Finance Committee – January 12, 2022
▪Public Safety
▪Homelessness and Housing
▪Infrastructure
▪Climate Action Plan
▪COVID Recovery
▪Fiscal Transparency
▪Community Engagement and Outreach
▪ Understaffed in many departments
▪ Need purposeful succession
planning and retention strategies
▪ Internal processes antiquated and
inefficient
▪ Back-log of work due to pandemic
▪ Classification structure
inconsistently applied
PHASE 1 -
SOLUTIONS
▪ Additional On-going staff
▪ Recovery from recession is overdue
▪ Additional Limited Duration staff
▪ Good succession planning tool
▪ Conservative fiscal approach
▪ Flexible approach to fill immediate
gaps
▪ Reorganization of some current staff
▪ Broad classification creation
▪ Upgrades of current staff to meet
level of work being performed
▪ Additional Consultant Services
NEW POSITIONS –
ON-GOING (7 FTE)
• Maintenance Worker Entry (3 FTE) - Gas Tax funding for road paving projects
Public Works
• Finance Supervisor (1 FTE) - Increase bandwidth to
improve reporting and tracking of budget; increase
community engagement and transparency
Finance
• Associate Engineer (1 FTE) – Increase in project
development; Better response times for projects
Engineering and Transporation
• Code Enforcement Officer II (1 FTE) – Back-log of
code enforcement issues and transition to proactive
strategies
Community Development
• Administrative Services Manager (1 FTE) – Risk
Management, Budget, ERP Upgrade, Emergency
Management, Special Projects
City Manager's Office
▪ Police Department
▪ College Intern (0.5 FTE) - student opportunity to assist with administrative PD functions
▪ Information Technology
▪ College Intern (0.5 FTE) - student opportunity to assist with IT related projects
▪ Human Resources
▪ Human Resources Technician (1.0 FTE) - Assist with
back-log of recruitment
▪ Community Development
▪ Administrative Assistant II (1.0 FTE) - Assist with
increased code enforcement activities
▪ Building Permits Clerk (1.0 FTE) - Assist with increased development activity and quicker response times
▪ City Manager's Office
▪ Clerk - Administrative Assistant II (0.5 FTE) - Assist with elections, hybrid meeting workload and increased PRAs
▪ Engineering and Transportation
▪ Administrative Assistant III (1.0 FTE) - Assist with
streamlining of contracts and improving project
start times
▪ CIP Associate Engineer (2.0 FTE) - Backlog of CIP
projects that are already funded – succession
planning
▪ CIP Assistant Engineer (1.0 FTE) - Backlog of CIP
projects that are already funded – succession
planning
▪ Land Use/Transporation Associate Engineer (1.0
FTE) - Back log of transportation projects that are
already funded – succession planning
▪ Land Use/Transporation Assistant Engineer (1.0
FTE) - Back log of transportation projects that are
already funded – succession planning
▪ Engineering Inspector (FTE 1.0) - Assist with
increase in development activities; improve response
times
▪ Finance Department
▪ Assistant Finance Director (1.0 FTE) - Special projects include ERP planning; increase internal controls and
streamline processes
▪ Recreation Health and Human Services
▪ Administrative Assistant II (1.0 FTE) - Assistance with Mercy Brown Bag food distribution due to increases
during the pandemic
▪ Recreation Specialist I (0.5 FTE) - Assistance with
street outreach teams for homeless community
▪ Public Works
▪ Maintenance Worker Entry (2.0 FTE) - Positions
funded by ARPA to address increase of illegal dumping
and trash during pandemic
▪ Human Resources - (Entire department under classified due to complexity and size of City)
▪ Administrative Assistant II Administrative Assistant III ▪ Administrative Assistant III Human Resources Technician ▪ Human Resources Technician Human Resources Analyst
▪ Human Resources Analyst Senior Human Resources Analyst ▪ Human Resources Manager Human Resources Director
▪ Engineering and Transportation
▪ Administrative Analyst II Administrative Services Manager (creating a broad administrative classification in all large departments) ▪ Traffic Operations Engineer Senior Engineer (market demand and 2 failed recruitments – new attraction strategy)
▪ Community Development
▪ Community Development Manager Assistant Community
Development Director (succession planning strategy to create strong bench in Department)
▪ Administrative Specialist III Economic Development Project Specialist I (complexity of role expanding)
▪ Library
▪ Library Services Manager Assistant Library Director (succession planning strategy to create strong bench in Department) ▪ Senior Library Assistant Librarian (complexity of role expanding) ▪ Police
▪ Police Business Services Manager Administrative Services Manager (creating a broad administrative classification in all large departments)
▪ Captain Assistant Police Chief (succession planning strategy to create strong bench in Department)
▪ Public Works
▪ Administrative Analyst I Administrative Services Manager (creating a broad administrative classification in all large departments) ▪ Deputy Public Works Director Assistant Public Works
Director (succession planning strategy to create strong bench in Department)
▪ Housing Services
▪ Project consultants for Shoreline
Development
▪ Stormwater Inspections
▪ SB 1381 Implementation
▪ Administrative contract services for bids
and proposal processing
New & Limited
Duration New & On-going Upgrades/Reclass Consultant Contracts 16 7 15 5
General
Fund Non-GF General Fund Non-GF General Fund Non-GF General Fund Non-GF $1,541,802 $1,610,127 $611,016 $806,929 $322,581 $64,974 $528,261 $0 NEXT STEPS –
ORGANIZATIONAL RESTRUCTURE
PHASE II
▪ Evaluate Information Technology
Department structure
▪ Evaluate Recreation and Human Services
Department structure
▪ Evaluate all part-time staffing policies in
the City
▪ Complete update to five and ten-year
financial forecasts
▪ Complete Classification Studies