City Council
City of San Leandro
Meeting Agenda
Civic Center
835 East 14th Street
San Leandro, California
Mayor Juan González, III
Vice Mayor Bryan Azevedo, District 2
Celina Reynes, District 1
Victor Aguilar, Jr., District 3
Fred Simon, District 4
Xouhoa Bowen, District 5
Pete Ballew, District 6
Access the meeting remotely by using this URL
https://zoom.us/j/506831637
Tuesday, June 20, 2023 6:30 PM
Members of the public may attend the meeting in-person at the Council Chambers 835 E. 14th Street, visiting https://zoom.us/j/506831637 online, or by phone 1-888-788-0099 Enter Webinar ID: 506 831 637
Public Comment may be made live during the meeting in-person, via zoom or through the eComment feature at https://sanleandro.legistar.com. Please note that the eComment period will close at 11:59 pm the Sunday before the scheduled council meeting and distributed to City Councilmembers prior to the start of the City Council meeting. Written public comment will not be verbally read out loud.
1. CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
2. ANNOUNCEMENTS
3. RECOGNITIONS
3.a. 23-298 Mayor's Award for Kindness for Giovanni Pinedo
3.b. 23-299 June 25 - July 1, 2023, as National Week of the Boys and Girls Club
3.c. 23-300 June 19, 2023, as ‘Juneteenth’
3.d. 23-316 Motion to Appoint Arlene Lum to the Human Services Commission
4. REPORT ON CLOSED SESSION ACTIONS TAKEN
5. CITY MANAGER AND CITY ATTORNEY REPORTS AND COMMENTS
6. PUBLIC COMMENTS
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This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Public Comments are limited to 2 minutes per speaker, subject to adjustment by the Mayor.
The Mayor, as the Chair of the meeting charged with its orderly administration and, together in partnership with the other City Council members, the timely completion of the meeting agenda, manages Public Comments. This includes but is not limited to moving immediately to the next speaker after a speaker has completed their comments within the allotted time, prohibiting speakers from yielding or granting their time to another person who is later in the queue to speak or who has already spoken, prohibiting speakers who have already spoken from speaking again regardless of whether it is during the public comment period or on an individual agenda item, and setting when and where in the agenda public comments shall be heard.
7. CITY COUNCIL CALENDAR AND ANNOUNCEMENTS
City Councilmembers announce calendar of upcoming events and coordinate attendance; report on local events attended since the last meeting; and make brief comments on issues of concern.
8. PRESENTATIONS
8.a. 23-234 Strategic Communications Plan Presented by SAE Communications Presentation - Strategic Communications Plan
San Leandro Strategic Communications Plan FINAL 6-10-2023 Attachments:
8.b. 23-237 Public Safety Work Plan
Attachments: Presentation - Public Safety Work Plan
9. AMENDMENT OF CONSENT CALENDAR
City Councilmembers or staff have an opportunity at this time to request that an item be removed from the Consent Calendar for the presentation of a staff report or other special consideration. Members of the public may request the opportunity to address the City Council regarding items remaining on the Consent Calendar. Items remaining on the Consent Calendar will be considered for approval under one motion.
10. CONSENT CALENDAR
10.a. 23-276 Adopt a Resolution to Approve and Authorize the City Manager to Execute Amendment No. 4 to Consultant Services Agreement Between the City of San Leandro and Maze & Associates for Audit Services for the Year Ending June 30, 2023 ($115,300) and Authorizing City Manager to Negotiate and Approve Further Contract Amendments with a Contingency ($17,300) Not to Exceed 15%
A - Maze Contract Amendment Resolution
B - CSA Amendment No. 4 Maze and Associates - Draft
Attachments:
10.b. 23-274 Adopt a Resolution to Approve 2022-2023 Third Quarter Financial Report as of March 31, 2023
A - Resolution 2022-23 Third Quarter Report
B - Third Quarter Financial Report as of March 31, 2023 Attachments:
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10.c. 23-275 Adopt a Resolution to Accept 2022-2023 City of San Leandro Section 115 Other Post-Employment Benefits (OPEB) and Pension Trust Investment Report for the Quarter Ended March 31, 2023
A - Reso 3rd qtr OPEB.pension trust investment 2022-23
B - Investment Report, March 31, 2023
Attachments:
10.d. 23-271 Adopt a Resolution to Authorize the City Manager to Negotiate and Approve Increases in Individual and Cumulative Change Orders from 15% to 20% (from $940,200 to $1,253,600; an increase of $313,400) for the Construction Contract with D. L. Falk Construction, Inc. for the Police Building and South Offices Modifications Project, Project No. 2014.0481
A - Resolution DLF change order limits increase
B - DLF Change Order Summary
Attachments:
10.e. 23-273 Adopt a Resolution to Approve and Authorize the City Manager to Execute a Purchase and Sale Agreement for the Acquisition of State Right-Of-Way for the Construction of the MacArthur / Superior Roundabout Project, Project No. 2014.0470
A - Resolution for Roundabout RW Decert Area
B - Purchase & Sale Agreement
Attachments:
10.f. 23-223 Adopt a Resolution to Approve and Authorize the City Manager to Award a Construction Contract to Pavement Coatings Company in the amount of $9,207,613 for the Surface Seal Phase for the Annual Street Paving 21-23, Project No. 2020.0050; to Authorize the City Manager to Negotiate and Approve Individual Change Orders Up to 5% of the Original Contract Amount ($460,380); and to Authorize the City Manager to Negotiate and Approve Cumulative Change Orders up to 10% of the Original Contract Amount ($920,761)
A - Resolution Pavement Coatings Company
B - Bid Summary
C - Street List
Attachments:
10.g. 23-256 Adopt a Resolution to Approve and Authorize the City Manager to Enter into a Project Funding Agreement with the Alameda County Transportation Commission for Grant Funding for the Lewelling Boulevard Streetscape Project, to Accept $2,207,000 in Grant Funds and to Authorize Appropriation of $253,143 in Matching Funds Attachments: A - Reso ACTC Grant Funds
10.h. 23-258 Adopt a Resolution to Approve and Authorize the City Manager to Enter into a Project Funding Agreement with the Alameda County Transportation Commission for Grant Funding for the Fairway Drive Traffic Calming Project, Accept $58,000 in Grant Funds and Authorize Appropriation of $6,653 in Matching Funds
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Attachments: A - Reso ACTC Grant Fairway Drive
10.i. 23-261 Adopt a Resolution to Approve and Authorize the City Manager to Award a $1,385,330 Construction Contract to Basset Engineering for the Sanitary Sewer Point Repairs 2022 and Wicks Boulevard Vault Cover Replacement Project, Project No. 2022.0120; to Authorize the City Manager to Negotiate and Approve Individual Change Orders Up to 5% (or $69,267) of the Original Contract Amount; to Authorize the City Manager to Negotiate and Approve Change Orders up to a Cumulative Value not to Exceed 25% (or $346,333) of the Original Contract Amount and to Appropriate $500,000 from the Water Pollution Control Plant Enterprise Funds
A - Reso Basset Engineering for the Sanitary Sewer Point Repairs B - Bid Summary
Attachments:
10.j. 23-257 Adopt a Resolution to Approve and Authorize the City Manager to Enter into a Project Funding Agreement with the Alameda County Transportation Commission for the Hesperian Boulevard Gap Closure Project; and to Accept $255,000 in Grant Funds and to Authorize the Use of and Appropriate Match Funds of $29,249
Attachments: A - Resolution ACTC Hesperian Blvd Gap Closure
10.k. 23-239 Adopt Two Resolutions: 1) Accept the Engineer's Report for Fiscal Year 2023-2024 for the Heron Bay Maintenance Assessment District, Assessment District No. 96-3; and
2) Order the Levy and Collection of Assessments Within the Heron Bay Maintenance Assessment District; Assessment District No. 96-3 for Fiscal Year 2023-2024
A - Reso 2023 - Heron Bay Engineers Report
B - Reso 2023 - Heron Bay Levy and Collection
C - FY2324 City of San Leandro - Heron Bay MAD 96-3 Engineer's Report D - FY2324 Assessment Roll
E - Public Comment on Heron bay Engineer's Report
Attachments:
10.l. 23-279 Adopt a Resolution to Approve Five (5) Community Development Block Grant (CDBG) Agreements totaling $141,342 for Fiscal Year 2023-2024 Between the City of San Leandro and CDBG Sub-Recipients for Public Services Grants to CALICO (Child Abuse Listening, Interviewing, and Coordination Center) for $22,000; Davis Street Family Resource Center for $30,000; Service Opportunities for Seniors, Inc. (SOS/Meals On Wheels) for $39,000; Spectrum Community Services (San Leandro Senior Nutrition Program) for $30,342; and ECHO Housing for $20,000 A - HUD CDBG FY23-24 Public Service Grant Agreements
B - CALICO Scope of Work and Budget FY23-24
C - Davis Street Family Resource Center Scope of Work and Budget FY23-24 D - SOS-Meals on Wheels Scope of Work and Budget FY23-24 Attachments:
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E - Spectrum Scope of Work and Budget FY 23-24
F - ECHO Housing Scope of Work and Budget FY 23-24
10.m. 23-287 Adopt a Resolution to Approve a Community Development Block Grant (CDBG) Minor Home Repair Grant Agreement for Fiscal Year 2023-2024 Between the City of San Leandro and Sub-Recipient Rebuilding Together Oakland-East Bay for $150,000
A - Reso HUD CDBG FY23-24 Minor Home Repair Grant Agreement B - Rebuilding Together Oakland East Bay Scope of Work and Budget FY 23-24 Attachments:
10.n. 23-268 Adopt a Resolution to Approve and Authorize the City Manager to Execute a Loan for $150,229 in Federal American Rescue Plan Act and Community Development Block Grant Program Funds to Assist Building Futures with Women and Children with Phase 2 of the Rehabilitation of the San Leandro Shelter located at 501 Davis Street
A - BFWC Rehab Ph2
B - CDBG Loan Agreement BFWC-SL Shelter Ph2
C - ARPA Grant Agreement BFWC-SL Shelter Ph2
Attachments:
10.o. 23-290 Adopt a Resolution to Approve and Authorize the City Manager to Execute an Amendment to the Consulting Services Agreement with Titan Empire Inc., DBA; The Titan Group, Professional Investigations, for Third-party Internal Affairs Investigation Services for an Additional Cost of $150,000.00 (bringing the total contract cost to an Amount not to Exceed $199,000.00)
A - Reso CSA Titan Empire Inc Amendment
B - Executed CSA Titan Group Effective September 1, 2022 Attachments:
10.p. 23-260 Adopt a Resolution to Approve and Authorize the City Manager to Execute Amendment No. 2 to the Installation Agreement Between the City of San Leandro and Climatec, LLC to Include Interim Replacement Components of the HVAC System at the Senior Community Center for $123,900
A - Climatec Amendment 2
B - Amendment 2
Attachments:
10.q. 23-289 Adopt a Resolution to Approve and Authorize the City Manager to Execute an Amendment to the Consulting Services Agreement with Jensen Hughes, Professional Investigations, for Third-party Internal Affairs Investigation Services Resulting in an Additional Cost of $150,000.00 (Bringing the Total Contract Cost to an Amount not to Exceed $190,000.00)
A - Resolution CSA Jensen Hughes Prof Investigators
B - Executed CSA Jensen Hughes, Professional Investigations, Effective December 1, 2022 Attachments:
10.r. 23-291 Adopt a Resolution to Approve and Authorize the City Manager to Execute an Animal Shelter Services Agreement with the East Bay SPCA City of San Leandro Page 5 Printed on 6/14/2023
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with a Not to Exceed Amount of $720,000.00 for Fiscal Years 2023-2024 and 2024-2025
Attachments: A - Resolution Animal Shelter Servs Agmt
10.s. 23-292 Staff Report for a City of San Leandro City Council Resolution Approving and Authorizing the City Manager to Execute a Non-Professional Services Agreement for $751,200 for Fiscal Years 2023-2024 and 2024-2025 with Priority 1 Public Safety Equipment Installation Incorporated, for Maintaining, Servicing, and Outfitting of Existing Police Vehicles to Match Equipment Presently in Use in the Police Department’s Fleet
Attachments: A - Resolution NPSA Public Saftey Equipment Install
10.t. 23-284 Adopt a Resolution to Approve and Authorize the City Manager to Execute Amendment No. 5 to the Non-Professional Services Agreement with Flagship Facility Services, Inc. For Citywide Janitorial Services for an Amount Not to Exceed $642,155.58 plus $25,384.70 for Additional Unscheduled Services for nine months of Fiscal Year 2023-2024 A - Resolution Flagship FS Amendment No. 5
B - Compensation Schedule 2024
C1 - NPSA Flagship FS 2017
C2 - NPSA Amendment No. 1 Flagship FS
C3 - NPSA Amendment No. 3 Flagship FS
C4 - NPSA Amendment No. 2 Flagship FS
C5 - NPSA Amendment No. 4 Flagship FS
Attachments:
10.u. 23-295 Adopt a Resolution to Approve and Authorize the City Manager to Execute Two Consulting Services Agreements for Third Party Plan Check Services Between the City of San Leandro and CSG
Consultants, Inc. for $300,000 and TRB+Associates for $700,000 in FY2023-2024 (for a Total Amount Not to Exceed $1,000,000) A - Resolution CSG and TRB FY23-24
B - CSG Consultants FY2023-2024 Scope of Work and Compensation Schedule C - TRB FY2023-2024 Scope of Work and Compensation Schedule Attachments:
10.v. 23-301 Adopt a Resolution to Approve and Authorize the City Manager to Execute Amendment No. 1 to Legal Services Agreement Between the City Of San Leandro And Castillo, Moriarty, Tran & Robinson for Tort Litigation Services
Attachments: A - Resolution Amdt No. 1 Castillo, Moriarty, Tran, and Robinson
10.w. 23-293 Adopt a Resolution to Approve and Authorize the City Manager to Execute Amendment No. 8 with Del Conte’s Landscaping, Inc. for Citywide Median Maintenance and Weed Abatement in City
Right-of-Ways for $111,699.12 from July 1 through December 31, 2023 Attachments: A - Del Conte Medians Resolution 2023
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B - Del Conte Medians July- Dec 2023
C1 - NPSA Pacheco Brothers Gardening - Medians
C2 - NPSA Amendment 1 - Pacheco - Medians
C3 - NPSA Amendment 2 - DelConte - Medians
C4 - NPSA Amendment 3 - DelConte - Medians
C5 - NPSA Amendment 4 - DelConte - Medians
C6 - NPSA Amendment 5 - DelConte - Medians
C7 - NPSA Amendment 6 - DelConte - Medians
C8 - NPSA Amendment 7 - DelConte - Medians
10.x. 23-297 Second Reading of an Ordinance Amending Ordinance No. 2023-001 To Terminate the City’s Eviction Moratorium effective July 31, 2023.
Attachments: A - Ord 2nd Reading Terminate the City’s Eviction Moratorium
10.y. 23-304 Approve May 15, 2023 City Council Minutes
Attachments: 05152023 Council Regular Minutes DRAFT
10.z. 23-305 Approve June 5, 2023 City Council Minutes
Attachments: 06052023 Council Regular Minutes DRAFT
11. ITEMS REMOVED FROM CONSENT CALENDAR
Public Comments are limited to 2 minutes per speaker per item, subject to adjustment by the Mayor.
12. PUBLIC HEARINGS
Public Hearing Comments are limited to 5 minutes per speaker, subject to adjustment and management of comments by the Mayor.
13. ACTION ITEMS
Public Comments are limited to 2 minutes per speaker per item, subject to adjustment and management of comments by the Mayor.
13.a. 23-282 Adopt a Resolution of Intention to Approve an Amendment to the Contract between the Board of Administration of the California Public Employees’ Retirement System; and
First Reading and Introduction of an Ordinance to Include Provisions Pursuant to Government Code 20516 “Cost Sharing” for Unrepresented Executive Safety Employees
A - Resolution of Intention Police PERS
B - Ordinance CalPERS Exception Police
C - CalPERS Contract Exhibit
Attachments:
14. COUNCIL REQUESTS TO SCHEDULE AGENDA ITEMS
This section is to be used to propose items for consideration for future scheduling, and City of San Leandro Page 7 Printed on 6/14/2023
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not for substantive discussion.
15. CITY COUNCIL REPORTS
City Councilmembers report on attendance at intergovernmental agency meetings, conferences, and seminars since the last meeting.
16. ADJOURN
MEETING ACCESSIBILITY
If special accommodations are required for the disabled, please call the City Clerk's Office at (510) 577-3366 or TDD at (510) 577-3343.
RESPECTFULLY SUBMITTED:
___________________________________
Kelly B. Clancy
City Clerk for the City of San Leandro
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