AGENDA
CITY OF SAN JUAN CAPISTRANO
City Council
City Council Chamber at the Community Center
25925 Camino Del Avion, San Juan Capistrano, CA 92675
Special Meeting
Revision 1 – Updated title for item G2a and added Council Action item J1.* December 17, 2024
A.
ORGANIZATION
1. EXECUTIVE SESSION: Please refer to Executive Session Meeting Agenda.
EXECUTIVE SESSION AGENDA
2. CALL TO ORDER: 5:00 p.m. - City Council Chamber at the Community Center - 25925 Camino Del Avion, San Juan Capistrano.
3. ROLL CALL: Mayor Sergio Farias, Mayor Pro Tem Troy Bourne, and Council Members Howard Hart, John Taylor, and John Campbell.
4. PLEDGE OF ALLEGIANCE - INVOCATION: Pledge of Allegiance by Mayor Pro Tem Bourne and Invocation by Council Member Hart.
5. ANNOUNCEMENT OF EXECUTIVE SESSION ACTIONS:
6. CITY CLERK ANNOUNCEMENT:
B.
INTRODUCTIONS AND PRESENTATIONS:
1. Introduction of Commissioners Present at Meeting
2. Mayor’s Awards
Agenda Report
C.
JOINT CITY COUNCIL, HOUSING AUTHORITY AND SUCCESSOR AGENCY REORGANIZATION:
1. Public Comments regarding Agenda Items C-2 through C-10
2. Recognition of Sergio Farias for His Service and Contributions as San Juan Capistrano Mayor
3. Remarks by Outgoing Mayor Sergio Farias
4. Resolution Declaring the November 5, 2024, Election Results Agenda Report
5. Swearing In of Newly Elected Council Member Sergio Farias (District 1), and Appointed Council Member Howard Hart (District 5) Agenda Report
6. Remarks by Newly Seated Council Members Sergio Farias and Howard Hart
7. Selection of Mayor and Mayor Pro Tem of the City of San Juan Capistrano City Council Agenda Report
8. Selection of Chair and Vice-Chair of the San Juan Capistrano Housing Authority Agenda Report
9. Selection of Chair and Vice-Chair of the Successor Agency to the San Juan Capistrano Community Redevelopment Agency Agenda Report
10. Remarks by Newly Appointed Mayor and Mayor Pro Tem
D.
ORAL COMMUNICATIONS/PUBLIC COMMENT:
Persons wishing to address the Governing Body on city business that is not listed on the agenda may do so at this time.
Persons wishing to address the Governing Body on any item that is listed on the Agenda should submit a "Request to Speak" form to the City Clerk/Commission Secretary. Forms are available at the entrance to the Council Chamber. The Mayor/Chair Person will call forward speakers during consideration of each item.
Please limit all comments to 3 minutes.
Persons wishing to address the City Council, Housing Authority or the Successor Agency on any business that is not listed on the agendas may do so in person by attending the meeting, or by email. If you would prefer to submit correspondence, please submit your correspondence to the City Clerk at least an hour prior to the meeting at [email protected] or [email protected] or (949) 443-6310. The public may view the meeting online by using the following link: https://sanjuancapistrano.org/189/Public-Meetings.
Please limit all comments to 3 minutes.
E.
PUBLIC HEARINGS: None
F.
CONSENT CALENDAR:
Items listed on the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, that item may be removed from the Consent Calendar and will be considered separately.
1. Motion to Read Ordinance by Title Only
2. Approval of City Council Minutes - Special Meeting (Executive Session) of November 12, 2024 Agenda Report
3. Approval of City Council Minutes - Adjourned Regular Meeting of November 12, 2024 Agenda Report
4. Check Registers for the Period from September 6, 2024, through October 17, 2024 (300.50) Agenda Report
5. Cash and Investments Report for the Month Ended September 30, 2024 (350.30) Agenda Report
6. Resolution Approving the Annual Measure M2 Expenditure Report for the Fiscal Year Ended June 30, 2024 (820.25) Agenda Report
7. Annual Financial Report of Development Impact Fees Pursuant to Government Code Section 66006 (AB 1600) for the Fiscal Year Ended June 30, 2024 (420.20) Agenda Report
8. New Development Application Status Report (440.10)
Agenda Report
9. Resolution Designating Officials Authorized to Make Deposits and Investments on Behalf of the City of San Juan Capistrano (320.10) Agenda Report
10. Amendment to City Council Policy 137 - City Use of Social Media, to Include X and LinkedIn as Approved Social Media Platforms (610.30) Agenda Report
11. Lease Agreement with Canon Solutions America, Inc. for Multifunction Print and Copy Machines at City Facilities (600.30) Agenda Report
12. 2024 Wall of Recognition Honorees (210.10)
Agenda Report
13. Amendment No. 1 to Maintenance Services Agreement for Lighting and Electrical Component Repair and Maintenance Services (Kiernan Electric, Inc. dba Excel Electric) (600.30) Agenda Report
14. Waiver of the Formal Bidding Process and Approval of Purchase and Installation of Playground Equipment and Related Park Improvements for the Acu Park Playground Improvement Project (CIP 25202) (PlayPower LT Farmington, Inc./Little Tykes Commercial); and, Finding Said Action Categorically Exempt from the California Environmental Quality Act (CEQA) Section 15301 and 15304 (370.30) Agenda Report
15. Modification to City Staffing Including Creating a Full-Time Engineering Technician Position and a Full-Time Office Assistant Position, and Eliminating an Existing Part-Time Administrative Specialist Position (700.10) Agenda Report
16. License Agreement with San Juan Capistrano Little League for Use of the Concession Stand at San Juan Capistrano Sports Park; and, Finding Said Action is Categorically Exempt from the California Environmental Quality Act (CEQA) per CEQA Guidelines, Section 15061 (b)(3) (600.30) Agenda Report
17. Approval of an Elevation Certificate Application for 31432 La Calera Street and, Finding Said Action Exempt from the California Environmental Quality Act (CEQA) Pursuant to the Commonsense Exemption Under State CEQA Guidelines, Section 15061(b)(3) (830.10) Agenda Report
18. Assignments of Three Professional Services Agreements for Design and Construction Support Services (Proactive Engineering Consultants, Inc.) for Various Projects; and, a Finding that Said Action is Categorically Exempt from the California Environmental Quality Act (CEQA) Pursuant to CEQA Section 15061(b)(3) (600.30) Agenda Report
G.
ADMINISTRATIVE ITEMS:
1. ENGINEERING AND ENVIRONMENTAL SERVICES
a.
Integrated Regional Water Management (IRWM) Implementation Agreement Between the City and County of Orange for Stormwater Retention and Treatment System Project Located at La Novia Avenue and Calle Arroyo; and, Finding Said Action Exempt from the California Environmental Quality Act (CEQA) Pursuant to the Commonsense Exemption Under State CEQA Guidelines, Section 15061(b)(3) (600.50) Agenda Report
PowerPoint Presentation
2. PUBLIC WORKS AND COMMUNITY SERVICES
a.
Downtown Parking Management Strategies, Including a License Agreement with Camino Capistrano OZ LLC for Use of Property Located at Forster Street and Camino Capistrano (Forster Property) for Managed Employee and Public Parking; Authorization to Reserve San Juan Elementary School Spring Street Parking Lot from Capistrano Unified School District for Weekend Employee and Public Parking; Amendment No. 1 with HowElite Parking Solutions for Parking Management Services; Resolution Modifying Allowed Employee Parking Hours in the Ramos Street Parking Lot; Modification to Downtown Employee Parking Permit Program; Appropriation of Parking Maintenance and Air Quality Management District Funds; and, Finding Said Action is Categorically Exempt from the California Environmental Quality Act Pursuant to State CEQA Guidelines, Section 15302 (Replacement or Reconstruction) (940.10)* Agenda Report
PowerPoint Presentation
3. CITY CLERK
a.
Appointment of City Council Representatives to Outside Agencies; Resolution Designating Representative to the Orange County Fire Authority’s Board of Directors; and Update and Posting of the Fair Political Practices Commission (FPPC) Form 806 on the City’s Website (610.60) Agenda Report
H.
SAN JUAN CAPISTRANO HOUSING AUTHORITY: (Please refer to Housing Authority Agenda)
HOUSING AUTHORITY AGENDA
B1.
Approval of Housing Authority Minutes - Adjourned Regular Meeting of November 12, 2024 Agenda Report
B2.
Check Registers for the Period from September 6, 2024, through October 17, 2024 (300.30) Agenda Report
B3.
Cash and Investments Report for the Month Ended September 30, 2024 (350.30) Agenda Report
B4.
Resolution Designating Officials Authorized to Make Deposits and Investments on Behalf of the San Juan Capistrano Housing Authority (320.10) Agenda Report
B5.
Housing Authority Annual Financial Report for Fiscal Year 2023-24 (310.40) Agenda Report
I.
SUCCESSOR AGENCY TO THE SAN JUAN CAPISTRANO COMMUNITY REDEVELOPMENT AGENCY: (Please refer to Successor Agency Agenda)
SUCCESSOR AGENCY AGENDA
B1.
Approval of the Successor Agency Minutes - Regular Meeting of October 15, 2024 Agenda Report
B2.
Resolution Designating Officials Authorized to Make Deposits and Investments on Behalf of the Successor Agency to the San Juan Capistrano Community Redevelopment Agency (320.10) Agenda Report
J.
COUNCIL ACTION ITEMS:
Reports listed under Council Action Items are prepared by City Council Members on matters they would like the City Council to discuss or share as information with the City Council and the public. City Staff does not provide recommendation(as required per City Council Policy 002) for Council Action Items.
1. 250th Anniversary of the City (620.10)*
Agenda Report
K.
CITY COUNCIL REPORTS:
L.
CITY MANAGER REPORT:
M.
ADJOURNMENT: to Tuesday, January 21, 2025, at 3:00 p.m. for an Executive Session, and 5:00 p.m. for a Public Business Session, in the City Council Chamber at the Community Center 25925 Camino Del Avion, San Juan Capistrano.
N.
CERTIFICATION: The foregoing agenda was posted at City Hall’s lobby, the Community Center, and on the City’s Website by Friday, December 13, 2024, before 4:30 p.m.
Servicios de traducción: (Translation Services: See paragraph below for description in English) La ciudad prove servicios de interpretación al Español en las juantas del Concejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutive (Español a Inglés) también está disponible para cualquiera que dese dirigirse al Ayuntamiento, declarando su petición en el podio. No se requiere el uso de los servicios de intepretación de la Ciudad; las personas pueden proveer su propio intérprete, si lo desean. Debido a que existen muchos dialectos y regionalismos, la Ciudad no puede garantizar que los intérpretes puedan traducer a un dialecto o regionalism en particular y rehúsa cualquier responsabilidad que surja de tales servicios. Para servicios de interpretación en otros idiomas, comuníquese con la oficina de la Ciudad (City Clerk) (949) 443-6310, cuando menos 48 horas antes de la junta programada.
Translation Services: Spanish interpreting services are provided at City Council meetings. Simultaneous interpretation is provided through the use of headsets and consecutive interpretation (Spanish-to-English) is also available to anyone addressing the City Council by stating your request at the podium. The use of City provided interpreters is not required and persons are welcomed to use their own interpreter. Because many dialects and regionalism exist, the City cannot guarantee that interpreters will be able to interpret into a particular dialect or regionalism, and disclaims any liability alleged to arise from such services. For translation services in other languages, contact the City Clerk’s office (949) 443-6310, no later than 48 prior to the scheduled meeting.
The City of San Juan Capistrano complies with the Americans with Disabilities Act. Persons with special needs should call Human Resources at (949) 234-4565
at least 48 hours in advance to enable the city to make reasonable arrangements to ensure accessibility.
Any documents provided to a majority of the City Council regarding any item on the agenda is available for public inspection during normal business hours at the City Clerks Counter at City Hall located at 32400 Paseo Adelanto.