CITY OF SAN LEANDRO
SOLE SOURCE JUSTIFICATION
City of San Leandro Sole Source Justification 2013
Project Manager: Paul Sanftner Date: 11.28.22
Contractor/Consultant/Vendor: Year Up, Inc.
Project Number: Contract Amount: $ 600,000
Project Description:
Sole source non-professional services agreement with Year Up, Inc. for 20 workforce development interns to various City of San Leandro departments in calendar year 2023.
Notice: Purchases of goods or contracting for services over $5,000 without obtaining at least three (3) quotes is a violation of City policy unless justified on one or more of the bases below. The City’s formal bidding process will normally apply to purchases over $25,000.
Attach Requisition Form for Signature Approval
JUSTIFICATION FOR AWARD OF SOLE SOURCE CONTRACT
Emergency PO request. Need for the service is of such an unusual and compelling urgency that the City of San Leandro would be seriously injured unless it is permitted to limit the number of sources from which it solicits bids or proposals. This justification is not met on the basis of a lack of planning.
Staff solicited competitive bids and was unable to obtain three quotes from responsive vendors – Attach sheet with company names, contact names and phone numbers of vendors contacted The service/product is only available from a single source and there is no acceptable substitute The item is directly procured from the original manufacturer and that supplier is the only source for such item Only one vendor can meet the necessary delivery date of _______________.
Only one (1) Contractor/Consultant/Vendor who can provide unique/highly specialized item/ service Economy or efficiency supports award to existing contractor/consultant as a logical follow-on to work already in progress under a competitively awarded contract
Cost to prepare for a competitive procurement exceeds the cost of the work or item The item is an integral repair part or accessory compatible with existing equipment The item or service is essential in maintaining research or operational continuity The item/service is one with which staff members who will use the item/service have specialized training and/or expertise and retraining would incur substantial cost in time and/or money EXPLANATION:
The vendor is uniquely positioned to take on the workforce development interns because they have the intern candidate pool and educational infrastructure. Furthermore, Year Up’s familiarity with City staff, office processes, and site logistics will make them more efficient and produce a more successful outcome.
CITY OF SAN LEANDRO
SOLE SOURCE JUSTIFICATION
City of San Leandro Sole Source Justification 2013
REQUESTOR SIGNATURE