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MINUTES
November 7, 2023
SAN JUAN CAPISTRANO CITY COUNCIL
REGULAR MEETING
BUSINESS SESSION:
Mayor Hart called the Regular meeting of November 7, 2023, of the City Council of the City of San Juan Capistrano to order at 5:06 p.m. Mayor Hart led the Pledge of Allegiance and Council Member Taylor gave the Invocation.
ROLL CALL:
COUNCIL MEMBERS PRESENT: Mayor Howard Hart, Mayor Pro Tem Sergio Farias, and Council Members Troy Bourne, John Taylor, and John Campbell.
COUNCIL MEMBERS ABSENT: None.
Agenda items are presented in the originally agendized format for the benefit of the minutes’ reader but were not necessarily heard in that order.
CITY CLERK ANNOUNCEMENT: Per Assembly Bill 23, Maria Morris, City Clerk, announced that each Housing Authority Board Member is receiving a $50.00 stipend for conducting the Housing Authority meeting.
INTRODUCTIONS:
B1. COMMISSIONER INTRODUCTION – MAYOR PRO TEM FARIAS:
Ester Ocampo, Parks, Equestrian and Community Services Commission; and Ted Rosenfeldt, Planning Commission.
B2. LEAGUE OF CALIFORNIA CITIES PROVIDED PRESENTATION REGARDING
MEMBERSHIP AND RECOGNIZED COUNCIL MEMBER TAYLOR FOR HIS LEADERSHIP AS 2022-2023 PRESIDENT OF THE DIVISION
B3. DANA HILLS HIGH SCHOOL’S ROBOTICS TEAM PROVIDED
PRESENTATION
ORAL COMMUNICATIONS:
• Kris Murray, ACC-OC; and Eileen McDermott, no place of residence provided.
PUBLIC HEARINGS: None.
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CONSENT CALENDAR:
Council Action: Moved by Council Member Taylor, seconded by Council Member Bourne, and carried unanimously to approve consent calendar items E1 through E10, as recommended by staff.
E1. MOTION TO READ ORDINANCE BY TITLE ONLY, APPROVED.
E2. CITY COUNCIL MINUTES – SPECIAL MEETING (EXECUTIVE SESSION) OF OCTOBER 17, 2023, APPROVED
E3. CITY COUNCIL MINUTES – REGULAR MEETING OF OCTOBER 17, 2023,
APPROVED
E4. CHECK REGISTERS FOR PERIOD FROM SEPTEMBER 23, 2023, TO OCTOBER 5, 2023, RECEIVED AND FILED (300.50)
E5. CASH AND INVESTMENT REPORT FOR THE MONTH ENDED
AUGUST 31, 2023, RECEIVED AND FILED (350.30)
E6. NEW DEVELOPMENT STATUS REPORT, RECEIVED AND FILED (440.10) E7. CITY MANAGER AUTHORIZED TO APPROVE A FACILITY USE PERMIT FOR
THE SAN JUAN CAPISTRANO ROTARY CLUB ANNUAL CAR SHOW AT THE SPORTS PARK ON FEBRUARY 3, 2024; TEMPORARY VARIATION TO THE PARK RULES AND REGULATIONS FOR THE SPORTS PARK, APPROVED; $1,413.81 IN FACILITY RENTAL FEES ASSOCIATED WITH EQUIPMENT STORAGE, WAIVED; AND PROPOSED ACTION FOUND CATEGORICALLY
EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
PURSUANT TO STATE CEQA GUIDELINES, SECTION 15061(B)(3) (460.70) E8. CITY MANAGER AUTHORIZED TO EXECUTE A PURCHASE AGREEMENT WITH G2 CONSTRUCTION, INC. FOR PURCHASE AND INSTALLATION OF 100 CUSTOMIZED STORM DRAIN TRASH AND DEBRIS CAPTURE DEVICES IN AN AMOUNT NOT TO EXCEED $147,200; FORMAL BIDDING PROCESS WAIVED PURSUANT TO MUNICIPAL CODE SECTION 3-4.310 (C); AND
PROPOSED ACTION FOUND CATEGORICALLY EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO THE STATE CEQA GUIDELINES, SECTION 15302 (C) (600.30)
E9. CITY MANAGER AUTHORIZED TO EXECUTE AMENDMENT NO. 1 TO THE
DUDEK PROFESSIONAL SERVICES AGREEMENT FOR PREPARATION OF
AN ENVIRONMENTAL IMPACT REPORT FOR THE CITY SKATEPARK AND
TRAIL PROJECT TO AMEND THE SCOPE OF WORK, NOT TO EXCEED COMPENSATION AMOUNT, AND EXTEND THE TERM (600.30)
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E10. CITY MANAGER AUTHORIZED TO EXECUTE A MAINTENANCE SERVICES AGREEMENT WITH DOWNSTREAM SERVICES, INC., FOR CITY STORM
DRAIN SYSTEM INSPECTION AND MAINTENANCE FOR A THREE-YEAR PERIOD COMMENCING ON DECEMBER 1, 2023, AND ENDING
NOVEMBER 30, 2026, WITH UP TO TWO, TWO-YEAR EXTENSIONS, FOR
AN AMOUNT NOT TO EXCEED AVAILABLE FUNDING IN THE ANNUAL
OPERATIONS AND CAPITAL IMPROVEMENT BUDGETS FOR THIS
SERVICE; AND, ACTION FOUND CATEGORICALLY EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT PURSUANT TO STATE
CEQA GUIDELINES, SECTION 15061(B)(3) (600.30)
ADMINISTRATIVE ITEMS:
F1. PUBLIC WORKS
a. PLANS AND SPECIFICATIONS FOR THE NEW TRAFFIC SIGNAL AT LA NOVIA AVENUE AND CALLE ARROYO PROJECT (CIP 24105), APPROVED; APPROPRIATION OF $550,000 IN CAPISTRANO CIRCULATION FEE
PROGRAM (CCFP) FUNDS TO THE NEW TRAFFIC SIGNAL AT LA NOVIA AVENUE AND CALLE ARROYO PROJECT (CIP 24105), APPROVED;
CHANGE ORDER NO. 1 TO THE CONSTRUCTION CONTRACT WITH
R.J. NOBLE COMPANY FOR THE LOCAL STREETS PAVEMENT
REHABILITATION PROJECT (CIP 24102) TO IMPLEMENT THE NEW
TRAFFIC SIGNAL AT LA NOVIA AVENUE AND CALLE ARROYO PROJECT (CIP 24105), APPROVED; PROJECT CONTINGENCY FOR THE LOCAL STREETS PAVEMENT REHABILITATION PROJECT (CIP 24102) INCREASED BY AN AMOUNT OF $1,050,000, FOR A TOTAL CONTINGENCY OF
$2,425,000, TO COVER THE COST OF THE NEW TRAFFIC SIGNAL AT LA NOVIA AVENUE AND CALLE ARROYO PROJECT (CIP 24105); AND,
PROPOSED ACTION FOUND CATEGORICALLY EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO THE STATE CEQA GUIDELINES, SECTION 15301 (EXISTING FACILITIES) (600.30)
Tom Toman, Public Works Director, provided a PowerPoint presentation and responded to questions. Geoge Alvarez, Traffic Engineer and Benjamin Siegel, City Manager responded to questions.
Council Action: Moved by Council Member Taylor, seconded by Council Member Bourne, and carried unanimously to approve the plans and specifications for the New Traffic Signal at La Novia Avenue and Calle Arroyo Project (CIP 24105); approve an appropriation of $550,000 in Capistrano Circulation Fee Program (CCFP) Funds to the New Traffic Signal at La Novia Avenue and Calle Arroyo Project (CIP 24105); approve Change Order No. 1 to the Construction Contract with R.J. Noble Company for the Local Streets Pavement Rehabilitation Project (CIP 24102) to implement the New Traffic Signal at La Novia Avenue and Calle Arroyo Project (CIP 24105); increase the project contingency for the Local Streets Pavement Rehabilitation Project (CIP 24102) by an amount of $1,050,000, for a total contingency of $2,425,000, to cover the cost of the New Traffic Signal at La Novia Avenue and Calle Arroyo Project (CIP 24105); and, 4 11/07/2023
find that the proposed action is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to the State CEQA Guidelines, Section 15301 (Existing Facilities).
F2. COMMUNITY SERVICES
a. PARKS, EQUESTRIAN AND COMMUNITY SERVICES COMMISSION
RECOMMENDED DESIGN FOR FORMALIZATION OF THE ARROYO BIRD PARK LOCATED AT CALLE ARROYO AND VIA SONORA, APPROVED;
$160,000 APPROPRIATED FROM THE GENERAL FUND FUND BALANCE TO COVER THE COST OF IMPROVEMENTS; STAFF AUTHORIZED TO WORK
WITH BRIGHTVIEW AND UNITED BUILDING TO CONSTRUCT THE
IMPROVEMENTS UNDER THEIR RESPECTIVE EXISTING AGREEMENTS;
AND, RECOMMENDED ACTION FOUND CATEGORICALLY EXEMPT FROM
THE CALIFORNIA ENVIRONMENTAL QUALITY ACT PURSUANT TO STATE CEQA GUIDELINES, SECTION 15301 AND 15304; AND NAME OF THE PARK CHANGED TO ARROYO BIRD HOUSE PARK (920.40)
Kristen Hauptli, Senior Management Analyst, provided a PowerPoint presentation and responded to questions. Heidi Ivanoff, Community Services Manager, and Benjamin Siegel, City Manager, responded to questions. • Public Comments: Ted Rosenfeld, City resident; Lisa Jaenicke, City resident; Chip DeSon, City resident; and Kathy Hooper, City resident.
Council Action: Moved by Council Member Bourne, seconded by Mayor Hart, and carried unanimously to approve the Parks, Equestrian and Community Services Commission recommended design for formalization of the Arroyo Bird Park located at Calle Arroyo and Via Sonora; appropriate $160,000 from the General Fund fund balance to cover the cost of improvements; authorize staff to work with Brightview and United Building to construct the improvements under their respective existing agreements; and, find that the recommended action is Categorically Exempt from the California Environmental Quality Act pursuant to State CEQA Guidelines, Section 15301 and 15304; and changing the name of the park to Arroyo Bird House Park.
F2b. PARKS, EQUESTRIAN AND COMMUNITY SERVICES COMMISSION
RECOMMENDATION TO ENHANCE BONITA PARK WITH CITYWIDE PARKS AND FACILITIES UPGRADES (CIP 24202) PROJECT AVAILABLE FUNDING, APPROVED; AND CITY MANAGER AUTHORIZED TO EXECUTE THE
PURCHASE OF LITTLE TIKES COMMERCIAL PLAYGROUND EQUIPMENT; $53,000 APPROPRIATED FROM THE GENERAL FUND FUND BALANCE TO SUPPLEMENT AVAILABLE FUNDING; AND FIND THAT THE
RECOMMENDED ACTION IS CATEGORICALLY EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT PURSUANT TO STATE
CEQA GUIDELINES, SECTION 15301 AND 15304
Kristen Hauptli, Senior Management Analyst, provided a PowerPoint presentation and responded to questions. Heidi Ivanoff, Community Services Manager, responded to questions.
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Council Member Bourne made a substitute motion not to start the project until the Skate Park construction starts, but motion failed for a lack of a second.
Council Action: Moved by Mayor Pro Tem Farias, seconded by Council Member Taylor, and carried unanimously to approve the Parks, Equestrian and Community Services Commission recommendation to enhance Bonita Park with Citywide Parks and Facilities Upgrades (CIP 24202) Project available funding and authorize the City Manager to execute the purchase of Little Tikes Commercial playground equipment; appropriate $53,000 from the General Fund fund balance to supplement available funding; and find that the recommended action is Categorically Exempt from the California Environmental Quality Act pursuant to State CEQA Guidelines, Section 15301 and 15304.
F3. CITY MANAGER
a. MAYORAL SUBCOMMITTEE’S RECOMMENDATION TO SELECT
DONNA FRIESS, BART MOORE, AND TOM SCOTT TO BE ON THE
2023 WALL OF RECOGNITION, APPROVED (210.10)
Matisse Reischl, Assistant City Manager, provided an agenda report.
Council Action: Moved by Council Member Taylor, seconded by Mayor Pro Tem Farias, and carried unanimously to approve the Mayoral Subcommittee’s recommendation to select Donna Friess, Brat Moore, and Tom Scott to be on the Wall of Recognition.
SAN JUAN CAPISTRANO HOUSING AUTHORITY (Refer to Housing Authority Minutes)
COUNCIL ACTION ITEMS: None.
CITY COUNCIL REPORTS: None
CITY MANAGER REPORT: None.
ADJOURNMENT:
There being no further business Mayor Hart adjourned the meeting at 7:41 p.m. to Tuesday, December 5, 2023, at 3:00 p.m. for an Executive Session, and 5:00 p.m. for the public Business Session, in the City Council Chamber at the Nydegger Building – 31421 La Matanza Street.
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Respectfully submitted,
___________________________
MARIA MORRIS, CITY CLERK
Approved: December 5, 2023
ATTEST:
___________________________
SERGIO FARIAS, MAYOR