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MINUTES
October 17, 2023
SAN JUAN CAPISTRANO CITY COUNCIL
REGULAR MEETING
BUSINESS SESSION:
Mayor Hart called the Regular meeting of October 17, 2023, of the City Council of the City of San Juan Capistrano to order at 5:19 p.m. Council Member Taylor led the Pledge of Allegiance and Council Member Campbell gave the invocation.
ROLL CALL:
COUNCIL MEMBERS PRESENT: Mayor Howard Hart, Mayor Pro Tem Sergio Farias, and Council Members Troy Bourne, John Taylor, and John Campbell.
COUNCIL MEMBERS ABSENT: None.
Agenda items are presented in the originally agendized format for the benefit of the minutes’ reader but were not necessarily heard in that order.
INTRODUCTIONS:
B1. COMMISSIONER INTRODUCTION – MAYOR PRO TEM FARIAS
INTRODUCED: Matt Gaffney, Planning Commission; and Phillip Schwartze former San Juan Capistrano Mayor.
B2. CAPISTRANO ANIMAL RESCUE EFFORT PROVIDED PRESENTATION REGARDING DONATION TO ORANGE COUNTY SHERIFF’S K-9 DIVISION ORAL COMMUNICATIONS:
• Steve Behmerwohld, City resident.
PUBLIC HEARINGS: None.
CONSENT CALENDAR:
Council Action: Moved by Mayor Pro Tem Farias, seconded by Council Member Bourne, and carried unanimously to approve consent calendar items E1 through E8, as recommended by staff.
E1. MOTION TO READ ORDINANCE BY TITLE ONLY, APPROVED.
E2. CITY COUNCIL MINUTES – SPECIAL MEETING (EXECUTIVE SESSION) OF OCTOBER 3, 2023, APPROVED
E3. CITY COUNCIL MINUTES – REGULAR MEETING OF OCTOBER 3, 2023,
APPROVED
E4. CHECK REGISTERS FOR THE PERIOD FROM AUGUST 11, 2023, THROUGH SEPTEMBER 22, 2023, RECEIVED AND FILED (300.30)
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E5. CASH AND INVESTMENT REPORT FOR THE MONTH ENDED
JULY 31, 2023, RECEIVED AND FILED (330.50)
E6. CITY MANAGER AUTHORIZED TO EXECUTE THE FOURTH AMENDMENT
TO THE FIVE-YEAR AGREEMENT WITH THE COUNTY OF ORANGE FOR
PROVISION OF LAW ENFORCEMENT SERVICES TO PURCHASE ONE
MOTORCYCLE (600.50)
E7. CITY MANAGER AUTHORIZED TO EXECUTE AMENDMENT NO. 1 TO THE
SERVICES AGREEMENT WITH MUSICAL THEATER UNIVERSITY FOR THE
ANNUAL CHRISTMAS TREE LIGHTING EVENT STAGE PRODUCTION AT HISTORIC TOWN CENTER PARK (600.30)
E8. CITY MANAGER AUTHORIZED TO GRANT A NON-EXCLUSIVE EASEMENT AND RIGHT OF WAY WITHIN THE CITY’S TIRADOR PROPERTY TO THE
SANTA MARGARITA WATER DISTRICT FOR WATER, RECYCLED WATER,
AND SEWER PIPELINES AS MORE PARTICULARLY DESCRIBED IN THE ATTACHED GRANT OF EASEMENT; AND CONVEYANCE OF THE NONEXCLUSIVE EASEMENT TO SANTA MARGARITA WATER DISTRICT FOUND
EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
PURSUANT TO STATE CEQA GUIDELINES SECTION 15061(B)(3)
ADMINISTRATIVE ITEMS:
F1a. FORMAL RFP/RFQ BIDDING PROCESS FOR THE PROCUREMENT OF
RETROFIT LED LIGHTING FOR THE SPORTS PARK TURF AND LIGHTING IMPROVEMENTS PROJECT CIP 24204, WAIVED; PURCHASE OF MUSCO RETROFIT LED LIGHT SYSTEM FOR THE TOTAL AMOUNT OF $589,800, WHICH INCLUDES A 10% CONTINGENCY, APPROVED; STAFF
AUTHORIZED TO WORK WITH BRIGHTVIEW TO CONSTRUCT THE TURF
AND IRRIGATION IMPROVEMENTS, AND EXCEL ELECTRIC TO INSTALL THE CONDUIT AND LIGHTING, BOTH UNDER EXISTING AGREEMENTS;
AND, PROPOSED ACTION FOUND CATEGORICALLY EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO STATE CEQA GUIDELINES, SECTION 15301 (600.30)
Joe Parco, City Engineer, provided a PowerPoint presentation and responded to questions. Benjamin Siegel, City Manager, and Heidi Ivanoff, Community Services Manager, responded to questions.
Council Action: Moved by Council Member Campbell, seconded by Council Member Taylor, and carried unanimously to waive formal RFP/RFQ bidding process for the procurement of retrofit LED lighting for the Sports Park Turf and Lighting Improvements Project CIP 24204; approve the purchase of Musco Retrofit LED Light System for the total amount of $589,800, which includes a 10% contingency; authorize staff to work with Brightview to construct the turf and irrigation improvements, and Excel Electric to install the conduit and lighting, both under existing agreements; and, find that the proposed action is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines, section 15301.
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F2a. DONATION FROM THE 661 FOUNDATION TO FUND THE DESIGN AND
CONSTRUCTION OF AN ENHANCED PLAZA ENTRY AREA AND FOUNTAIN AT THE NEW CITY HALL LOCATED AT 32400 PASEO ADELANTO,
ACCEPTED; CITY MANAGER AUTHORIZED TO FINALIZE AND EXECUTE AN AGREEMENT WITH THE 661 FOUNDATION TO MEMORIALIZE THE SCOPE
OF IMPROVEMENTS AND CALIFORNIA ENVIRONMENTAL QUALITY ACT EXCEMPT PURSUANT TO GOVERNMENT CODE SECTION 65583.2 (H) AND (I) (150.65)
• Public Correspondence: Nate and Tawni Franklin, SIXSIXONE Foundation Matisse Reischl, Assistant City Manager, provided a PowerPoint presentation and responded to questions.
• Public Comments: Nate Franklin, SIXSIXONE Foundation; and Philip Stevens, Land Concern Landscape Architecture.
Council Action: Moved by Mayor Pro Tem Farias, seconded by Council Member Troy, and carried unanimously to accept a donation from the 661 Foundation to fund the design and construction of an enhanced plaza entry area and fountain at the New City Hall located at 32400 Paseo Adelanto; authorize the City Manager to finalize and execute an agreement with the 661 Foundation to memorialize the scope of improvements and to exempt from the California Environmental Quality Act pursuant to Government Code Section 65583.2 (h) and (i).
SUCCESSOR AGENCY TO THE SAN JUAN CAPISTRANO COMMUNITY
REDEVELOPMENT AGENCY (Refer to Successor Agency Minutes) COUNCIL ACTION ITEMS: None.
CITY COUNCIL REPORTS:
• Council Member Campbell reported meeting with residents at Reata Park regarding expanding usage of the park.
• Mayor Hart reported attending a meet and greet the Mayor with Kinoshita Elementary 4th class graders.
CITY MANAGER REPORT: Benjamin Siegel, City Manager, announced the end period for public comments on the Skate Park Environmental Impact Report; and the upcoming turf replacement to artificial turf at the Stonehill soccer fields. 4 10/17/2023
ADJOURNMENT:
There being no further business Mayor Hart adjourned the meeting at 6:13 p.m. to Tuesday, November 7, 2023, at 3:00 p.m. for an Executive Session, and 5:00 p.m. for the public Business Session, in the City Council Chamber at the Nydegger Building – 31421 La Matanza Street.
Respectfully submitted,
___________________________
MARIA MORRIS, CITY CLERK
Approved: November 7, 2023
ATTEST:
___________________________
HOWARD HART, MAYOR