COVID-19 RECOVERY PLAN AND BUDGET
TASK FORCE RECOMMENDATION
IMPLEMENTATION UPDATE
July 18, 2022 City Council Meeting
American Rescue Plan Act (ARPA)
Projects
American Rescue Plan Act of 2021
American Rescue Plan Act (ARPA) Signed Into Law March 11, 2021 $1.9 Trillion Total
$350B to states and local governments
$65B to counties
$65B to cities
3 Local Fiscal Recovery Funds
Payments to Local Governments
First tranche - 60 days after enactment
Second tranche - 12 mo. after first tranche
San Leandro Allocation - $18.6M
First tranche received in FY20-21
Second tranche received in FY21-22
4 Eligible Uses of ARPA Funding
COVID-19 Response
Services to contain and mitigate
COVID-19
Behavioral healthcare services
including crisis intervention, mental
health/substance abuse treatments,
and services to promote access to
social services
Negative Economic Impact
Assistance to households
Support for small businesses and
nonprofits
Support to impacted industries such
as tourism, travel, and hospitality
sectors
5 Eligible Uses of ARPA Funding (Cont’d)
Premium Pay for Essential Workers
Can be used retroactively
Offering additional support to those
who will bear the greatest health
risks (workers at food production
facilities, grocery stores,
janitors/sanitation workers,
warehouse workers, truck drivers,
etc.)
Revenue Recovery
Government services – directly
provide services or aid to citizens
Infrastructure including maintenance
Fire, police, or public safety
Note: This is a more flexible funding
category
6 Eligible Uses of ARPA Funding (Cont’d)
Investments in Water, Sewer, and Broadband
Infrastructure
Make necessary improvements to support vital
clean water, wastewater, and stormwater
infrastructure
Build broadband infrastructure with modern
technology providing reliable download and
upload speeds
Assist household to support internet access or
digital literacy
7 Ineligible Uses and Timeframe
Ineligible Uses
Fund pension deposits
Replenish reserves/rainy day funds
Pay for debt service payments, legal settlements, or judgements Offset reductions in taxes
Eligible Costs Timeframe
Covered period is March 3, 2021-December 31, 2024
Costs can be incurred by December 31, 2024, or December 31, 2026 if funds are obligated by December 31, 2024
Compliance and Reporting Requirements
Funds are subject to audit
Quarterly expenditure report submission
8 Approved Funding Allocations
Reflect short-term community and economic recovery efforts Focus on long-term sustainable investments in San Leandro Align with community values
9 Spending Category Total
Appropriation
(in millions)
November 2021 Appropriations Including Subsequent Adjustments Community Health and Safety $5.9
Human Services 1.7
Community and Economic Recovery 1.3
Infrastructure Enhancements 2.7
June 2021 Appropriations
Capital Projects and Other Projects 6.7
Total $18.3
Progress Since Council Action
Development
Stage
Implementation
Stage
Projects
Completed
10 Community Health and Safety
Project/Program Goals & Objectives Total
Appropriation
Status
Emergency Preparedness and
Response
• Purchase supply caches
• Training for Community Emergency
Response Teams
125,000 Program development
COVID Oversight • Staffing support for COVID prevention and safety processes
64,984 Assigned staff for
program
Public Facility HVAC and Air
Filtration Upgrades
• Upgrade air filtration and HVAC systems in
public facilities
• Prevent the spread of COVID-19
• Enhance cooling center functionality
3,314,916 Waiting for equipment
delivery
Citywide Ambassador
Program (Pilot)
• Deployment of security aids citywide to
increase friendly ambassador patrols
• Explore feasibility of mobile neighborhood
watch program
250,000 Program development
11 Community Health and Safety (Cont’d)
Project/Program Goals & Objectives Total
Appropriation
Status
Clean Streets Team • Hire team members to clean San Leandro streets and beautify our community
• Provide homeless and low-income people
resources to rebuild their lives
800,000 Issue RFP in FY22-23
Enhanced Street Cleanliness • Bulky items pick-ups
• Self-cleaning restrooms
• Citywide cleaning
• Educational campaign for litter prevention
1,075,000 RFP for self-cleaning
toilet by late summer
2022
Tree Master Plan • Tree planting, tree coverage data for tracking GHG hot spots, and educational campaigns
200,000 Commencing tree
inventory and urban heat
assessment
Soft Story Retrofit • Study feasibility of Soft Story Program 100,000 Contract for studies planned for FY22-23
12 Human Services
Project/Program Goals & Objectives Total
Appropriation
Status
Food Insecurity Support • Provide nutritious food to San Leandro residents during the COVID-19 pandemic
100,000 Vetting community-based
providers and fund
distribution planned for
July 2022
Domestic Violence Programs • Provide emergency shelter, support programs, public education, intervention,
legal services, etc.
• Collaborate with other organizations to
provide innovative responses
200,000 Executed service contract
with the Family Violence
Law Center
Expanded Homeless Outreach
Team Services
• Funding for staff and community-based
organization partners to conduct on-site
street outreach
234,569 Launching of a Mobile
Outreach Program in
Summer 2022
Long-term Navigation Center • Funding for a long-term navigation center 750,000 Implementation pending State Homekey funding
for Nimitz Motel
13 Human Services (Cont’d)
Project/Program Goals & Objectives Total
Appropriation
Status
RV Safe Parking Lot (Pilot) • Provide an interim safe parking location for individuals and families
• Provide case management and referral
services
200,000 Conducted an inventory
and cost analysis of local
safe parking locations
Investment in Youth Programs • Partner with non-profits to create at-risk youth programs citywide
• Develop a comprehensive intern/mentor
youth program
100,000 Develop program,
partnerships and contract
in FY22-23
Additional Covid-related ARPA
Grants for San Leandro Nonprofits
• Grants for San Leandro community-based
organizations to address ongoing impacts
related to direct and indirect impacts of
COVID-9
150,000 Program development
after reassessing needs
with the Human Services
Commission
14 Community and Economic Recovery
Project/Program Goals & Objectives Total
Appropriation
Status
Recovery Plan Administration
and Assistance
• Funding for program administration 49,500 Ongoing - continued ARPA reporting and
program administration
assistance
Economic Development
Strategic Plan Update
• Increase economic opportunity and prosperity
for all San Leandro residents and businesses
75,000 Implementation in FY22-
23 Housing Counseling/Fair
Housing Support
• Funding for landlord-tenant counseling, fair
housing/housing discrimination services, and
legal aid
40,000 Implementation in FY22-
23 if needed based on
State and local eviction
moratorium status
Commercial Relief Grants • Grants for needy commercial tenants to repay past rent due, paid directly to landlord
750,000 Grant program nearing
completion - remaining
funds to be utilized for
additional business
assistance grants and
programs
15 Community and Economic Recovery (Cont’d)
Project/Program Goals & Objectives Total
Appropriation
Status
Small Business Technical
Assistance
• One-on-one assistance and services for
businesses to help in areas such as adapting
business models and physical setup to
changing customer demand (including
outdoor dining)
225,000 Monthly business
seminars underway
Shop Local/Reopening
Marketing
• Promoting small businesses and encouraging
residents to shop them through social media,
promotional campaigns, loyalty programs,
and events
100,000 Publication of Business
Times marketing insert in
July 2022. Marketing
work to continue into
FY22-23 - downtown
event support, small
business promotion, and
internal marketing
improvements.
16 Infrastructure Enhancements
Project/Program Goals & Objectives Total
Appropriation
Status
Digital Divide and Broadband
Infrastructure Enhancements
• Invest in broadband infrastructure to help the
underserved households and create business
connectivity
• Provide digital literacy training to individuals
and households to help them improve digital
skills
1,700,000 Working to order
equipment; development
of digital divide
programming in FY22-23
Storm Drainage Improvements • Install trash collection devices at various locations throughout the City to capture 100%
of trash
1,000,000 Received EPA funds for
this project - staff will
recommend reallocation
of funds to the Lake
Chabot Stabilization
project
17 Other Projects – $6.7M
Approved by Council on June 28, 2021
Project/Program Goals & Objectives Total
Appropriation
Status
City Building Major
Maintenance
• Replacement or renovation of building
components (elevators, movable partitions,
roofing, flooring, HVAC, plumbing, etc.)
600,000 Senior Community Center
HVAC replacement is
planned for Spring 2023
City Park/Open Space Major
Maintenance
• Repair and replacement of existing park
facilities such as irrigation systems,
playground equipment, shade structures, etc.
475,000 Replacement of irrigation
well at Washington Manor
Park is planned for Spring
2023
Fire Station - Study + Design
(CIP)
• Preliminary work related to improving three
fire station to accommodate mixed gender
crews
1,000,000 Identifying vendors for a
feasibility study
Street Overlay/Rehabilitation • Funding for street maintenance in the form of partial or complete pavement replacement
3,600,000 Design in progress and
construction contract
award planned for
October 2022
18 Other Projects – $6.7M (Cont’d)
Approved by Council on June 28, 2021
Project/Program Goals & Objectives Total
Appropriation
Status
Grant Writer - Pilot • Support for grant writing and funding advocacy
36,000 Funds spent in FY21-22
Add 1 Project Mgr. Position
(Human Services)
• Provide additional resources to support
human service programs
229,000 Position filled in May
2022
Resource Referral Services • Referral services related to domestic violence, food insecurity, and basic needs
services for the unsheltered; ASL/translation
services.
54,000 Needs assessment and
program development to
be conducted
Library Circulation Materials • Funding to diversify library materials collection
183,500 Completed – purchased
11,439 items
19 Other Projects – $6.7M (Cont’d)
Approved by Council on June 28, 2021
Project/Program Goals & Objectives Total
Appropriation
Status
Recycling Program Software • Funding for recycling program software to meet regulatory compliance
55,000 Implementation underway
Debris/Trash Removal
Services
• Funding for debris/trash removal services 75,000 Working on abating a property
Park Maintenance - Tree
Trimming
• Funding for park maintenance - tree trimming 354,000 Working to establish vendors
Turf Maintenance • Funding for turf maintenance 74,350 Work completed in FY2- 22 20
Community Advisory Budget
Task Force Recommendations
Mission and Outcome
Develop an understanding of the City’s budget and fiscal issues Provide input on community priorities and develop recommendations on programs and fiscal strategies
Make recommendations to enhance public understanding of the City budget and provide input into the budget development process
Make recommendations to re-allocate the funding deducted from the Police budget Make recommendations to help achieve a long-term, sustainable budget through reducing expenditures and/or increasing revenues
22 Process Overview
Budget Task Force met between October 2020 and March 2021 Budget Task Force presented their top recommendations to the City Council on March 22, 2021
City Council provided feedback and gave staff direction to review the recommendations
Staff presented the proposed funding allocations and received feedback from the City Council on April 26, 2021
City Council approved resource allocations for funded
recommendations on June 28, 2021 as part of the 2021-23 budget adoption
23 Progress Since Council Action
Development
Stage
Implementation
Stage
Projects
Completed
24 An update was presented to the Finance Committee in November 2021 Budget Task Force Recommendations
Project/Program FY22-23
Appropriation
Status
Ambassadors - Pilot 175,000 Safety Ambassadors are in operation Grant Writer - Pilot 36,000 A consultant is engaged to assist with grant writing and funding advocacy
Mental Health Services/Alternatives
to Policing
500,000 Staff and the Alameda County Fire Department are working to implement the program
Navigation Center - Short term 1,600,000 Funds are committed as local match for the City's Project Homekey application pending State decision
Police Oversight 350,000 An ordinance for the creation of a Community Police Review Board (CPRB) and an Independent Police Auditor (IPA) has been approved by the City Council. The IPA contract was approved by the Council in July 2022.
Resiliency 90,000 Commenced implementation of the Climate Action Plan - process is ongoing
25 Budget Task Force Recommendations (Cont’d)
Project/Program FY22-23
Appropriation
Status
Two Street Maintenance Workers -
Two Year Limited Duration
294,000 Filled one position and the second one is expected to be filled in FY22-23
Developer Impact Fee (DIF)
Study/Comparative Fee Study
100,000 The study is expected to take place in FY22-23
Building Maintenance Assessment 175,000 Project deferred to FY22-23 due to staff capacity Street and Road Maintenance (CIP) 4,500,000 The work is on target to take place in FY22-23 26 Budget Task Force Recommendations (Cont’d)
Project/Program FY22-23
Appropriation
Status
Financial Software System + $150K
Annual Maintenance
1,550,000 Phase 1/needs assessments will be completed by the end of July 2022, and phase 2/sole source RFP is expected to begin soon.
Fee Study 125,000 A comprehensive citywide fee study is planned for FY22-23 Community Engagement and
Outreach - Budget Development
- Implementation is ongoing
Performance Measures - Performance measures will be incorporated into the upcoming 2023-25 biennial budget
27 Next Steps
Propose ARPA
Funding
Adjustments
Continue Project
and Program
Implementation
Updates to the
City Council and
Community
28 Thank You!
29