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MINUTES
AUGUST 20, 2024
SAN JUAN CAPISTRANO CITY COUNCIL
REGULAR MEETING
BUSINESS SESSION:
Mayor Farias called the Regular meeting of August 20, 2024, of the City Council of the City of San Juan Capistrano to order at 5:29 p.m. Council Member Campbell led the Pledge of Allegiance and Mayor Pro Tem Bourne gave the invocation.
ROLL CALL:
COUNCIL MEMBERS PRESENT: Mayor Sergio Farias, Mayor Pro Tem Troy Bourne and Council Members Howard Hart, John Taylor, and John Campbell.
COUNCIL MEMBERS ABSENT: None.
Agenda items are presented in the originally agendized format for the benefit of the minutes’ reader but were not necessarily heard in that order.
INTRODUCTIONS:
B1. COMMISSIONER INTRODUCTION: – MAYOR PRO TEM BOURNE
INTRODUCED: None.
B2. OLYMPIC COACH ROBERT RIDLAND RECOGNIZED FOR LEADING THE U.S. EQUESTRIAN JUMPING TEAM TO A SILVER MEDAL
ORAL COMMUNICATIONS:
David Koffs, City resident (provided handouts).
PUBLIC HEARINGS: None.
CONSENT CALENDAR:
Council Action: Moved by Council Member Taylor, seconded by Mayor Pro Tem Bourne, and carried unanimously to approve consent calendar items E1 through E9, as recommended by staff.
E1. MOTION TO READ ORDINANCE BY TITLE ONLY, APPROVED.
E2. CITY COUNCIL MINUTES – SPECIAL MEETING (EXECUTIVE SESSION) OF AUGUST 6, 2024, APPROVED
E3. CITY COUNCIL MINUTES – REGULAR MEETING OF AUGUST 6, 2024,
APPROVED
E4. CHECK REGISTERS FOR THE PERIOD FROM JUNE 14, 2024, THROUGH JUNE 27, 2024 RECEIVED AND FILED (300.30)
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E5. CASH AND INVESTMENTS REPORT FOR THE MONTH ENDED MAY 31, 2024, RECEIVED AND FILED (300.30)
E6. THIRD QUARTER FINANCIAL REPORT FOR THE PERIOD ENDED MARCH 31, 2024, RECEIVED AND FILED; AND PROPOSED ADJUSTMENTS TO THE CITY’S OPERATING AND CAPITAL IMPROVEMENT PROGRAM BUDGETS FOR FISCAL YEAR 2023-2024, APPROVED (330.20)
E7. NEW DEVELOPMENT APPLICATION STATUS REPORT, RECEIVED AND FILED (440.10)
E8. CITY MANAGER AUTHORIZED TO EXECUTE AMENDMENT NO. 1 TO THE
MAINTENANCE SERVICES AGREEMENT FOR HISTORIC TOWN CENTER
PARK CHRISTMAS TREE LIGHTS, ORNAMENT INSTALLATION AND
MAINTENANCE SERVICES WITH TROVAO AND ASSOCIATES, INC. DBA
THE CHRISTMAS LIGHT GUY COMPANY, MODIFYING THE SCOPE OF SERVICES AND COMPENSATION OF THE AGREEMENT (600.30)
E9. CITY MANAGER AUTHORIZED TO EXECUTE AMENDMENT NO. 1 TO THE
PROFESSIONAL SERVICES AGREEMENT WITH DJE SOUND & LIGHTING, INC. FOR SOUND AND LIGHTING PRODUCTION SERVIES FOR CITY
SPECIAL EVENTS, MODIFYING THE SCOPE OF SERVICES FOR THE CITY’S ANNUAL CHRISTMAS TREE LIGHTING EVENT, INCREASING
COMPENSATION AND EXTENDING THE TERM OF THE AGREEMENT
THROUGH DECEMBER 31, 2028 (600.30)
ADMINISTRATIVE ITEMS:
F1a. CITY MANAGER AUTHORIZED TO EXECUTE A CONSTRUCTION
CONTRACT FOR THE CITY SKATEPARK AND TRAIL PROJECT (CIP 21201) TO THE LOWEST RESPONSIBLE BIDDER, C.S. LEGACY CONSTRUCTION, INC., IN THE AMOUNT OF $5,618,923; SAFETY ENHANCEMENTS AT HAUSDORFER FIELD AND APPROPRIATION OF $135,000 FROM THE GENERAL FUND TO COVER THE COST OF IMPROVEMENTS, APPROVED; AMENDMENT NO. 2 TO THE EXISTING PROFESSIONAL SERVICES
AGREEMENT WITH GRINDLINE SKATEPARKS, INC., TO EXTEND TO TERM OF THE AGREEMENT TO JUNE 20, 2025, APPROVED; APPROPRIATION OF $1,363,923 FROM THE GENERAL FUND TO ADDRESS THE PROJECTED
CONSTRUCTION BUDGET SHORTFALL FOR THE CITY SKATEPARK AND TRAIL PROJECT, APPROVED; AND $325,000 FROM THE GENERAL FUND
TO BE TRANSFERRED TO THE AGRICULTURAL PRESERVATION FUND
PURSUANT TO THE ENVIRONMENTAL IMPACT REPORT PREPARED FOR THE CITY SKATEPARK AND TRAIL PROJECT, APPROVED (600.30) Public Correspondence: Brian Heltsley, Dana Point resident. 3 8/20/2024
Matisse Reischl, Assistant City Manager, provided a PowerPoint presentation and responded to questions. Tom Toman, Public Works and Community Services Director, responded to questions.
Public Comment: Eric Groos, City resident; Mo Henderson, City resident; James Gilbert, City resident; and Mark Henderson, City resident (did not speak, but instead wished to provide position for the record).
Mayor Pro Tem Broune made a substitute motion to approve staff’s recommendation, removing the safety enhancements at Hausdorfer Field for further review and consideration, but it failed for lack of a second.
Council Action: Moved by Council Member Campbell, seconded by Council Member Hart and carried unanimously to authorize the City Manager to execute a Construction Contract for the City Skatepark and Trail Project (CIP 21201) to the lowest responsible bidder, C.S. Legacy Construction, Inc., in the amount of $5,618,923; safety enhancements at Hausdorfer Field and appropriation of $135,000 from the General Fund to cover the cost of improvements, approved; Amendment No. 2 to the existing Professional Services Agreement with Grindline Skateparks, Inc., to extend to term of the agreement to June 20, 2025, approved; appropriation of $1,363,923 from the General Fund to address the projected construction budget shortfall for the City Skatepark and Trail Project, approved; and $325,000 from the General Fund to be transferred to the Agricultural Preservation Fund pursuant to the Environmental Impact Report prepared for the City Skatepark And Trail Project, approved.
F2a. RESOLUTION 24-08-20-01 ADOPTED ENTITLED “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA,
PROVIDING FOR APPOINTMENT TO THE OFFICE OF MEMBER OF THE CITY COUNCIL THAT WAS TO BE ELECTED ON NOVEMBER 5, 2024, FOR DISTRICT 5; AND CANCELING THE ELECTION FOR DISTRICT 5; AND CITY
CLERK DIRECTED TO SWEAR THE INCUMBENT INTO OFFICE AND
PRESENT A CERTIFICATE OF APPOINTMENT IN LIEU OF ELECTION AT THE CITY COUNCIL MEETING OF DECEMBER 20, 2024, TO HOWARD HART, WITH TERM OFFICIALLY BEGINNING DECEMBER 10, 2024 (630.20) Christy Jakl, City Clerk, provided an agenda report.
Council Action: Moved by Mayor Pro Tem Bourne, seconded by Council Member Taylor and carried unanimously to adopt RESOLUTION 24-08-20-01 entitled “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, PROVIDING FOR APPOINTMENT TO THE
OFFICE OF MEMBER OF THE CITY COUNCIL THAT WAS TO BE ELECTED ON NOVEMBER 5, 2024, FOR DISTRICT 5; AND CANCELING THE ELECTION FOR DISTRICT 5;” and the City Clerk directed to swear the incumbent into office and present a Certificate Of Appointment in lieu of Election at the City Council meeting of December 20, 2024, to Howard Hart, with term officially beginning December 10, 2024.
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SUCCESSOR AGENCY TO THE SAN JUAN CAPISTRANO COMMUNITY
REDEVELOPMENT AGENCY (Refer to Successor Agency Minutes) COUNCIL ACTION ITEMS:
H1. STAFF DIRECTED TO WORK WITH THE ALLIANCE FOR SAN JUAN ART TO
ALLOW ARTISTIC WRAPPING OF THREE TRAFFIC SIGNAL BOXES WITH IMAGES OF HISTORICAL SIGNIFICANCE (900.10)
Council Member Hart provided an agenda report.
Public Comment: Larry Kramer, City resident; and Rich Heimann, The Alliance For San Juan Art.
Council Action: Moved by Council Member Taylor, seconded by Council Member Hart and carried 4-1 with Mayor Pro Tem Bourne opposed to direct staff to work with The Alliance For San Juan Art (TASJA) to allow artistic wrapping of three traffic signal boxes with images of historical significance, including coordination with Caltrans as necessary; TASJA would be responsible for replacement of any damaged or vandalized artwork; and the artwork would be allowed for a one year trail basis.
ROLL CALL:
AYES: COUNCIL MEMBER: Hart, Campbell, Taylor, and Mayor Farias NOES: COUNCIL MEMBER: Mayor Pro Tem Bourne
ABSENT: COUNCIL MEMBER: None
CITY COUNCIL REPORTS:
Council Member Campbell attended the California Sober Living and Recovery Task Force meeting.
CITY MANAGER REPORT: None.
ADJOURNMENT:
There being no further business Mayor Farias adjourned the meeting at 6:41 p.m. to Tuesday, September 3, 2024, at 3:00 p.m. for an Executive Session, and 5:00 p.m. for the public Business Session, in the City Council Chamber at the Community Center – 25925 Camino Del Avion.
Respectfully submitted,
___________________________
CHRISTY JAKL, CITY CLERK
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Approved: September 3, 2024
ATTEST:
___________________________
SERGIO FARIAS, MAYOR