FYs 24 & 25 Biennial Budget
Presentation
Finance Committee
April 26, 2023
Key Factors
• Aligning budget to actual needs and costs
• Realistic onboarding of vacant positions
• Conservative revenue given economic climate
• Increased labor costs
Key Investments
• Human Capital
• Staffing
• Training and Development
• Recognition
• Infrastructure Assessment
• Revenue Exploration
• Community Engagement – including limited English communities • Housing and Economic Development
• Implementation of Housing Element
• Creation and Implementation of Economic Development Plan • Public Safety
• Fire Station Alerting
• Mental Health Response Unit
• Phone and Radio Replacements
Citywide Budget
($ in millions)
General Fund 5-Year Forecast
General Fund Estimated Fund Balance
(in thousands)
Budget Task Force Recommendations
• Create Navigation Center
• Create Civilian Police Review Board
• Look into mental health crisis response team
• Redirect activities handled by sworn officers to other staff • Hire grant writer to expand grant program
• Prioritize and increase funding for city building and roads • Study potential revenue options for capital projects
• Establish performance measures for each department
• Create community engagement in budget process
• Pilot safety liaison/ambassador program
• Increase funding for community resiliency
Performance Measures
• Began the process of metrics and measurement
• Empower departments to own and convey what should be measured • Understand what data is available
• Periodic review of metrics and reporting
• Process improvement
City Manager
Performance
Objective
FY24
Target
FY25
Target
Percent of Council priority workplan commitments completed on time 80% 80% Positive % increase in community satisfaction survey (FM3) 5% 5% Overall city employee engagement increase 5% 5%
Number of trees planted 600 600
Community Development
Performance
Objective
FY24
Target
FY25
Target
Issue consolidated comments for 70% of permit applications within 30 days of submission.
70% 70%
Inspect 75% of new Mobile 311 requests within 3 weeks of submission.
75% 75%
Review 50% of Business License applications within one week of submission.
50% 50%
Engineering
Performance
Objective
FY24 Target FY24 Target
Inspect 90% of 311 sidewalk repair requests within 8
weeks of submission.
90% 90%
Review and comment on 70% of Encroachment Permits
within 6 weeks of application.
70% 70%
Review and comment on 80% of Grading Permit
Applications within 4 weeks of each submittal.
80% 80%
Finance
Performance
Objective
FY24 Target FY25 Target
Investments meet safety, liquidity, and reasonable
return requirements
$198M total cash and
investments, 95%
pooled investment and
1.5% market yield rate
of return
$200M total cash and
investments, 95% pooled
investment and 1.7%
market yield rate of
return
Meet statutory state submission deadline with no
findings by external auditors
Meet deadline with no
audit findings
Meet deadline with no
audit findings
Percent of business licenses issued within 14 days 98% 98% Human Resources
Performance
Objective
FY24 Target FY25 Target
Increase in number of job specifications reviewed and
updated 50 50
Increase in employee engagement survey results
85% 85%
Decrease in the City’s vacancy rate
11% 11%
Human Services
Performance
Objective
FY24 Target FY25 Target
Support the operations of cooling/warming center to support the needs of up to 25 people a day when the temperature reaches a level that becomes a health and safety hazard for the unhoused.
25 25
Provide emergency services to assist those who are at risk of or who are already experiencing homelessness to support their reintegration in the community.
95/year 95/year
Provide mobile outreach and case management services to individuals and families at risk of or who are already
experiencing homelessness.
30/week 30/week
Information Technology
Performance
Objective
FY24
Target
FY25
Target
Overall Customer Satisfaction on Incident
Response
95% 95%
Overall Customer Satisfaction on Service
Request Fulfillment
80% 80%
Percentage of Software Applications
Supported Citywide
90% 90%
Legislative
Performance
Objective
FY24 Target FY25 Target
Percent of time Council meeting minutes are docketed for City Council approval within three weeks of meeting date 85% 85%
Percent of time docket information is uploaded on
Wednesday by 12:00pm the week prior to the Council
meeting on Monday
100% 100%
Percent of time updates to status changes to boards and commissions are made and posted within 48 hours of
notification
100% 100%
Number of City Council and Policy Committee meetings
attended by City Attorney
160 160
Library
Performance
Objective
FY24
Target
FY25 Target
Increase library card holders from 29% to 31% of San
Leandro’s population.
31% 31%
Increase Library Visits to 244,000 244,000 244,000
Increase total circulation of physical and electronic
items by 10%
365,743 365,743
Increase program attendance by 10% 9,370 9,370
Police
Performance
Objective
FY24 Target FY25 Target
Decrease the overall number of San Leandro
Police Department Sworn vacancies by 25% by
June 30th, 2025.
18 18
Reduce property crimes by 5% in the calendar
year 2024.
4,185 3,976
Implement CordicoShield Law Enforcement
Wellness Application by January 1, 2024. Implemented 1/1/2024 N/A Public Works
Performance
Objective
FY24 Target FY25 Target
Solid Waste Regulations and Contracts: Ensure that all
businesses and multi-family properties have recycling and organics service in compliance with SB 1383; establish
community compost distribution program; determine a solid waste franchise procurement pathway and solicit/negotiate services (including community cleanup services).
Procure 3,167 tons of compost by 12/31/23 N/A
Complete Stormwater Rates Study/Implement Proposition
218 Vote; Obtain Council direction to proceed with 218 vote process
Update tax rolls with new rate charges (IT staff
involved) and send to Assessor’s Office by
8/10/23
Look at options to have consultant
perform tax roll work for FY 25)
Infrastructure Assessments/CIP Planning: Assess condition of 25 city facilities; establish PM program and annual service contracts to maintain assets; implement Capital Predictor tool to identify replacement schedules for assets based on
condition and replacement costs; provide data to City
Engineer for CIP plan; create 10-year CIP plan for WPCP Division
Key annual service contracts and WPC CIP
consultant approved by Council in July 2023; PM
schedules assets active by 10/31/23; Capital
Predictor online by 11/30/23; WPC plan complete
and presented to Council (if necessary) by
1/31/24
N/A
Recreation
Performance
Objective
FY24
Target
FY25
Target
Increase Program Participant
Registration
20,000 20,000
Increase Facility Rentals 1,750 1,750
Performance Metrics Next Steps
• Monitor metrics
• Work with departments on data
• Incorporate review with budget monitoring
• Provide updates to Finance Committee
Questions and Comments