IN THE CITY COUNCIL OF THE CITY OF SAN LEANDRO
RESOLUTION NO. 2022-
RESOLUTION OF THE CITY OF SAN LEANDRO CITY COUNCIL TO
AWARD A CONSTRUCTION CONTRACT TO REDGWICK CONSTRUCTION
COMPANY IN THE AMOUNT OF $1,958,816 FOR WASHINGTON AVENUE RECONSTRUCTION PROJECT, PROJECT NO. 2018.4020, FEDERAL PROJECT NO.- STPL 5041 (048); TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND APPROVE INDIVIDUAL CHANGE ORDERS UP TO 5% (OR $97,940) OF THE ORIGINAL CONTRACT AMOUNT; TO AUTHORIZE THE CITY MANAGER TO
NEGOTIATE AND APPROVE CHANGE ORDERS UP TO A CUMULATIVE VALUE NOT TO EXCEED 15% (OR $293,822) OF THE ORIGINAL CONTRACT AMOUNT; TO REASSIGN $750,000 FROM OTHER STREET PROJECTS TO THIS PROJECT. (PROVIDES FOR THE SURFACE RECONSTRUCTION OF WASHINGTON AVE
BETWEEN WEST JUANA AVENUE AND CASTRO STREET)
WHEREAS, the City of San Leandro did, on February 28, 2023, publicly open, examine and declare all sealed proposals or bids for doing the work described in the bid documents for the subject project; and
WHEREAS, said proposals were submitted to the Engineering and Transportation Director who finds that the proposal hereinafter mentioned is the lowest responsive bid by a responsible bidder for doing said work; and
WHEREAS, the subject project is categorically exempt from National Environmental Policy Act (NEPA) as determined by Caltrans, Local Assistance section, on January 18, 2019 and was revalidated on August 02, 2022; and
WHEREAS, change orders to clarify the work or respond to unusual existing conditions are a normal aspect of public contracting and construction; and WHEREAS, in order to expedite the delivery of public projects on schedule and on budget, provide that subcontractors and workers are paid in a timely fashion, avoid as much as possible costly delay claims, and insure that the City completes projects and products that are to the City’s highest standards, the City Council finds that providing authorization to negotiate and approve change orders is in the best interest of public health, safety and welfare.
NOW, THEREFORE, the City Council of the City of San Leandro does RESOLVE as follows:
• That said City Council hereby rejects all of said proposals or bids except that herein mentioned; hereby waives any irregularities in the proposal or bid of the lowest responsible bidder; and hereby awards the contract for doing said work to the lowest responsible bidder, Redgwick Construction Company in the amount of $1,958,816; • That the City Manager or her designee is authorized to negotiate and approve individual change orders up to a maximum of 5% of the original contract amount, or $97,940;
RESOLUTION NO. 2022-XXX 2
• That the City Manager or her designee is authorized to negotiate and approve cumulative change orders up to a maximum of 15% of the original contract amount, or $293,822;
• That $453,000 of Vehicle Registration funds in account 143-38-392 for the Street Overlay 2017-18 project be reassigned to this project; and • That $297,000 of Measure B funds in account 144-38-418 for the Annual Street Sealing 2019-22 project be reassigned to this project.
BE IT FURTHER RESOLVED:
That if the above-named contractor is unable to execute the contract, then the City Manager is authorized to award this contract to the next lowest responsible bidder, execute all documents to effect the award, and take all actions necessary to recover any bid security from the low bidder necessary to make the City whole in its acceptance of the lowest bid.
Introduced by _______ and passed and adopted this 3rd day of April 2023, by the following vote:
Members of the Council:
AYES:
NOES:
ABSENT:
ATTEST:
Kelly B. Clancy, City Clerk
RESOLUTION NO. 2022-XXX 3