San Leandro CIP Planning
City Council
February 6, 2023
Enhancing quality of life for the people of San Leandro • The City builds and maintains assets that enhance our quality of life. • This work is funded through the Capital Improvement Program (CIP) portion of the budget. • We plan to present a CIP plan to the City Council for adoption on April 3, 2023 2 CIP Projects 2012
-2022
3 • B&G Pool • Downtown Parking garage • Farrelly Pool • Marina Park picnic areas • San Leandro Blvd Streetscape • Siempre Verde Park • South Office Renovation • West Juana Streetscape • WPCP Rehabilitation • 812 ADA ramps • 8 miles bike class I and II bike facilities • 1.3 miles new fiber • 24 center line miles street pavement • 72 center line miles street seal • 21 pedestrian RRFB and HAWK • 4 Play structures replaced • 180,000 sf sidewalk replaced • 2 signals upgraded CIP projects planned for delivery 2023 and 2024
• Police Building Dispatch Center/Electrical system Renovation • Washington/Chapman RR Xing safety improvements
• Shoreline Fiber Optic
• East 14th Pedestrian Lighting (North)
• MacArthur Blvd Roundabout
• Wicks /Manor signal improvements
• Memorial Park Improvements
• Adaptive Traffic Signals Marina Blvd
• East 14th / Joaquin Signal Improvements
• PWSC Fuel Tank Replacement
• Street Sealing
• Street Pavement
4 Major Assets
• 39 Buildings totaling over 400,000 sf • 3 downtown parking lots and 1 parking garage
• 2 golf courses • Bay trail and Marshland • 25 parks and fields totaling 95 acres • 3 swimming pools • Water Treatment Plant • 125 miles of sanitary sewer pipe • 182 miles of streets (centerline measurement)
5 Assets
182 miles of streets includes: • 1,100 pavement segments • 18 bridges and 10 box culverts • 63 traffic signals • 50 RR Xings • 13,000 street trees • 6,000 Street lights • Landscaped medians • Storm drain system • Striping • Signage • Pedestrian signals • Parking meters • Speed Cushions 6 Assets
25 Parks include: • Buildings • Picnic areas • Parking lots • Irrigation • Play structures • Walking paths • Fields • Scoreboards • Irrigation wells 7 Assets
39 Buildings
include: • Roofs • HVAC • Parking lots • AV equipment • Furniture • Irrigation • Landscaping 8 Lifespan
Everything wears out and requires either renovation or replacement For example:
Building Roof: 20-30 years
Park Play equipment: 20 years
Irrigation Wells: 40 years
Pool plaster: 15 years
Median landscaping: 15 years
We have a spreadsheet to track our assets, with the lifespan and replacement cost of each.
Additionally, new legislation/rules can require replacement. For example, existing single wall fuel tanks must be replaced with dual containment system. We don’t attempt to predict future legislation.
Streets and other pavement are tracked separately in dedicated software called StreetSaver. 9 Sample Asset Tracking Spreadsheet
Portion of spreadsheet
10 Spreadsheet contains planning level data for our entire list of assets Pavement management software
11 Pavement is inspected every two years and data is used to create a custom deterioration curve for each segment.
Assets are organized into Categories
Community Facilities
Golf Enterprise Fund
Heron Bay
Municipal Facilities
Parks and Open Space
Public Safety
Wastewater Collection and Treatment
Streets
12 Summary Replacement and Renovation Costs
• Operation and maintenance costs are extra
• Fleet and IT costs are extra
• Assuming no backlog
• Average cost/need per year shown
• Includes $11M/year* for pavement
*Amount included for pavement is sufficient to maintain current average condition Category Cost/year Dedicated Funding General Fund Cost
Community Facilities $3,000,000 $3,000,000
Golf Enterprise Fund $1,000,000 $1,000,000
Heron Bay $400,000 $400,000
Municipal Facilities $1,200,000 $1,200,000
Parks and Open Space $4,400,000 $4,400,000
Public Safety $1,500,000 $1,500,000
Wastewater Collection and Treatment $4,000,000 $4,000,000 $0 Streets $14,000,000 $5,000,000 $9,000,000
Total $29,500,000 $10,400,000 $19,100,000
Current Total General Fund Budget = $130M
6 year average CIP General Fund Budget = $7.5M
13 General Fund Failed $6.7M (without street
pavement)
Type Facility Project
Observed
condition ROM 2022 $ Cost/year
Equipment Bonaire Park Well Replace Failed $ 250,000 $ 6,250 Landscaping Davis St from E. 14th Street to Maltester/Polvorosa overcrossing. Replace Failed $ 835,350 $ 55,690 Pool Family Aquatic Center Pool at Manor Park Resurface Failed $ 500,000 $ 33,333 Landscaping Lewelling Bl Medians from Tropic Ct west to Wicks Blvd Replace Failed $ 510,960 $ 34,064 Landscaping Marina Bl Medians from San Leandro Blvd west to I-880. Replace Failed $ 440,520 $ 29,368 Landscaping Merced St Medians between Fairway and Marina. Replace Failed $ 284,100 $ 18,940 Park Facilities Root Park East side E14th Replace Failed $ 300,000 $ 12,000 Building San Leandro Ball Park Structure Refresh / renovation Failed $ 1,575,000 $ 52,500 Landscaping San Leandro Bl Medians from Creekside Plaza south to E. 14th St. Replace Failed $ 1,559,340 $ 103,956 Equipment Stenzel Park Scoreboard Replace Failed $ 200,000 $ 8,000 Equipment Thrasher Park Scoreboard Replace Failed $ 200,000 $ 8,000 Family Aquatic Center at Manor Park also has a play structure rated at end of life and a deck that needs repair 14 General Fund End of Life $54M (without street
pavement)
Not listed, but included in the total cost: various landscaped medians at end of life: $11M pe Facility Project
Observed
condition ROM 2022 $
Play Equip Family Aquatic Center Pool at Manor Park Replace End of Life $ 350,000 Park Facilities Stenzel Park General Refresh / renovation End of Life $ 6,750,000 Building Fire Station 09 Refresh / renovation End of Life $ 4,602,000 Building Stenzel Park Restroom and scorebooth Replace End of Life $ 750,000 Building Fire Station 12 Refresh / renovation End of Life $ 5,000,000 Building Fire Station 13 Replace with larger facilities End of Life $ 15,000,000 Park Facilities Heath Park Refresh / renovation End of Life $ 1,600,000 Park Facilities Marina Park Volleyball Court Refresh / renovation End of Life $ 100,000 Equipment Halcyon Park Well Replace End of Life $ 250,000 Equipment Thrasher Park Well Replace End of Life $ 250,000 Fields San Leandro Ball Park Refresh / renovation End of Life $ 5,000,000 Building Thrasher Park Restroom and scorebooth Refresh / renovation End of Life $ 560,000 Park Facilities Thrasher Park Skatepark Replace End of Life $ 750,000 Building Fire Station 09 Roof Replace End of Life $ 200,000 Building Fire Station 12 Roof Replace End of Life $ 325,000 Building Public Works Service Center Roof Replace End of Life $ 794,000 Equipment Washington Manor Park East Playstructure Replace End of Life $ 250,000 Building Main Library Roof Replace End of Life $ 1,065,000 Surface Lot 1366 East 14th Street Reconstruct End of Life $ 537,600 15 General Fund Overdue $34M (without street
pavement)
pe Facility Project
Year constructed/
renovated
maintenance
interval Year Due ROM 2022 $
Building Cherry Grove Park Restroom Replace 1955 30 1985 $ 670,000 Building Manor Park Kiddie College aka Recreation Building Refresh / renovation 1957 30 1987 $ 1,050,000 Building Halcyon Park Kiddie College aka Recreation Building Refresh / renovation 1963 30 1993 $ 1,050,000 Building South Branch Library Replace with larger facilities 1965 30 1995 $ 9,000,000 Park Facilities Chabot Park General Refresh / renovation 1990 25 2015 $ 3,540,000 Park Facilities Washington Manor Park Refresh / renovation 1990 25 2015 $ 10,500,000 Park Facilities Thrasher Park General Refresh / renovation 1992 25 2017 $ 4,000,000 Building Washington Manor Park Restroom East Refresh / renovation 1990 30 2020 $ 900,000 Building Washington Manor Park Restroom West Refresh / renovation 1990 30 2020 $ 900,000 Traffic Signal Marina Blvd & Merced St Refresh / renovation 50 2022 $ 500,000 Park Facilities Root Park West side E14th Refresh / renovation 1997 25 2022 $ 1,000,000 Traffic Signal Williams St & Alvarado St Refresh / renovation 50 2023 $ 500,000 Building Fire Station 10 Roof Replace 2003 20 2023 $ 495,000 Building Senior Community Center Roof Replace 2008 15 2023 $ 535,000 Note: Washington Manor Park listed here is separate from the Family Aquatic Center (at Washington Manor Park) 16 General Fund
Next 10 years
• Total estimated cost
is $120M (GF)
=$12M/year
• General Fund cost to
Maintain Pavement is
$7M/year
• Total = $19M/year
17 pe Facility Project Year Due ROM 2022 $
Building Senior Community Center Roof Replace 2023 $ 535,000 Surface Lot 560 Dutton mill and fill 2023 $ 74,048
Surface Lot Washington Plaza at West Joaquin Cape Seal 2023 $ 33,500 Surface Lot Washington Plaza at West Juana Cape Seal 2023 $ 140,000 Building Fire Station 10 Roof Replace 2023 $ 495,000
Building Manor Park Kiddie College aka Recreation Building Roof Refresh / renovation 2024 $ 85,000 Building History Museum Roof Replace 2024 $ 260,000
Bridge Monarch Bay Dr @ ACFC canal Refresh / renovation 2024 $ 800,000 Building Marina Community Center Refresh / renovation 2025 $ 10,602,000 Fields Washington Manor Middle School Field Refresh / renovation 2025 $ 3,500,000 Park Facilities Victoria Park Refresh / renovation 2025 $ 1,000,000 Walkway/Plaza E. 14th St.Bank entrance and entire plaza area in between building Refresh / renovation 2025 $ 19,470 Building Casa Peralta Refresh / renovation 2026 $ 10,000,000 Building Police Building aka Public Safety Refresh / renovation 2026 $ 11,614,500 Building Public Works Service Center Refresh / renovation 2027 $ 8,436,000 Fixtures Group 1 LED - 400 fixtures Replace at end of life 2027 $ 180,000 Building City Hall Refresh / renovation 2028 $ 14,779,800 Building Marina Park Restrooms North Refresh / renovation 2028 $ 500,000 Building Marina Park Restrooms South Refresh / renovation 2028 $ 500,000 Park Facilities Cherry Grove Park Refresh / renovation 2028 $ 4,200,000 Park Facilities Floresta Park Refresh / renovation 2029 $ 1,700,000 Park Facilities Halcyon Park General Refresh / renovation 2029 $ 5,000,000 Park Facilities Marina Park General Refresh / renovation 2029 $ 15,000,000 Park Facilities McCartney Park Refresh / renovation 2029 $ 1,800,000 Building Bonaire Park Restroom Refresh / renovation 2030 $ 380,000 Equipment Chabot Park Lift Station Refresh / renovation 2030 $ 200,000 Park Facilities Benedict Park Refresh / renovation 2030 $ 300,000 Park Facilities Bonaire Park General Refresh / renovation 2030 $ 5,400,000 Equipment Police Building SS lift station Refresh / renovation 2030 $ 200,000 Walkway/Plaza Downtown Walkway 1350 Washington Refresh / renovation 2030 $ 90,000 Walkway/Plaza Downtown Walkway 1366 East 14th Street Refresh / renovation 2030 $ 125,000 Walkway/Plaza Plaza west side of E14th between Davis and Estudillo Refresh / renovation 2030 $ 300,000 Trees 1100 Yarwoods replace over 10 years 2030 $ 825,000 Building Main Library Refresh / renovation 2031 $ 18,626,200 Building Halcyon Park Restroom Refresh / renovation 2031 $ 375,000 Building Floresta Park Restroom Refresh / renovation 2032 $ 286,000 Fixtures Climatec LED - 5600 fixtures Replace at end of life 2032 $ 2,520,000 Streets backlog
$11M/ year to
maintain
$105M to repair all
failed (red, PCI <25)
$50M to repair all poor
(orange, PCI<50)
$15M to repair all fair
(yellow, PCI <65)
18 Data shown as of January 2023
Currently planned new facilities
Fully Funded (or a funding plan is identified)
1. Expand fiber to Shoreline area
2. Expand fiber to I880 Integrated Corridor Management System
3. Add pedestrian lighting to East 14th Street North Area
4. Add streetscape/protected bike lanes to Doolittle Drive
5. Add streetscape/protected bike lanes to Hesperian Blvd
6. MacArthur Blvd round about
7. Additional trash capture for storm drain system
8. MacArthur Blvd park and ride
Partially Funded
1. Shoreline Park
2. Manor Park Competition Pool
3. Add streetscape/protected bike lanes to Williams and Bancroft When completed these projects will increase our annual maintenance and replacement costs. 19 Current Requests for new facilities
General Fund over $350M
Project Name 2022 ROM
150th Ave Streetscape $1,110,000
Adaptive signals SLB and Washington $1,110,000
Alvarado at Fremont Vehicle Guardrail $40,000
Alvarado Street Pedestrian Lighting $1,020,000
Bancroft and Williams Bicycle Corridors $8,270,000
Bayfair TOD Intersection Improvements $3,590,000
Best Ave Streetscape E 14th to SLB $370,000
Bike and Ped Improve BART to Bayfair $2,820,000
Broadmoor Breed Roundabout $1,220,000
City Hall Solar and Battery Backup $5,520,000
Citywide Street Lighting $30,000,000
Construct Park at Begier and E14th $2,690,000
Dolores Ave Streetscape Grand to E 14th $370,000
Doolittle Streetscape Phase III $16,090,000
Dowling Blvd Streetscape Beverly Warwick $540,000
Downtown Pedestrian Lighting $7,050,000
Downtown Smart Parking System $3,470,000
Downtown Wayfinding Signage $90,000
Durant Ave Streetscape E14 to Bancroft $1,080,000
Durant Ave Streetscape McArth to Bncrft $1,080,000
Electric Fleet Infrastructure $620,000
Estudillo Canal Trail $3,000,000
EV charging sta at city parking lots $410,000
Project Name 2022 ROM
Fairmont Median Landscaping $1,660,000
Fargo @ Washington Rt Turn Lane $1,280,000
Floresta Monterey Pedestrian Imp $340,000
Floresta Monterey Traffic Signal $2,040,000
Hesperian Bike Lane Gap Closure $1,200,000
Joaquin Parking Lot Trash Enclosure $410,000
Lewelling / Andover Traffic Signal $780,000
Lewelling / Sedgeman Traffic Signal $780,000
Lewelling Blvd Soundwalls $3,000,000
Lewelling Blvd Streetscape and Safety $3,310,000
Lola St Park Improvements $5,720,000
MacArthur Blvd Streetscape Phase 2 $4,660,000
Main Library Solar and Battery Backup $5,520,000
Marina Blvd Streetscape Merced-Doolittle $6,710,000
Marina Blvd Streetscape West of Doolittl $6,710,000
Marina Blvd Utility Undergrounding $13,410,000
Marina Blvd Widen Teagarden to Alvarado $8,050,000
MCC Solar and Battery Backup $4,410,000
Merced St Ped Imp Williams to Wicks $2,690,000
Merced Street Utility Undergrounding $4,030,000
New Volleyball Court $1,000,000
Police Parking Structure $6,620,000
Property Evidence Building $3,240,000
Public Bike Lockers $100,000
Public Wi-Fi Expansion to Non-profits $70,000
San Leandro Creek Interpretive Center $340,000
SCC Solar and Battery Backup $4,410,000
School Route Ped Safety Improvements $7,780,000
School Street Dog Park $1,460,000
Sidewalk Estudillo and Lake Chabot Road $340,000
SL Creek Trail Root Park to SPRR $6,710,000
SLB Best Concrete Bulb Outs $370,000
Timothy Drive Traffic Channelization $140,000
Traffic Signal Battery Backup $340,000
UPRR Grade Separation Washington to Hesp $134,010,000
UPRR Quiet Zone crossings on Niles Track $5,370,000
Victoria Circle Reconfiguration $540,000
Washington Beatrice Streetscape $150,000
Washington/143rd Signal Fiber Connection $90,000
West Juana Downtown Bike Ped Improvement $800,000
Williams St Bike and Ped Imp near UPRR $2,150,000 20
Including
• Safety projects
• Solar and EV projects
• Catalyst projects i.e. for TOD
Summary
Focusing on the General Fund:
• Significant amount of existing assets need renovation or replacement, cost is estimated at $265M.
• Ongoing Renovation and Replacement Costs for General Fund are $19M/year.
• Constructing additional facilities will add to the annual cost. 21 2-Year CIP Budget Proposed Policy
Fund a Capital Improvement Plan that prioritizes available funding for the most urgent needs. Needs prioritized as follows:
1. Highest need that compromises the safety of the community
2. Highest need that also has high community use
3. Highest need that could otherwise prevent more expensive repair or renovation in the future
4. New projects should not be added/funded until backlog of maintenance, renovation or replacement of desired community assets are fully funded
Highest need means Asset has failed or is at the end of useful life 22 Next Steps
1. Determine funding available for CIP projects
2. Prepare project list for upcoming budget and 10 year CIP plan
3. Present CIP budget/plan to Council
Questions/Comments?
23