Classification and Total Compensation Study Proposal
City of San Leandro
2835 Seventh Street, Berkeley, California 94710 | 510.658.5633 | www.KoffAssociates.com 2 TIME REQUIREMENTS
Our professional experience is that compensation studies of this scope and for this size organization take approximately three to four months to complete, allowing for compensation data collection and analysis, review steps by the City, the development of final reports, any appeals, and presentations.
Due to the unprecedented demand on our services, we are currently experiencing an unusually high volume of projects. Therefore, and if the City is able to be flexible, we propose commencing the projects in November 2022 and anticipate completion of both projects by June 2023.
If the two projects are conducted separately, the study of the City’s confidential classifications would have a much shorter timeline (most likely around 3-4 months) due to the much smaller number of classifications and incumbents.
The following is a suggested timeline for both rpojects (which can be modified based on the City’s needs):
Deliverables Classification Study Completion by:
A. Meetings with Study Project Team and Management Staff and Initial Documentation Review Week 1
B. Orientation Meetings with Employees and Distribution of PDQ Week 1 C. PDQ Completion and Review Week 7
D. Employee/Supervisory/Management Interviews Week 10
E. Classification Concept/Preliminary Allocation Development Week 13 F. Draft Class Description Development/Update Week 25
G. Draft Class Description Review and Employee Feedback Process Week 29 H. Finalize Classification Plan/Draft Interim Report/Final Report Week 32 Deliverables Total Compensation Survey Completion by:
A. List of Comparator Agencies, Benchmark Classifications, and Benefits to be Collected Week 4
B. Data from Comparators and Preliminary Analysis of Data Week 28 C. Draft Compensation Findings/Additional Analysis/Study Project Team Meetings Week 30
D. Analysis of Internal Relationships and Alignment Week 31 E. Compensation Structure and Implementation Plan Week 31 F. Final Report and Guidelines for Implementation Week 32 G. Formal Appeals Process * As Needed
H. Final Presentation As Scheduled
Classification and Total Compensation Study Proposal
City of San Leandro
2835 Seventh Street, Berkeley, California 94710 | 510.658.5633 | www.KoffAssociates.com 3 COST PROPOSAL
For purposes of this cost proposal, we are assuming that all meetings and presentations will be conducted virtually/remotely and no onsite travel to City offices will occur. Should the City desire onsite meetings, we will be happy to provide our per diem cost for onsite meetings based on travel time and market rate travel cost at the time.
As a side note, we'd like to mention that, if both studies were conducted concurrently, we would gain efficiencies that provide cost savings to the City – but would also extend the timeline for the confidential group.
DeliverablesClassification Study
Confidential Group - Approximately 9 Classifications, 11 Employees Hours A. Meetings with Study Project Team and Management Staff and Initial Documentation Review 4
B. Orientation Meetings with Employees and Distribution of PDQ 4 C. Collection and Review of PDQs (assumes up to 11 PDQs) 5 D. Interviews with Employees, Supervisors, and Management 12 E. Classification Concept & Preliminary Allocation 8
F. Draft Class Description Development (assuming up to 9 classifications) 27 G. Facilitation of Draft Class Description Review and Employee Feedback Process 8 H. Classification Plan and Draft of Interim Report and Final Report 8 Total Professional Hours – Classification 76
Combined professional and clerical composite rate: $170/Hour $12,920 DeliverablesTotal Compensation Study
Confidential Group – 6 Benchmarks Hours
A. List of Benchmark Classifications, Benefits to be Collected. (this assumes that Comparator group same as San Leandro Management Organization (SLMO)) 2 B. Data from Comparators and Preliminary Analysis of Data (this assumes up to 12 comparator agencies and up to 6 classifications) 50
C. Draft Compensation Findings/Additional Analysis/Study Team Meetings 10 D. Analysis of Internal Relationships and Alignment 4
E. Compensation Structure and Implementation Plan 4
F. Final Report and Guidelines for Implementation 10
G. Formal Appeals Process * 0
H. Final Presentation 8
Anticipated hours for additional unscheduled meetings and phone calls 8 Total Professional Hours – Compensation 96
Combined professional and clerical composite rate: $170/Hour $16,320 Expenses are included in the composite hourly rate: N/A Expenses include but are not limited to duplicating documents, binding reports, phone, supplies, postage, etc.
TOTAL PROJECT COST NOT TO EXCEED: $29,240
*Additional consulting will be honored at composite rate ($170/hr) Our cost proposal does not include time to support the City during any labor negotiations that may follow this study. If we are needed for this work, our composite hourly rate will apply and we will charge on a time-and-materials basis.
Classification and Total Compensation Study Proposal
City of San Leandro
2835 Seventh Street, Berkeley, California 94710 | 510.658.5633 | www.KoffAssociates.com 4 DeliverablesClassification Study
SLCEA - Approximately 126 Classifications, 235 Employees Hours A. Meetings with Study Project Team and Management Staff and Initial Documentation Review 8
B. Orientation Meetings with Employees and Distribution of PDQ 16 C. Collection and Review of PDQs (assumes up to 175 PDQs) 60 D. Interviews with Employees, Supervisors, and Management (assumes up to 175 interviews) 120
E. Classification Concept & Preliminary Allocation 60
F. Draft Class Description Development (assuming up to 126 classifications) 315 G. Facilitation of Draft Class Description Review and Employee Feedback Process 65 H. Classification Plan and Draft of Interim Report and Final Report 16 Total Professional Hours – Classification 660
Combined professional and clerical composite rate: $170/Hour $112,200 Deliverables
Total Compensation Study
SLCEA – 75 Benchmarks Hours
A.
List of Comparator Agencies, Benchmark Classifications, and Benefits to be Collected (this assumes that the same list of comparators will be surveyed as for the SLMO study)
3 B. Data from Comparators and Preliminary Analysis of Data (this assumes up to 12 comparator agencies and up to 75 classifications) 290 C. Draft Compensation Findings/Additional Analysis/Study Project Team Meetings 50
D. Analysis of Internal Relationships and Alignment 8
E. Compensation Structure and Implementation Plan 12
F. Final Report and Guidelines for Implementation 16
G. Formal Appeals Process * 0
I. Final Presentation 10
Anticipated hours for additional unscheduled meetings and phone calls 16 Total Professional Hours – Compensation 405
Combined professional and clerical composite rate: $170/Hour $68,850 Expenses are included in the composite hourly rate: N/A Expenses include but are not limited to duplicating documents, binding reports, phone, supplies, postage, etc.
TOTAL PROJECT COST NOT TO EXCEED: $181,050
*Additional consulting will be honored at composite rate ($170/hr) Our cost proposal does not include time to support the City during any labor negotiations that may follow this study. If we are needed for this work, our composite hourly rate will apply and we will charge on a time-and-materials basis.