MEMORANDUM OF UNDERSTANDING
FIRST 5 ALAMEDA COUNTY
AND
SAN LEANDRO PUBLIC LIBRARY
November 1, 2022 – JUNE 30, 2023
MOU# PS-ECE-2223-160
This Memorandum of Understanding (MOU), dated as of November 1, 2022 (Effective Date), is entered into by and between First 5 Alameda County (First 5) and San Leandro Public Library (SLPL), with reference to the following facts and circumstances:
RECITALS
A. The California Children and Families First Act of 1998 (Proposition 10) created a program in the state for the purposes of promoting, supporting, and improving the early development of children from the prenatal stage to five years of age. The intent of this act is to enable counties to create and implement an integrated, comprehensive and collaborative system of information and services to enhance optimal early childhood development.
B. First 5 approved a Strategic Plan for a comprehensive system of early intervention services for children birth to 5 years of age and families in Alameda County. A key component of the First 5 Strategic Plan is the Quality Early Care and Education Strategy (2022-2027 Strategic Plan, page 22).
C. First 5 is desirous of securing the provision of certain services and deliverables outside the scope of First 5’s ordinary business in furtherance of its Strategic Plan. SLPL is independently engaged in the business of providing services similar to those described in this MOU and is willing and able to perform duties and render services and deliverables, without supervision; and D. The purpose of this MOU is to 1) provide Quality Counts Pathway resources for Family, Friend and Neighbor (FFN) caregivers by leveraging SLPL’s current Storytimes and Early Learning Community Events and 2) support multilingual programming and materials through Día de los Libros/Día de los Niños (Día) events. Payments under the terms of this MOU shall not exceed the total amount of $16,400.00, consistent with the terms and conditions contained in this MOU.
DocuSign Envelope ID: 56CB1BDC-3907-488F-A022-298A47CE7850 2022-2023 First 5 Alameda County MOU
San Leandro Public Library 2
MOU #: PS-ECE-2223-160
ACCORDINGLY, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, First 5 and SLPL agree as follows:
I. PROGRAM DESCRIPTION
First 5 desires to leverage Library institutions who have previously participated in promising practices quality improvement activities through the Neighborhood Partnership Project to serve as library branches in Quality Counts. Library branches provide opportunities to reach family, friend and neighbor caregivers with quality improvement activities through enhanced Storytimes/playtimes. The goals of the Quality Counts library branches are to:
A. Increase Kindergarten Readiness opportunities for children not in licensed child care through expanded engagement of parents/caregivers in home activities; B. Increase children’s access to developmental services; C. Increase the use of best practices for early care and education at library institutions; D. Promote early literacy and resources for dual-language learners; and E. Continue support of libraries to provide programming aimed at youngest patrons, birth to 5 years old.
II. ROLES AND RESPONSIBILITIES
To achieve these goals, SLPL is committed to doing the following:
A. Hold two (2) Storytime/FFN Early Learning community events that support early literacy. i. Distribute Storytime materials or books in patron’s home language, English, Spanish, or Chinese, at the Main Branch, the Manor Branch, or FFN Early Learning community events before May 30, 2023. Document each distribution. ii. Provide a link online to Home Activity Survey for two (2) Storytimes/FFN Early Learning community event attendees (one link each for English, Spanish and Chinese Storytimes) by May 30, 2023.
B. Organize in-person Día activity programming for FFN providers and families. i. Designate an SLPL staff person to organize Día programming (events, book distributions, etc) that support early literacy and resources in ways that honor and embrace a young child’s home language and culture;
ii. Purchase and distribute multilingual and/or non-English monolingual children’s books and/or programming activity materials. Document the distribution.
DocuSign Envelope ID: 56CB1BDC-3907-488F-A022-298A47CE7850 2022-2023 First 5 Alameda County MOU
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MOU #: PS-ECE-2223-160
iii. Appropriately publicize the Día activity programming for families and FFN providers, incorporating First 5’s name, logo, and role as sponsor. iv. Appropriately publicize any book/materials giveaway(s), incorporating First 5’s name, logo, and role as sponsor where appropriate.
v. Submit photos/videos from Día activity programming or book giveaway(s) with permission for First 5 to use in communications.
C. Attendance by two (2) SLPL staff at four (4) First 5 Online Library Learning Communities D. Meet with First 5 Alameda County Help Me Grow liaison to develop plan to integrate Help Me Grow information and link in Storytimes or FFN Early Learning Community Events in English, Spanish and Chinese
E. Utilize up to one (1) training or TA session for SLPL, as scheduled in partnership with First 5 F. Purchase equipment and materials to enhance the children’s area and/or Storytime activities at the Main Library and Manor Branch by June 30, 2022
G. Achieve performance targets outlined in Attachment 2.0: Results Based Accountability (RBA) Plan by April 2022 and report achievements in First 5 database, HIGH5.
H. Contractor will complete Contractor Demographic Survey(s) as requested by First 5. May be required to collect and report on specific measures as identified in the First 5 2022-2027 Strategic Plan.
I. Adhere to the following reporting and payment schedule:
Requirement Due Due Date Amount
1. Contractor Leadership Demographic Survey Upon execution of MOU Not Applicable
2. Initial Payment
• 1
st Invoice
Upon execution
of MOU $13,000.00
3. For the period November 1, 2023 – June 30, 2023
• 2
nd (Final) Invoice
• 2
nd (Final) Expense Report
• 2
nd (Final) Results Based accountability
(RBA) Report
July 14, 2023
Balance due based
on deliverables
completed.
Not to Exceed:
$3,400.00
J. SLPL will submit invoices based upon deliverables completed and the firm fixed price outlined in Attachment 1: Budget. Additional supporting documentation for expenses may be requested per First 5’s policies and other applicable requirements (federal laws, state regulations, and/or OMB Uniform Guidance standards).
DocuSign Envelope ID: 56CB1BDC-3907-488F-A022-298A47CE7850 2022-2023 First 5 Alameda County MOU
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MOU #: PS-ECE-2223-160
i. Invoices are subject to review and approval by First 5 staff before payment is issued.
Payment is contingent on receipt and approval of all required documentation. First 5 reserves the right to withhold payment until required reporting documentation is received. Total payments to SLPL during the term will not exceed $16,400.00 To achieve these goals, First 5 is committed to doing the following:
A. Provide links to Home Activity Surveys in English, Spanish and Chinese by February 28, 2023 B. Translate and compile completed Home Activity Surveys completed by SLPL patrons and share results in infographic form with SLPL by June 2, 2022
C. Provide four (4) 2-hour First 5 Online Library Learning Communities over course of the agreement.
D. Provide a meeting with Help Me Grow liaison to develop plan for integrating Help Me Grow in Storytimes/FFN Early Learning community events and provide links for families in English, Spanish and Chinese
E. Provide up to one (1) remote consultation or training developed in coordination with SLPL over course of the agreement.
F. Issue payment to SLPL upon receipt and approval of Invoice, Expense Report, and Results Based Accountability Report.
III. LIMITATION ON LIABILITY; INDEMNIFICATION
A. First 5. First 5 shall defend, indemnify, and hold harmless SLPL, its City Council, boards, commissions, officials, employees and volunteers (SLPL Indemnitees), from and against any and all loss, damages, liability, claims, suits, costs and expenses whatsoever, including reasonable attorneys’ fees (Claims), arising from or in any manner connected to First 5’s negligent act or omission, whether alleged or actual, regarding performance of services or in the course of performing services rendered pursuant to this MOU. If Claims are filed against SLPL Indemnitees which allege negligence on behalf of First 5, First 5 shall have no right of reimbursement against SLPL Indemnitees for the costs of defense even if negligence is not found on the part of First 5.
However, First 5 shall not be obligated to indemnify SLPL Indemnitees from Claims arising from the sole negligence or willful misconduct of SLPL Indemnitees.
B. SLPL. SLPL shall defend, indemnify, and hold harmless First 5, its individual members, officers, agents, employees and volunteers (First 5 Indemnitees), from and against any and all Claims, arising from or in any manner connected to SLPL’s negligent act or omission, whether alleged or actual, regarding performance of services or in the course of performing services rendered pursuant to this MOU. If Claims are filed against First 5 Indemnitees which allege negligence on behalf of SLPL, SLPL shall have no right of reimbursement against First 5 Indemnitees for the costs of defense even if negligence is not found on the part of SLPL. However, SLPL shall not be DocuSign Envelope ID: 56CB1BDC-3907-488F-A022-298A47CE7850 2022-2023 First 5 Alameda County MOU
San Leandro Public Library 5
MOU #: PS-ECE-2223-160
obligated to indemnify First 5 Indemnitees from Claims arising from the sole negligence or willful misconduct of First 5 Indemnitees.
III. INSURANCE REQUIREMENTS
A. As a condition of this MOU, SLPL must maintain adequate General Liability Insurance (Minimum Limit $1,000,000; with Additionally Insured Endorsement) and Workers’ Compensation (Statutory Limits) throughout the term of this agreement. SLPL agrees to maintain certificates of insurance and provide copies to First 5 upon request
i Additionally Insured Endorsement: General liability insurance shall name First 5 Alameda County, the individual members thereof, and all First 5 officers, agents, employees and volunteers, and Alameda County, its Board of Supervisors, officers, agents and employees as Additional Insureds with respect to services being provided.
IV. GENERAL TERMS
Period of Operation and Termination
This agreement will take effect upon signing of both parties to the agreement and shall remain in effect until terminated. Each party shall have the right to terminate the agreement upon 30 days prior written notice to the other party.
Alteration of Terms
It is mutually agreed that this agreement may be modified or amended upon the written consent of the parties hereto.
Governing Laws and Regulations
It is agreed that, if any of the provisions of this MOU are affected by changes in Federal or State laws or regulations, this MOU may be renegotiated and amended accordingly, subject to the provisions outline in the preceding two (2) paragraphs.
Contact Persons and Notice
SLPL agrees to assign Kelly Keefer or a designee to serve as liaison to First 5 on all matters relating to this MOU. First 5 agrees to assign Gabriela Rojas, Provider Support Manager, or a designee to serve as liaison to SLPL on all matters relating to this MOU.
For any action related to this MOU, notices shall be sent to the following addresses:
To First 5: Gabriela Rojas, Provider Support Manager
First 5 Alameda County
1115 Atlantic Ave.
Alameda, CA 94501
DocuSign Envelope ID: 56CB1BDC-3907-488F-A022-298A47CE7850 2022-2023 First 5 Alameda County MOU
San Leandro Public Library 6
MOU #: PS-ECE-2223-160
To SLPL: Kelly Keefer, Senior Librarian, Youth Services San Leandro Public Library
300 Estudillo Ave
San Leandro, CA 94577
Counterparts
This MOU may be executed in any number of counterparts (including by fax, pdf, or other electronic means), each of which shall be deemed an original, but all of which shall constitute one and the same instrument.
V. TERM OF AGREEMENT
This MOU will be effective as of the Effective Date through June 30, 2023 and is subject to review at the end of the agreement year June 30, 2023.
First 5 Alameda County
____________________________________ ___________________ Kristin Spanos Date
Chief Executive Officer
San Leandro Public Library
____________________________________ ___________________ Brian Simons Date
Library Director
DocuSign Envelope ID: 56CB1BDC-3907-488F-A022-298A47CE7850 2022 – 2023 First 5 Alameda County MOU Attachment 1: Budget San Leandro Public Library Page 1
MOU# PS-ECE-2223-160
ATTACHMENT 1 BUDGET
Contractor: San Leandro Public Library (SLPL)
Contract Term: November 1, 2021 - June 30, 2022
Item
# Activity # Units
Firm Fixed
Price per
Unit
Total
1. Host and document a Día de los Libros
event and distribute books or materials
to attendees
1 Event &
Distribution $ 7,000.00 $ 7,000.00
2. Hold two (2) Storytime/FFN Early
Learning community events in priority
neighborhoods that support early
literacy
2 Storytimes or FFN
Community Events
$ 2,000.00 $ 4,000.00
3. Two (2) SLPL Staff attend First 5 Library
Online Learning Communities
4 Learning
Communities
$ 100.00 $ 400.00
4. Materials for children’s enhancements
at up to two (2) Library branches 2 Branches $ 1,000.00 $ 2,000.00
5. Materials to distribute at Storytimes or
FFN Early Learning community events in
priority neighborhoods
Combined
Storytimes/Events $3,000.00 $3,000.00
TOTAL BUDGET $ 16,400.00
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] DocuSign Envelope ID: 56CB1BDC-3907-488F-A022-298A47CE7850 2022 – 2023 First 5 Alameda County MOU Attachment 2.0: RBA Plan San Leandro Public Library Page 1
MOU# PS-ECE-2223-160
ATTACHMENT 2.0 RESULTS BASED ACCOUNTABILITY (RBA) PLAN
Contractor: San Leandro Public Library
Contract Term: November 1, 2022 - June 30, 2023
First 5 Strategy: Quality Early Care and Education
Program: Informal Care
Program Specific Result 1
Increased capacity of librarians to utilize early care and education best practices Funded Activity 1.A.
Participate in staff training
Two (2) staff each attend four (4) First 5
Library Learning Communities on early care
and education informed practices.
One (1) additional training or TA session for
librarians hosted for San Leandro Public
Library (SLPL) focused on children under 5
years and families
Performance Measure 1.A.1
# of staff who participate in First 5 Library
Learning Communities during the reporting
period
Notes
ECE provider professional
development (PD)
unduplicated count
report in HIGH5
Periodicity of
Reporting
July 14, 2023
Performance Measure 1.A.2
Was Library-hosted training or TA session
focused on children under 5 years and
families held?
Yes or No
SLPL Records July 14, 2023
DocuSign Envelope ID: 56CB1BDC-3907-488F-A022-298A47CE7850 2022 – 2023 First 5 Alameda County MOU Attachment 2.0: RBA Plan San Leandro Public Library Page 2
MOU# PS-ECE-2223-160
Program Specific Result 1
Increased capacity of librarians to utilize early care and education best practices Funded Activity 1.A continued Performance Measure 1.A.3 # out of # of trained Library staff in the
reporting period who report that they
received what they need to improve
practice
(rolls up to performance measure)
Notes
Informal Care Training
evaluation survey
Periodicity of
Reporting
July 14, 2023
Program Specific Result 2
Increased kindergarten readiness opportunities for children not in licensed child care through expanded engagement of parents/caregivers in home activities
Funded Activity 2.A
Hold two (2) Storytimes or FFN Early Learning
community events
Distribute early literacy materials and or
books in patron’s home language
(English, Spanish, or Chinese)
Post links to online participant survey at
two (2)
Storytimes once each in English,
Spanish and Chinese
Performance Measure 2.A.1
# of unduplicated parents/caregivers with
children birth to 5 years who attended
Storytime or FFN Early Learning Community
Events
Notes
SLPL records
Periodicity of
Reporting
July 14, 2023
Performance Measure 2.A.2
# out of # of parent/caregivers attending
Storytimes or FFN Early Learning Community
Events who report they use the early
materials or books
Participant Survey or SLPL
records
July 14, 2023
Performance Measure 2.A.3
# of unduplicated children birth to 5 years
attending Storytimes
SLPL records July 14, 2023
DocuSign Envelope ID: 56CB1BDC-3907-488F-A022-298A47CE7850 2022 – 2023 First 5 Alameda County MOU Attachment 2.0: RBA Plan San Leandro Public Library Page 3
MOU# PS-ECE-2223-160
Program Specific Result 2
Increased kindergarten readiness opportunities for children not in licensed child care through expanded engagement of parents/caregivers in home activities
Funded Activity 2.A continued Performance Measure 2.A.4 # out of # of parents/caregivers with
Storytime kits who engage in reading with
child for 5 minutes or more for 5 or more
days per week
Notes
Participant Survey
Periodicity of
Reporting
July 14, 2023
Performance Measure 2.A.5
# out of # of parents/caregivers with
Storytime kits who engage with child in
pretend play for 10 minutes or more per
week
Participant Survey July 14, 2023
Program Specific Result 3
Increased access for children birth to 5 years to developmental services Funded Activity 3.A
Integrate Help Me Grow into San Leandro
Public Library Storytimes/FFN Early Learning
Community Events
Meet with Help Me Grow staff to plan
integration of Help Me Grow in
Storytimes/FFN Community Events
Conduct Help Me Grow promotional
activities at two (2) library
Storytimes/FFN Early Learning
Community Events
Performance Measure 3.A.1
Did SLPL meet with Help Me Grow staff
to plan Help Me Grow integration in
Storytimes/FFN Early Learning Events?
Yes or No
Notes
SLPL Records
Periodicity of
Reporting
July 14, 2023
Performance Measure 3.A.2
Was Help Me Grow material or link
posted at three (3) Storytimes/FFN Early
Learning Events?
Yes or No
SLPL Records July 14, 2023
DocuSign Envelope ID: 56CB1BDC-3907-488F-A022-298A47CE7850 2022 – 2023 First 5 Alameda County MOU Attachment 2.0: RBA Plan San Leandro Public Library Page 4
MOU# PS-ECE-2223-160
Program Specific Result 4
Maintain library support for early childhood programming by promoting early literacy resources for dual-language families in our community.
Funded Activity 4.A
Host one in-person Día de los Libros event
by May 1, 2023.
Purchase bi- and/or non-English
monolingual and/or multilingual children’s
books to (1) expand the library’s
permanent collection and/or (2) distribute
books to the community.
Performance Measure 4.A.1
# of bi-and/or multilingual books
purchased
Notes
SLPL records
Periodicity of
Reporting
July 14, 2023
Performance Measure 4.A.2
# of programming activity materials
purchased
SLPL records July 14, 2023
Performance Measure 4.A.3
Was a book giveaway held and
appropriately publicized giveaway?
Yes or No
SLPL records July 14, 2023
Program Specific Result 5
Tracking of unduplicated number of clients served and client demographics Funded Activity 5.A
Track and report unduplicated number of
clients (children by age, parents/caregivers,
and providers) served for the year
Performance Measure 5.A.1
Submitted # of clients served for the year
(children birth to two, children three to five,
parents/caregivers, providers) to First 5?
Yes or No
Notes
Electronic Survey
Periodicity of
Reporting
July 14,2023
DocuSign Envelope ID: 56CB1BDC-3907-488F-A022-298A47CE7850 2022 – 2023 First 5 Alameda County MOU Attachment 2.0: RBA Plan San Leandro Public Library Page 5
MOU# PS-ECE-2223-160
Program Specific Result 5
Tracking of unduplicated number of clients served and client demographics Funded Activity 5.B
Track and report race/ethnicity, primary
language, gender, zip code of
unduplicated children and
parents/caregivers and providers served
for the year
Performance Measure 5.B.1
Submitted Race/ethnicity, primary language,
gender of adults, residential zip code of
children and parents/ caregivers, and
provider gender and workplace zip code to
First 5?
Yes or No
Notes
Participant Survey/
HIGH5 Client Served
Reporting Module
Periodicity of
Reporting
July 14, 2023
Supporting Documents
Electronic Participant Survey
HIGH5 Client Served Reporting Module
Description of Help Me Grow activities implemented in Storytimes/FFN Early Learning Community Events Posting dates of Help Me Grow material or link
Description of materials purchased for Library enhancements Description of materials purchased, and vendor contracted for Library community events Photos/videos from Día activity programming or book giveaway(s) with permission for First 5 to use in communications.
Additional Guidelines
Accountability plans are subject to negotiation and approval by First 5. Modifications, including additional reporting measures and/or supporting documents, may be required.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] DocuSign Envelope ID: 56CB1BDC-3907-488F-A022-298A47CE7850 Certificate Of Completion
Envelope Id: 56CB1BDC3907488FA022298A47CE7850 Status: Sent Subject: Complete with DocuSign: San Leandro Public Library MOU PS-ECE-2223-160 Source Envelope:
Document Pages: 12 Signatures: 0 Envelope Originator:
Certificate Pages: 5 Initials: 0 Dora Perez
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EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
1115 Atlantic Avenue
Alameda, CA 94501
[email protected]
IP Address: 98.35.48.18
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CEO
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First 5 Alameda
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