IN THE CITY COUNCIL OF THE CITY OF SAN LEANDRO
RESOLUTION NO. 2023-XX
RESOLUTION TO APPROVE AND AUTHORIZE THE CITY MANAGER TO AWARD A CONSTRUCTION CONTRACT TO GRUENDL INC. DBA RAY’S ELECTRIC FOR $669,487 FOR THE WICKS BOULEVARD AND MANOR BOULEVARD TRAFFIC SIGNAL UPGRADE PROJECT, PROJECT NO. 2020.5620, FEDERAL PROJECT NO.- HSIPL 5041 (049); TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND APPROVE INDIVIDUAL CHANGE ORDERS UP TO 5% ($33,474) OF THE ORIGINAL CONTRACT AMOUNT; AND TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND APPROVE CUMULATIVE CHANGE ORDERS UP TO 25% ($167,372) OF THE
ORIGINAL CONTRACT AMOUNT
WHEREAS, the City of San Leandro did, on April 5, 2023, publicly open, examine and declare all sealed proposals or bids for doing the work described in the bid documents for the subject project; and WHEREAS, said proposals were submitted to the Engineering and Transportation Director who finds that the proposal hereinafter mentioned is the lowest responsive bid by a responsible bidder for doing said work; and
WHEREAS, the subject project is categorically exempt from the National Environmental Policy Act (NEPA) as determined by Caltrans, Local Assistance section, on December 4, 2019 and was revalidated on June 27, 2022; and
WHEREAS, change orders to clarify the work or respond to unusual existing conditions are a normal aspect of public contracting and construction; and
WHEREAS, in order to expedite the delivery of public projects on schedule and on budget, provide that subcontractors and workers are paid in a timely fashion, avoid as much as possible costly delay claims, and insure that the City completes projects and products that are to the City’s highest standards, the City Council finds that providing authorization to negotiate and approve change orders is in the best interest of public health, safety and welfare.
NOW, THEREFORE, the City Council of the City of San Leandro does RESOLVE as follows:
• That said City Council hereby rejects all of said proposals or bids except that herein mentioned; hereby waives any irregularities in the proposal or bid of the lowest responsible bidder; and hereby awards the contract for doing said work to the lowest responsible bidder, Gruendl Inc. dba Ray’s Electric in an amount of $669,487; and
• That the City Manager or her designee is authorized to negotiate and approve individual change orders up to a maximum of 5% of the original contract amount, or $33,474.35 each; and • That the City Manager or her designee is authorized to negotiate and approve cumulative change orders up to a maximum of 25% of the original contract amount, or $167,371.75.
RESOLUTION NO. 2022-XXX 2
BE IT FURTHER RESOLVED:
That if the above-named contractor is unable to execute the contract, then the City Manager is authorized to award this contract to the next lowest responsible bidder, execute all documents to effect the award, and take all actions necessary to recover any bid security from the low bidder necessary to make the City whole in its acceptance of the lowest bid.
Introduced by Councilmember _______ and passed and adopted this 15th day of May 2023, by the following vote:
AYES:
NOES:
ABSENT:
ATTEST:
Kelly B. Clancy, City Clerk