EXHIBIT A
STATEMENT OF WORK
Statement of Work No. 1
Sprint 0
This Statement of Work No. 1 (“Statement of Work” or “SOW”) is appended to and made a part of the Master Services Agreement (“Agreement”) dated September 27, 2021 between City of San Leandro (“City”), and Visionary Integration Professionals LLC (“VIP”), effective upon the second signature below (“SOW Effective Date”). Except as specifically agreed herein, the terms of the Agreement shall apply to the work anticipated by this Statement of Work.
1. OVERVIEW
The City has engaged VIP to support the Accela Remediation Project (which, together with all other tasks, duties, obligations, responsibilities, deliverables and other activities of VIP set forth in this SOW, shall be collectively referred to as the “Services”).
2. SERVICES
VIP shall perform the Services for City, as outlined in this SOW Section 4 - Deliverables.
3. TERM
3.1 Term. The term of this SOW will commence on the SOW Effective Date and shall continue ten (10) weeks (“SOW Term”) past the SOW Effective Date.
4. DELIVERABLES
In connection with VIP’s performance of the Services, VIP shall deliver the following deliverables to City by the due dates and in the formats listed and described below (the “Deliverables”):
Deliverable (and/or
Phase)
Format / Description / Acceptance
Criteria
Output Due Date
4.1 Item 1 - Initial Project Schedule A high-level schedule will be developed for Phase 1 of the Remediation Project.
Schedule will include sprints, UAT, training,
and other activities to support Phase 1 of the
project.
MS Project
Schedule
End of Week
1 4.2 Item 2 – Project Kickoff Meeting
and Development of Materials
A project kickoff presentation will be
developed and presented. The kickoff will
include an introduction to the project, as well
as an overview of the project methodology
and high-level project activities.
PowerPoint
presentation
used to present
various topics to
the project team
and executives
during the
project kickoff
meeting.
End of Week
2 4.3 Item 3 – Setup of Project Tools
(JIRA, Confluence)
The necessary agile software tools will be
set up for the City and training will be
provided for the project team. Software
licenses for specified users will also be
setup.
The setup and
configuration of
JIRA and
Confluence.
Additionally, at
least one training
session for each
of the tools will
be held with
project
resources to
understand how
the products will
be utilized within
the project.
End of Week
8 4.4 Item 4 - Accela Core Team
Training
Accela Core Team Training will be provided
to the project team members that will be
involved in the analysis and configuration
sessions and are working with the
Functional team to make product decisions.
Multi-day training
course for the
product team
members.
End of Week
3 4.5 Item 5 – Initial Sprint Roadmap
Analysis
Working with the City, an initial product
roadmap will be developed. This activity
includes identifying high level product
requirements, arranging the product
requirements into logical groups, estimating
requirement effort at a high level and
prioritizing requirements.
Initial product
backlog in JIRA.
End of Week
8 4.6 Item 6 - SOW #2 Scope the work contained in the next SOW. MS Word document
defining SOW #2
End of Week
7 4.7 Item 7 – Project Management General project management and reporting tasks for the project.
Weekly project
status meetings
with status
reports in
Confluence
End of Week
8 4.8 Acceptance Criteria: Upon City’s receipt of a Deliverable from VIP, City shall have three (3) business days to provide VIP with written notice (e-mail will suffice) either (i) approving the Deliverable or (ii) rejecting the Deliverable and providing instructions to correct any deficiencies (“Acceptance Period”). Upon receipt of the latter, VIP shall then have two (2) business days to correct any deficiencies in accordance with City’s instructions and to resubmit the Deliverable to City, commencing a new Acceptance Period. If City fails to provide VIP with written notice within any Acceptance Period, the applicable Deliverable will be deemed accepted by City.
5. COMPENSATION
5.1 Fees
In consideration of VIP’s full and complete performance of the Services, City shall pay to VIP the following fees (“Fees”) as defined in the below SOW Cost Table.
The Cost Table identifies the project role, estimated hours, hourly rate, and estimated total cost. It is expected that each individual staff person could work greater or fewer hours than as designated below.
SOW Cost Table
Role Estimated
Hours
Hourly Rate Total
Estimated
Cost
Engagement Manager (Remote) 18 $205.00 $3,690.00
Project Manager Support (Remote) 82 $115.00 $9,430.00
SCRUM Master (Remote) 10 $195.00 $1,950.00
Technical Lead (Remote) 10 $195.00 $1,950.00
Functional Lead (Remote) 223 $195.00 $43,485.00
Senior Data Conversion Consultant (including Reports)
(Remote)
17 $195.00 $3,315.00
Subtotal 360 $63,820.00
10% Unanticipated Task Funding 36 $6,382.00
Total 396 $70,202.00
VIP will be compensated based on the above hourly rates. Each Vendor Role has an associated hourly rate, which VIP will multiply by the number of hours of Services actually completed in order to determine the amount of fees to invoice monthly. The Vendor Roles and the respective hourly rates are set forth above.
Also included in the total funding is a line for 10% Unanticipated Task funding, to be utilized with prior project authorization.
5.2 Invoices
Invoices shall be submitted and paid in monthly based upon the actual work performed. In lieu of timesheets, each monthly invoice shall include a 10% fee withhold to be released upon final SOW completion approval. This invoicing method has been utilized successfully and gives product owners control of final SOW approval (i.e. sprints) before the withhold is paid.
5.3 Maximum Amount of Compensation
VIP’s total compensation for all Services performed and Deliverables delivered under this SOW, including all Fees and expenses, shall not exceed Seventy Thousand Two-hundred and Two Dollars ($70,202.00), except by an amendment to this SOW signed by both parties.
6. RESERVED.
IN WITNESS WHEREOF, the parties have caused this Statement of Work No. 1 to be subscribed as of the SOW Effective Date.
City of San Leandro (“City”) Visionary Integration Professionals (“VIP”)
By: By:
Name: Name:
Title: Title:
Date: Date: