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MINUTES
MAY 20, 2025
SAN JUAN CAPISTRANO CITY COUNCIL
REGULAR MEETING
BUSINESS SESSION:
Mayor Bourne called the Regular meeting of May 20, 2025, of the City Council of the City of San Juan Capistrano to order at 5:09 p.m. Council Member Hart led the Pledge of Allegiance and Mayor Pro Tem Campbell gave the invocation.
ROLL CALL:
COUNCIL MEMBERS PRESENT: Mayor Troy A. Bourne, Mayor Pro Tem John Campbell and Council Members Sergio Farias, Howard Hart, and John Taylor.
COUNCIL MEMBERS ABSENT: None.
Agenda items are presented in the originally agendized format for the benefit of the minutes’ reader but were not necessarily heard in that order.
INTRODUCTIONS:
B1. COMMISSIONER INTRODUCTION – MAYOR PRO TEM CAMPBELL
INTRODUCED: Anna Dickinson, Cultural Heritage Commissioner; and, Ted Rosenfeldt, Planning Commissioner.
B2. NEVAEH FINDLEY RECOGNIZED AS BOYS AND GIRLS CLUBS OF CAPISTRANO VALLEY 2024 YOUTH OF THE YEAR
B3. PRESENTATION OF THE 2025 SUMMER TROLLY SERVICE
ORAL COMMUNICATIONS:
• Public Comments: Brent Linas, City resident; Paul Larson, City resident; and, Andy Sheaffer, City resident.
PUBLIC HEARINGS: None.
CONSENT CALENDAR:
Council Action: Moved by Council Member Taylor, seconded by Council Member Hart, and carried unanimously to approve consent calendar items E1 through E10, as recommended by staff.
E1. MOTION TO READ ORDINANCE BY TITLE ONLY, APPROVED.
E2. CITY COUNCIL MINUTES – SPECIAL MEETING (EXECUTIVE SESSION) OF MAY 6, 2025, APPROVED
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E3. CITY COUNCIL MINUTES – REGULAR MEETING OF MAY 6, 2025,
APPROVED
E4. CHECK REGISTERS FOR THE PERIOD FROM FEBRUARY 21, 2025, THROUGH MARCH 6, 2025, RECEIVED AND FILED (300.30)
E5. CASH AND INVESTMENTS REPORT FOR THE MONTH ENDED FEBRUARY 28, 2025, RECEIVED AND FILED (350.30)
E6. ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR FISCAL YEAR 2023- 24 AND RELATED AUDIT REPORTS, RECEIVED AND FILED (330.50) E7. NEW DEVELOPMENT APPLICATION STATUS REPORT, RECEIVED AND FILED (440.10)
E8. CITY MANAGER AUTHORIZED TO EXECUTE AMENDMENT NO. 1 TO
PROFESSIONAL SERVICES AGREEMENT WITH JACOB GREEN &
ASSOCIATES, TO PROVIDE INTERIM EXECUTIVE LEVEL STAFFING IN THE ENGINEERING AND ENVIRONMENTAL SERVICES DEPARTMENT (600.30) E9. CITY MANAGER AUTHORIZED TO EXECUTE A THREE-YEAR SOFTWARE AS A SERVICE AGREEMENT WITH CLARITI CLOUD USA, INC. FOR
PERMITTING PROCESSING AND MANAGEMENT SOFTWARE,
SUBSTANTIALLY IN THE FORM ATTACHED TO THE AGENDA REPORT;
AND THE FORMAL REQUEST FOR PROPOSAL BIDDING PROCESS FOR THE PROCUREMENT WAIVED IN ACCORDANCE WITH SECTION 3-4.310(e) OF CHAPTER 4 OF TITLE 3 OF THE MUNICIPAL CODE (600.30)
E10. RESOLUTION 25-05-20-01 ADOPTED ENTITLED, “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2025-26 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017;” AND SAID
ACTION FOUND EXEMPT FROM CEQA PURSUANT TO SECTION
15061(b)(3) (820.25)
ADMINISTRATIVE ITEMS:
F1a. STAFF PRESENTED THE PROPOSED OPERATING BUDGET FOR FISCAL YEAR 2025-26 AND THE PROPOSED SEVEN YEAR CAPITAL
IMPROVEMENT PROGRAM FOR FISCAL YEARS 2025-26 THROUGH 2031- 32; DIRECTION RECEIVED FOR PROPOSED OPERATING BUDGET AND SPENDING PLAN; STAFF DIRECTED TO BRING BACK FOR CITY COUNCIL APPROVAL A $13 MILLION CONTRACT WITH THE LOWEST BIDDER FOR THE ARTERIAL STREETS PROJECT; STAFF DIRECTED TO INCORPORATE COUNCIL CONSENSUS ITEMS INTO THE FY 2025-26 BUDGET FOR
APPROVAL ON JUNE 17, 2025; STAFF AUTHORIZED TO BEGIN
RECRUITMENTS AS APPROPRIATE TO EXPEDITE STAFFING PLAN;
ALLOCATION OF $20,000 FROM HISTORIC DEPICTION PROGRAM FUNDS TOWARDS FACILITY/VENUE FEE WAIVERS RELATED TO THE 250TH CITY ANNIVERSARY EVENTS, APPROVED; AND, STAFF ALLOCATION
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DECISIONS RELATED TO THE 250TH ANNIVERSARY COMMITTEE TABLED TO FUTURE MEETING (330.20)
Benjamin Siegel, City Manager and Ken Al-Imam, Chief Financial Officer, provided a PowerPoint presentation and responded to questions.
Council Member Hart made a substitute motion, seconded by Mayor Pro Tem Campbell but motion failed 2-3 with Council Member Farias, Council Member Taylor and Mayor Bourne opposed to receive staff’s presentation on the proposed Operating Budget for Fiscal Year 2025-26 and proposed Seven Year Capital Improvement Program for Fiscal Years 2025-26 through 2031-32; provide direction regarding the proposed operating budget and spending plan; direct staff to bring back for City Council approval a $13 million contract with the lowest bidder for the Arterial Streets Project of the phased project; direct staff to incorporate Council consensus items into the FY 2025-26 budget for approval on June 17; begin recruitments as appropriate to expedite staffing plan; allocate $20,000 from Historic Depiction Program funds towards fee waivers related to the 250th City Anniversary events; table staff allocation decisions related to the 250th anniversary committee to a future meeting; allocate $80,000 from funds identified for proposed Gym Renovations for the preparation of a traffic study; and, the phasing of proposed Gym Renovations.
ROLL CALL:
AYES: COUNCIL MEMBER: Hart and Mayor Pro Tem Campbell
NOES: COUNCIL MEMBER: Farias, Taylor and Mayor Bourne
ABSENT: COUNCIL MEMBER: None
Council Action: Moved by Mayor Bourne seconded by Council Member Farias, and carried 3-2 with Council Member Hart and Mayor Pro Tem Campbell opposed to receive staff’s presentation on the proposed Operating Budget for Fiscal Year 2025-26 and proposed Seven Year Capital Improvement Program for Fiscal Years 2025-26 through 2031-32; provided direction regarding the proposed operating budget and spending plan; staff directed to bring back for City Council approval a $13 million contract with the lowest bidder for the Arterial Streets Project; staff directed to incorporate Council consensus items into the FY 2025-26 budget for approval on June 17, 2025; staff authorized to begin recruitments as appropriate to expedite staffing plan; allocation of $20,000 from Historic Depiction Program funds towards facility/venue fee waivers related to the 250th City Anniversary events, approved; and, staff allocation decisions related to the 250th anniversary committee tabled to future meeting.
ROLL CALL:
AYES: COUNCIL MEMBER: Farias, Taylor and Mayor Bourne
NOES: COUNCIL MEMBER: Hart and Mayor Pro Tem Campbell
ABSENT: COUNCIL MEMBER: None
SUCCESSOR AGENCY TO THE SAN JUAN CAPISTRANO COMMUNITY
REDEVELOPMENT AGENCY: (Refer to Successor Agency Minutes) 4 5/20/2025
COUNCIL ACTION ITEMS:
H1. DISCUSSION REGARDING IMPACTS OF ILLEGAL FIREWORK USE WITHIN THE CITY; STAFF DIRECTED TO WORK WITH ORANGE COUNTY
SHERIFF’S DEPARTMENT TO REVIEW THE CITY’S EXISTING POLICIES
AND FINES RELATED TO ILLEGAL FIREWORKS STORAGE AND
DISCHARGE AND RETURN TO CITY COUNCIL WITH RECOMMENDED
CHANGES (540.30)
Mayor Pro Tem Campbell and Council Member Farias provided an agenda report and responded to questions.
• Public Comments: Sandie Weaver, City resident.
Council Action: Moved by Mayor Bourne, seconded by Council Member Taylor, and carried unanimously to direct staff work with Orange County Sheriff’s Department to review the City’s existing policies and fines related to illegal fireworks storage and discharge and return to City Council with recommended changes.
CITY COUNCIL REPORTS: None.
CITY MANAGER REPORT: None.
ADJOURNMENT:
There being no further business Mayor Bourne adjourned the meeting at 7:48 p.m. to Tuesday, May 20, 2025, at 3:00 p.m. for an Executive Session, and 5:00 p.m. for the public Business Session, in the City Council Chamber at the Community Center – 25925 Camino Del Avion.
Respectfully submitted,
___________________________
CHRISTY JAKL, CITY CLERK
Approved: May 20, 2025
ATTEST:
___________________________
TROY A. BOURNE, MAYOR