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MINUTES
May 16, 2023
SAN JUAN CAPISTRANO CITY COUNCIL
REGULAR MEETING
BUSINESS SESSION:
Mayor Hart called the Regular Meeting of May 16, 2023, of the City Council of the City of San Juan Capistrano to order at 5:22 p.m. Mayor Pro Tem Farias led the Pledge of Allegiance and Council Member Campbell gave the Invocation.
ROLL CALL:
COUNCIL MEMBERS PRESENT: Mayor Howard Hart, Mayor Pro Tem Sergio Farias, and Council Members Troy Bourne, John Taylor, and John Campbell.
COUNCIL MEMBERS ABSENT: None.
Agenda items are presented in the originally agendized format for the benefit of the minutes’ reader but were not necessarily heard in that order.
INTRODUCTIONS:
B1. COMMISSIONER INTRODUCTION – MAYOR PRO TEM FARIAS
INTRODUCED THE FOLLOWING: Shelly Barker, Parks, Equestrian and Community Services Commission; Anna Dickinson, Cultural Heritage Commission; and Ted Rosenfeldt, Planning Commission.
B2. MAY 2023 THROUGH AUGUST 2023, PROCLAIMED AS DROWNING
PREVENTION AWARENESS
B3. TED ROSENFELDT, PARKS, EQUESTRIAN AND COMMUNITY SERVICES COMMISSION; ANNA DICKINSON, PLANNING COMMISSION;
LORI PORTER, CULTURAL HERITAGE COMMISSION; GEOFF SUMICH, DESIGN REVIEW COMMITTEE; NATE FRANKLIN, DESIGN REVIEW
COMMITTEE; DANIELE SMITH, DESIGN REVIEW COMMITTEE; AND
MAUREEN GEBELEIN, PARKS, EQUESTRIAN AND COMMUNITY SERVICES
COMMISSION
ORAL COMMUNICATIONS:
• Alana Gebhart, City of Hope; Sandie Weaver, City resident; and Larry Kramer, City resident.
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PUBLIC HEARINGS:
D1. RESOLUTION NO. 23-05-16-01 ADOPTED ENTITLED “A RESOLUTION OF
THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, APPROVING
GENERAL PLAN AMENDMENT (GPA) 23-001 INVOLVING AN AMENDMENT
TO THE CIRCULATION ELEMENT FOR CONSISTENCY WITH SENATE BILL (SB) 743 AND DETERMINING THAT SAID ACTION IS EXEMPT PER THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT, STATE CEQA GUIDELINES SECTION 15378(B)(5), AND IN THE ALTERNATIVE SECTION 15378(A)” (440.25)
Joel Rojas, Development Services Director, provided a PowerPoint Presentation and responded to questions. Benjamin Siegel, City Manager, responded to questions.
Mayor Hart opened the public hearing and invited public testimony. No public testimony was received. Mayor Hart closed the public hearing.
Council Action: Moved by Council Member Campbell, seconded by Council Member Taylor, and carried unanimously to adopt RESOLUTION NO. 23-05-16-01 entitled “A RESOLUTION OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, APPROVING GENERAL PLAN AMENDMENT (GPA) 23-001 INVOLVING AN AMENDMENT TO THE CIRCULATION
ELEMENT FOR CONSISTENCY WITH SENATE BILL (SB) 743 AND
DETERMINING THAT SAID ACTION IS EXEMPT PER THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT, STATE CEQA GUIDELINES SECTION 15378(B)(5), AND IN THE ALTERNATIVE SECTION 15378(A).”
CONSENT CALENDAR:
Council Action: Moved by Council Member Campbell, seconded by Council Member Bourne, and carried unanimously to approve consent calendar items E1 through E11, as recommended by staff.
E1. MOTION TO READ ORDINANCE BY TITLE ONLY, APPROVED.
E2. CITY COUNCIL MINUTES – REGUALR MEETING (EXECUTIVE SESSION) OF MAY 2, 2023, APPROVED
E3. CITY COUNCIL MINUTES – REGULAR MEETING OF MAY 2, 2023,
APPROVED
E4. CASH AND INVESTMENTS REPORT FOR THE MONTH ENDED
FEBRUARY 28, 2022, RECEIVED AND FILED (330.50)
E5. RESOLUTION NO. 23-05-16-02 ADOPTED ENTITLED “A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO,
CALIFORNIA, ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2023-24 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017” (820.25)
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E6. CITY MANAGER AUTHORIZED TO EXECUTE A MAINTENANCE SERVICES AGREEMENT WITH ORANGE COUNTY STRIPING SERVICE, INC., TO PROVIDE PAVEMENT MARKING MAINTENANCE SERVICES FOR A THREEYEAR PERIOD COMMENCING JULY 1, 2023, AND ENDING JUNE 30, 2026,
WITH THREE ONE-YEAR OPTIONAL EXTENSIONS, FOR AN ANNUAL
AMOUNT NOT-TO-EXCEED THE AMOUNT OF AVAILABLE FUNDING IN THE
ANNUAL OPERATIONS AND CAPITAL IMPROVEMENT BUDGETS FOR THIS SERVICE (600.30)
E7. CITY MANAGER AUTHORIZED TO EXECUTE AMENDMENT NO. 1 TO THE MAINTENANCE SERVICES AGREEMENT WITH E. STEWART AND
ASSOCIATES, INC. FOR MULTI-USE TRAIL MAINTENANCE AND REPAIR FOR A TWO-YEAR PERIOD BEGINNING JULY 1, 2023, AND ENDING JUNE 30, 2025 (600.30)
E8. NEW DEVELOPMENT APPLICATION STATUS REPORT, RECEIVED AND FILED (440.10)
E9. CITY MANAGER AUTHORIZED TO EXECUTE AMENDMENT NO. 2 TO THE
PROFESSIONAL SERVICES AGREEMENT WITH SAGECREST PLANNING
AND ENVIRONMENTAL FOR PLANNING RELATED SERVICES,
INCREASING THE NOT-TO-EXCEED COMPENSATION AMOUNT TO $58,000 (600.30)
E10. CITY MANAGER AUTHORIZED TO EXECUTE A COOPERATION
AGREEMENT AMENDMENT WITH THE COUNTY OF ORANGE,
SUBSTANTIALLY IN THE FORM ATTACHED, FOR CONTINUED
PARTICIPATION IN THE URBAN COUNTY COOPERATION PROGRAM,
WHICH WOULD ENABLE THE CITY TO CONTINUE PARTNERSHIP WITH
THE COUNTY FOR FEDERAL GRANT FUNDING OPPORTUNITIES RELATED TO HOUSING; CITY MANAGER AUTHORIZED TO EXECUTE ALL RELATED
DOCUMENTS NECESSARY TO EXTEND THE COOPERATION
AGREEMENT; AND SAID ACTIONS FOUND EXEMPT FROM CEQA
PURSUANT TO CEQA GUIDELINES SECTION 15061(B)(3) (600.50) E11. CITY MANAGER AUTHORIZED TO EXECUTE A FIVE-YEAR SOFTWARE AS A SERVICE AGREEMENT WITH CIVICPLUS, INC. FOR FACILITY
RESERVATION AND RECREATION PROGRAMMING MANAGEMENT
SOFTWARE; COMPETITIVE BIDDING PROCESS WAIVED PURSUANT TO MUNICIPAL CODE SECTION 3-4.310(E); AND PROPOSED ACTION FOUND
EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
PURSUANT TO STATE CEQA GUIDELINES SECTION 15061(B)(3) (600.30) • Public Correspondence: Heather Chapman, Unidos South OC. 4 5/16/2023
ADMINISTRATIVE ITEMS:
F1. FINANCE SERVICES
a. STAFF DIRECTED TO PRESENT THE OPERATING BUDGET FOR FISCAL YEAR 2023-24 AND THE SEVEN YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2023-24 THROUGH 2029-30, INCORPORATING STAFF’S RECOMMENDATION PRESENTED AT THE MEETING, FOR
ADOPTION ON JUNE 20, 2023 (330.20)
• Public Correspondence: Shelly Barker, City resident.
Ken Al-Imam, Chief Financial Officer, provided a PowerPoint presentation and responded to questions. Benjamin Siegel, City Manager, responded to questions.
• Public Comments: Shelly Barker, City resident.
Council Action: Moved by Council Member Bourne, seconded by Council Member Taylor, and carried unanimously to direct staff to present the Operating Budget for Fiscal Year 2023-24 and the Seven Year Capital Improvement Program for Fiscal Years 2023-24 through 2029-30, incorporating staff’s recommendation presented at the meeting, for adoption on June 20, 2023.
SUCCESSOR AGENCY TO THE SAN JUAN CAPISTRANO COMMUNITY
REDEVELOPMENT AGENCY (Refer to Successor Agency Minutes) COUNCIL ACTION ITEMS:
H1. STAFF DIRECTED TO PROVIDE A LETTER OF SUPPORT FOR HEATHER CHAPMAN’S APPLICATION TO SERVE AS THE DISTRICT 5
REPRESENTATIVE ON THE ORANGE COUNTY HUMAN RELATIONS
COMMISSION (610.60)
Mayor Hart provided a report.
Council Action: Moved by Council Member Taylor, seconded by Council Member Campbell, and carried unanimously to direct staff to provide a letter of support for Heather Chapman’s application to serve as the District 5 representative on the Orange County Human Relations Commission.
CITY COUNCIL REPORTS:
• Mayor Hart reported attending The Nation Cup event at the Riding Park at San Juan Capistrano.
• Council Member Campbell reported attending the Southern California Association of Government Assembly; and SparkPoint OC Ribbon Cutting Ceremony.
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CITY MANAGER REPORT: Benjamin Siegel, City Manager, provided an update on the City’s road repair improvements.
ADJOURNMENT:
There being no further business Mayor Hart adjourned the meeting at 6:47 p.m. to Tuesday, June 6, 2023, at 3:00 p.m. for an Executive Session, and 5:00 p.m. for the public Business Session, in the City Council Chamber at the Nydegger Building – 31421 La Matanza Street.
Respectfully submitted,
___________________________
MARIA MORRIS, CITY CLERK
Approved: June 6, 2023
ATTEST:
___________________________
HOWARD HART, MAYOR