AGENDA
CITY OF SAN JUAN CAPISTRANO
City Council
Nydegger Building, 31421 La Matanza Street, San Juan Capistrano, CA 92675 Regular Meeting
August 1, 2023
A.
ORGANIZATION
1. EXECUTIVE SESSION: Please refer to Executive Session Meeting Agenda.
EXECUTIVE SESSION AGENDA
2. CALL TO ORDER: 5:00 p.m. – City Council Chamber at the Nydegger Building – 31421 La Matanza Street, San Juan Capistrano.
3. ROLL CALL: Mayor Howard Hart, Mayor Pro Tem Sergio Farias, and Council Members Troy Bourne, John Taylor, and John Campbell.
4. PLEDGE OF ALLEGIANCE - INVOCATION: Pledge of Allegiance by Council Member Campbell and Invocation by Council Member Bourne.
5. ANNOUNCEMENT OF EXECUTIVE SESSION ACTIONS:
6. CITY CLERK ANNOUNCEMENT:
B.
INTRODUCTIONS AND PRESENTATIONS:
1. Introduction of Commissioners Present at Meeting
2. Recognition of Senior Basketball Team
Agenda Report
C.
ORAL COMMUNICATIONS/PUBLIC COMMENT:
Persons wishing to address the Governing Body on city business that is not listed on the agenda may do so at this time.
Persons wishing to address the Governing Body on any item that is listed on the Agenda should submit a "Request to Speak" form to the City Clerk/Commission Secretary. Forms are available at the entrance to the Council Chamber. The Mayor/Chair Person will call forward speakers during consideration of each item.
Please limit all comments to 3 minutes.
Persons wishing to address the City Council, Housing Authority or the Successor Agency on any business that is not listed on the agendas may do so in person by attending the meeting, by email or telephone. If you would prefer to submit correspondence or speak by telephone, please submit your correspondence or request to speak to the City Clerk at least an hour prior to the meeting at [email protected] or [email protected] or (949) 443-6309. The public may also call the agenda public comment line at (949) 493-1172 at the beginning of the meeting. The public may view the meeting online by using the following link: https://sanjuancapistrano.org/189/Public-Meetings. The City Clerk will call persons wishing to speak, and/or receive calls in the order received.
Please limit all comments to 3 minutes.
D.
PUBLIC HEARINGS:
1. 2023 Weed Abatement Assessments and Resolution Confirming the Levy of Assessments for Weed Abatement Charges on the Fiscal Year 2023-2024 Property Tax Roll (540.70) Agenda Report
E.
CONSENT CALENDAR:
Items listed on the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, that item may be removed from the Consent Calendar and will be considered separately.
1. Motion to Read Ordinance by Title Only
2. Approval of City Council Minutes - Special Meeting (Executive Session) of June 20, 2023 Agenda Report
3. Approval of City Council Minutes – Regular Meeting of June 20, 2023 Agenda Report
4. Approval of San Juan Capistrano Public Financial Authority Minutes – Regular Meeting of June 20, 2023 Agenda Report
5. Check Registers for the Period from May 5, 2023, to June 15, 2023 (300.30) Agenda Report
6. Cash and Investment Report for the Month Ended March 31, 2023 (330.50) Agenda Report
7. Cash and Investments Report for the Month Ended April 30, 2023 (330.50) Agenda Report
8. Third Quarter Financial Report for the Period Ended March 31, 2023, and Proposed Budget Adjustments for Fiscal Years 2022-23 and 2023-24 (330.20) Agenda Report
9. New Development Application Status Report (440.10)
Agenda Report
10. Office Furniture Replacement Purchase from Source Creative Office Interiors for the San Juan Capistrano Police Services Building (370.30) Agenda Report
11. Amendment No. 3 to Professional Services Agreement with CBRE, Inc., for Commercial Real Estate Broker Services; and Finding Said Action Categorically Exempt from the California Environmental Quality Act (CEQA) Section 15061 (b)(3) (600.30) Agenda Report
12. Protocol for Response to Orange County Grand Jury Reports Related to Municipal Operations (600.30) Agenda Report
13. Maintenance Services Agreement with The Christmas Light Guy Company for Annual Installation and Removal of Christmas Tree Decorations at Historic Town Center Park; and, Finding Said Actions Categorically Exempt from the California Environmental Quality Act (CEQA) Section 15061(b)(3) (600.30) Agenda Report
14. Landscape Maintenance Agreement Between the City and Ganahl Lumber for Construction and Maintenance of Improvements Within Public Right-of-Way Adjacent to The Ganahl Lumber Development, Tract 18161 (Applicant: Ganahl Lumber Company, a California Corporation); and, Finding Said Action is Categorically Exempt from the California Environmental Quality Act Pursuant to State CEQA Guidelines, Section 15301 (600.30) Agenda Report
15. Maintenance Services Agreement for Custodial Services for City Park Restrooms, Public Areas, and City Building Facilities (Commercial Building Management Services, Inc.) (600.30) Agenda Report
16. Professional Services Agreements for NPDES Consulting Services (Environmental Compliance Inspection Services, and WSP USA); and, Finding Said Actions Categorically Exempt from the California Environmental Quality Act (CEQA) Section 15061(b)(3) (600.30) Agenda Report
F.
ADMINISTRATIVE ITEMS:
1. CITY MANAGER
a.
Deputy Brian Haney Memorial Flagpole Dedication Improvements at the San Juan Capistrano Community Center (150.60) Agenda Report
PowerPoint Presentation
G.
SAN JUAN CAPISTRANO HOUSING AUTHORITY: (Please refer to Housing Authority Agenda)
HOUSING AUTHORITY AGENDA
B1.
Approval of Housing Authority Minutes - Adjourned Regular Meeting of June 20, 2023 Agenda Report
B2.
Check Registers for the Period from May 5, 2023, to June 15, 2023 (300.30) Agenda Report
B3.
Cash and Investment Report for the Month Ended April 30, 2023 (330.50) Agenda Report
H.
SUCCESSOR AGENCY TO THE SAN JUAN CAPISTRANO COMMUNITY REDEVELOPMENT AGENCY: (Please refer to Successor Agency Agenda)
SUCCESSOR AGENCY AGENDA
B1.
Approval of the Successor Agency Minutes - Regular Meeting of June 20, 2023 Agenda Report
B2.
Check Register for the Period from May 5, 2023, through June 15, 2023 (300.30) Agenda Report
B3.
Cash and Investments Report for the Month Ended April 30, 2023 (350.30) Agenda Report
I.
COUNCIL ACTION ITEMS: None.
Reports listed under Council Action Items are prepared by City Council Members on matters they would like the City Council to discuss or share as information with the City Council and the public. City Staff does not provide recommendation (as required per City Council Policy 002) for Council Action Items.
J.
CITY COUNCIL REPORTS:
K.
CITY MANAGER REPORT:
L.
ADJOURNMENT: to Tuesday, August 15, 2023, at 3:00 p.m. for an Executive Session, and 5:00 p.m. for a Public Business Session, in the City Council Chamber at the Nydegger Building - 31421 La Matanza Street.
M.
CERTIFICATION: The foregoing agenda was posted at City Hall’s lobby, the Community Center, and on the City’s Website by Friday, July 28, 2023, before 4:30 p.m.
Servicios de traducción: (Translation Services: See paragraph below for description in English) La ciudad prove servicios de interpretación al Español en las juantas del Concejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutive (Español a Inglés) también está disponible para cualquiera que dese dirigirse al Ayuntamiento, declarando su petición en el podio. No tiene que usar los servicios de intepretación de la Ciudad; las personas pueden proveer su propio intérprete, si lo desean. Debido a que existen muchos dialectos y regionalismos, la Ciudad no puede garantizar que los intérpretes puedan traducer a un dialecto o regionalism en particular y rehúsa cualquier responsabilidad que surja de tales servicios.
Para servicios de interpretación en otros idiomas, comuníquese con la oficina de la Ciudad (City Clerk) (949) 443-6309, cuando menos 48 horas antes de la junta programada.
Translation Services: Spanish interpreting services are provided at City Council meetings. Simultaneous interpretation is provided through the use of headsets and consecutive interpretation (Spanish-to-English) is also available to anyone addressing the City Council by stating your request at the podium. The use of City provided interpreters is not required and persons are welcomed to use their own interpreter. Because many dialects and regionalism exist, the City cannot guarantee that interpreters will be able to interpret into a particular dialect or regionalism, and disclaims any liability alleged to arise from such services. For translation services in other languages, contact the City Clerk’s office (949) 443-6309, no later than 48 prior to the scheduled meeting.
The City of San Juan Capistrano complies with the Americans with Disabilities Act. Persons with special needs should call Human Resources at (949) 234-4565
at least 48 hours in advance to enable the city to make reasonable arrangements to ensure accessibility.
Any documents provided to a majority of the City Council regarding any item on the agenda is available for public inspection during normal business hours at the City Clerks Counter at City Hall located at 32400 Paseo Adelanto.