
Capital Outlay $214,251 $214,251 -
Fund Transfer $44,607 $44,607 -
Total Expenditures $926,400 $962,796 -$36,396
Total Revenues Less Expenditures $918,600 $838,204 $80,396 $$998833KK
$$$111,,,222222555KKK
$$$111,,,777000333KKK
$$995588KK
$$$111,,,111111222KKK
$$996666KK
$$$111,,,222555000KKK
$$552299KK
$$$111,,,222444666KKK
$$996633KK $$992266KK
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $500K
$1,000K
$1,500K
$2,000K
Water Enterprise
FY26-27 Draft Budget Book | San Juan Bautista Page 30
FY27 Expenditures by Object
Wages & Benefits $274,165 29.59%
Capital Outlay $214,251 23.13%
Contractual and Other Services $164,855 17.80%
General & Admin. Expenses $95,355 10.29%
Utilities $71,500 7.72%
Fund Transfer $44,607 4.82%
Materials & Parts $31,750 3.43%
Maintenance & Repair Services $23,592 2.55%
Other Personnel Expenses $6,325 0.68%
Category FY 2026 Actual FY 2027 Budgeted
Wages & Benefits $109,531.40 $274,165.00
Other Personnel Expenses $400.00 $6,325.00
Contractual and Other Services $65,777.08 $164,855.00
General & Admin. Expenses $47,765.22 $95,355.00
Utilities $34,170.84 $71,500.00
Materials & Parts $17,212.92 $31,750.00
Maintenance & Repair Services $2,514.99 $23,592.00
Capital Outlay $291,458.44 $214,251.00
Fund Transfer $44,607.00
Total Expenditures $568,830.89 $926,400.00
926K
Expenditures by Object
Water Enterprise
FY26-27 Draft Budget Book | San Juan Bautista Page 31
SEWER ENTERPRISE (FUND 820)
The Sewer Enterprise Fund remains a central component of the City’s long-term infrastructure and environmental compliance strategy. Revenues generated through monthly user charges support wastewater collection, system maintenance, regulatory compliance, debt obligations, and long-term infrastructure sustainability.

FY 2026–27 marks a significant milestone for the City’s wastewater system. On March 17, 2026, the City formally accepted completion of the San Juan Bautista Sanitary Sewer Force Main to Hollister Project, one of the largest and most consequential infrastructure projects in the City’s history.

The project permanently transitioned wastewater treatment operations from the City’s former wastewater treatment facility to the City of Hollister regional treatment system. This regionalization effort was undertaken to address longstanding regulatory compliance challenges, improve operational reliability, and establish a more sustainable long-term wastewater management system.

The completed project included:

Construction of a new wastewater pump station
Installation of a sanitary sewer force main pipeline to Hollister Electrical, SCADA, and control system improvements
Rehabilitation of storage and influent infrastructure
Conversion of the former wastewater treatment facility to emergency standby storage operations The force main system became operational in June 2025 and has remained fully operational following successful startup and demonstration testing. The project achieved the City’s primary regulatory objective by permanently eliminating wastewater discharge operations at the former treatment plant and improving long-term environmental compliance.

This multi-year infrastructure investment was funded through a combination of USDA financing, state and federal grants, regional contributions, and local funding sources, significantly reducing the burden on local ratepayers while allowing the City to complete a transformational infrastructure improvement project.

With major construction activities now complete, the Sewer Enterprise Fund will transition from project delivery toward long-term operations, maintenance, reserve stabilization, and debt service management. Ongoing efforts will focus on maintaining system reliability, supporting regulatory compliance, and responsibly managing the City’s long-term wastewater infrastructure obligations.

Summary
Revenues vs Expenditures Summary
Sewer Enterprise
FY26-27 Draft Budget Book | San Juan Bautista Page 32
Comprehensive Fund Summary
Revenue Actual Revenue Budgeted Expenditures Actual
Expenditures Budgeted
2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
0 $3M
$5M
$8M
$10M
Comprehensive Fund Summary
Category
FY 2027 FY27
Budget
FY 2026 FY26
Budget
FY 2026 FY26
Budget vs. FY
2027 FY27
Budget ($
Change)
Revenues
Utility Fees $2,085,000 $2,030,000 $55,000
Miscellaneous Revenue $10,000 $35,000 -$25,000
Total Revenues $2,095,000 $2,065,000 $30,000
Expenditures
Wages & Benefits $258,247 $235,646 $22,601
Other Personnel Expenses $6,625 $6,100 $525
Contractual and Other Services $262,000 $220,300 $41,700 General & Admin. Expenses $72,355 $70,200 $2,155
Utilities $93,500 $93,500 -
Materials & Parts $11,700 $10,200 $1,500
Maintenance & Repair Services $26,592 $9,750 $16,842
Capital Outlay $557,168 $557,168 -
Fund Transfer $31,710 $31,710 -
Total Expenditures $1,319,897 $1,234,574 $85,323
Total Revenues Less Expenditures $775,103 $830,426 -$55,323 Sewer Enterprise
FY26-27 Draft Budget Book | San Juan Bautista Page 33
Expenditures by Object
Historical Expenditures by Object
Other Personnel Expenses Materials & Parts Fund Transfer General & Admin. Expenses Maintenance & Repair Services Utilities Wages & Benefits Contractual and Other Services Capital Outlay FY27 Expenditures by Object
Capital Outlay $557,168 42.21%
Contractual and Other Services $262,000 19.85%
Wages & Benefits $258,247 19.57%
Utilities $93,500 7.08%
General & Admin. Expenses $72,355 5.48%
Fund Transfer $31,710 2.40%
Maintenance & Repair Services $26,592 2.01%
Materials & Parts $11,700 0.89%
Other Personnel Expenses $6,625 0.50%
Category FY 2026 Actual FY 2027 Budgeted
Wages & Benefits $103,928.86 $258,247.00
Other Personnel Expenses $6,625.00
Contractual and Other Services $464,397.53 $262,000.00
General & Admin. Expenses $45,398.96 $72,355.00
Utilities $54,316.56 $93,500.00
Materials & Parts $2,908.89 $11,700.00
Maintenance & Repair Services $247.87 $26,592.00
$$885544KK
$$$111,,,000777444KKK
$$$111,,,555666444KKK
$$774411KK
$$$111,,,777999777KKK
$$$111,,,000111222KKK
$$$111,,,444888222KKK
$$663399KK
$$$111,,,444555999KKK
$$$111,,,222333555KKK
$$$111,,,333222000KKK
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $500K
$1,000K
$1,500K
$2,000K

1.32M
Expenditures by Object
Sewer Enterprise
FY26-27 Draft Budget Book | San Juan Bautista Page 34
Category FY 2026 Actual FY 2027 Budgeted
Capital Outlay $378,185.39 $557,168.00
Fund Transfer $31,710.00
Total Expenditures $1,049,384.06 $1,319,897.00
Sewer Enterprise
FY26-27 Draft Budget Book | San Juan Bautista Page 35
COMMUNITY ORIENTED POLICING SERVICES (COPS) (FUND 415)
The Community Oriented Policing Services (COPS) Fund provides supplemental federal funding intended to support local law enforcement and community policing efforts. These funds are used to offset public safety expenditures associated with the City’s contract for law enforcement services with the San Benito County Sheriff’s Office.

For a small city with limited discretionary revenue, the COPS Fund plays an important role in supporting baseline public safety operations while helping reduce pressure on the General Fund. The availability of these funds assists the City in maintaining service levels and operational flexibility within an increasingly constrained fiscal environment.

Public safety services continue to represent one of the City’s most significant long-term financial obligations. As service demands, contractual costs, and regional public safety conditions continue to evolve, maintaining sustainable funding sources for law enforcement services remains a critical policy and budget consideration.

The City will continue to manage COPS funding strategically to support community safety priorities while balancing broader fiscal sustainability goals and long-term operational needs.

Summary
Revenues vs Expenditures Summary
Comprehensive Fund Summary
Revenue Actual Revenue Budgeted Expenditures Actual
Expenditures Budgeted
2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
0 $50K
$100K
$150K
$200K
$250K
Comprehensive Fund Summary
Category
FY 2027 FY27
Budget
FY 2026 FY26
Budget
FY 2026 FY26
Budget vs. FY
2027 FY27
Budget ($
Change)
Revenues
Other Tax Revenues $100,000 $100,000 -
COPS
FY26-27 Draft Budget Book | San Juan Bautista Page 36
Expenditures by Department
FY27 Expenditures by Department
Fund Transfer $100,000 100.0%
Category
FY 2027 FY27
Budget
FY 2026 FY26
Budget
FY 2026 FY26
Budget vs. FY
2027 FY27
Budget ($
Change)
Total Revenues $100,000 $100,000 -
Expenditures
Fund Transfer $100,000 $100,000 -
Total Expenditures $100,000 $100,000 -
Total Revenues Less Expenditures - - -
100K
COPS
FY26-27 Draft Budget Book | San Juan Bautista Page 37
GAS TAX (FUND 450)
The City receives Gas Tax funds through a per-capita distribution by the State of California. These funds, derived from gasoline sales, are designated for street and road maintenance. As fuel efficiency and electric vehicle adoption increase, gas tax revenues have declined. To address this, the State passed SB1, which provides supplemental funding to cities for road infrastructure maintenance and repair.

For FY 2025–26, the Gas Tax Fund begins with a projected balance of $96,949. Revenues are projected at $110,933, while expenditures are projected at $24,000. The City has planned a transfer of $85,000 to support eligible capital projects or maintenance activities.

These funds are pooled with Measure G and other road-dedicated sources to fund street-related capital improvements, such as the City’s slurry seal program and sidewalk repairs identified in the FY 2025–26 Capital Improvement Plan.

Summary
Revenues vs Expenditures Summary
Comprehensive Fund Summary
Revenue Actual Revenue Budgeted Expenditures Actual
Expenditures Budgeted
2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
0 $50K
$100K
$150K
$200K
$250K
Comprehensive Fund Summary
Category
FY 2027 FY27
Budget
FY 2026 FY26
Budget
FY 2026 FY26
Budget vs. FY
2027 FY27
Budget ($
Change)
Revenues
Other Tax Revenues $122,750 $108,000 $14,750
Total Revenues $122,750 $108,000 $14,750
Expenditures
Gas Tax
FY26-27 Draft Budget Book | San Juan Bautista Page 38
Category
FY 2027 FY27
Budget
FY 2026 FY26
Budget
FY 2026 FY26
Budget vs. FY
2027 FY27
Budget ($
Change)
Utilities $18,500 $19,000 -$500
Maintenance & Repair Services $2,000 $2,000 -
Fund Transfer $102,250 - $102,250
Total Expenditures $122,750 $21,000 $101,750
Total Revenues Less Expenditures - $87,000 -$87,000
Gas Tax
FY26-27 Draft Budget Book | San Juan Bautista Page 39
VALLE VISTA LANDSCAPE AND LIGHTING DISTRICT (FUND 430)
The Valle Vista Landscaping and Lighting District continues to provide funding for the maintenance of neighborhood common-area improvements within the assessment district. Revenues are generated through property owner assessments and are restricted to district-related maintenance and operational activities, including landscaping, lighting, trails, park areas, and other shared improvements.

The district remains financially stable and continues to operate with a limited and predictable service footprint. Annual assessments are adjusted in accordance with authorized inflationary provisions and are administered consistent with Proposition 218 requirements.

Operational expenditures primarily support ongoing maintenance obligations necessary to preserve neighborhood infrastructure and common areas. At this time, no major capital expansion projects are programmed within the district.

During the annual district meeting regarding assessment fees, residents expressed interest in exploring a future sidewalk improvement program within the neighborhood. In response, the City Engineer will work with residents and the City Council to evaluate potential improvement options, associated costs, and long-term maintenance considerations.

The City will continue to monitor maintenance needs, reserve levels, and long-term operational sustainability to ensure the district remains adequately funded and capable of supporting required services and infrastructure upkeep.

Summary
Revenues vs Expenditures Summary
Revenue Actual Revenue Budgeted Expenditures Actual
Expenditures Budgeted
2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
0 $20K
$40K
$60K
$80K
Valle Vista Lighting Dist.

FY26-27 Draft Budget Book | San Juan Bautista Page 40
Comprehensive Fund Summary
Expenditures by Department
Historical Expenditures by Department
Valle Vista Fund Transfer Valle Vista Lighting District FY27 Expenditures by Department
Valle Vista Lighting District $34,996 100.0%
Comprehensive Fund Summary
Category
FY 2027 FY27
Budget
FY 2026 FY26
Budget
FY 2026 FY26
Budget vs. FY
2027 FY27
Budget ($
Change)
Revenues
Other Tax Revenues $42,264 $40,716 $1,548
Total Revenues $42,264 $40,716 $1,548
Expenditures
Wages & Benefits $5,688 $1,939 $3,749
Contractual and Other Services $26,100 $33,860 -$7,760
Utilities $3,208 $3,166 $42
Total Expenditures $34,996 $38,965 -$3,969
Total Revenues Less Expenditures $7,268 $1,751 $5,517
$16K
$23K
$17K
$20K $18K
$70K
$27K
$21K
$48K
$39K
$35K
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $25K
$50K
$75K
35K
Valle Vista Lighting Dist.

FY26-27 Draft Budget Book | San Juan Bautista Page 41
Category FY 2027 Budgeted FY 2026 FY26 Budget
FY 2026 FY26 Budget vs.

FY 2027 FY27 Budget ($
Change)
Valle Vista Lighting District $34,996 $38,965 -$3,969
Total Expenditures $34,996 $38,965 -$3,969
Expenditures by Department
Valle Vista Lighting Dist.

FY26-27 Draft Budget Book | San Juan Bautista Page 42
COPPERLEAF COMMUNITY FACILITIES DISTRICT (CFD)(FUND 400) The Copperleaf Community Facilities District (CFD) continues to provide dedicated funding for the maintenance of neighborhood-specific infrastructure and enhanced service levels within the district. Revenues are generated through annual homeowner assessments, which are reviewed periodically and adjusted when necessary to address inflationary impacts and ongoing maintenance obligations.

District funds support services and improvements beyond standard municipal responsibilities, including landscaping, park maintenance, street trees, sidewalks, lighting, and other common-area infrastructure. These services help preserve neighborhood appearance, functionality, and long-term asset condition.

The district remains financially stable, supported by predictable assessment revenues and ongoing reserve planning. A multi-year landscaping agreement continues to provide cost stability and assist with long-term budget forecasting.

As maintenance costs continue to increase, the City will continue evaluating the long-term adequacy of assessment levels to ensure the district can sustainably meet future operational and infrastructure needs. City staff are planning a neighborhood meeting to review the financial status of the district, discuss future maintenance priorities, and evaluate whether a cost-of-living adjustment to assessments should be considered in future fiscal years.

The City will continue to monitor reserve levels, operational costs, and infrastructure conditions to ensure the district remains financially sustainable and capable of maintaining service expectations over the long term.

Summary
Revenues vs Expenditures Summary
Revenue Actual Revenue Budgeted Expenditures Actual
Expenditures Budgeted
2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
0 $10K
$20K
$30K
$40K
CFD Z1 Copperleaf
FY26-27 Draft Budget Book | San Juan Bautista Page 43
Comprehensive Fund Summary
Comprehensive Fund Summary
Category
FY 2027 FY27
Budget
FY 2026 FY26
Budget
FY 2026 FY26
Budget vs. FY
2027 FY27
Budget ($
Change)
Revenues
Other Tax Revenues $32,895 $31,071 $1,824
Total Revenues $32,895 $31,071 $1,824
Expenditures
Wages & Benefits $5,688 $4,880 $808
Contractual and Other Services $19,260 $22,296 -$3,036
Utilities $905 $854 $51
Maintenance & Repair Services $1,322 $1,248 $74
Total Expenditures $27,175 $29,278 -$2,103
Total Revenues Less Expenditures $5,720 $1,793 $3,927
CFD Z1 Copperleaf
FY26-27 Draft Budget Book | San Juan Bautista Page 44
RANCHO VISTA COMMUNITY FACILITIES DISTRICT (CFD)(FUND 410) The Rancho Vista Community Facilities District (CFD) provides dedicated funding for the maintenance of neighborhoodspecific infrastructure and common-area improvements within the Rancho Vista subdivision. Revenues are generated through annual homeowner assessments, which are reviewed annually and may be adjusted for inflationary increases in accordance with district requirements. Any significant changes to assessment levels remain subject to property owner approval.

District funds are restricted to the maintenance of improvements and services above standard municipal responsibilities, including parks, trails, benches, retention basins, sidewalks, street trees, streetlights, and common-area landscaping. These improvements contribute to the long-term appearance, functionality, and quality of life within the neighborhood.

The City currently coordinates landscape maintenance services for the district through a contracted provider under a multi-year agreement, supporting operational consistency and cost predictability. Landscaping and maintenance activities continue to represent the district’s primary ongoing expenditure.

While the City has agreed to maintain the improvements within the district, formal acceptance of certain infrastructure improvements remains pending. The City will continue coordinating with the developer and City Engineer to complete inspections and confirm compliance with applicable construction and engineering standards prior to formal acceptance and commencement of warranty periods.

As operational and maintenance costs continue to rise, the City will continue evaluating the long-term adequacy of assessment revenues to ensure the district remains financially sustainable. Staff plan to meet with residents prior to the next fiscal year to review the district’s financial status, discuss maintenance priorities, and evaluate a proposed cost-ofliving adjustment to assessments.

The City will continue monitoring reserve levels, infrastructure conditions, and ongoing maintenance obligations to ensure the district remains capable of supporting long-term service and infrastructure needs.

Summary
Revenues vs Expenditures Summary
CFD Z2 Rancho Vista
FY26-27 Draft Budget Book | San Juan Bautista Page 45
Comprehensive Fund Summary
Revenue Actual Revenue Budgeted Expenditures Actual
Expenditures Budgeted
2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
0 $25K
$50K
$75K
$100K
$125K
Comprehensive Fund Summary
Category
FY 2027 FY27
Budget
FY 2026 FY26
Budget
FY 2026 FY26
Budget vs. FY
2027 FY27
Budget ($
Change)
Revenues
Other Tax Revenues $74,120 $70,043 $4,077
Total Revenues $74,120 $70,043 $4,077
Expenditures
Wages & Benefits $5,688 $5,479 $209
Contractual and Other Services $26,160 $33,569 -$7,409
General & Admin. Expenses $7,687 $6,694 $993
Utilities $2,676 $2,527 $149
Maintenance & Repair Services $3,042 $2,874 $168
Total Expenditures $45,253 $51,143 -$5,890
Total Revenues Less Expenditures $28,867 $18,900 $9,967 CFD Z2 Rancho Vista
FY26-27 Draft Budget Book | San Juan Bautista Page 46
PARKING AND RESTROOM FUND (FUND 425)
The Parking and Restroom Fund supports visitor-serving infrastructure and amenities intended to enhance tourism, accessibility, and the overall public experience within San Juan Bautista. Funding is derived from a dedicated allocation of the City’s Transient Occupancy Tax (TOT), ensuring that tourism-related revenues are reinvested into facilities and improvements that support residents and visitors alike.

Fund resources are intended to support eligible capital improvements and maintenance activities associated with public restrooms, parking infrastructure, and other visitor-oriented amenities throughout the City. Previous investments have included the installation of public restroom facilities at Verutti Park and related improvements that support community events, tourism activity, and downtown visitation.

As tourism and community activity continue to grow, maintaining clean, accessible, and reliable public facilities remains an important operational and economic development priority. Future expenditures may include restroom improvements, parking-related infrastructure, accessibility upgrades, wayfinding, and other projects intended to improve the visitor experience and support downtown activity.

The City will continue evaluating long-term strategies to support parking management and visitor-serving infrastructure, including the potential implementation of paid parking or other revenue-generating programs that could provide additional dedicated funding for ongoing maintenance and future capital improvements.

This fund remains an important tool in supporting tourism, downtown activity, and the long-term maintenance of public amenities that contribute to the City’s economic vitality and historic character.

Organizational Structure and Staffing
The Council consists of five elected members supported by City staff for legislative, administrative, and operational functions.

Core Services / Functions
Policy development and governance
Strategic oversight and direction
Budget adoption and fiscal oversight
Community engagement and representation
Regional coordination
FY 2025/26 Highlights
Continued implementation of Strategic Plan initiatives
Strengthened organizational systems and financial controls Advanced capital and infrastructure projects
FY 2026/27 Budget Outlook
The budget maintains stable funding for Council operations, including training, memberships, and administrative support.

FY 2026/27 Priorities
Provide policy direction on capital projects
Guide fiscal sustainability efforts
Advance downtown planning initiatives
Promote transparency and public engagement
Strategic Plan Alignment
Transparent and Responsive Government
Organizational Capacity and Professionalization
Infrastructure Investment and Modernization
Economic Development and Community Vitality
City Council (Dept. 10)
FY26-27 Draft Budget Book | San Juan Bautista Page 49
City Council Organizational Chart
Expenditure Summary
Historical Expenditures Across Department
Chart Title
City Council
City Manager City Attorney City Treasurer (vacant)
Expenditures Actual Expenditures Budgeted
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $25K
$50K
$75K
$100K
$125K
$150K
$175K
City Council (Dept. 10)
FY26-27 Draft Budget Book | San Juan Bautista Page 50
Expenditures by Object
Historical Expenditures by Object
Materials & Parts Utilities Maintenance & Repair Services Other Personnel Expenses Contractual and Other Services General & Admin. Expenses Wages & Benefits
FY27 Expenditures by Object
General & Admin. Expenses $72,721 49.33%
Wages & Benefits $56,756 38.50%
Other Personnel Expenses $10,000 6.78%
Contractual and Other Services $7,450 5.05%
Utilities $500 0.34%
Category FY 2027 FY27 Budget FY 2026 FY26 Budget
FY 2026 FY26 Budget vs.

FY 2027 FY27 Budget ($
Change)
Wages & Benefits $56,756 $44,334 $12,422
Other Personnel Expenses $10,000 $10,000 -
Contractual and Other Services $7,450 $6,450 $1,000
General & Admin. Expenses $72,721 $11,300 $61,421
Utilities $500 $500 -
Total Expenditures $147,427 $72,584 $74,843
$77K
$21K $25K
$48K $48K
$39K
$73K
$54K
$91K
$73K
$$114477KK
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $50K
$100K
$150K
$200K
147K
Expenditures by Object
City Council (Dept. 10)
FY26-27 Draft Budget Book | San Juan Bautista Page 51
CITY ATTORNEY (Dept. 11)
Department Overview
The City Attorney provides legal services through a contracted law firm specializing in municipal law. Services include advising the City Council and staff, reviewing contracts, and ensuring compliance with applicable laws.

Organizational Structure and Staffing
Legal services are provided through a contract with outside counsel, offering expertise in municipal law, land use, contracts, and litigation.

Core Services / Functions
Legal advice and counsel
Contract and ordinance review
Litigation and risk management
Code enforcement legal support
Regulatory compliance
FY 2025/26 Highlights
Provided legal support for development agreements
Assisted with public safety and intergovernmental agreements Supported code enforcement and compliance efforts
Reviewed contracts and policy initiatives
FY 2026/27 Budget Outlook
The budget reflects continued reliance on contract legal services, with costs varying based on litigation, development activity, and policy initiatives.

FY 2026/27 Priorities
Support Strategic Plan initiatives
Provide legal guidance on development and infrastructure projects Maintain compliance with legal requirements
Conduct phased Municipal Code review
Strategic Plan Alignment
Transparent and Responsive Government
Economic Development and Historic Preservation
Organizational Capacity and Professionalization
City Attorney (Dept. 11)
FY26-27 Draft Budget Book | San Juan Bautista Page 52
City Attorney Organization Chart
Expenditure Summary
Historical Expenditures Across Department
Chart Title
City Council
City Attorney (contract
services)
Legal Counsel to City
Council
Ordinances, Resolutions,
Risk and Compliance
Expenditures Actual Expenditures Budgeted
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $100K
$200K
$300K
$400K
City Attorney (Dept. 11)
FY26-27 Draft Budget Book | San Juan Bautista Page 53
Expenditures by Object
Historical Expenditures by Object
Capital Outlay General & Admin. Expenses Maintenance & Repair Services Contractual and Other Services
FY27 Expenditures by Object
Contractual and Other Services $290,000 100.00%
Category FY 2027 Budgeted FY 2026 FY26 Budget
FY 2026 FY26 Budget
vs. FY 2027 Budgeted ($
Change)
Contractual and Other Services $290,000.00 $185,000.00 $105,000.00 Total Expenditures $290,000.00 $185,000.00 $105,000.00
$86K
$47K $39K $36K
$66K $68K
$$113399KK
$$332266KK
$$118855KK
$$229900KK
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $100K
$200K
$300K
$400K
290K
Expenditures by Object
City Attorney (Dept. 11)
FY26-27 Draft Budget Book | San Juan Bautista Page 54
CITY MANAGER (Dept. 12)
Department Overview
The City Manager’s Office provides executive leadership and is responsible for the administration of all City operations. The department ensures implementation of City Council policies, coordination across departments, and delivery of municipal services.

Organizational Structure and Staffing
The City Manager oversees all City operations. The Assistant to the City Manager supports daily operations and oversees Public Works, Library, and Recreation. The Planning Manager leads Community Development functions.

Core Services / Functions
Executive leadership and organizational oversight
Strategic planning and performance management
Budget development and fiscal coordination
Capital improvement and infrastructure planning
Intergovernmental coordination and partnerships
FY 2025/26 Highlights
Advanced implementation of the City’s Strategic Plan
Secured major federal financing for wastewater infrastructure Led capital improvement planning and budget alignment
Improved organizational structure and staffing efficiency FY 2026/27 Budget Outlook
The budget reflects a transition from organizational stabilization to focused implementation of strategic priorities, including infrastructure investment, economic development, and operational efficiency.

FY 2026/27 Priorities
Advance downtown economic development strategies
Implement major infrastructure projects
Strengthen fiscal sustainability and revenue strategies Improve internal processes and organizational efficiency Expand grant funding opportunities
Strategic Plan Alignment
Organizational Capacity and Professionalization
Infrastructure Investment and Modernization
City Manager (Dept. 12)
FY26-27 Draft Budget Book | San Juan Bautista Page 55
Transparent and Responsive Government
Outlook
The City Manager’s Office will continue focusing on high-impact initiatives that improve service delivery, strengthen financial sustainability, and support long-term community outcomes.

Expenditure Summary
Historical Expenditures Across Department
City Manager Organizational Chart
City Manager
Assistant to the City ManagerAdministrative Services DirectorPlanning Manager Building Official City Engineer Certified Public Account Expenditures Actual Expenditures Budgeted
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $25K
$50K
$75K
$100K
$125K
$150K
City Manager (Dept. 12)
FY26-27 Draft Budget Book | San Juan Bautista Page 56
Expenditures by Object
Historical Expenditures by Object
Materials & Parts Maintenance & Repair Services Contractual and Other Services Utilities Other Personnel Expenses General & Admin. Expenses Wages & Benefits
FY27 Expenditures by Object
Wages & Benefits $121,309 86.20%
Other Personnel Expenses $9,500 6.75%
General & Admin. Expenses $5,600 3.98%
Utilities $4,000 2.84%
Contractual and Other Services $325 0.23%
Category FY 2027 Budgeted FY 2026 FY26 Budget
FY 2026 FY26 Budget vs.

FY 2027 Budgeted ($
Change)
Wages & Benefits $121,309.00 $64,335.00 $56,974.00
Other Personnel Expenses $9,500.00 $9,500.00
Contractual and Other Services $325.00 $575.00 -$250.00 General & Admin. Expenses $5,600.00 $4,900.00 $700.00
Utilities $4,000.00 $4,000.00
Total Expenditures $140,734.00 $83,310.00 $57,424.00
$25K
$37K $32K
$48K
$42K
$71K
$79K $79K
$69K
$83K
$$114411KK
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $50K
$100K
$150K
141K
Expenditures by Object
City Manager (Dept. 12)
FY26-27 Draft Budget Book | San Juan Bautista Page 57
Administrative Services Department (Dept. 13)
Department Overview
The Administrative Services Department provides centralized support services essential to the efficient and compliant operation of all City departments. Core service areas include Human Resources, City Clerk functions, Information Technology coordination, and oversight of key vendor contracts. The Department supports organizational effectiveness, regulatory compliance, transparency, and continuity of operations.

Organizational Structure and Staffing
The Department is led by the Administrative Services Director, who also serves as the City Clerk. This role provides integrated oversight of administrative and legislative functions. The Department works in close coordination with the Finance Department to support payroll, accounts payable, revenue processing, and budget administration.

Core Services / Functions
City Clerk and legislative support services
Human Resources administration and risk management
Information Technology coordination and vendor oversight Records management and Public Records Act compliance
Administrative and operational support to City departments FY 2025/26 Highlights
Continued coordination of Citywide administrative and legislative functions Ongoing support for financial operations in collaboration with Finance Advancement of records management and compliance processes Strengthened coordination of IT services and vendor contracts FY 2026/27 Budget Outlook
The FY 2026/27 budget reflects continued investment in organizational efficiency, technology, and standardized processes. The Department will focus on improving access to information, enhancing compliance, and supporting Citywide operational needs through centralized administrative services.

FY 2026/27 Priorities
Expand records digitization and document management practices Improve agenda management and legislative processes
Enhance website accessibility and compliance
Standardize Citywide documents and templates
Strengthen Human Resources programs and policy implementation Improve payroll tracking and cost allocation methods
Administration Svc. (Dept. 13)
FY26-27 Draft Budget Book | San Juan Bautista Page 58
Strategic Plan Alignment
Organizational Capacity and Professionalization
Transparent and Responsive Government
Economic Development
Outlook
The Department will continue to focus on modernization, standardization, and improved service delivery through technology and coordinated administrative support.

Administrative Services Organizational Chart
Administrative Services
Director/City Clerk (1 FTE
Finance and
Administrative Office Clerk
(1 FTE)
Provides billing, collections,
cashiering, payroll
and customer service
support
Office Assistant (1 FTE)
Provides accounts payable,
clerical, records, and
customer service support
Administration Svc. (Dept. 13)
FY26-27 Draft Budget Book | San Juan Bautista Page 59
Expenditure Summary
Historical Expenditures Across Department
Expenditures by Object
Historical Expenditures by Object
Materials & Parts Capital Outlay Maintenance & Repair Services Utilities Other Personnel Expenses General & Admin. Expenses Contractual and Other Services Wages & Benefits
Expenditures Actual Expenditures Budgeted
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $50K
$100K
$150K
$200K
$250K
$300K
$$110044KK $$110044KK
$$112277KK
$92K $96K $$110033KK
$$222233KK
$$117766KK
$$228822KK
$$114400KK
$$112288KK
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $100K
$200K
$300K
Administration Svc. (Dept. 13)
FY26-27 Draft Budget Book | San Juan Bautista Page 60
FY27 Expenditures by Object
Wages & Benefits $68,952 54.05%
Contractual and Other Services $23,125 18.13%
General & Admin. Expenses $21,500 16.85%
Other Personnel Expenses $11,400 8.94%
Utilities $2,600 2.04%
Category FY 2027 Budgeted FY 2026 FY26 Budget
FY 2026 FY26 Budget
vs. FY 2027 Budgeted ($
Change)
Wages & Benefits $68,952.00 $109,930.00 -$40,978.00
Other Personnel Expenses $11,400.00 $3,100.00 $8,300.00 Contractual and Other Services $23,125.00 $450.00 $22,675.00 General & Admin. Expenses $21,500.00 $24,400.00 -$2,900.00 Utilities $2,600.00 $2,600.00
Total Expenditures $127,577.00 $140,480.00 -$12,903.00
128K
Expenditures by Object
Administration Svc. (Dept. 13)
FY26-27 Draft Budget Book | San Juan Bautista Page 61
City Treasurer (Dept. 14)
The City Treasurer is an appointed position responsible for advising on treasury and investment activities. Although the position is currently vacant, the City continues to allocate a portion of administrative overhead to this department in anticipation of future appointment and to maintain compliance with budget accounting practices.

FY 2025/26 Budget Outlook
The budget maintains a placeholder for general government cost allocations and a modest training allowance. No direct personnel expenditures are anticipated while the position remains unfilled. Strategic oversight functions previously associated with the City Treasurer are expected to be incorporated into the proposed Budget and Finance Committee, which will include participation from the Mayor, City Manager, and designated staff.

Planned Priorities
Establishment of the Budget and Finance Committee to assume key fiscal review responsibilities.

Maintain compliance with investment policy reporting and fiscal transparency obligations.

Evaluate whether to recruit for or restructure the Treasurer role based on administrative needs and governance efficiency.

Strategic Plan Alignment
Transparent and Responsive Government
Organizational Capacity
City Treasurer Organizational Chart
City Council
City Treasuer
City Treasurer (Dept. 14)
FY26-27 Draft Budget Book | San Juan Bautista Page 62
Expenditure Summary
Historical Expenditures Across Department
Expenditures by Object
Historical Expenditures by Object
Utilities General & Admin. Expenses Wages & Benefits
Expenditures Actual Expenditures Budgeted
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $250
$500
$750
$1,000
$1,250
$1,500
$1,750
$815
$379
$480
$297
$703
$$$111,,,000666999 $$$111,,,111222222
$800
$$$111,,,444555000
$$$111,,,222000000
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $500
$1,000
$1,500
$2,000
City Treasurer (Dept. 14)
FY26-27 Draft Budget Book | San Juan Bautista Page 63
FY27 Expenditures by Object
Wages & Benefits $1,200 100.00%
Category FY 2027 Budgeted FY 2026 FY26 Budget
FY 2026 FY26 Budget vs.

FY 2027 Budgeted ($
Change)
Wages & Benefits $1,200.00 $1,200.00
General & Admin. Expenses $250.00 -$250.00
Total Expenditures $1,200.00 $1,450.00 -$250.00

1.2K
Expenditures by Object
City Treasurer (Dept. 14)
FY26-27 Draft Budget Book | San Juan Bautista Page 64
Finance Department (Dept. 15)
Department Overview
The Finance Department manages the City’s core fiscal operations, including budget development, financial reporting, and oversight. In coordination with Administrative Services, the Department ensures accurate financial management, transparency, and compliance with regulatory requirements.

Organizational Structure and Staffing
The Department is anchored by the City Accountant and supported through coordination with Administrative Services, which oversees payroll, accounts payable, and revenue processing functions.

Core Services / Functions
Budget development and financial planning
Financial reporting and audit coordination
Accounts payable and revenue management
Utility billing and financial system administration
Policy development and fiscal controls
FY 2025/26 Highlights
Completed FY 2024/25 audit with full compliance
Improved financial reporting through MIP system enhancements Reorganized Chart of Accounts for better tracking
Implemented updated financial and administrative policies Strengthened revenue collection through utility account review Established formal Purchase Order policy
FY 2026/27 Budget Outlook
The FY 2026/27 budget includes continued investment in staffing, financial systems, and process improvements to support increasing demands for reporting, compliance, and long-term financial planning.

FY 2026/27 Priorities
Expand use of MIP for forecasting and fund tracking
Improve capital project financial coordination
Enhance staff financial training and documentation
Implement improved budgeting workflows in ClearGov
Modernize utility billing system (MuniBilling SaaS)
Develop formal collections policy
Finance (Dept. 15)
FY26-27 Draft Budget Book | San Juan Bautista Page 65
Strategic Plan Alignment
Organizational Capacity and Professionalization
Transparent and Responsive Government
Outlook
The Department will continue to strengthen financial systems, improve transparency, and support long-term fiscal sustainability.

Finance Department Organizational Chart
Administrative Services
Director
Finance and
Administrative Office Clerk
(1 FTE)
Provides billing, collections,
cashiering, payroll
and customer service
support
Office Assistant (1 FTE)
Provides accounts payable,
clerical, records, and
customer service support
Finance (Dept. 15)
FY26-27 Draft Budget Book | San Juan Bautista Page 66
Expenditure Summary
Historical Expenditures Across Department
Expenditures by Object
Historical Expenditures by Object
Capital Outlay Materials & Parts Maintenance & Repair Services Other Personnel Expenses Utilities General & Admin. Expenses Contractual and Other Services Wages & Benefits
Expenditures Actual Expenditures Budgeted
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $50K
$100K
$150K
$200K
$250K
$300K
$$114400KK
$$115544KK
$$116622KK $$115588KK $$116655KK
$$220099KK
$$226600KK
$$119922KK
$$226655KK
$$223399KK
$$227788KK
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $100K
$200K
$300K
Finance (Dept. 15)
FY26-27 Draft Budget Book | San Juan Bautista Page 67
FY27 Expenditures by Object
Wages & Benefits $150,372 54.04%
Contractual and Other Services $110,150 39.58%
General & Admin. Expenses $12,050 4.33%
Utilities $2,700 0.97%
Other Personnel Expenses $2,600 0.93%
Materials & Parts $403 0.14%
Category FY 2027 Budgeted FY 2026 FY26 Budget
FY 2026 FY26 Budget
vs. FY 2027 Budgeted ($
Change)
Wages & Benefits $150,372.00 $127,804.00 $22,568.00
Other Personnel Expenses $2,600.00 $2,100.00 $500.00
Contractual and Other Services $110,150.00 $97,075.00 $13,075.00 General & Admin. Expenses $12,050.00 $9,750.00 $2,300.00 Utilities $2,700.00 $2,700.00
Materials & Parts $403.00 $403.00
Total Expenditures $278,275.00 $239,429.00 $38,846.00
278K
Expenditures by Object
Finance (Dept. 15)
FY26-27 Draft Budget Book | San Juan Bautista Page 68
Engineering (Dept. 19)
Department Overview
The Engineering Department provides technical oversight for infrastructure planning, capital projects, and development review, supporting City operations and long-term infrastructure needs.

Organizational Structure and Staffing
Engineering services are provided through a contract with MNS Engineers (aka BKF Engineering), working in coordination with Community Development and Public Works.

Core Services / Functions
Capital improvement planning and project management
Development review and infrastructure coordination
Utility and drainage system oversight
Grant-funded project support
Technical support for City departments
FY 2025/26 Highlights
Continued coordination on capital improvement projects
Supported development review and permitting
Assisted with grant-funded infrastructure projects
Participated in Citywide fee study
FY 2026/27 Budget Outlook
The budget continues reliance on contracted engineering services to provide flexibility and specialized expertise while supporting capital project delivery.

FY 2026/27 Priorities
Advance capital improvement projects
Support development-related infrastructure review
Coordinate grant-funded project implementation
Improve project delivery and interdepartmental coordination Strategic Plan Alignment
Infrastructure Investment and Modernization
Organizational Capacity and Professionalization
Transparent and Responsive Government
Engineering (Dept. 19)
FY26-27 Draft Budget Book | San Juan Bautista Page 69
Expenditure Summary
Historical Expenditures Across Department
Chart Title
City Manager
Engineering Department
Contract Services
Public Works Department Planning Department
Expenditures Actual Expenditures Budgeted
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $100K
$200K
$300K
$400K
$500K
Engineering (Dept. 19)
FY26-27 Draft Budget Book | San Juan Bautista Page 70
Expenditures by Object
Historical Expenditures by Object
Maintenance & Repair Services Utilities Wages & Benefits Capital Outlay General & Admin. Expenses Other Personnel Expenses Contractual and Other Services
FY27 Expenditures by Object
Contractual and Other Services $263,750 99.72%
General & Admin. Expenses $750 0.28%
Category FY 2027 Budgeted FY 2026 FY26 Budget
FY 2026 FY26 Budget
vs. FY 2027 Budgeted ($
Change)
Contractual and Other Services $263,750.00 $263,000.00 $750.00 General & Admin. Expenses $750.00 $1,500.00 -$750.00
Total Expenditures $264,500.00 $264,500.00
$11K
$$221177KK
$$116699KK
$$228877KK
$$334488KK
$$224466KK
$$336622KK
$$225577KK
$$440077KK
$$226655KK $$226655KK
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $200K
$400K
$600K
265K
Expenditures by Object
Engineering (Dept. 19)
FY26-27 Draft Budget Book | San Juan Bautista Page 71
Public Works
Department Overview
The Public Works Department maintains the City’s critical infrastructure, including streets, parks, water and sewer systems, storm drains, and public facilities. The team delivers responsive daily operations while supporting major capital improvements that shape San Juan Bautista’s future.

FY 2024/25 Accomplishments
Successfully filled a full-time maintenance worker position and hired a provisional full-time maintenance staffer, with the goal of converting this role into a permanent appointment.

Provided vital support to the Sewer Force Main to Hollister project—one of the City’s largest infrastructure initiatives.

Maintained daily operations across utilities, facilities, and public spaces, ensuring service continuity and quality.

Collaborated closely with the Deputy City Engineer from MNS Engineers, enhancing project coordination and delivery.

FY 2025/26 Budget Outlook
The FY 25/26 budget reflects staffing stabilization following prior vacancies. Operational leadership now reports to the Assistant to the City Manager, facilitating greater alignment with other community-serving departments such as Recreation, Library, and Public Safety. The department continues to rely on both in-house and contract engineering expertise.

Planned Priorities
Support implementation of the Storm Water Master Plan and sidewalk/ADA upgrades.

Advance infrastructure modernization with targeted projects: lift station upgrades, street improvements, and facility maintenance.

Coordinate with the City Engineer to complete the Sewer Force Main and initiate water import system improvements.

Enhance preventive maintenance, asset management, and service responsiveness.

Strategic Plan Alignment
Infrastructure Investment and Modernization
Transparent and Responsive Government
Organizational Capacity and Service Professionalization Public Works
FY26-27 Draft Budget Book | San Juan Bautista Page 72
Expenditure Summary
Historical Expenditures Across Department
Public Works Department
Assistant to the City Manager Oversees Public Works
coordinating operations &maintenance of City
infrastructure & facilities.

Public Works Supervisor (1
FTE)
Supervises PW operations
and staff; oversees maint of City infrastructure,
facilities & service
PW Maintenance II (1 FTE) -
Fleet Performs and oversees maintenance and repair City vehicles and equipment
PW Maintenance Worker II
- Grounds & Landscaping Maintains City parks,
landscaping, and public
spaces, and general upkeep
PW Maintenance Worker II
- Water Maintains and operates the City’s water distribution system PW Maintenance Worker II
- General Maintenance Performs a variety of maintenance and repair work across streets, facilities, infrastructure
PW Maintenance Worker I
(.5 FTE) Performs routine City maintenance duties
including
and general upkeep of public areas.

Expenditures Actual Expenditures Budgeted
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $100K
$200K
$300K
$400K
$500K
$600K
Public Works
FY26-27 Draft Budget Book | San Juan Bautista Page 73
Expenditures by Object
Historical Expenditures by Object
Other Personnel Expenses General & Admin. Expenses Utilities Contractual and Other Services Materials & Parts Maintenance & Repair Services Capital Outlay Wages & Benefits
FY27 Expenditures by Object
Wages & Benefits $351,308 68.06%
Maintenance & Repair Services $42,802 8.29%
Contractual and Other Services $37,768 7.32%
Utilities $32,400 6.28%
Materials & Parts $24,900 4.82%
General & Admin. Expenses $18,750 3.63%
Other Personnel Expenses $8,250 1.60%
Category FY 2027 Budgeted FY 2026 FY26 Budget
FY 2026 FY26 Budget
vs. FY 2027 Budgeted ($
Change)
Wages & Benefits $351,308.00 $320,974.00 $30,334.00
Other Personnel Expenses $8,250.00 $7,400.00 $850.00
Contractual and Other Services $37,768.00 $34,600.00 $3,168.00 General & Admin. Expenses $18,750.00 $17,925.00 $825.00 Utilities $32,400.00 $32,400.00
Materials & Parts $24,900.00 $22,150.00 $2,750.00
Maintenance & Repair Services $42,802.00 $41,900.00 $902.00 $$228855KK $$226644KK
$$556677KK
$$338877KK
$$332255KK $$333377KK
$$441100KK
$$331177KK
$$337722KK
$$447777KK
$$551166KK
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $200K
$400K
$600K
516K
Expenditures by Object
Public Works
FY26-27 Draft Budget Book | San Juan Bautista Page 74
Category FY 2027 Budgeted FY 2026 FY26 Budget
FY 2026 FY26 Budget
vs. FY 2027 Budgeted ($
Change)
Total Expenditures $516,178.00 $477,349.00 $38,829.00
Public Works
FY26-27 Draft Budget Book | San Juan Bautista Page 75
Public Works Streets (Dept. 40)
Expenditure Summary
Historical Expenditures Across Division
Expenditures by Object
Historical Expenditures by Object
Utilities Other Personnel Expenses General & Admin. Expenses Maintenance & Repair Services Contractual and Other Services Materials & Parts Capital Outlay Wages & Benefits
Expenditures Actual Expenditures Budgeted
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $50K
$100K
$150K
$200K
$250K
$96K
$$110055KK
$$118844KK
$$223355KK
$$113344KK
$$117722KK
$$115522KK
$$113399KK
$$119955KK
$$221188KK
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $100K
$200K
$300K
PW Streets (Dept. 40)
FY26-27 Draft Budget Book | San Juan Bautista Page 76
FY27 Expenditures by Object
Wages & Benefits $145,969 66.87%
Contractual and Other Services $25,000 11.45%
Maintenance & Repair Services $18,583 8.51%
Materials & Parts $14,400 6.60%
General & Admin. Expenses $6,750 3.09%
Other Personnel Expenses $5,375 2.46%
Utilities $2,200 1.01%
Category FY 2026 Actual FY 2027 Budgeted
Wages & Benefits $62,606.45 $145,969.00
Other Personnel Expenses $1,352.26 $5,375.00
Contractual and Other Services $3,645.80 $25,000.00
General & Admin. Expenses $3,913.33 $6,750.00
Utilities $1,104.27 $2,200.00
Materials & Parts $4,787.25 $14,400.00
Maintenance & Repair Services $4,376.42 $18,583.00
Total Expenditures $81,785.78 $218,277.00
218K
Expenditures by Object
PW Streets (Dept. 40)
FY26-27 Draft Budget Book | San Juan Bautista Page 77
Public Works Buildings and Grounds (Dept. 44)
Expenditure Summary
Historical Expenditures Across Division
Expenditures by Object
Historical Expenditures by Object
Other Personnel Expenses Materials & Parts Contractual and Other Services General & Admin. Expenses Maintenance & Repair Services Utilities Capital Outlay Wages & Benefits
Expenditures Actual Expenditures Budgeted
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $100K
$200K
$300K
$400K
$500K
$$118899KK
$$115599KK
$$338833KK
$$115522KK
$$119900KK
$$333377KK
$$223388KK
$$116644KK
$$223333KK
$$228822KK
$$229988KK
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $100K
$200K
$300K
$400K
$500K
PW Building and Grounds (Dept. 44)
FY26-27 Draft Budget Book | San Juan Bautista Page 78
FY27 Expenditures by Object
Wages & Benefits $205,339 68.93%
Utilities $30,200 10.14%
Maintenance & Repair Services $24,219 8.13%
Contractual and Other Services $12,768 4.29%
General & Admin. Expenses $12,000 4.03%
Materials & Parts $10,500 3.52%
Other Personnel Expenses $2,875 0.97%
Category FY 2026 Actual FY 2027 Budgeted
Wages & Benefits $86,797.57 $205,339.00
Other Personnel Expenses $150.00 $2,875.00
Contractual and Other Services $4,261.74 $12,768.00
General & Admin. Expenses $12,637.03 $12,000.00
Utilities $23,843.01 $30,200.00
Materials & Parts $2,247.41 $10,500.00
Maintenance & Repair Services $41,698.34 $24,219.00
Total Expenditures $171,635.10 $297,901.00
298K
Expenditures by Object
PW Building and Grounds (Dept. 44)
FY26-27 Draft Budget Book | San Juan Bautista Page 79
Community Services
Expenditure Summary
Historical Expenditures Across Division
Community Services Department
Assistant to City Manager Oversees library and Parks
and Recreation
operations and staff
Library Technician Lead
(.75 FTE)
Leads daily library
operations; coordinates staff
and supports patron
services
Library Technician (1 FTE) Provides patron assistance,
circulation services,
and general library support
Recreation Assistant (.05
FTE)
Supports and implements
recreation programs,
activities, and community
events.

Expenditures Actual Expenditures Budgeted
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $1K
$2K
$3K
$4K
$5K
$6K
Community Services
FY26-27 Draft Budget Book | San Juan Bautista Page 80
Expenditures by Object
Historical Expenditures by Object
General & Admin. Expenses
FY27 Expenditures by Object
General & Admin. Expenses $5,100 100.00%
Category FY 2026 Actual FY 2027 Budgeted
General & Admin. Expenses $118.93 $5,100.00
Total Expenditures $118.93 $5,100.00
$0K 0
$5K
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $2K
$4K
$6K

5.1K
Expenditures by Object
Community Services
FY26-27 Draft Budget Book | San Juan Bautista Page 81
City Library (Dept. 16)
Department Overview
The San Juan Bautista City Library continues to serve as a central hub for community learning, engagement, and connection. Open six days a week, the Library operates year-round with modified hours during Daylight Saving Time (March through October: Monday–Friday 11 AM–6 PM, Saturday 11 AM–2 PM; and closing at 5 PM during the winter season).

The Library is fully staffed by dedicated part-time personnel who demonstrate exceptional commitment to the City’s educational and cultural mission.

FY 2024/25 Accomplishments
Hosted a wide range of events including Town Halls, community meetings, and library programs in partnership with nonprofits and local businesses.

Maintained consistent operating hours and provided continuity of service despite staff transitions.

Strengthened its role as a community anchor through programs hosted both within the Library and at Carl Martin Luck Memorial Park.

FY 2025/26 Budget Outlook
The FY 25/26 budget reflects the City’s ongoing commitment to maintaining six-day service and improving resiliency in Library operations.

Departmental Transition
Under the direction of the City Manager, the City is developing a transition plan to integrate the Recreation and Library departments into a single, unified Community Services Department. This structural shift will enhance collaboration, streamline staffing, and improve service delivery to the public.

Planned Priorities
Expand programming in partnership with local organizations.

Explore grant funding to support technology and facility upgrades.

Plan for a future review of Library Services and space utilization.

Strategic Plan Alignment
Recreation and Community Vitality
Organizational Capacity and Professionalization
Expenditure Summary
Historical Expenditures Across Division
City Library (Dept. 16)
FY26-27 Draft Budget Book | San Juan Bautista Page 82
Expenditures by Object
Historical Expenditures by Object
Other Personnel Expenses Contractual and Other Services Materials & Parts Maintenance & Repair Services Capital Outlay Utilities
General & Admin. Expenses Wages & Benefits
Expenditures Actual Expenditures Budgeted
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $50K
$100K
$150K
$200K
$250K
$66K
$52K
$$110066KK
$56K
$81K $85K
$98K
$78K
$$111111KK
$$116688KK
$$221144KK
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $100K
$200K
$300K
City Library (Dept. 16)
FY26-27 Draft Budget Book | San Juan Bautista Page 83
FY27 Expenditures by Object
Wages & Benefits $175,175 81.96%
Utilities $16,120 7.54%
General & Admin. Expenses $12,125 5.67%
Contractual and Other Services $4,000 1.87%
Materials & Parts $3,300 1.54%
Maintenance & Repair Services $1,500 0.70%
Other Personnel Expenses $1,500 0.70%
Category FY 2026 Actual FY 2027 Budgeted
Wages & Benefits $45,437.36 $175,175.00
Other Personnel Expenses $1,500.00
Contractual and Other Services $1,345.57 $4,000.00
General & Admin. Expenses $3,217.43 $12,125.00
Utilities $3,518.00 $16,120.00
Materials & Parts $291.58 $3,300.00
Maintenance & Repair Services $496.00 $1,500.00
Total Expenditures $54,305.94 $213,720.00
214K
Expenditures by Object
City Library (Dept. 16)
FY26-27 Draft Budget Book | San Juan Bautista Page 84
Parks and Recreation (Dept. 33)
Department Overview
The Recreation Department continues to play a vital role in enhancing community engagement, wellness, and quality of life for residents of all ages. Through a diverse range of programming and successful community events, the department has become a valued resource, particularly for youth and seniors.

FY 2025/26 Budget Outlook
In FY 2024/25, the part-time Recreation Assistant position transitioned into a full-time Recreation Coordinator role. The FY 2025/26 budget continues to support this position, enabling the department to:

Expand recreational offerings and city-hosted events
Oversee the $30,000 nonprofit support fund, which facilitates grants to organizations that serve local residents Deepen engagement with volunteers and civic partners
Departmental Transition
Under the direction of the City Manager, the City is developing a transition plan to integrate the Recreation and Library departments into a single, unified Community Services Department. This structural shift will enhance collaboration, streamline staffing, and improve service delivery to the public.

Strategic Plan Alignment
Community Vitality: Providing equitable access to high-quality programs and amenities Transparent and Responsive Government: Enhancing coordination and maximizing community benefit Organizational Capacity: Advancing professionalization and efficient service models Outlook
With full-time staffing secured and a departmental merger on the horizon, the Recreation program is poised for expanded impact in FY 2025/26. The City aims to build a more integrated model of community services that unifies library and recreation under a common vision for public benefit.

Expenditure Summary
Historical Expenditures Across Division
Parks and Rec. (Dept. 33)
FY26-27 Draft Budget Book | San Juan Bautista Page 85
Expenditures by Object
Historical Expenditures by Object
Contractual and Other Services Utilities Materials & Parts Other Personnel Expenses General & Admin. Expenses Wages & Benefits Expenditures Actual Expenditures Budgeted
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $25K
$50K
$75K
$100K
$125K
$150K
0 $20K
$78K
$$113344KK
$86K
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $50K
$100K
$150K
Parks and Rec. (Dept. 33)
FY26-27 Draft Budget Book | San Juan Bautista Page 86
FY27 Expenditures by Object
Wages & Benefits $72,498 84.25%
Materials & Parts $6,250 7.26%
Other Personnel Expenses $4,000 4.65%
General & Admin. Expenses $2,300 2.67%
Utilities $1,000 1.16%
Category FY 2026 Actual FY 2027 Budgeted
Wages & Benefits $51,880.50 $72,498.00
Other Personnel Expenses $4,000.00
General & Admin. Expenses $2,262.68 $2,300.00
Utilities $564.76 $1,000.00
Materials & Parts $6,250.00
Total Expenditures $54,707.94 $86,048.00
86K
Expenditures by Object
Parks and Rec. (Dept. 33)
FY26-27 Draft Budget Book | San Juan Bautista Page 87
Public Safety
Department Overview
Public Safety services are delivered through contracts with regional partners for fire protection, emergency medical services, and law enforcement.

Organizational Structure and Staffing
Services are provided through contracts with the City of Hollister (Fire/EMS) and San Benito County Sheriff’s Office (Law Enforcement), with City oversight provided by the Assistant to the City Manager.

Core Services / Functions
Fire protection and emergency medical services
Law enforcement services
Contract oversight and service coordination
Emergency preparedness and response planning
Public safety infrastructure and technology
FY 2025/26 Highlights
Extended Fire Services Agreement through 2029
Continued coordination with Sheriff’s Office
Expanded use of public safety technology tools
Participated in regional fire service planning efforts
FY 2026/27 Budget Outlook
The budget reflects continued contract service costs and long-term planning for service delivery, infrastructure, and equipment replacement.

FY 2026/27 Priorities
Maintain oversight of public safety contracts
Participate in regional fire district feasibility study Evaluate long-term service delivery models
Invest in safety technology and infrastructure
Strategic Plan Alignment
Transparent and Responsive Government
Infrastructure Investment and Modernization
Organizational Capacity and Professionalization
Community Vitality
Public Safety
FY26-27 Draft Budget Book | San Juan Bautista Page 88
Outlook
The City will maintain service stability while evaluating long-term governance and delivery options through regional collaboration.

Expenditure Summary
Historical Expenditures Across Department
Chart Title
Assistant to the City
Manager
Emergency Services
Contract Manager
Fire Protection Services
City of Hollister
Law Enforcement Services
San Benito County Sheriff's
Office
Expenditures Actual Expenditures Budgeted
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $250K
$500K
$750K
$1,000K
$1,250K
Public Safety
FY26-27 Draft Budget Book | San Juan Bautista Page 89
Expenditures by Object
Historical Expenditures by Object
Other Personnel Expenses General & Admin. Expenses Materials & Parts Maintenance & Repair Services Utilities Capital Outlay
Wages & Benefits Contractual and Other Services
FY27 Expenditures by Object
Contractual and Other Services $771,612 79.52%
Capital Outlay $100,000 10.31%
Wages & Benefits $81,975 8.45%
Materials & Parts $7,500 0.77%
Utilities $5,000 0.52%
General & Admin. Expenses $4,200 0.43%
Category FY 2027 Budgeted FY 2026 FY26 Budget
FY 2026 FY26 Budget
vs. FY 2027 Budgeted ($
Change)
Wages & Benefits $81,975.00 $96,252.00 -$14,277.00
Contractual and Other Services $771,612.00 $704,290.00 $67,322.00 General & Admin. Expenses $4,200.00 $4,200.00
Utilities $5,000.00 $3,500.00 $1,500.00
Materials & Parts $7,500.00 $150.00 $7,350.00
Capital Outlay $100,000.00 $100,000.00
Total Expenditures $970,287.00 $904,192.00 $66,095.00
$$221188KK
$$332266KK
$$550000KK
$$559933KK
$$665555KK $$662222KK $$559900KK
$$448811KK
$$779999KK
$$990044KK
$$997700KK
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $500K
$1,000K
$1,500K
970K
Expenditures by Object
Public Safety
FY26-27 Draft Budget Book | San Juan Bautista Page 90
Fire and EMS (Dept. 20)
Department Overview
Fire and emergency medical services are provided through a contract with the City of Hollister, ensuring reliable emergency response.

Organizational Structure and Staffing
Operations are managed by the City of Hollister, with the City maintaining ownership of facilities and apparatus.

Core Services / Functions
Fire suppression and emergency response
Emergency medical services
Fire station and apparatus maintenance
Regional coordination and planning
FY 2025/26 Highlights
Extended Fire Services Agreement through 2029
Participated in regional fire district feasibility study Expenditure Summary
Historical Expenditures Across Division
Expenditures Actual Expenditures Budgeted
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $200K
$400K
$600K
$800K
Fire and EMS (Dept. 20)
FY26-27 Draft Budget Book | San Juan Bautista Page 91
Expenditures by Object
Historical Expenditures by Object
Other Personnel Expenses General & Admin. Expenses Materials & Parts Maintenance & Repair Services Utilities Wages & Benefits Capital Outlay Contractual and Other Services
FY27 Expenditures by Object
Contractual and Other Services $553,862 82.98%
Capital Outlay $100,000 14.98%
Materials & Parts $7,500 1.12%
Utilities $3,500 0.52%
General & Admin. Expenses $2,600 0.39%
Category FY 2026 Actual FY 2027 Budgeted
Wages & Benefits $1,125.53
Contractual and Other Services $243,996.07 $553,862.00
General & Admin. Expenses $2,600.00
Utilities $1,503.24 $3,500.00
Materials & Parts $7,500.00
Capital Outlay $100,000.00
Total Expenditures $246,624.84 $667,462.00
$$118855KK
$$224411KK
$$330099KK $$228811KK$$331100KK $$228822KK $$227733KK
$$222277KK
$$446655KK
$$660022KK $$666677KK
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 -$250K
0 $250K
$500K
$750K
667K
Expenditures by Object
Fire and EMS (Dept. 20)
FY26-27 Draft Budget Book | San Juan Bautista Page 92
Law Enforcement (Dept. 30)
Department Overview
Law enforcement services are provided through a contract with the San Benito County Sheriff’s Office, with City oversight of service levels and performance.

Organizational Structure and Staffing
The City is served by one full-time Sheriff’s Deputy, with oversight provided by the Assistant to the City Manager.

Core Services / Functions
Patrol and law enforcement services
Crime prevention and investigation
Contract oversight and coordination
Emergency response and public safety support
Technology-based policing tools
FY 2025/26 Highlights
Maintained contract service with one deputy
Expanded use of Flock camera system
Continued coordination with Sheriff’s Office leadership FY 2026/27 Budget Outlook
The budget reflects continued contract services with limited expansion capacity due to staffing constraints.

FY 2026/27 Priorities
Maintain contract service levels
Evaluate and update law enforcement contract
Expand use of public safety technology
Coordinate emergency preparedness efforts
Expenditure Summary
Historical Expenditures Across Division
Law Enforcement (Dept. 30)
FY26-27 Draft Budget Book | San Juan Bautista Page 93
Expenditures by Object
Historical Expenditures by Object
Utilities General & Admin. Expenses Wages & Benefits
Contractual and Other Services
Expenditures Actual Expenditures Budgeted
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $100K
$200K
$300K
$400K
$33K
$81K
$$118866KK
$$330088KK
$$334422KK $$333388KK
$$331166KK
$$225544KK
$$333344KK
$$330011KK $$330022KK
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $100K
$200K
$300K
$400K
Law Enforcement (Dept. 30)
FY26-27 Draft Budget Book | San Juan Bautista Page 94
FY27 Expenditures by Object
Contractual and Other Services $216,750 71.81%
Wages & Benefits $81,975 27.16%
General & Admin. Expenses $1,600 0.53%
Utilities $1,500 0.50%
Category FY 2026 Actual FY 2027 Budgeted
Wages & Benefits $73,500.94 $81,975.00
Contractual and Other Services $92,924.00 $216,750.00
General & Admin. Expenses $535.40 $1,600.00
Utilities $360.57 $1,500.00
Total Expenditures $167,320.91 $301,825.00
302K
Expenditures by Object
Law Enforcement (Dept. 30)
FY26-27 Draft Budget Book | San Juan Bautista Page 95
Animal Control (Dept. 36)
Overview
The City of San Juan Bautista does not currently operate a dedicated animal control program. Animal-related service requests, including stray animals and welfare concerns, are addressed on a limited basis through the City’s Code Enforcement and community safety functions.

While this approach provides a basic level of response, the City recognizes the need for a more structured and sustainable model to address animal control services.

Current Conditions
Animal control services remain limited in scope due to staffing and resource constraints. The City does not maintain a formal program or dedicated facility for animal intake, holding, or transport.

As a result:

Response capabilities are constrained
Long-term care and placement options are limited
Reliance on informal or case-by-case solutions persists FY 2026–27 Focus
The City is actively exploring regional partnerships to establish a more reliable and cost-effective approach to animal control services. Efforts are focused on:

Evaluating opportunities to partner with neighboring jurisdictions Identifying service models that balance cost with community needs Exploring shared or contracted service options
In addition, the City continues to assess small-scale infrastructure improvements, such as temporary holding capabilities, to support emergency response and coordination with regional providers.

Strategic Alignment
Efforts to improve animal control services support broader City priorities, including:

Responsive Government: Addressing community service needs through improved coordination and service delivery Organizational Capacity: Identifying efficient service models within a constrained resource environment Community Vitality: Promoting public safety and humane treatment of animals Outlook
While a full-service animal control program is not currently in place, the City is taking a measured and strategic approach to expanding service capacity. Through regional collaboration and incremental improvements, San Juan Bautista is working toward a more consistent, responsive, and financially sustainable model for animal control services.

Animal Control (Dept. 36)
FY26-27 Draft Budget Book | San Juan Bautista Page 96
Expenditure Summary
Historical Expenditures Across Division
Expenditures by Object
Historical Expenditures by Object
Contractual and Other Services
Expenditures Actual Expenditures Budgeted
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $1K
$2K
$3K
$4K
$5K
$6K
$4K
$6K
$5K
$3K $3K
$1K
$0K $0K
$1K $1K
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $2K
$4K
$6K
Animal Control (Dept. 36)
FY26-27 Draft Budget Book | San Juan Bautista Page 97
FY27 Expenditures by Object
Contractual and Other Services $1,000 100.00%
Category FY 2026 Actual FY 2027 Budgeted
Contractual and Other Services $1,000.00
Total Expenditures $1,000.00
1K
Expenditures by Object
Animal Control (Dept. 36)
FY26-27 Draft Budget Book | San Juan Bautista Page 98
Community Dev. (Dept. 17, 18, 25)
Expenditure Summary
Community Dev. (Dept. 17, 18, 25)
FY26-27 Draft Budget Book | San Juan Bautista Page 99
Planning Department (Dept. 17)
Department Overview
The Planning Department is primarily funded by the Community Development Fund, sustained through development application fees, entitlement reviews, and targeted grants. When necessary, this fund is supplemented by General Fund transfers to ensure continuity of service and strategic advancement.

FY 2025/26 Highlights
In FY 2024/25, the City filled a new Associate Planner position to stabilize planning functions, reduce contractor reliance, and support both current and long-range planning efforts.

In FY 2025/26, the City plans to hire a Senior Planner to assume broader leadership responsibilities in the areas of historic preservation, zoning reform, and state compliance, further reducing the scope and cost of contract planning services.

Major Initiatives
Urban Growth/Sphere of Influence Planning: Advancing a targeted General Plan Amendment with a focus on infill development, infrastructure readiness, and growth forecasting.

Historic Preservation Oversight: With new staff capacity, the City will enhance support to the Historic Resources Board and implement updated guidelines and review processes.

Third Street Master Plan: Completing the design phase of this streetscape and economic revitalization effort, funded in part through external transportation and capital grants.

Housing Element Implementation: Execution of housing programs and regulatory updates tied to the City’s recently certified Housing Element.

Zoning & Code Updates: Continued work to update the City’s zoning and ADU ordinances, and to streamline application processing.

Staffing Strategy
The addition of the Associate Planner in FY 2024/25 has provided dedicated staffing for Planning Commission and development review.

The Senior Planner position proposed for FY 2025/26 will assume strategic leadership and manage key planning projects, providing supervision over consultants and internal integration across departments.

Strategic Plan Alignment
Economic Development & Historic Preservation: Focused oversight of downtown development and design standards Infrastructure Modernization: Zoning and land use planning integrated with capital improvements Organizational Capacity: Internal staffing reduces contract costs and strengthens institutional knowledge Transparent & Responsive Government: Supports inclusive planning processes, public hearings, and state-mandated reporting
Planning (Dept. 17)
FY26-27 Draft Budget Book | San Juan Bautista Page 100
Expenditure Summary
Historical Expenditures Across Department
Expenditures by Object
Historical Expenditures by Object
Materials & Parts Maintenance & Repair Services Utilities Capital Outlay Other Personnel Expenses General & Admin. Expenses Contractual and Other Services Wages & Benefits
Expenditures Actual Expenditures Budgeted
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $100K
$200K
$300K
$400K
$500K
$$116666KK
$$223377KK
$$115544KK
$$221199KK $$221100KK
$$228811KK
$$223366KK
$$331188KK
$$337711KK
$$220066KK
$$339977KK
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $200K
$400K
$600K
Planning (Dept. 17)
FY26-27 Draft Budget Book | San Juan Bautista Page 101
FY27 Expenditures by Object
Wages & Benefits $283,394 71.38%
Contractual and Other Services $76,550 19.28%
General & Admin. Expenses $18,600 4.68%
Other Personnel Expenses $10,825 2.73%
Maintenance & Repair Services $4,155 1.05%
Utilities $3,000 0.76%
Materials & Parts $500 0.13%
Category FY 2027 Budgeted FY 2026 FY26 Budget
FY 2026 FY26 Budget
vs. FY 2027 Budgeted ($
Change)
Wages & Benefits $283,394.00 $141,791.00 $141,603.00
Other Personnel Expenses $10,825.00 $7,000.00 $3,825.00 Contractual and Other Services $76,550.00 $37,450.00 $39,100.00 General & Admin. Expenses $18,600.00 $17,050.00 $1,550.00 Utilities $3,000.00 $2,500.00 $500.00
Materials & Parts $500.00 $500.00
Maintenance & Repair Services $4,155.00 $4,155.00
Total Expenditures $397,024.00 $205,791.00 $191,233.00
397K
Expenditures by Object
Planning (Dept. 17)
FY26-27 Draft Budget Book | San Juan Bautista Page 102
Building (Dept. 18)
Department Overview
The Building Department provides oversight for all building permit activity, including application intake, plan review coordination, inspections, and permit issuance. Services are primarily delivered through the City’s contract with 4Leaf, but beginning in FY 2025/26, the City will begin phasing in minor inspections in-house as part of an effort to expand the Code Enforcement Officer’s role and reduce contract service costs.

FY 2025/26 Highlights
Development activity is expected to increase in FY 2025/26, including the start of at least one major residential subdivision and multiple infill housing projects.

The City will reduce reliance on 4Leaf by transitioning select inspection duties to internal staff, leveraging cross-training within the Public Safety division.

The iWorQ permitting system remains a valuable tool, ensuring real-time tracking, deadline management, and seamless collaboration across departments.

Operational Shifts
The Code Enforcement Officer’s expanded role will include support for basic construction inspections, enhancing responsiveness and cost-effectiveness.

Contracted support from 4Leaf will continue for complex plan checks and specialized inspections, while the permit technician remains stationed at City Hall to ensure continuity in processing and customer service.

Budget Considerations
The budget reflects cost savings from a reduced scope of contracted services, while supporting investment in internal staff development and interdepartmental coordination.

Fees generated from permits and plan reviews continue to provide a sustainable funding source, with the goal of keeping General Fund subsidy to a minimum.

Strategic Plan Alignment
Organizational Capacity and Service Professionalization: Builds internal capability and reduces contractor dependence Infrastructure Modernization: Ensures projects meet health, safety, and environmental standards Economic Development: Facilitates efficient development approvals and supports business and housing growth Expenditure Summary
Historical Expenditures Across Department
Building (Dept. 18)
FY26-27 Draft Budget Book | San Juan Bautista Page 103
Expenditures by Object
Historical Expenditures by Object
Materials & Parts Utilities Other Personnel Expenses
Maintenance & Repair Services General & Admin. Expenses Capital Outlay Wages & Benefits Contractual and Other Services
Expenditures Actual Expenditures Budgeted
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $50K
$100K
$150K
$200K
$250K
$300K
$2K
$$116655KK
$$224400KK
$$115511KK
$$222233KK
$$113388KK
$$112200KK
$$110000KK
$$115544KK
$$118811KK
$$226633KK
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $100K
$200K
$300K
Building (Dept. 18)
FY26-27 Draft Budget Book | San Juan Bautista Page 104
FY27 Expenditures by Object
Wages & Benefits $252,330 95.77%
Other Personnel Expenses $5,650 2.14%
General & Admin. Expenses $3,300 1.25%
Materials & Parts $1,200 0.46%
Utilities $1,000 0.38%
Category FY 2027 Budgeted FY 2026 FY26 Budget
FY 2026 FY26 Budget
vs. FY 2027 Budgeted ($
Change)
Wages & Benefits $252,330.00 $173,596.00 $78,734.00
Other Personnel Expenses $5,650.00 $5,650.00
Contractual and Other Services $5,100.00 -$5,100.00
General & Admin. Expenses $3,300.00 $2,500.00 $800.00
Utilities $1,000.00 $1,000.00
Materials & Parts $1,200.00 $1,200.00
Total Expenditures $263,480.00 $181,196.00 $82,284.00
263K
Expenditures by Object
Building (Dept. 18)
FY26-27 Draft Budget Book | San Juan Bautista Page 105
Code Enforcement (Dept. 25)
Department Overview
The Code Enforcement Department is responsible for ensuring compliance with the City’s Municipal Code, with a focus on health, safety, nuisance abatement, and zoning enforcement. This department plays a vital role in protecting property values, enhancing community aesthetics, and promoting quality of life in San Juan Bautista.

FY 2025/26 Budget Outlook
This fiscal year, the City has continued to realign and professionalize its code enforcement function under the broader umbrella of Public Safety services. The Code and
Community Safety Liaison role replaces the previous “Community Safety Officer” title, with no budget impact but a clearer, service-oriented title that emphasizes education and community engagement. The position works closely with Planning, Building, and Public Works to ensure consistent interpretation and enforcement of local ordinances and zoning regulations.

Key priorities for the upcoming fiscal year include:

Strengthening coordination with Planning and Historic Preservation to improve enforcement in the Historic District
Continuing proactive enforcement strategies to address illegal dumping, property maintenance, and signage violations
Improving data tracking and reporting of code cases for better transparency and performance management Strategic Plan Alignment
Transparent and Responsive Government: Focus on communication, visibility, and responsiveness to community concerns
Organizational Capacity and Professionalization: Reclassification of the role reflects the City's commitment to service excellence
Economic Development and Historic Preservation: Active enforcement in historic and commercial areas supports business investment and preservation goals
Outlook
As community expectations and regulations evolve, the City is investing in building a code enforcement program that is equitable, proactive, and integrated with long-range planning. Continued interdepartmental collaboration and enhanced public communication are central to these efforts.

Code Enforcement (Dept. 25)
FY26-27 Draft Budget Book | San Juan Bautista Page 106
Expenditure Summary
Historical Expenditures Across Department
Expenditures by Object
Historical Expenditures by Object
Utilities Maintenance & Repair Services Other Personnel Expenses General & Admin. Expenses Contractual and Other Services Materials & Parts Wages & Benefits
Expenditures Actual Expenditures Budgeted
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $50K
$100K
$150K
$200K
$250K
$7K
$32K
$79K $72K
$62K
$$119911KK
$$116622KK
$$111155KK
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $50K
$100K
$150K
$200K
$250K
Code Enforcement (Dept. 25)
FY26-27 Draft Budget Book | San Juan Bautista Page 107
FY27 Expenditures by Object
Wages & Benefits $70,617 61.55%
Contractual and Other Services $18,175 15.84%
General & Admin. Expenses $10,610 9.25%
Other Personnel Expenses $6,500 5.67%
Maintenance & Repair Services $6,222 5.42%
Materials & Parts $1,600 1.39%
Utilities $1,000 0.87%
Category FY 2027 Budgeted FY 2026 FY26 Budget
FY 2026 FY26 Budget
vs. FY 2027 Budgeted ($
Change)
Wages & Benefits $70,617.00 $146,538.00 -$75,921.00
Other Personnel Expenses $6,500.00 $4,500.00 $2,000.00
Contractual and Other Services $18,175.00 $4,100.00 $14,075.00 General & Admin. Expenses $10,610.00 $3,625.00 $6,985.00 Utilities $1,000.00 $1,000.00
Materials & Parts $1,600.00 $1,600.00
Maintenance & Repair Services $6,222.00 $1,000.00 $5,222.00 Total Expenditures $114,724.00 $162,363.00 -$47,639.00
115K
Expenditures by Object
Code Enforcement (Dept. 25)
FY26-27 Draft Budget Book | San Juan Bautista Page 108
General Government (Dept. 45)
Department Overview
The General Government Department serves as a flexible funding category for citywide expenditures that do not align with a specific operational department. The department supports a range of activities that promote regional collaboration, civic engagement, and preservation of the City’s cultural and historic identity.

Organizational Structure and Staffing
The department does not include dedicated staff and functions as a centralized funding mechanism to support Citywide initiatives, partnerships, and administrative needs across departments.

Core Services / Functions
Intergovernmental coordination and regional partnerships Support for advisory bodies and volunteer engagement
Community programs and cultural event funding
Public communication and civic engagement efforts
Flexible funding for Citywide initiatives and pilot programs FY 2025/26 Highlights
Supported community events and nonprofit partnerships
Maintained funding for advisory bodies and civic participation Advanced early-stage civic engagement and pilot initiatives Continued support for tourism and historic preservation efforts FY 2026/27 Budget Outlook
The FY 2026/27 budget maintains the department’s role as a flexible funding source while supporting essential memberships, community programs, and advisory body functions. The department will play an increased role in supporting regional infrastructure coordination, including administrative support for grant compliance, interagency collaboration, and public communication.

FY 2026/27 Priorities
Support regional infrastructure initiatives and grant coordination Maintain intergovernmental partnerships and advocacy efforts Expand community engagement and communication tools
Support cultural programming and tourism-related activities Provide flexible funding for emerging City priorities
Strategic Plan Alignment
Community Vitality
General Gov't (Dept. 45)
FY26-27 Draft Budget Book | San Juan Bautista Page 109
Transparent and Responsive Government
Economic Development and Historic Preservation
Organizational Capacity and Professionalization
Outlook
The department will continue to provide flexible support for Citywide initiatives while adapting to emerging priorities and regional coordination needs.

Expenditure Summary
Historical Expenditures Across Department
Expenditures Actual Expenditures Budgeted
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $25K
$50K
$75K
$100K
$125K
$150K
$175K
General Gov't (Dept. 45)
FY26-27 Draft Budget Book | San Juan Bautista Page 110
Expenditures by Object
Historical Expenditures by Object
Other Personnel Expenses Contractual and Other Services Capital Outlay General & Admin. Expenses
FY27 Expenditures by Object
Capital Outlay $100,000 66.95%
General & Admin. Expenses $49,372 33.05%
Category FY 2027 Budgeted FY 2026 FY26 Budget
FY 2026 FY26 Budget vs.

FY 2027 Budgeted ($
Change)
General & Admin. Expenses $49,371.80 $41,000.00 $8,371.80 Capital Outlay $100,000.00 $100,000.00
Total Expenditures $149,371.80 $41,000.00 $108,371.80
$36K
$53K
$62K
$$112211KK
$54K
$69K
$79K
$42K
$52K
$41K
$$114499KK
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 0 $50K
$100K
$150K
$200K
149K
Expenditures by Object
General Gov't (Dept. 45)
FY26-27 Draft Budget Book | San Juan Bautista Page 111

CAPITAL IMPROVEMENT PLAN (CIP)
FY 2026–2027 Budget Narrative
Department Overview
The Capital Improvement Plan (CIP) provides a multi-year framework for planning, funding, and implementing infrastructure and capital projects throughout the City of San Juan Bautista. Developed in coordination with MNS Engineers, the CIP identifies priority investments in transportation, utilities, parks, public facilities, equipment, and long-range planning initiatives to support public safety, regulatory compliance, operational reliability, and community quality of life.

The program is funded through a combination of grants, development impact fees, enterprise revenues, General Fund allocations, external financing, and developer contributions. The FY 2026–27 CIP reflects the City’s continued commitment to infrastructure investment and long-term financial sustainability.

Organization & Project Management
Capital projects are coordinated through City Administration and Public Works with engineering, environmental, and technical support provided by consultants, contractors, and regional agency partners. Due to the City’s limited staffing structure, successful implementation of the CIP relies heavily on grant administration, project coordination, and contracted professional services.

Core Services / Functions
Capital project planning and implementation
Infrastructure rehabilitation and replacement
Transportation and utility system improvements
Parks and public facility improvements
Grant funding coordination and administration
Fleet and equipment replacement planning
Long-range infrastructure and regulatory planning
FY 2025/26 Highlights
Street Projects
Continued implementation of the Pavement Management Program (PMP), including slurry seal and roadway rehabilitation projects on various streets
Advanced sidewalk repair and ADA accessibility improvements in coordination with pavement projects Continued design efforts for the Third Street Improvement Project and multimodal enhancements Advanced planning for the Second Street Safety Improvement Project with Historic Resources Board coordination
Continued development of the Hwy 156 Right Turn Lane project at The Alameda through developer-funded improvements
Evaluated future gateway and wayfinding signage improvements at City entrances Utility Projects
Continued construction of the Sewer Force Main to Hollister, the City’s long-term regional wastewater compliance solution
Advanced Imported Water Design planning efforts in coordination with regional water partners CAPITAL IMOPROVEMENT BUDGET NARRATIVE (unmatched)
FY26-27 Draft Budget Book | San Juan Bautista Page 112
Continued improvements to Rancho Vista and Diaz lift stations Planned installation of transfer switches, telemetry SCADA upgrades, and emergency utility infrastructure improvements
Continued evaluation of the Microvi nitrate treatment system and additional clean water initiatives Planned permanent emergency generator improvements to strengthen system resiliency Parks Projects
Continued design and planning for Luck Park Historical Improvements Advanced Abbe Park Ball Field lighting improvements to comply with Dark Sky standards Deferred Track and Field partnership contributions pending school modernization efforts Planned replacement of park tables and benches to improve public amenities Community Facilities Projects
Evaluated City Hall facility improvements and modernization needs Planned emergency generator improvements serving City Hall and Fire Station facilities Continued review of temporary animal control shelter options Evaluated restoration and repair projects for community facilities, including Community Hall improvements and vandalism repairs
Equipment Projects
Continued implementation of the Fleet Electrification and Replacement Program Included funding for Fire Engine downpayment and long-term apparatus replacement planning Evaluated future replacement needs for the City street sweeper fleet Studies & Special Initiatives
Continued the Impact Fee Nexus Study and Traffic Impact Fee Mitigation Study Advanced work related to the Storm Water Master Plan and CIP Program Continued planning efforts associated with Urban Growth and Sphere of Influence discussions Supported implementation activities associated with the Housing Element FY 2026/27 Budget Outlook
The FY 2026–27 CIP continues to prioritize infrastructure reliability, regulatory compliance, transportation safety, and long-term asset management. Major utility and transportation investments remain central to the City’s capital strategy, while grant funding and regional partnerships continue to play an essential role in project implementation.

As several large infrastructure projects near completion, the City’s focus is shifting toward long-term maintenance planning, resiliency improvements, facility rehabilitation, and strategic equipment replacement. Rising construction costs, grant competitiveness, and debt management will continue to influence future project scheduling and funding strategies.

FY 2026/27 Priorities
Complete the Sewer Force Main regionalization project
Advance imported water infrastructure planning and design Continue Pavement Management Program implementation
Advance Third Street and Second Street transportation safety improvements Maintain utility system reliability and emergency preparedness CAPITAL IMOPROVEMENT BUDGET NARRATIVE (unmatched)
FY26-27 Draft Budget Book | San Juan Bautista Page 113
Continue public facility rehabilitation and fleet replacement planning Complete ongoing infrastructure planning and development fee studies Strategic Plan Alignment
The Capital Improvement Plan supports the City’s strategic priorities related to infrastructure investment, fiscal sustainability, public safety, environmental stewardship, and quality public services. Planned investments in streets, utilities, parks, facilities, and equipment support long-term operational resilience and community development goals.

Outlook
The City’s CIP remains focused on balancing immediate infrastructure needs with long-term financial sustainability.

Continued investment in critical systems, regional partnerships, grant funding opportunities, and strategic planning efforts will position the City to maintain reliable public infrastructure while supporting future community growth and service expectations.
https://cleargov.com/resource/cg-prod-v2/projects/documents/4341bfc03f9606a6a341.pdf CAPITAL IMOPROVEMENT BUDGET NARRATIVE (unmatched)
FY26-27 Draft Budget Book | San Juan Bautista Page 114
Item: 3.B
City Council Meeting
May 26, 2026
Page | 1

CITY OF SAN JUAN BAUTISTA

SPECIAL CITY COUNCIL STAFF REPORT
DATE: MAY 26, 2026
DEPARTMENT: CITY MANAGER
FROM: ASHLEY COLLICK, CITY MANAGER
BY: ARIELLE GOODSPEED, PLANNING MANAGER
TITLE: INFORMATIONAL PRESENTATION ON COMPREHENSIVE

USER FEE STUDY AND POTENTIAL FEE SCHEDULE UPDATES
RECOMMENDED MOTION:

Receive the presentation and provide policy direction to staff for preparation of a proposed fee schedule to be considered by the City Council in June 2026.

RECOMMENDATION:

Staff recommends that the City Council receive the presentation, review the findings of the Comprehensive User Fee Study, and provide comments and policy direction regarding potential updates to the City’s fee schedule and cost recovery approach.

EXECUTIVE SUMMARY:

The city retained Matrix Consulting Group to complete a Comprehensive User Fee Study that evaluates the full cost of providing City services and identifies recommended updates to the City’s fee schedule. This represents the first comprehensive user fee study completed by the City of San Juan Bautista.

The proposed resolution presented on May 19, 2026, would update the Master Fee Schedule for City services, permits, applications, inspections, development review activities, recreation services, and regulatory programs. The updated fee schedule is intended to:
 Align fees more closely with the actual cost of providing services;  Improve transparency and consistency across departments;  Establish fees for services not previously codified;
 Modernize outdated fee categories; and
 Support the City’s long-term fiscal sustainability and cost recovery policies.

The proposed fee schedule includes updates to Building, Planning, Engineering, Code Enforcement, and Recreation fees and incorporates recommendations from the Matrix Consulting Group Comprehensive User Fee Study.

Page | 2
The proposed fee schedule is also intended to ensure that the cost of specialized services is equitably allocated to applicants and service users rather than disproportionately subsidized by the City’s General Fund.

The City Council retains discretion to establish fees at levels below full cost recovery where policy considerations, community benefit, affordability, or economic development objectives support partial subsidization.

This item is presented for informational purposes only. No formal action is requested at this time, and no fee changes are being considered for adoption at this meeting.

The purpose of this presentation is to:
 Provide additional clarification regarding the proposed fee schedule and cost recovery methodology;
 Present additional fee options and policy considerations based on feedback received during the May 19, 2026, City Council public hearing;
 Provide an additional opportunity for public comment and community input; and  Obtain further City Council direction regarding cost recovery policies, fee-setting priorities, and proposed fee adjustments.
 City Council feedback will guide the development of a proposed fee schedule update. Staff will return to the City Council in June 2026 with a proposed fee schedule for formal consideration and adoption.

BACKGROUND:

The City of San Juan Bautista has not previously completed a comprehensive citywide user fee study. As a result, many City fees have not kept pace with the actual cost of providing services, and certain services currently provided by the city were not included in the existing fee schedule.

To address these issues, the City retained Matrix Consulting Group to conduct a Comprehensive User Fee Study evaluating fees associated with:
 Building Services;
 Planning Services;
 Engineering Services;
 Code Enforcement; and
 Recreation Programs and Facilities.

The study evaluated direct and indirect service delivery costs, including staff time, overhead, consultant support, administrative services, and operational expenses to determine the full cost of service delivery. The resulting study provides a framework for updating the City’s fee schedule in a manner consistent with California law and industry best practices.

On April 21, 2026, staff presented the Comprehensive User Fee Study to the City Council for informational purposes and received feedback regarding cost recovery policies and proposed fee adjustments.

Item: 3.B
City Council Meeting
May 26, 2026
Page | 3
Staff has since prepared the proposed Master Fee Schedule and accompanying resolution for formal consideration.

DISCUSSION:

Purpose of the Resolution Presented May 19, 2026
The proposed resolution would update the Master Fee Schedule for City services and regulatory activities.

The updated fee schedule establishes fees for a wide range of City services, including:
 Building permits and inspections;
 Planning applications and entitlement review;
 Engineering permits and development review;
 Code Enforcement services and administrative penalties; and  Recreation rentals, special events, and facility use.

The updated fee schedule also includes new fees for services that were previously uncodified, revised permit categories, technology surcharges, and deposit-based fee structures where appropriate.

Key Study Findings
The Comprehensive User Fee Study found that many existing City fees:
 Do not fully recover the cost of providing services;
 Are outdated or inconsistent with current service delivery practices; and  Do not reflect current staffing, overhead, or consultant costs.

The study reviewed more than 200 fee items and recommended updates to modernize and standardize the City’s fee schedule.

The study further recommends that the City adopt a formal cost recovery policy and periodically update fees to account for inflation, staffing changes, and operational costs.

Proposed Master Fee Schedule
The proposed Master Fee Schedule incorporates recommendations from the Comprehensive User Fee Study while also considering community impacts, administrative efficiency, and market conditions.

The fee schedule establishes:
 User fees;
 Deposit-based fees;
Page | 4
 State-mandated fees;
 Administrative penalties;
 Recreation rental fees; and
 Technology and planning surcharges.

The proposed fee schedule is intended to improve consistency, transparency, and long-term fiscal sustainability while ensuring compliance with applicable California laws governing cost recovery and fee adoption.

The proposed fees are based upon the estimated reasonable cost of providing services, including direct staff time, administrative overhead, consultant expenses, technology costs, and operational support. The Comprehensive User Fee Study prepared by Matrix Consulting Group provides the analytical basis supporting the City’s determination that the fees do not exceed the reasonable cost of providing the corresponding services and therefore constitute permissible regulatory and service fees under California law.

The fees are adopted pursuant to the City’s police powers and applicable provisions consistent with Article XIII C of the California Constitution and Government Code Sections 66014 through 66018 governing regulatory fees and service charges.

May 19, 2026, Public Hearing Comments Received
During the public hearing discussion regarding the proposed Master Fee Schedule update, the City Council and staff discussed several potential refinements to the draft fee schedule and presentation materials. Discussion topics included the possibility of increasing the Film Permit Fee, decreasing the Ballpark Fee, and evaluating whether certain non-profit fee waivers should be addressed through a separate City fee waiver policy resolution rather than directly in the fee schedule.

Additional discussion included reducing the Historic Design Review administrative fee by converting it from a fixed fee to a deposit-based structure with a lower initial deposit amount, lowering certain initial Planning application deposit amounts while still requiring applicants to reimburse the City for full actual processing costs, and reducing appeal fees to avoid creating barriers to public participation. Staff also incorporated a Planning Process Flow Chart into the presentation materials to better illustrate the application review process and associated processing steps for the public.

Based on these discussions, and consistent with Proposition 26, Government Code Section 50076, and Government Code Section 65104, the updated draft Master Fee Schedule provides policy options for the City Council to allow partial cost recovery for select community-serving activities and rentals, including items such as Baseball Field Rentals, Yard Sale Permits, Dog License Fees, and Community Hall Rentals. This represents a policy decision by the City Council to allow certain community-serving services and programs to operate below full cost recovery in order to continue supporting and maintaining these services for the benefit of the community. Additionally, for certain Planning-related applications such as Appeals and Historic Design Reviews, the draft fee schedule proposes lower initial deposit amounts to reduce barriers to application submittal while still requiring applicants to reimburse the City for the full actual cost of processing services and consultant review where applicable.

Item: 3.B
City Council Meeting
May 26, 2026
Page | 5
CEQA REQUIREMENT:

The proposed Master Fee Schedule is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15273 because the fees are established to meet operating expenses, purchase supplies, equipment, and materials, and recover the costs of providing City services. In addition, the adoption of the Master Fee Schedule constitutes an administrative and fiscal activity, not a project, pursuant to CEQA Guidelines Section 15378(b)(4).

FISCAL IMPACT:

The proposed Master Fee Schedule is intended to improve cost recovery for City services and reduce General Fund subsidies associated with permit processing, development review, inspections, and other regulatory services.

Actual fiscal impacts will depend on permit activity, development applications, recreation programming, and service demand levels.

The updated fee schedule is expected to improve long-term fiscal sustainability and provide more equitable allocation of service delivery costs to users receiving direct benefits from City services.

Certain fees may continue to reflect partial cost recovery where the City Council has determined that broader community benefit, affordability considerations, or economic development objectives warrant subsidization.

ATTACHMENTS:

1. San Juan Bautista Master Fee Schedule
San Juan Bautista Master Fee Schedule

Page 1 of 7 ends

Fee Name Unit Current Fee Total Cost Recommended Fee Fee Type Building*
Trade Permits in Conjunction with Building Permit
Electrical Sub-Permit % of Bldg Permit Fee 20% 15% 15% User Fee Plumbing Sub-Permit % of Bldg Permit Fee 17% 15% 15% User Fee Mechanical Sub-Permit % of Bldg Permit Fee 18% 15% 15% User Fee Plan Review Fees
Structural and Architectural Plan Review % of Bldg Permit Fee 65% 65% 65% User Fee Plumbing/Electrical/Mechanical Plan Review % of Plan Review 55% 50% 50% User Fee Master Plan Verification Review (subdivisions) % of Plan Review 25% 25% 25% User Fee C&D Review
C&D Review Each New $179 $179 User Fee
C&D Penalty % of Project Valuation New 3% 3% Penalty
Investigations**
Investigations Each $1,000 $1,020 $1,020 User Fee
Fees Assessed By Other Agencies
Fees Assessed By Other Agencies Each Actual Cost Actual Cost Actual Cost User Fee Building Permit Fee Table (Based on Total Valuation)
$1.00 to $500 Each $23.50 $147.79 $147.79 User Fee
$501 to $2,000
For the first $500 Base $23.50 $147.79 $147.79 User Fee For each additional $100, or fraction thereof, to and including $2,000 Each additional $100, or fraction thereof $3.05 $8.35 $8.35 User Fee $2,001 to $25,000
For the first $2,000 Base $69.25 $273.08 $273.08 User Fee For each additional $1,000, or fraction thereof, to and including $25,000 Each additional $1,000, or fraction thereof $14 $22 $21.83 User Fee $25,001 to $50,000
For the first $25,000 Base $391.25 $775.27 $775.27 User Fee For each additional $1,000, or fraction thereof, to and including $50,000 Each additional $1,000, or fraction thereof $10.10 $11.86 $11.86 User Fee $50,001 to $100,000
For the first $50,000 Base $643.75 $1,071.88 $1,071.88 User Fee For each additional $1,000, or fraction thereof, to and including $100,000 Each additional $1,000, or fraction thereof $7 $8 $8.00 User Fee $100,001 to $500,000
For the first $100,000 Base $993.75 $1,505.55 $1,505.55 User Fee For each additional $1,000, or fraction thereof, to and including $500,000 Each additional $1,000, or fraction thereof $5.60 $17.24 $17.24 User Fee $500,001 to $1,000,000
For the first $500,000 Base $3,233.75 $8,525.34 $8,525.34 User Fee For each additional $1,000, or fraction thereof, to and including $1,000,000 Each additional $1,000, or fraction thereof $4.75 $5.84 $5.84 User Fee $1,000,001 to $10,000,000
For the first $1,000,000 Base $5,608.75 $11,690.38 $11,690.38 User Fee For each additional $1,000, or fraction thereof Each additional $1,000, or fraction thereof $3.15 $1.47 $1.47 User Fee $10,000,001 to $25,000,000
For the first $10,000,000 Base $33,958.75 $25,256 $25,256.00 User Fee For each additional $1,000, or fraction thereof Each additional $1,000, or fraction thereof $3.15 $0.47 $0.47 User Fee $25,000,001+
For the first $25,000,000 Base $81,208.75 $32,777 $32,777.29 User Fee For each additional $1,000, or fraction thereof Each additional $1,000, or fraction thereof $3.15 $0.23 $0.23 User Fee Miscellaneous Standalone Fees
Minimum Permit fee Each $119 $189 $189 User Fee
Kitchen Remodel/Alteration - Non Structural Each $630 $657 $657 User Fee Bathroom Remodel/Alteration - Non Structural Each $440 $657 $657 User Fee Living Space Remodel/Alteration - Non Structural Each Valuation $657 $657 User Fee Powder Room Remodel/Alteration - Non Structural Each $330 $452 $452 User Fee San Juan Bautista Master Fee Schedule

Page 2 of 7 ends

Fee Name Unit Current Fee Total Cost Recommended Fee Fee Type Residential Window / Door Replacement Permit
Up to 3 Each $109 $188 $188 User Fee
4 to 10 Each $225 $324 $324 User Fee
10+ Each $325 $411 $411 User Fee
Residential Home Demolition Permit Each $480 $257 $257 User Fee Pool and/or Spa Remodel Each $520 $726 $726 User Fee
Pool Demolition Permit Each $295 $295 $295 User Fee
Detached Storage Shed - with no trades (not to exceed 250 sq. ft.) Each $350 $686 $686 User Fee Standard Residential Re-roof Permit Each $295 $408 $408 User Fee Combo Permits (2 Trades)
Heat Pump Water Heater Each $119 $452 $452 User Fee
Photovoltaic Roof Mounted
Residential Each $320 $549 $549 User Fee
Non-Residential Each $475 $783 $783 User Fee
Administrative Fees that apply to all permits
Strong Motion Instrumentation Program - Residential % of Valuation 0.013% 0.013% 0.013% State Fee Strong Motion Instrumentation Program - Commercial % of Valuation 0.028% 0.028% 0.028% State Fee California Building Standards Fee Per $25,000 of total valuation $1.00 $1.00 $1 State Fee Additional Fees that May Apply
Inspections outside of normal business hours (Min. 4 hours)*** Per Hour $167 $168 $168 User Fee Reinspection Fees Per re-inspection $119 $182 $182 User Fee Inspections for which no fee is specifically indicated Each $119 $182 $182 User Fee Additional plan review required by changes, additions or revisions to plans or any plan chck reviews beyond the second review Per Hour $141 $194 $194 User Fee Permit Reactivation Each $119 $120 $120 User Fee
Request for Duplicate Plans Each $60 $89 $89 User Fee
Temporary Certificate of Occupancy (commercial/industrial only) 90 day only Each $250 $295 $295 User Fee Surcharges
Technology Surcharge % of Permit Fee New 10% 10% Surcharge Advanced Planning (General Plan & Long Range Planning) Maintenance Fee % of Building Permit Fee New 12% 12% Surcharge Electrical Permit - Standalone Fees
Permit Issuance Each New $120 $120 User Fee
Temporary Power Service
For a temporary service power pole or pedestal including all pole or pedestal-mounted receptacle outlets and appurtenances Each Modified $171 $171 User Fee Lighting Fixtures
Up to 20 Each Modified $68 $68 User Fee
Additional fixtures, each additional 20 Each Add'll 20 Modified $102 $102 User Fee Electrical Services
For main services of 400 amps or less Each Modified $137 $137 User Fee For Sub-Panels of 200 amps or less Each Modified $137 $137 User Fee Meter Pedestal Each Modified $137 $137 User Fee
Cell Tower:

Cell Tower Permit fee - includes plan check for 1st and 2nd review Each Modified $526 $526 User Fee Electrical Vehicle Charging
EVC - Residential Each Modified $214 $214 User Fee
EVC - Commercial Each Modified $566 $566 User Fee
Mechanical Permits
Permit Issuance Each New $120 $120 User Fee
Heating, Ventilation, and Air Conditioning (HVAC)
Residential - New Furnace and / or AC/Condenser Each Modified $429 $429 User Fee Residential - Replace / Relocate Furnace and / or AC/Condenser Each Modified $68 $68 User Fee San Juan Bautista Master Fee Schedule

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Fee Name Unit Current Fee Total Cost Recommended Fee Fee Type Commercial - New Furnace and/or HVAC/Condenser Each Modified Valuation-Based Valuation-Based User Fee Commercial - Replace / Relocate - Furnace and/or HVAC/Condenser Each Modified $167 $167 User Fee Additional Fee Categories
Floor Furnace Each Modified $102 $102 User Fee
Wall Heater Each Modified $102 $102 User Fee
Boiler / Compressor Each Modified $68 $68 User Fee
Evaporative Cooler Each Modified $68 $68 User Fee
Ventilating Fan Each Modified $68 $68 User Fee
Hood Each Modified $137 $137 User Fee
Plumbing Permit
Permit Issuance Each New $120 $120 User Fee
Water Heater & Water Softener permitting fees
Tankless Water-heater Each Modified $68 $68 User Fee
Water heater replacement Each Modified $68 $68 User Fee Electric water heater Each Modified $68 $68 User Fee
Water Softener Each Modified $68 $68 User Fee
Gas Line
Gas Line Replacement Each Modified $102 $102 User Fee
New Gas Line Each Modified $137 $137 User Fee
Waterline & Sewer Repipe
Repipe waterline Each Modified $102 $102 User Fee
Repipe from house to main waterline Each Modified $102 $102 User Fee Repipe sewer Each Modified $102 $102 User Fee
Repipe from house to main sewer Each Modified $102 $102 User Fee Unit Fee Schedule
For each plumbing fixture or trap or set of fixtures on one trap Each Modified $20 $20 User Fee For each industrial waste pretreatment interceptor including its trap and vent excepting kitchen-type grease interceptors functioning as fixture traps Each Modified $20 $20 User Fee For installation, alteration, or repair of water piping and/or water treating equipment, each Each Modified $20 $20 User Fee For repair or alteration of drainage or vent piping, each fixture Each Modified $20 $20 User Fee Disclaimer: If an outside consultant is used, then full consultant fees will be applied to permit for reimbursement.

Note: All projects are subject to City Manager review and based on their discretion may be charged at a T&M rate.

Code Enforcement*
Administrative Penalties**
Nuisance Violation
First Violation Per Day Max $100 $100 $100 Penalty
Second Violation Per Day Max $200 $200 $200 Penalty
Each Additional Violation Per Day Max $500 $500 $500 Penalty Local Building and Safety Codes Violation
First Violation Per Day Max $130 $130 $130 Penalty
Second Violation Per Day Max $700 $700 $700 Penalty
Each Additional Violation Per Day Max $1,300 $1,300 $1,300 Penalty Cannabis Related Violation
Violation Per Day Max $1,000 $1,000 $1,000 Penalty
Notices
Notice of Violation Each New $987 $987 Penalty
**Refer to Article 6. Fees 10-1-600 Building code fees
*No building permit shall be issued until a solid waste diversion plan has been submitted to and approved by the Community Development Department. Failure to submit a plan shall prevent the issuance of a building permit. Permittees are required to divert a minimum of 65% of their waste. A permit holder who has not diverted 65% of the of the construction or demolition waste from disposal shall be required to pay the City of San Juan Bautista an amount equal to the rate per ton for disposal of mixed waste at the John Smith Road Landfill or alternative landfill existing at the time the penalty is calculated times the number of tons of waste that were not properly diverted as required by this section. Funds generated from any penalties collected will be collected by the City under the Community Development Department, and reserved for use of discretion of the Department. Final occupancy will not be signed off until the permitee has submitted their waste diversion documentation and/or paid the penalty, if any, to the Community Development Department. Sample solid waste diversion plans shall be available for permitees' use. ***Please note that normal business hours are based on the City's posted inspection schdule and may not coincide with City Hall's regular business hours.

San Juan Bautista Master Fee Schedule

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Fee Name Unit Current Fee Total Cost Recommended Fee Fee Type Notice to Abate a Public Nuisance Each New $987 $987 Penalty Post-Deprivation Notice Each New $1,036 $1,036 Penalty
Stop Work Notice Each New $641 $641 Penalty
Unsafe to Occupy Each New $641 $641 Penalty
Vacancy Each New $493 $493 Penalty
Notice of Refusal to Issue Permits Each New $497 $497 Penalty Release of Notice of Violation Each New $690 $690 Penalty Recorded with the San Benito County Recorder
Notice of Noncompliance Each New $518 $518 Penalty
Notice of Pendency Each New $518 $518 Penalty
Abatement
Abatement at City Expense Each Actual Cost Actual Cost Actual Cost User Fee Notice of Final Disposition Each Actual Cost Actual Cost Actual Cost User Fee Hearing
Lien Hearing Each Actual Cost Actual Cost Actual Cost User Fee Administrative Hearing Each Actual Cost Actual Cost Actual Cost User Fee Vacancy Registration Fee
Vacancy Registration Fee*** Per Property Per Month New $316 $316 User Fee Code Enforcement
Hourly Rate Per Hour $105 $172 $172 User Fee
Re-Inspection Fees Per Inspection $105 $225 $225 Penalty *This fee schedule will supersede all previous fees and we may need to amend sections of the ordinances to then be updated to our new fee schedule.

Disclaimer: If an outside consultant is used, then full consultant fees will be applied to permit for reimbursement.

Parking Citations
Stopping in Specified Places Each $65 $70 Penalty
Unauthorized Standing or Loading Each $65 $70 Penalty
Exceeding Loading Time Each $65 $70 Penalty
Wheels further than 18" of Curb Each $65 $70 Penalty
Parking on Streets for Purpose of Sale Each $65 $70 Penalty Parking & Storage of Boats Each $65 $70 Penalty
Parking on Private Property w/o Consent Each $65 $70 Penalty Parking/Standing – Vendors (permit req.) Each $65 $70 Penalty Selling from a Parked Vehicle Each $65 $70 Penalty
No Parking – Yellow Zone (30 min) Each $65 $70 Penalty
Exceeding Loading Time (10 min) Each $65 $70 Penalty
Exceeding Parking Time (Green/20 min) Each $65 $70 Penalty Restricted Parking – Handicapped Zone Each $290 $300 Penalty Parking on City Streets for Repairs Each $65 $70 Penalty No Parking in Excess of 72 hours Each $65 $70 Penalty
Parking of Oversized Vehicles Each $165 $175 Penalty
Trailer Parked on Street Each $65 $70 Penalty
Engineering
Permit Issuance Each New $89 $89 User Fee
Subdivision Map Check
Final Map Deposit New $5,000 $5,000 User Fee
Parcel Map Deposit New $4,000 $4,000 User Fee
Certificate of Compliance (Lot Line Adjustment, Lot Merger) Deposit New $1,000 $1,000 User Fee Encroachment Permit and Improvement Plan Check/Inspection Deposit (% of Construction Cost) New 3% 3% User Fee Annual Utility Encroachment Permit Each New $1,236 $1,236 User Fee Minor Encroachment Permits (Residential Driveway, Pods, etc.) Each New $494 $494 User Fee **Refer to Chapter 2-7-150 Administrative Citation Collection and 3-1-460 Administrative Civil Remedies ***Any additional inspctions or City Attorney fees will be bill separately. If goes to collection would be subject to code enforcement fees and fines San Juan Bautista Master Fee Schedule

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Fee Name Unit Current Fee Total Cost Recommended Fee Fee Type Oversize Transportation Permits
Single Trip Each $16 $16 $16 State Fee
Annual Permit Each $90 $90 $90 State Fee
Engineering Division Plan Check
Includes Storm Water Review, Up to $300,000 valuation Each $100 $247 $247 User Fee Over $300,000 valuation Each $300 $741 $741 User Fee
Planning
Administrative Time Extension Each 30% of Application $885 $885 User Fee Annexation Deposit $5,250 $16,000 $16,000 User Fee
Appeals
Appeal, Planning Commission Deposit $525 $7,000 $1,000 User Fee Appeal, All others Deposit $525 $7,000 $1,000 User Fee
Amendment / Modification % of Initial Application New 50% 50% User Fee Architectural and Site Review:

Commercial / Industrial / Wireless or Miscellaneous Each New $7,250 $7,250 User Fee Residential Each New $6,454 $6,454 User Fee
Business License Fee* Each New $204 $204 User Fee
Conditional Use Permit Deposit $1,575 $7,000 $7,000 User Fee Conditions of Approval - Mitigation Monitoring Deposit New $1,000 $1,000 User Fee Hearing Continuation Request by Applicant Each New $1,362 $1,362 User Fee Development Agreement Deposit New $5,000 $5,000 User Fee Environmental
Categorical Exemption Each $262.50 $845 $845.00 User Fee Initial Study/ND/MND, non-complex project (Staff Review)** Deposit New $2,000 $2,000 User Fee EIR/MND/Initial Study (Consultant Contract)** Deposit Actual Cost Staff + consultant
cost
Staff + consultant
cost User Fee
EIR/MND/Initial Study (Peer Review of Applicant Prepared EIR/MND/ND/Initial Study)** Depoist Actual Cost Staff + consultant
cost
Staff + consultant
cost User Fee
Planning Commission Extension Each New $2,476 $2,476 User Fee Film Permit Per Permit $159 $379 $379 User Fee
General Plan Amendment Deposit $3,675 $16,000 $16,000 User Fee General Plan Text Amendment Deposit New $13,000 $13,000 User Fee Historic Resources Review (including demolition / significant alteration) Administrative Deposit New $4,067 $1,500 User Fee
Commission Deposit New $7,000 $5,000 User Fee
Evaluation Deposit New Actual Cost Actual Cost User Fee Home Occupation Permit Each Business License Fee $499 $499 User Fee Lot Line Adjustment / Merger Each $525 $5,340 $5,340 User Fee Miscellaneous Planning Review or Research Per Hour New $159 $159 User Fee Mobile Food Facilities Registration Fee (Non-Events)***:

Initial Permit Each New $103 $103 User Fee
Renewal / Annual Permit Each New $103 $103 User Fee
Mobile Home Rent Review Each New $5,340 $5,340 User Fee Planning Inspection / Review Per Hour New $159 $159 User Fee Planned Unit Development Deposit $5,250 $7,000 $7,000 User Fee Pre-Application Review Each New $3,590 $3,590 User Fee
Public Noticing Fee Actual Cost New Actual Cost Actual Cost User Fee SB9 Urban Lot Split Deposit New $2,000 $2,000 User Fee
SB330 Application Each New $7,091 $7,091 User Fee
Short Term Rental Program
Initial Application
Fire Safety Inspection Per Hour $116 $131 $131 User Fee San Juan Bautista Master Fee Schedule

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Fee Name Unit Current Fee Total Cost Recommended Fee Fee Type Building Code inspections Per Hour $119 $131 $131 User Fee Application Fee Each $376 $1,383 $1,383 User Fee
Hourly Inspection Deposit $611 $1,000 $1,000 User Fee
Sidewalk Vending Registration Fee:

Initial Permit Each New $103 $103 User Fee
Renewal / Annual Permit Each New $103 $103 User Fee
Sign Permit Per Sign $157.50 $726 $726.00 User Fee
Sign Program (2 or more signs) Deposit New $1,000 $1,000 User Fee Temporary Use Permit (standard) Each New $2,635 $2,635 User Fee Tentative Parcel Map (up to 4 lots) Deposit $2,625 $5,000 $5,000 User Fee Tentative Tract Map (5 or more lots) Deposit $5,250 $7,000 $7,000 User Fee Tree Removal Permit Each $25 $487 $487 User Fee
Variance Request Deposit $1,575 $2,000 $2,000 User Fee
Zoning Text / Map / Ordinance Amendment Deposit New $16,000 $16,000 User Fee Zoning Clearance Letter Per Hour, minimum 3-Hour New $159 $159 User Fee Zoning Verification Letter Each New $238 $238 User Fee
Any Other Application / Entitlement Not Listed Deposit New $1,000 $1,000 User Fee Planning Division Plan Check
Up to $100,000 valuation Each New $487 $487 User Fee
Over $100,000 valuation Each New $965 $965 User Fee
Affordable Housing Project / Agreement Deposit New $2,000 $2,000 User Fee Complex Project**** Deposit New $8,000 $8,000 User Fee
Technology Surcharge % of Fee New 10% 10% Surcharge
Note: Additional publishing fees / noticing costs + Attorney costs + Outside Consultant Costs may apply. All projects are subject to City Manager review and based on their discretion may be charged at a T&M rate.

Disclaimer: If an outside consultant is used, then full consultant fees will be applied to permit for reimbursement. *Additional fees associated with inspections and taxes will apply. ***Any mobile food facilities / food trucks that are vending at events would be required to pay the food truck / mobile food facility event vendor fees in the special events section. This only represents the annual regiration fees. ****Complex project can refer to projects that require multiple entitlements or are so large in nature and don't really fit any of the other categories.

Recreation
Parks and Recreation Fees
City Park Permit
Resident Each $100 $234 $234 Rental
Other Each $250 $234 $234 Rental
BBQ Pit / Bench Area Each New $27 $27 Rental
Baseball Field Rental Per Field Per Hour New $49 $25 Rental Parking Lot Rental
Per Lot Per Day Per Day New $1,125 $1,125 Rental
Per Lot Per Hour Per Hour New $112 $112 Rental
Yard Sale Permit Each $10 $38 $20 User Fee
Refund or Cancellation Processing Fees Each New $51 $51 User Fee Background Check Fees Each New Actual Cost Actual Cost User Fee Dog License Fees:

Unspayed / Non-Neutered Each $10 $38 $30 User Fee
Spayed / Neutered Each $10 $38 $20 User Fee
"Seeing Eye" Guide Dog Each $0 $38 $0 User Fee
Special Event/Activities – Permit Application
Non Profits / Government Agency:

No street blockage, Each $75 $1,691 $1,691 User Fee
Organizations: No street blockage or blockage of side streets, up to one block. Each $100 $2,032 $2,032 User Fee **Any EIR/MD/ND/Initial Sutdy will include request for proposal, staff review, deposit of actual costs, consultant actual cost, all publication fees, and any legal fees.

San Juan Bautista Master Fee Schedule

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Fee Name Unit Current Fee Total Cost Recommended Fee Fee Type Street blockage of Second, Third or Fourth Streets and side streets between Franklin & Muckelemi, and more than 1,000 people Each $200 $2,372 $2,372 User Fee Private Promoter Organizations:

No street blockage, Each $250 $1,691 $1,691 User Fee
Organizations: No street blockage or blockage of side streets, up to one block. Each $400 $2,032 $2,032 User Fee Street blockage of Second, Third or Fourth Streets and side streets between Franklin & Muckelemi, and more than 1,000 people Each $800 $2,372 $2,372 User Fee Additional Inspection Each New $95 $95 User Fee
Encroachment Permit Each New See PW Fee Schedule See PW Fee Schedule User Fee PW Blockade Materials Per Item Actual Cost Actual Cost Actual Cost User Fee PW Staff Time Per Hour New $95 $95 User Fee
Vendor Fee
Single Event Per Vendor Per Event Modified $126 $126 User Fee Multiple Events / Annual Per Vendor Per Event Modified $294 $294 User Fee Mobile Food Facility / Food Truck Vendor Fee (Events):

Single Event Per Vendor Per Event New $168 $168 User Fee Multiple Events / Annual Per Vendor Per Event New $336 $336 User Fee Events that Include Alcohol % of Permit Fee New 15% 15% User Fee Alcohol License Processing Fee Each New $168 $168 User Fee Community Hall Rental
City Resident Each $650 $843 $700 Rental
Non-Resident Each $850 $843 $843 Rental
Local City & County Non-Profits Each $0 $843 $200 Rental Damage Deposit Each $500 $500 $500 Rental
Cleaning Deposit Each $200 $250 $250 Rental
Events that Include Alcohol % of Permit Fee New 15% 15% Rental Alcohol License Processing Fee Each New $168 $168 Rental Library Rental
Meeting Room Rental Each New $59 $59 Rental
Full Library Rental (Closed Hours Only) Each New $176 $176 Rental Damage Deposit Each $500 $500 $500 Rental
Cleaning Deposit Each $200 $250 $250 Rental

San Juan Bautista City CouncilMay 26, 2026

San Juan Bautista City Council
May 26, 2026