October 19, 2022
Brian Simons
Library Director
San Leandro Public Library
300 Estudillo Ave.
San Leandro, CA 94577
Subject: Building Forward, Library Infrastructure Grant
SAN LEANDRO PUBLIC LIBRARY
Main Branch Library
Grant No. BF-1-21-231
Dear Brian Simons:
This letter confirms the California State Library's award of $316,516 in Building Forward grant funds to the San Leandro Public Library for the Main Branch Library Improvements Project at the Main Branch Library. These grant funds are intended to be used toward the project components detailed in the Intent to Fund letter dated September 12, 2022, and on the last page of this letter.
Per your application and the requirements set forth in SB 129 (2021), the San Leandro Public Library will contribute $316,516 toward the project. Match funds are subject to the same restrictions as grant funds; may not be spent on any unallowable costs; and must be spent during the grant period at the same rate as grant funds.
This grant is governed by the Grant Agreement and Certification of Compliance. These documents, along with the first allocation claim form, will be sent separately to your organization's authorized representative by email through DocuSign and they must be signed using the DocuSign system.
The following supporting documents are also required and must be submitted through the State Library's online grant portal at: https://webportalapp.com/sp/buildingforward:
• Final Project Budget
• Final Project Implementation Plan
Library - Courts Building
P O Box 942837
Sacramento. CA 94237-0001
916-323-9759
[email protected]
www.library.ca.gov
Building Forward Library Infrastructure G
rant Program
BF-1-21-231
• A resolution from the grantee organization's governing body approving acceptance of grant funds and designating an Authorized Representative allowed to enter into agreements on behalf of the organization
• If applicable: A letter from the grantee organization's Chief Financial Officer, Finance Director, or equivalent confirming availability of matching funds (Required for all grantees contributing local match funds.) • If applicable: A current facility lease with a term extending at least ten years after the end of the grant period. (Required for all projects involving leased buildings.) The San Leandro Public Library will receive $284,864 of the award following the submission and approval of all required documents. The remaining funds will be made available following the grantee's completion of the requirements outlined in the Grant Agreement and Certification of Compliance document included in the Award Packet, and in accordance with the payment schedule.
Please complete and submit all supporting documents within 30 days of receipt of this letter. Contact your grant monitor if you are not able to provide all documentation by that time.
The State Library grant monitor for this project is Libby Carlson. Your grant monitor can be reached by email at [email protected] or phone at (916) 603-6705. Your grant monitor will be available to assist you throughout your grant period.
Hard copies of this correspondence will not follow. Please keep the entirety of this correspondence for your files and consider these award materials as your original docume s.
Best wi hes for a
;r
ccessful project.
Res e fully yo / �
G ���ir
s
Cali \ Slate Librarian
Library - Courts Building
P.O. Box 942837
Sacramento, CA 94237-0001
916-323-9759
[email protected]
www.library.ca.gov
Building Forward Library Infrastructure Grant Program
BF-1-21-231
Enclosures: Grant Agreement (for reference only)
Final Project Budget Form and List of Unallowable Costs Final Project Implementation Plan Form
Sample Authorizing Resolution
CC: Libby Carlson
Annly Roman
Reed Strege
State Library Fiscal Office
Library - Courts Building
P O Box 942837
Sacramento. CA 94237-0001
916-323-9759
[email protected] .gov
www.library.ca.gov
THE BASICS - YOUR GRANT AWARD
The following provides all the basic information about your grant and managing your grant.
Grant#: BF-1-21-231
Organization: San Leandro Public Library
Library: SAN LEANDRO PUBLIC LIBRARY - Main Branch Library Project Title: Main Branch Library Improvements Project Grant Award Amount: $316,516
Local Match Amount: $316,516
Total Project Budget: $633,032
Grant Period Start Date: Upon execution of Grant AQreement Grant Period End Date: No later than March 2026
Approved Uses (Outputs): HVAC System Replacement
LED Lighting Installation
Please understand that it can take from six to eight weeks after a completed claim form with no errors has been received before grant funds are delivered. If you have not received your payment after eight weeks, please contact your grant monitor.
REPORTING
The San Leandro Public Library is required to provide financial and narrative reports throughout the grant period as outlined in the Grant Agreement and Certificate of Compliance. A final financial and narrative report will be due within 30 days after the project is complete. Grantees will also be required to provide updates throughout the grant period upon request. Progress documentation (e.g. photos or video of grant-funded work) will be required with each report.
Reports should be submitted to your grant monitor.
PAYMENTS
Grant payments will be made based on the payment schedule specified in the Grant Agreement.
Ten percent (10%) of the full grant award will be withheld until the end of the project period. It is payable only if the grant recipient fulfills all project reporting requirements and expends all funds, or returns all unspent grant funds, by the time specified in the grant terms and conditions. Note: This 10% is separate from the project contingency (if one was included in the budget).
GRANT MONITOR CONTACT
We want your project to be successful. Please work with your grant monitor throughout implementation of your project.
Grant Monitor: Libby Carlson
Email Address: [email protected]
Phone Number: (916) 603-6705