City Council
City of San Leandro
Meeting Agenda
Civic Center
835 East 14th Street
San Leandro, California
Welcome to your City of San Leandro City Council meeting.
Your City Councilmembers are:
Mayor Pauline Russo Cutter
Vice Mayor Pete Ballew, District 6
Deborah Cox, District 1
Bryan Azevedo, District 2
Victor Aguilar, Jr., District 3
Fred Simon, District 4
Corina N. Lopez, District 5
City Council Chambers
Access the meeting remotely by using this URL
https://zoom.us/j/506831637
Tuesday, September 6, 2022 6:30 PM
Members of the public may attend the meeting in-person at the Council Chambers 835 E. 14th Street, visiting https://zoom.us/j/506831637 online, or by phone 1-888-788-0099 Enter Webinar ID: 506 831 637
Public Comment may be made live during the meeting in-person, via zoom or through the eComment feature at https://sanleandro.legistar.com. Please note that the eComment period will close at 11:59 pm the Sunday before the scheduled council meeting and distributed to City Councilmembers prior to the start of the City Council meeting. Written public comment will not be verbally read out loud.
1. CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
2. ANNOUNCEMENTS
3. RECOGNITIONS
3.a. 22-479 Recognition of the Employee of the Quarter, Lisa Silva Acosta, Permits Technician, Community Development
Attachments: LAcosta
3.b. 22-523 Resolution Appointing Erin Ouborg as District 1 Representative to the Recreation and Parks Commission
Attachments: Reso 2022- Erin Ouborg D1 Rec and Park Rep
3.c. 22-534 Mayor's Award for Kindness for Ambassador Team (Patrick Jones, Tylen Lee, Umoni Whitaker, & Larry Hall)
City of San Leandro Page 1 Printed on 9/6/2022
City Council Meeting Agenda September 6, 2022
3.d. 22-181 Proclaiming September as National Preparedness Month in San Leandro
3.e. 22-182 Proclaiming September as Firefighter Appreciation Month in San Leandro
3.f. 22-183 Proclaiming September 15 - October 15, 2022 as Hispanic Heritage Month in San Leandro
3.g. 22-180 Proclaiming Sept 17 - 23, 2022 as Constitution Week
4. REPORT ON CLOSED SESSION ACTIONS TAKEN
5. CITY MANAGER AND CITY ATTORNEY REPORTS AND COMMENTS
6. PUBLIC COMMENTS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Public Comments are limited to 2 minutes per speaker, subject to adjustment by the Mayor.
The Mayor, as the Chair of the meeting charged with its orderly administration and, together in partnership with the other City Council members, the timely completion of the meeting agenda, manages Public Comments. This includes but is not limited to moving immediately to the next speaker after a speaker has completed their comments within the allotted time, prohibiting speakers from yielding or granting their time to another person who is later in the queue to speak or who has already spoken, prohibiting speakers who have already spoken from speaking again regardless of whether it is during the public comment period or on an individual agenda item, and setting when and where in the agenda public comments shall be heard.
7. CITY COUNCIL CALENDAR AND ANNOUNCEMENTS
City Councilmembers announce calendar of upcoming events and coordinate attendance; report on local events attended since the last meeting; and make brief comments on issues of concern.
8. PRESENTATIONS
No items scheduled.
9. AMENDMENT OF CONSENT CALENDAR
City Councilmembers or staff have an opportunity at this time to request that an item be removed from the Consent Calendar for the presentation of a staff report or other special consideration. Members of the public may request the opportunity to address the City Council regarding items remaining on the Consent Calendar. Items remaining on the Consent Calendar will be considered for approval under one motion.
10. CONSENT CALENDAR
10.a. 22-477 Minutes of the February 24, 2022 Rules Committee Special Meeting Attachments: 02242022 Rules Comm Minutes Draft
10.b. 22-524 Minutes of July 5, 2022 City Council Meeting City of San Leandro Page 2 Printed on 9/6/2022
City Council Meeting Agenda September 6, 2022
Attachments: 07052022 Minutes Draft
10.c. 22-525 Minutes of July 11, 2022 City Council Special Meeting Attachments: 07112022 Minutes Draft
10.d. 22-526 Minutes of City Council July 18, 2022 Meeting Attachments: 07182022 Minutes Draft
10.e. 22-515 Minutes of June 7, 2022 Finance Committee Meeting Attachments: June 2022 Finance Committee Minutes
10.f. 22-533 Make a Motion to Nominate Members to the Community Police Review Board, as follows:
· Brian Copeland as District 1 Member
· Joycelynn Gage as District 2 Member
· Erina Kim-Eubanks as District 3 Member
· A. Keith Gibbs as District 4 Member
· Robert Bailey as District 5 Member
· Timothy Zimmermann as District 6 Member
· Jennifer Chang as Mayor’s At-Large Member
· Marco Curiel as Student Member
· Nine Scott as Student Member
Collective attributes of the above-referenced slate of nominees include:
· Consistent with San Leandro’s current demographics, most major racial demographic groups are represented, including: African Americans, Asian/Pacific Islanders, Latinos, and Caucasians
· Several representatives from the LGBTQ+ community
· A spectrum of income levels
· A mix of home-owners and renters
· A range of education levels
· A range of employment statuses including students, part-time workers, full time workers and retirees
· A spectrum of age-range categories from age 19-22 through 66 and above
· A range of San Leandro residency years from a low of 3.5 years to a high of 50 years
10.g. 22-519 Adopt a Resolution Amending Title 4 of the Administrative Code and adding Section 4.4 - Electronic Filing of Campaign Disclosure Documents Attachments: Att A - Reso 2022 - Electronic Campaign Disclosure Docs
10.h. 22-504 Adopt a Resolution to Approve Parcel Map 11183 for 84 Oakes Boulevard, Assessor’s Parcel Number 076-0420-024, 025, 026 and 027:
City of San Leandro Page 3 Printed on 9/6/2022
City Council Meeting Agenda September 6, 2022
Owners, Subdividers, and Applicants: Rongkang Wang and Kayla Kwanying Peng
Att A - Reso 2022 - Parcel Map 11183
Att B - City Engineer's Report
Att C - Parcel Map 11183
Attachments:
10.i. 22-438 Adopt a Resolution to Approve and Authorize the City Manager to execute an amendment to an existing Consulting Services Agreement with Indigo, Hammond, and Playle Architects, LLP for the Police Building and South Offices Renovation project and to appropriate $942,000 to the project from the Capital Improvement Program (CIP) budget
Att A - Reso 2022 - CSA Indigo Hammond Playle Architects Amdt Att B - Compensation Schedule
Att C - Original CSA and Amendments 1 2 3
Att D - DLF Change Order Summary
Attachments:
10.j. 22-511 Adopt a Resolution to Approve and Authorize the City Manager to Execute Amendment No. 1 to an Existing Consulting Services Agreement with Jason R. Zalinski in the Amount of $79,800 for the Police Building and South Offices Modifications Project, Project No. 2014.0481 Att A - Reso 2022- CSA Jason Zalinski Amdt 1
Att B - CSA Scope of Work for Amendment #1
Att C - CSA Compensation Schedule for Amendment #1
Att D - Original CSA between the City of San Leandro and Jason R Zalinski Attachments:
10.k. 22-307 Adopt a Resolution to Authorize the City Manager to Execute Amendment No. 2 to an Existing Consulting Services Agreement with Testing Engineers for Special Inspection and Materials Testing to Increase the Amount of Compensation by $10,000 for a Total not to Exceed Amount of $95,000 on the Farrelly Pool Replacement, Project No. 2018.3420; and to Authorize the Extension of the Contract Term from December 31, 2021, to December 31, 2022
Att A - Reso 2022- CSA Testing Engineers Amdt 2
Att B - Scope of Work
Att C - Compensation
Att D - Amendment 1
Att E - CSA
Attachments:
10.l. 22-491 Adopt a Resolution to Approve Parcel Map 11312 for Assessor’s Parcel Numbers 079A-0590-001-05 and 079A-0590-003-00; Owner, Subdivider and Applicant: City of San Leandro
Att A - Reso 2022 - Parcel Map 11312
Att B - City Engineer's Report
Att C - City Planner's Report
Attachments:
City of San Leandro Page 4 Printed on 9/6/2022
City Council Meeting Agenda September 6, 2022
Att D - Parcel Map 11312
10.m. 22-503 Adopt a Resolution to Authorize the City Manager to Enter into a Consulting Services Agreement with Environmental Science Associates for the Long Beach Restoration Study Project, Project No. 2020.3060 for an Amount Not to Exceed $414,500 Using Grant Funding
Att A - Reso 2022- CSA Environmental Science Assoc
Att B - Scope of Work
Att C - Compensation Schedule
Attachments:
10.n. 22-506 Adopt a Resolution to Approve and Authorize the City Manager to execute Amendment No. 2 for each of the Existing Consultant Services Agreements with DKS Associates, Fehr & Peers, and W-Trans with Updated Fee Schedules for On-Call Transportation Engineering Consulting Services in an Amount Not-to-Exceed $100,000 Within the 12-Month Period for a Total of $300,000 for All Three Agreements Att A - Reso 2022- CSA Amdt 2 DKS Associates, Fehr & Peers, and W-Trans Att B - Reso 2020-091 Amendment 1 CSA for DKS, Fehr & Peers and WTrans Att C - CSA Amendment #2 - DKS
Att D - CSA Amendment #2 - Fehr & Peers
Att E - CSA Amendment #2 - W-Trans
Attachments:
10.o. 22-520 Adopt a Resolution to Authorize the City Manager to Execute a Memorandum of Understanding between the City of San Leandro and Oro Loma Sanitary District for Refuse, Green Waste, and Recycling Services in the L3 Area
Att A - Reso 2022- MOU Oro Loma SD for Services in the L3 Area Att B - MOU OLSD-SL 2023 - Draft
Attachments:
10.p. 22-494 Adopt a Resolution to Approve and Authorize the City Manager to Execute Amendment No. 6 to a Non-Professional Services Agreement with Rubicon Landscape Corporation for Citywide Turf Maintenance for $176,220.44 for Fiscal Year 2022-2023
Att A - Reso 2022- NPSA Rubicon Amendment No. 6
Att B - Compensation Schedule Exibit B - FY 2022-2023
Att C1 - NPSA Rubicon 2016
Att C2 - Amendment No. 1 Rubicon 2017
Att C3 - Amendment No. 2 Rubicon 2018
Att C4 - Amendment No. 3 Rubicon 2019
Att C5 - Amendment No. 4 Rubicon 2020
Att C6 - Amendment No. 5 Rubicon 2021
Attachments:
10.q. 22-509 Adopt a Resolution to Approve and Authorize the City Manager to Execute a Non-Professional Services Agreement with West Coast Arborists, Inc.
City of San Leandro Page 5 Printed on 9/6/2022
City Council Meeting Agenda September 6, 2022
for Citywide Tree Pruning, Stump Removal, and Arborist Services for a Not-To-Exceed Amount of $354,000 and Appropriate $339,000 from the General Fund Undesignated Fund Balance to Account 010-33-001-5340 That Will be Fully Off-set by Salary Savings
Att A - Reso 2022- CSA West Coast Arborists
Att B West Coast Arborists Scope of Work
Att C Compensation Schedule for West Coast Arborists.pdf Attachments:
10.r. 22-453 Adopt a Resolution to Approve Annual Renewal for Fiscal Year 2022-2023 with Brightly Software (formerly Dude Solutions, Inc.) for Facilities Management Software Suite (Asset Essentials and Capital Forecast), Mobile 311, Parks, and Water Plant Management Software Systems for the Amount of $103,075.62
Att A Reso 2022- CSA Brightly Software (formerly Dude Solutions, Inc.) Att B - Brightly Software Renewal - 1 year
Attachments:
10.s. 22-521 Adopt a Resolution to Authorize the City Manager to Add One Temporary Fully Cost-Covered 0.8 Full-Time Equivalent Position for HVAC Mechanic II Classification to the Public Works Department Adopted Budget Staffing Allocation
Attachments: Att A - Reso 2022- HVAC Mechanic II
11. ITEMS REMOVED FROM CONSENT CALENDAR
Public Comments are limited to 2 minutes per speaker per item, subject to adjustment by the Mayor.
12. PUBLIC HEARINGS
Public Hearing Comments are limited to 5 minutes per speaker, subject to adjustment and management of comments by the Mayor.
12.a. 22-272 Conduct a Public Hearing, Adopt Four Resolutions and Approve the First Reading of an Ordinance:
1) Resolution of Formation establishing the City of San Leandro Community Facilities District (CFD) No. 2022-1 (Monarch Bay Shoreline Facilities & Services) (the “CFD”);
2) Resolution Deeming it Necessary to Incur Bonded Indebtedness to Finance the Acquisition and Construction of Public Facilities for the Proposed CFD;
3) Resolution Calling Special Mailed-ballot Election Within the Proposed CFD;
4) Resolution Declaring Results of Special Mailed-ballot Election within the Proposed CFD; and
5) Ordinance Levying a Special Tax for 2023-2024 and Following Fiscal Years Solely Within and Relating to the Proposed CFD
Att A - Reso 2022- CFD Formation
Att A - Ex A - E - Resolution of Formation
Attachments:
City of San Leandro Page 6 Printed on 9/6/2022
City Council Meeting Agenda September 6, 2022
Att B - Reso 2022- Determining Necessity to Incur Debt
Att C - Reso 2022- Calling the Election CFD
Att D - Reso 2022- CFD Declaring Results
Att E - Ord 2022- Levying Special Tax CFD
Att F - Notice of Special Tax Lien
Pres Community Facilities District Formation
12.b. 22-492 Consider a First Reading of an Ordinance Amending Sections 5.08.136 and 5.12.132 of the San Leandro Zoning Code to Extend by Two Years the Entitlements for Qualified Housing Projects
Att A - Ord 2022- Residential Time Extension
Att B Exhibits A & B Housing Entitlement Extension
Presentation Two Year Time Extension Ordinance
Attachments:
13. ACTION ITEMS
No items scheduled.
14. COUNCIL REQUESTS TO SCHEDULE AGENDA ITEMS
This section is to be used to propose items for consideration for future scheduling, and not for substantive discussion.
15. CITY COUNCIL REPORTS
City Councilmembers report on attendance at intergovernmental agency meetings, conferences, and seminars since the last meeting.
16. ADJOURN
MEETING ACCESSIBILITY
If special accommodations are required for the disabled, please call the City Clerk's Office at (510) 577-3366 or TDD at (510) 577-3343.
RESPECTFULLY SUBMITTED:
___________________________________
Kelly B. Clancy
Acting City Clerk for the City of San Leandro
City of San Leandro Page 7 Printed on 9/6/2022