COUNCIL PRIORITY
WORK SESSION
March 26, 2022
AGENDA
1. Call to Order
◦ Attendance
◦ Announcements
2. Public Comments
3. Council Comments
4. City Manager Presentation Overview
5. Priority Setting “Dot” Exercise
Priority Setting Cycle
City Council
Sets Priorities
Work
Assigned to
Staff
Committee
Priorities
Align with
Council
Staff
completes
work
Council
Makes
Policy
Priority Setting Process
◦ Occurs twice annually
◦ Two components
◦ Status Update
◦ Revisit Priorities and capacity to add
Status Update – Priorities for 2021 (February Retreat)
1. Navigation Center – In Progress
2. COVID Response – In Progress and continued as a priority
3. Update Climate Action Plan – COMPLETE
4. Homelessness Policies – In Progress and continued as a priority
5. Land Use related to Mobile Home Parks – COMPLETE
6. Public Safety Cameras – In Progress and continued as a priority
7. CIP Implementation – Road Rehabilitation – In Progress
8. Models of Community Clean-up – In Progress and continued as a priority
9. Police Oversight – In Progress and continued as a priority
10. Addition of a Volunteer Coordinator position – COMPLETE
11. Update Inclusionary Housing Ordinance – Not Started
12. Expand Tobacco Ordinance and band menthol – Partially COMPLETE
13. Discuss renaming of Navigation Center for Steven Taylor – Not Started
14. Work with Non-profits and School Districts to reduce Domestic Violence – Not Started
15. CIP Implementation – Pools and Buildings (Farrelly, Surlene Grant Community Room, Public Safety Bldg) – Partially COMPLETE
16. Hazard Pay for Grocery Workers – COMPLETE
5 priorities from First 2021 Retreat that did not make the July 2021 Retreat list will continue to need resources in 2022 Status Update – Priorities for 2021
(July Retreat)
1. Homelessness Polices
2. COVID Response
3. Community Clean-Up Models
4. Neptune Drive Assessment District
5. Shoreline Project Entitlements
6. Police Oversight
7. Tobacco Ordinance – Ban Menthol – COMPLETE
8. Fund ERP – COMPLETE
6 priorities from July 2021 Retreat will continue to need resources in 2022 Status Update – Priorities for 2022
(July Retreat)
1. Parks Study
2. RV/Car Safe Parking Zones
3. Bay Fair Plan Work Session - COMPLETE
4. Pay Homeless for Garbage Pick-Up
5. Renewable Energy Opt-Up - COMPLETE
6. Public Safety Cameras
7. Manor Pool
8. East 14th/North Area Strategy Plan
9. Decoy Car Program
7 priorities from 2022 will continue to need resources in 2022 Active Priorities as of March 2022
High = $$$/ Medium = $$/ Low = $/
Priority Description Level of Effort Council/Committee Lead Department Homelessness Polices (FEB & JULY) High Rules Human Services Police Oversight (FEB & JULY) Medium Council City Manager’s Office Navigation Center (FEB) High Council Community Development and HS CIP Implementation – Roads (FEB) High Council Engineering and Transportation and Public Works Update Inclusionary Housing Ordinance (FEB) Medium Rules Community Development Naming Navigation Center (FEB) Low Rules City Manager’s Office and Community Development Partnerships to reduce Domestic Violence (FEB) Medium Rules Human Services COVID Response (FEB & JULY) Medium Council All
Community Clean-Up Models (FEB & JULY) Medium Facilities Public Works Neptune Drive Assessment District (JULY) Low Council Engineering Shoreline Project Entitlements (JULY) High Council Community Development Parks Study (JULY) Medium Facilities Public Works & HS
RV/Car Safe Parking Zones (JULY) High Rules Human Services Pay Homeless for Garbage Pick-Up (JULY) Medium Rules Public Works & HS Public Safety Cameras (FEB & JULY) Medium Council Police Department Manor Pool (JULY) High Facilities Engineering
East 14th/North Area Strategy Plan (JULY) High Council Community Development Decoy Car Program (JULY) Medium Rules Police Department Other Funded Staff Projects NOT on the Council
Priority List
◦ Increased grant writing activity – In Progress (CMO)
◦ Implementation of a new Financial System – Delayed (CMO/IT/FINANCE) ◦ Recruitment for vacancies – In Progress (HR)
◦ City-wide HVAC upgrades – In Progress (PW)
◦ Police Staffing Study – In Progress (PD)
◦ Partnership with non-profits to create at-risk youth programs – Not Started (HS) ◦ Economic Development Strategic Plan Update – Not Started (CDD) ◦ Storm Drain Improvements – In Progress (PW)
◦ Fire Station Replacement Study – Not Started (E&T)
◦ City-wide Ambassador Program Implementation – Not Started (HS) ◦ Completion of a Tree Master Plan – In Progress (CMO)
◦ Mental Health First Response – In Progress (HS)
◦ Local Hazard Mitigation Plan – Not Started (CMO/FIRE) ◦ Fee Studies – In Progress (CDD)
◦ Race and Equity Plan Development – In Progress (CMO)
Department Specific Challenges
◦ Economic Drivers
◦ Inflation
◦ Supply Chain Delays
◦ Labor Shortages
◦ Basic service delivery
◦ Maintenance of high customer service standards
◦ Regulatory requirements and unfunded mandates
◦ SB 1383 – Food Recovery
◦ AB 1276 – Single use food ware
◦ Phase III Trash Capture requirements
◦ Underground storage tanks requirements
◦ SB9/SB10 – Changes in single family zoning
◦ AB 602 – New requirements for impact fees
Priority Setting Exercise
1. Created categories to help assess workload in each Department
2. Council Provided 3 votes to remove items from the list
3. Categories were prioritized first (each council member received three votes to prioritize importance of categories)
4. Final voting allotment at retreat determined by category
1. Public Safety
2. Housing and Homelessness
3. Infrastructure
4. Climate Action Plan
5. COVID Recovery (ARPA Spending Plan)
6. Fiscal Sustainability and Transparency
7. Community Engagement and Outreach
8. Race and Equity Initiatives
9. Business and Development
4. Top 2 – each council member receives 3 votes
5. Middle 2 – each council member receives 2 votes
6. Final 4 – each council member receives 1 vote
7. Active priorities not removed count towards the final priority list and take higher priority over any add-ons Priority Setting Pre-Work Outcomes
◦ Top Two
◦ Public Safety (Cutter, Aguilar, Azevedo, Ballew, Cox, Lopez) ◦ Housing and Homelessness (Aguilar, Simon, Azevedo, Ballew, Cox, Lopez) ◦ Middle Two
◦ Race and Equity Initiatives (Aguilar, Simon, Azevedo) ◦ Infrastructure (Cutter, Lopez)
◦ Final Four
◦ Sustainability and Resiliency (Cutter)
◦ Fiscal Sustainability and Transparency (Simon)
◦ Community Engagement and Outreach (Cox)
◦ Business and Development (Ballew)
Priorities Exercise Rules
Item Removal Opportunity:
1. Each Councilmember given 5 votes to remove an item from each sheet
2. Items that receive 4 or more votes removed from next exercise Each Council Member will prioritize within the categories and be provided the following votes:
a. 3 votes for referral items in the top two categories b. 2 votes for referral items in the middle two categories c. 1 vote for the referral items in the final four categories Please Note: COVID Recovery is not included in the category voting.
City must do this work or risk the loss of ARPA funds.
Summary & Last Exercise
General Guidelines
1. Current Priorities: highest priority for staff
2. Priority Queue: Any items receiving four or more votes today
1. As resources become available, these items will move to the highest priority list Last Exercise
◦ Council will have the opportunity to replace by motion and majority vote an item on the current priority list ◦ Replacements may be made from items listed on the priority queue Please Note: COVID Recovery is not included in the category voting.
City must do this work or risk the loss of ARPA funds.