Budget Process Plan
CITY COUNCIL
FEBRUARY 6, 2023
Objectives
Describe plan for the budget process
over the next 6 months
Internal and external engagement
Input and decisions from Council and
Committees
Work of finance staff
Budget
Process
Primary focus of Finance Department
beginning December through June
An effort to gather internal and external input
to craft a plan to lay out what the city’s
priorities are and how to fund them
Creates a legally required balanced budget
for next two years
FY 22 Close-out
FY22 audit
Review processes and financial
position
Issue Annual Comprehensive
Financial Report (ACFR)
FY22 year-end balance; one-time
surplus
Identify one-time needs for funding
Update Finance Committee on
ACFR – 2/22
Seek Council direction on
programming year-end balance – 3/20
FYs 23-25 Budget Biennium
SUPPORT STAFF TO
DEVELOP FUNDING
NEEDS AND
PROPOSALS
GATHER PROPOSALS
AND ANALYZE TO
ENSURE SUSTAINABILITY
ENGAGE AND UPDATE
COMMUNITY,
COUNCIL, AND STAFF
PRODUCE A
BALANCED PROPOSAL
PRESENT TO COUNCIL
FOR ACTION
PROGRAM COUNCIL
DIRECTION INTO
FINANCE SYSTEM
Engagement
• Meetings
• Finance Academy
• Finance Capacity
Internal
Engagement
(December &
January)
• Community
Engagement Meetings
External
Engagement
(February & March)
• Finance Committee
• Council Work Sessions
and Meetings
Council
Engagement
(February through
May
City Council
Work
Provide input to staff
at key points during
the process
Finance Committee: 4/26
Council Work Session: 3/13
Council Meetings: 2/6, 3/20,
4/17, 5/1
Receive Mid-Year
Update and Allocate
One-Time Surplus
Public hearings and
approvals needed
Council Meetings
-Master Fee Schedule: 4/17
-Budget Adoption: 5/15
Finance Committee: 2/22
Council Meeting: 3/20
*All dates are approximate and subject to change
Staff Work
Revenues
Review trends and factors
Project going forward
Expenditures
60% of General Fund operating budget is staffing
Analyze:
Non-staffing needs
Capital budget: one-time capital and liability needs
Ensure budget will be balanced
Gather feedback
Put together proposal for Council and the community
Anticipated Budget Timeline –
December & January
1 Dec.
Internal Budget Kickoff
1 Dec. – 20 Jan.
Meet With Departments
to Review Positions,
Provide Support
10 Dec. – 30 Jan.
Receive and Analyze
Projects for One-Time
Surplus Funding
30 Jan.
Department submissions
of FYs 23-25 proposals
Anticipated Budget Timeline -
February
6 Feb.
Council Meeting:
Preliminary Capital
Improvement Plan
Presentation (CIP)
8-17 Feb.
Staff Review and
Analysis of Budget
Proposals
21-22 Feb.
Proposal Reviews
With City Manager
22 Feb.
Finance Committee:
Review ACFR;
Allocation
Recommendations
of One-Time Surplus
22 Feb.
Community
Meeting: Budget
Engagement
25 Feb.
One-Time Surplus
Discussion With
Council
Anticipated Budget Timeline -
March
4 Mar.
Community Meeting: Budget
Engagement
13 Mar.
Council Work Session:
Department Budget
Presentations
20 Mar.
Council Meeting: FY23 Mid-Year
Updates; Allocate One-Time
Surplus From FY22
Anticipated Budget Timeline - April
3-19 Apr.
Staff Continues Analysis and
Begins to Finalize Budget
Proposal
17 Apr.
Council Meeting: Public
Hearing on Master Fee
Schedule & 911, EMT,
Business License Taxes
24 Apr.
Proposed Budget Published
to Council and Community
26 Apr.
Proposed Budget Published
to Council and Community
Finance Committee:
Preliminary Budget
Presentation
Anticipated Budget Timeline – May
& June
1 May
Council Meeting: Proposed
Biennial Budget Presentation
15 May
Council Meeting: Public Hearing
on Budget & CIP Adoption
1–30 June
Program Budget into Financial
System
Questions