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MINUTES
OCTOBER 15, 2024
SAN JUAN CAPISTRANO CITY COUNCIL
REGULAR MEETING
BUSINESS SESSION:
Mayor Farias called the Regular meeting of October 15, 2024, of the City Council of the City of San Juan Capistrano to order at 5:22 p.m. Council Member Campbell led the Pledge of Allegiance and Mayor Pro Tem Troy Bourne gave the invocation.
ROLL CALL:
COUNCIL MEMBERS PRESENT: Mayor Sergio Farias, Mayor Pro Tem Troy Bourne and Council Members Howard Hart, John Taylor, and John Campbell.
COUNCIL MEMBERS ABSENT: None.
Agenda items are presented in the originally agendized format for the benefit of the minutes’ reader but were not necessarily heard in that order.
INTRODUCTIONS:
B1. COMMISSIONER INTRODUCTION: – MAYOR PRO TEM BOURNE
INTRODUCED: Ted Rosenfeldt, Planning Commissioner.
B2. SAN DIEGO GAS AND ELECTRIC PROVIDED A PRESENTATION AND GAVE THE CITY A DONATION OF A $100,000 FOR THE SERRA PARK PROJECT ORAL COMMUNICATIONS:
• Public correspondence: Michael Mavrovouniotis (no place of residence provided); and Alex Brown (no place of residence provided); and, anonymous correspondence.
PUBLIC HEARINGS: None.
CONSENT CALENDAR:
Council Action: Moved by Mayor Pro Tem Bourne, seconded by Council Member Taylor, and carried unanimously to approve consent calendar items E1 through E8, as recommended by staff.
E1. MOTION TO READ ORDINANCE BY TITLE ONLY, APPROVED.
E2. CITY COUNCIL MINUTES – SPECIAL MEETING (EXECUTIVE SESSION) OF OCTOBER 1, 2024, APPROVED
E3. CITY COUNCIL MINUTES – REGULAR MEETING OF OCTOBER 1, 2024,
APPROVED
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E4. CHECK REGISTERS FOR THE PERIOD FROM AUGUST 9, 2024, THROUGH AUGUST 22, 2024, RECEIVED AND FILED (300.30)
E5. CASH AND INVESTMENTS REPORT FOR THE MONTH ENDED JULY 31, 2024, RECEIVED AND FILED (350.30)
E6. NEW DEVELOPMENT STATUS APPLICATION, RECEIVED AND FILED (440.10)
E7. CITY MANAGER AUTHORIZED TO EXECUTE AMENDMENT NO. 3 TO THE
MAINTENANCE SERVICES AGREEMENT WITH BONANZA STEAM
CLEANING, INC FOR GRAFFITI REMOVAL MAINTENANCE SERVICES AT
CURRENT UNIT PRICING FOR AN ADDITIONAL TWO-YEAR TERM
BEGINNING JANUARY 1, 2025, AND ENDING DECEMBER 31, 2026; AND
FORMAL BIDDING PROCESS WAIVED PURSUANT TO MUNICIPAL CODE SECTION 3-4.306 (e)(3) (600.30)
E8. CITY MANAGER AUTHORIZED TO EXECUTE AMENDMENT NO. 2 TO THE
MASTER CONSULTANT PROFESSIONAL SERVICES AGREEMENT WITH
NV5, INC. FOR PLAN CHECK DEVELOPMENT, AND MISCELLANEOUS
ENGINEERING SERVICES, THEREBY INCREASING THE NOT-TO-EXCEED AGREEMENT AMOUNT TO $90,000, AND EXTENDING THE TERM TO
FEBRUARY 23, 2025 (600.30)
ADMINISTRATIVE ITEMS:
F1a. CITY MANAGER AUTHORIZED TO EXECUTE A PURCHASE AND SALE
AGREEMENT, SUBSTANTIALLY IN THE FORM ATTACHED TO THE
AGENDA REPORT, WITH AFFORDABLE HOUSING LAND CONSULTANTS LLC FOR THE PURCHASE OF 1.8-ACRES OF PROPERTY LOCATED AT 31283-31297 DON JUAN AVENUE; APPROPRIATION OF $2.35 MILLION
FROM THE HOUSING IN-LIEU FEE FUND FOR THE ACQUISITION OF DON JUAN AVENUE SITE, APPROVED; STAFF AUTHORIZED TO PREPARE AND
RELEASE A REQUEST FOR PROPOSALS FOR A SENIOR AFFORDABLE
HOUSING PROJECT TO BE CONSTRUCTED ON THE DON JUAN AVENUE SITE; AND ACTION FOUND EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO STATE CEQA GUIDELINES SECTION 15004 (b)(2)(A) (600.30)
• Public Correspondence: Jane Patrice Cavanaugh, City resident; Mari McNamee, City resident; Linda and Michael Moyles, City resident; Heather Champman, City resident; and Miriam Zuniga, City resident.
Matisse Reischl, Assistant City Manager, provided a PowerPoint presentation and responded to questions.
• Public Comment: Angela Duzich, City resident; Heather Champman, City resident; Carmen Escamilla, City resident; Sharon McKeague, City resident; and Tom Entwistle, City resident (did not speak but registered is position for the record).
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Council Action: Moved by Council Member Campbell, seconded by Council Member Hart and carried unanimously to authorize the City Manager to execute a Purchase and Sale Agreement, substantially in the form attached to the agenda report, with Affordable Housing Land Consultants LLC for the purchase of 1.8- acres of property located at 31283-31297 Don Juan Avenue; appropriation of $2.35 million from the Housing In-Lieu Fee Fund for the acquisition of Don Juan Avenue Site, approved; staff authorized to prepare and release a Request For Proposals for a Senior Affordable Housing Project to be constructed on the Don Juan Avenue site; and action found exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15004 (b)(2)(A).
F2a. CITY MANAGER AUTHORIZED TO EXECUTE A FUTURE COOPERATIVE
AGREEMENT, SIMILAR TO THE AGREEMENT ATTACHED TO THE AGENDA
REPORT, WITH ORANGE COUNTY TRANSPORTATION AUTHORITY FOR
PROJECT V GRANT FUNDING FOR EXPANDED SUMMER WEEKEND AND SPECIAL EVENT TROLLEY SERVICE RETROACTIVE JULY 1, 2024, THROUGH JUNE 30, 2031; APPROPRIATE $472,000 FORM THE FACILITIES OPERATIONS FUND (FUND 81) FOR THE PURCHASE OF TWO NEW 32- FOOT HOMETOWN TROLLEYS FUNDED BY $424,800 TRANSFERRED
FROM PROJECT V GRANT FUNDS (FUND 37) AND $47,200 TRANSFERRED FORM AB 2766 AIR QUALITY MANAGEMENT DISTRICT SUBVENTION FUNDS (FUND 31), APPROVED; CITY MANAGER AUTHORIZED TO
PURCHASE TWO NEW HOMETOWN TROLLEYS FROM HOMETOWN
MANUFACTURING, INC. FOR $472,000; AND ACTION FOUND EXEMPT
FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
PURSUANT TO STATE CEQA GUIDELINES SECTION 15061 (b)(3) (600.50) • Public Correspondence: Vikie Haring, City resident.
Thomas Toman, Public Works and Community Services Director, provided a PowerPoint presentation and responded to questions.
Council Action: Moved by Council Member Taylor, seconded by Council Member Hart and carried unanimously to authorize the City Manager to execute a future Cooperative Agreement, similar to the agreement attached to the agenda report, with Orange County Transportation Authority for Project V Grant Funding for expanded summer weekend and special event trolley service retroactive July 1, 2024, through June 30, 2031; appropriation of $472,000 from the Facilities Operations Fund (Fund 81) for the purchase of two new 32-foot Hometown Trolleys funded by $424,800 transferred from Project V Grant Funds (Fund 37) and $47,200 transferred form AB 2766 Air Quality Management District Subvention Funds (Fund 31), approved; City Manager authorized to purchase two new Hometown Trolleys from Hometown Manufacturing, Inc. for $472,000; and action found exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061 (b)(3). 4 10/15/2024
F3a. APPROPRIATION OF $2,976,000 FOR THE LOCAL STREETS PAVEMENT REHABILITATION PROJECT (CIP 24102) FROM FUNDS RETAINED IN THE
GENERAL FUND TO ENSURE THE COMPLETION OF PROJECTS THAT
WERE UNDERWAY AT ADOPTION OF THE FISCAL YEAR 2024-25 BUDGET, APPROVED; APPROPRIATION OF $2 MILLION FOR THE LOCAL STREETS PAVEMENT REHABILITATION PROJECT (CIP 24102) FROM THE GENERAL FUND’S CAPITAL REPLACEMENT/CITY HALL RESERVE, APPROVED; APPROPRIATION OF $500,000 FOR THE CITY HALL/SUPPORTIVE
HOUSING PROJECT (CIP 22302) FROM THE GENERAL FUND’S CAPITAL REPLACEMENT/CITY HALL RESERVE, APPROVED; STAFF DIRECTED TO REALLOCATE ANY UNEXPENDED PORTION OF THE $500,000
APPROPRIATED ABOVE FOR THE CITY HALL/SUPPORTIVE HOUSING PROJECT (CIP 22302) TO THE LOCAL STREETS PAVEMENT
REHABILITATION PROJECT (CIP 24102); INCREASED PROJECT
CONTINGENCY FOR THE LOCAL STREETS PAVEMENT REHABILITATION PROJECT (CIP 24102) BY AN AMOUNT OF $4,976,000, FOR A TOTAL CONTINGENCY OF $7,401,000, APPROVED; CITY MANAGER AUTHORIZED
TO APPROVE CONTRACT CHANGE ORDERS WITH RJ NOBLE COMPANY
FOR THE LOCAL STREETS PAVEMENT AND REHABILITATION PROJECT (CIP 24102) UP TO $7,401,000; CITY MANAGER AUTHORIZED TO EXECUTE
ANY AMENDMENTS TO THE DISPOSITION AND DEVELOPMENT
AGREEMENT (DDA) WITH JAMBOREE HOUSING REQUIRED TO
COMPLETE THE CITY HALL PROJECT; AND THE ACTIONS FOUND
CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTIONS 15061(B)(3)(COMMON SENSE EXEMPTION) (330.20)
Nardy Khan, Engineering and Environmental Services Director, provided a PowerPoint presentation and responded to questions.
Council Action: Moved by Mayor Pro Tem Bourne, seconded by Council Member Council Member Hart and carried unanimously appropriate $2,976,000 for the Local Streets Pavement Rehabilitation Project (CIP 24102) from funds retained in the General Fund to ensure the completion of projects that were underway at adoption of the Fiscal Year 2024-25 Budget, approved; appropriate $2 million for the Local Streets Pavement Rehabilitation Project (CIP 24102) from the General Fund’s Capital Replacement/City Hall Reserve, approved; appropriate $500,000 for the City Hall/Supportive Housing Project (CIP 22302) from the General Fund’s Capital Replacement/City Hall Reserve, approved; staff directed to reallocate any unexpended portion of the $500,000 appropriated above for the City Hall/Supportive Housing Project (CIP 22302) to the Local Streets Pavement Rehabilitation Project (CIP 24102); increased project contingency for the Local Streets Pavement Rehabilitation Project (CIP 24102) by an amount of $4,976,000, for a total contingency of $7,401,000, approved; City Manager authorized to approve contract change orders with RJ Noble Company for the Local Streets Pavement And Rehabilitation Project (CIP 24102) up to $7,401,000; City Manager authorized to execute any amendments to the Disposition And Development Agreement (DDA) with Jamboree Housing required to complete the City Hall Project; and the actions found categorically 5 10/15/2024
exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines sections 15061(b)(3)(common sense exemption)
SUCCESSOR AGENCY TO THE SAN JUAN CAPISTRANO COMMUNITY
REDEVELOPMENT AGENCY (Refer to Successor Agency Minutes) COUNCIL ACTION ITEMS: None.
CITY COUNCIL REPORTS:
• Council Member Campbell attended the Pony Up for a Cure event and announced the Rugby Tens series at the Riding Park.
CITY MANAGER REPORT: Benjamin Siegel, City Manager, announced the upcoming ribbon cutting ceremony for Windmill Park.
ADJOURNMENT:
There being no further business Mayor Farias adjourned the meeting at 7:03 p.m. to Tuesday, November 12, 2024, at 3:00 p.m. for an Executive Session, and 5:00 p.m. for the public Business Session, in the City Council Chamber at the Community Center – 25925 Camino Del Avion.
Respectfully submitted,
___________________________
CHRISTY JAKL, CITY CLERK
Approved: November 12, 2024
ATTEST:
___________________________
SERGIO FARIAS, MAYOR
NOTICE OF ADJOURNMENT OF MEETING OF
SAN JUAN CAPISTRANO CITY COUNCIL
OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA
NOTICE IS HEREBY GIVEN, that the City Council of the San Juan Capistrano, adjourned its Regular Meeting of October 15, 2024, at 7:03 p.m., on to Tuesday, November 12, 2024, at 5:00 p.m. for an Adjourned Regular Meeting, in the City Council Chamber at the Community Center 25925 Camino Del Avion, San Juan Capistrano.
DATED: October 16, 2024
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Christy Jakl, City Clerk
______________________________________
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS AFFIDAVIT OF POSTING
CITY OF SAN JUAN CAPISTRANO )
I, CHRISTY JAKL, City Clerk of the San Juan Capistrano, do hereby declare that the above Notice was posted at or near the door of the City Council Chamber on October 16, 2024, within 24 hours of adjournment of the above-named meeting.
I declare under penalty of perjury that the foregoing is true and correct. __________________________________
Christy Jakl, Secretary