Amendment No. 1 to
Non-Professional Services Agreement between City of San Leandro and MV Transportation, Inc. for FLEX RIDES Shuttle Paratransit Services 07/01/2022
AMENDMENT NO. 1 TO NON-PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF SAN LEANDRO AND
MV TRANSPORTATION, INC.
FOR
FLEX RIDES SHUTTLE PARATRANSIT SERVICES
This Amendment No. 1 (“Amendment”) is made by and between the City of San Leandro (“City”) and MV Transportation, Inc. (“Contractor”) (together sometimes referred to as the “Parties”) as of July 1, 2022, and amends that certain Non-Professional Services Agreement (“Agreement”) dated July 1, 2020, between the Parties.
WHEREAS, City and Contractor have executed the Agreement, pursuant to which Contractor has provided certain services to City with regard to FLEX RIDES Shuttle Paratransit Services; and WHEREAS, the Parties desire to amend the Agreement to extend the term from July 1, 2022 – June 30, 2023 and to implement TripShot fixed route passenger application and in-vehicle technology, NOW THEREFORE, for good and valuable consideration, the sufficiency of which is hereby acknowledged, the Parties hereby agree to amend the Agreement as follows:
1. Section 1.1 of the Agreement entitled “Term of Services” is hereby amended to extend the term from July 1, 2022, to June 30, 2023; and
2. Section 2 of the Agreement entitled “Compensation” is hereby amended to pay Contractor a sum not to exceed $1,529,305.47, an increase of $604,582.89; and
3. Exhibit A of the Agreement entitled “Scope of Services” is hereby amended to read:
Section S. FLEET REQUIREMENTS is replaced in its entirety by:
A. FLEET REQUIREMENTS
The CONTRACTOR will supply, fuel and maintain four (4) buses as dedicated in-service Flex Shuttle buses and provide sufficient spare capacity to ensure there are no service disruptions due to vehicle breakdown or accidents. CONTRACTOR will provide appropriate replacement vehicles as soon as possible but no more than sixty (60) minutes of a service disruption resulting from a vehicle breakdown or accident.
The Flex Shuttle Service currently operates with the following vehicles. Alternative configurations meeting all program needs would be considered:
• Lift equipped vehicles, including proper wheelchair tie-down equipment. • The capability to operate on residential streets as well as retail and facility parking lots. • Mobile radios linked to a base station.
• On-board cameras
Amendment No. 1 to
Non-Professional Services Agreement between City of San Leandro and MV Transportation, Inc. for FLEX RIDES Shuttle Paratransit Services 07/01/2022
• TripShot for Computer-Aided Dispatch / Automatic Vehicle Location (CAD/AVL) and Passenger Facing Technology
Make
Type of Fuel
Type
Lift/Ramp
Equipment
Capacity Number of
Vehicles
Vehicle(s) Ambulatory Wheelchair
2013
Ford
E450
Cutaway
Bus
Bus Gas Lift 14 5 2
2012
Ford
E450
Cutaway
Bus
Bus Gas Lift 14 4 2
2021
Ford
E450
Cutaway
Bus
Bus Gas Lift 16 2 2
The CONTRACTOR must provide to the CITY a detailed description of the vehicles that are used to provide service under this AGREEMENT including: current condition, year, make, model, mileage, number of seats (ambulatory, wheelchair), and number of wheelchair tie-downs. CONTRACTOR will make no substitution of equipment without the prior written approval of the CITY.
No primary in-service buses can be older than twelve years old. This restriction does not apply to designated back up buses. Newer vehicles are preferable.
Amendment No. 1 to
Non-Professional Services Agreement between City of San Leandro and MV Transportation, Inc. for FLEX RIDES Shuttle Paratransit Services 07/01/2022
In order to meet emissions standards, it is anticipated that the vehicles will be gasoline powered. (See Section 2.20 regarding Air Quality Standards)
CONTRACTOR shall not use vehicles that are used to provide general public taxi service to provide CITY paratransit services under this AGREEMENT, unless otherwise authorized in writing by the CITY.
4. Exhibit B of the Agreement entitled “Compensation Schedule & Reimbursable Expenses” is hereby amended to read:
Shuttle Service Operations FY 2022-2023
Annual Cost
Hourly Fee $89.71 Annual Hours 5,400 $484,434.00
Monthly Fixed Fee $6,446.98 $77,363.76
Total Not to Exceed $561,797.76
Annual Hours – calculated as 9 hours per day, 3 days per week, 50 weeks of year and served by 4 buses (9*3*50*4=5,400).
Fixed fee – monthly depreciation on two buses
TripShot for Computer-Aided Dispatch / Automatic Vehicle Location (CAD/AVL) and Passenger Facing Technology
Description of one time charges:
Tablets (5) $1,194.00
Arkon powered mount (4) $779.74
Sales tax $162.83
Device implementation $3,452.80
TripShot Deployment $13,000
Airfare / Hotel Estimate $754
Total One Time Charges $17,206.80
Description of monthly reoccurring charges:
Tablet management – 4 tablets $153.48
TripShot Premium Service – 4 tablets $1,800
Total Monthly reoccurring charge $1,953.48
Total Year One Charges $42,785.13
Amendment No. 1 to
Non-Professional Services Agreement between City of San Leandro and MV Transportation, Inc. for FLEX RIDES Shuttle Paratransit Services 07/01/2022
Assumptions:
• Installation of tablets into vehicles will occur during normal business hours. • Tablet management includes the Verizon data plan, the mobile device management software, and tablet support
• Travel expenses are estimates only, but expenses would be charged as actuals. • Recurring pricing is for a 12-month term.
5. All other terms shall remain in full force and effect.
This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.
SIGNATURES ON FOLLOWING PAGE
Amendment No. 1 to
Non-Professional Services Agreement between City of San Leandro and MV Transportation, Inc. for FLEX RIDES Shuttle Paratransit Services 07/01/2022
The Parties have executed this Amendment as of the date first written above. The persons whose signatures appear below certify that they are authorized to sign on behalf of the respective Party.
CITY OF SAN LEANDRO MV TRANSPORTATION, INC.
Frances Robustelli, City Manager Marie Graul, Chief Financial Officer Consultant’s Signature
Attest:
Kelly Clancy, Acting City Clerk
Budget Approved:
Approved as to Fiscal Authority:
Susan Hsieh, Finance Director
157-36-001-5640 and 154-36-002-5640
Account Number
Approved as to Form:
Richard D. Pio Roda, City Attorney
Janelle Cameron, Assistant City Manager
Department Head’s Signature