Civic Center
835 East 14th Street
San Leandro, California
City of San Leandro
Minutes
City Council
Mayor Juan González, III
Vice Mayor Bryan Azevedo, District 2
Celina Reynes, District 1
Victor Aguilar, Jr., District 3
Fred Simon, District 4
Xouhoa Bowen, District 5
Pete Ballew, District 6
6:30 PM Access the meeting remotely by using this URL
https://zoom.us/j/506831637
Tuesday, June 20, 2023
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
1. The meeting was called to order at 6:33 p.m.
Assistant City Manager Janelle Cameron led the Pledge of Allegiance.
Present 5 - Aguilar Jr., Azevedo, Ballew, González III, Bowen Absent 2 - Simon, Reynes
2. ANNOUNCEMENTS
Mayor Gonzalez with consensus of the City Council moved items 9., 10., and 11. regarding the Consent Calendar to be heard after item 3. Recognitions.
3. RECOGNITIONS
3.a. 23-298 Mayor's Award for Kindness for Giovanni Pinedo This matter was Presented
3.b. 23-299 June 25 - July 1, 2023, as National Week of the Boys and Girls Club Ki, Erich, Omar and Lynxx accepted the proclamation on behalf of the Boys and Girls Club
This matter was Presented
3.c. 23-300 June 19, 2023, as ‘Juneteenth’
Art Stewart accepted the proclamation.
This matter was Presented
3.d. 23-316 Motion to Appoint Arlene Lum to the Human Services Commission City of San Leandro Page 1
City Council Minutes June 20, 2023
A motion was made by Councilmember Ballew, seconded by Councilmember Bowen, that this Minute Order - Council be Adopted. The motion CARRIED by the following vote:
Aye: 5 - Aguilar Jr., Azevedo, Ballew, González III, Bowen
Absent: 2 - Simon, Reynes
Enactment No:
9. AMENDMENT OF CONSENT CALENDAR
Approval of the Consent Agenda
Comments were made by approximately 2 people.
A motion was made by Councilmember Aguilar, Jr., seconded by Councilmember Azevedo, to Approve the Consent Calendar. The motion carried by the following vote.
Aye: 5 - Aguilar Jr., Azevedo, Ballew, González III, Bowen
Absent: 2 - Simon, Reynes
10. CONSENT CALENDAR
10.a. 23-276 Adopt a Resolution to Approve and Authorize the City Manager to Execute Amendment No. 4 to Consultant Services Agreement Between the City of San Leandro and Maze & Associates for Audit Services for the Year Ending June 30, 2023 ($115,300) and Authorizing City Manager to Negotiate and Approve Further Contract Amendments with a Contingency ($17,300) Not to Exceed 15%
Received and Filed on the Consent Calendar.
Enactment No: 2023-068
10.b. 23-274 Adopt a Resolution to Approve 2022-2023 Third Quarter Financial Report as of March 31, 2023
Received and Filed on the Consent Calendar.
Enactment No: 2023-069
10.c. 23-275 Adopt a Resolution to Accept 2022-2023 City of San Leandro Section 115 Other Post-Employment Benefits (OPEB) and Pension Trust Investment Report for the Quarter Ended March 31, 2023
Received and Filed on the Consent Calendar.
Enactment No: 2023-070
10.d. 23-271 Adopt a Resolution to Authorize the City Manager to Negotiate and City of San Leandro Page 2
City Council Minutes June 20, 2023
Approve Increases in Individual and Cumulative Change Orders from 15% to 20% (from $940,200 to $1,253,600; an increase of $313,400) for the Construction Contract with D. L. Falk Construction, Inc. for the Police Building and South Offices Modifications Project, Project No. 2014.0481 Received and Filed on the Consent Calendar.
Enactment No: 2023-071
10.e. 23-273 Adopt a Resolution to Approve and Authorize the City Manager to Execute a Purchase and Sale Agreement for the Acquisition of State Right-Of-Way for the Construction of the MacArthur / Superior Roundabout Project, Project No. 2014.0470
Received and Filed on the Consent Calendar.
Enactment No: 2023-072
10.f. 23-223 Adopt a Resolution to Approve and Authorize the City Manager to Award a Construction Contract to Pavement Coatings Company in the amount of $9,207,613 for the Surface Seal Phase for the Annual Street Paving 21-23, Project No. 2020.0050; to Authorize the City Manager to Negotiate and Approve Individual Change Orders Up to 5% of the Original Contract Amount ($460,380); and to Authorize the City Manager to Negotiate and Approve Cumulative Change Orders up to 10% of the Original Contract Amount ($920,761)
Received and Filed on the Consent Calendar.
Enactment No: 2023-073
10.g. 23-256 Adopt a Resolution to Approve and Authorize the City Manager to Enter into a Project Funding Agreement with the Alameda County Transportation Commission for Grant Funding for the Lewelling Boulevard Streetscape Project, to Accept $2,207,000 in Grant Funds and to Authorize Appropriation of $253,143 in Matching Funds Adopted on the Consent Calendar.
Enactment No: 2023-074
10.h. 23-258 Adopt a Resolution to Approve and Authorize the City Manager to Enter into a Project Funding Agreement with the Alameda County Transportation Commission for Grant Funding for the Fairway Drive Traffic Calming Project, Accept $58,000 in Grant Funds and Authorize Appropriation of $6,653 in Matching Funds
Received and Filed on the Consent Calendar.
Enactment No: 2023-075
10.i. 23-261 Adopt a Resolution to Approve and Authorize the City Manager to Award City of San Leandro Page 3
City Council Minutes June 20, 2023
a $1,385,330 Construction Contract to Basset Engineering for the Sanitary Sewer Point Repairs 2022 and Wicks Boulevard Vault Cover Replacement Project, Project No. 2022.0120; to Authorize the City Manager to Negotiate and Approve Individual Change Orders Up to 5% (or $69,267) of the Original Contract Amount; to Authorize the City Manager to Negotiate and Approve Change Orders up to a Cumulative Value not to Exceed 25% (or $346,333) of the Original Contract Amount and to Appropriate $500,000 from the Water Pollution Control Plant Enterprise Funds
Received and Filed on the Consent Calendar.
Enactment No: 2023-076
10.j. 23-257 Adopt a Resolution to Approve and Authorize the City Manager to Enter into a Project Funding Agreement with the Alameda County Transportation Commission for the Hesperian Boulevard Gap Closure Project; and to Accept $255,000 in Grant Funds and to Authorize the Use of and Appropriate Match Funds of $29,249
Received and Filed on the Consent Calendar.
Enactment No: 2023-077
10.l. 23-279 Adopt a Resolution to Approve Five (5) Community Development Block Grant (CDBG) Agreements totaling $141,342 for Fiscal Year 2023-2024 Between the City of San Leandro and CDBG Sub-Recipients for Public Services Grants to CALICO (Child Abuse Listening, Interviewing, and Coordination Center) for $22,000; Davis Street Family Resource Center for $30,000; Service Opportunities for Seniors, Inc. (SOS/Meals On Wheels) for $39,000; Spectrum Community Services (San Leandro Senior Nutrition Program) for $30,342; and ECHO Housing for $20,000 Received and Filed on the Consent Calendar.
Enactment No: 2023-078
10.m. 23-287 Adopt a Resolution to Approve a Community Development Block Grant (CDBG) Minor Home Repair Grant Agreement for Fiscal Year 2023-2024 Between the City of San Leandro and Sub-Recipient Rebuilding Together Oakland-East Bay for $150,000
Received and Filed on the Consent Calendar.
Enactment No: 2023-079
10.n. 23-268 Adopt a Resolution to Approve and Authorize the City Manager to Execute a Loan for $150,229 in Federal American Rescue Plan Act and Community Development Block Grant Program Funds to Assist Building Futures with Women and Children with Phase 2 of the Rehabilitation of the San Leandro Shelter located at 501 Davis Street
City of San Leandro Page 4
City Council Minutes June 20, 2023
Received and Filed on the Consent Calendar.
Enactment No: 2023-080
10.o. 23-290 Adopt a Resolution to Approve and Authorize the City Manager to Execute an Amendment to the Consulting Services Agreement with Titan Empire Inc., DBA; The Titan Group, Professional Investigations, for Third-party Internal Affairs Investigation Services for an Additional Cost of $150,000.00 (bringing the total contract cost to an Amount not to Exceed $199,000.00)
Received and Filed on the Consent Calendar.
Enactment No: 2023-081
10.p. 23-260 Adopt a Resolution to Approve and Authorize the City Manager to Execute Amendment No. 2 to the Installation Agreement Between the City of San Leandro and Climatec, LLC to Include Interim Replacement Components of the HVAC System at the Senior Community Center for $123,900
Received and Filed on the Consent Calendar.
Enactment No: 2023-082
10.q. 23-289 Adopt a Resolution to Approve and Authorize the City Manager to Execute an Amendment to the Consulting Services Agreement with Jensen Hughes, Professional Investigations, for Third-party Internal Affairs Investigation Services Resulting in an Additional Cost of $150,000.00 (Bringing the Total Contract Cost to an Amount not to Exceed $190,000.00)
Received and Filed on the Consent Calendar.
Enactment No: 2023-083
10.r. 23-291 Adopt a Resolution to Approve and Authorize the City Manager to Execute an Animal Shelter Services Agreement with the East Bay SPCA with a Not to Exceed Amount of $720,000.00 for Fiscal Years 2023-2024 and 2024-2025
Received and Filed on the Consent Calendar.
Enactment No: 2023-084
10.s. 23-292 Staff Report for a City of San Leandro City Council Resolution Approving and Authorizing the City Manager to Execute a Non-Professional Services Agreement for $751,200 for Fiscal Years 2023-2024 and 2024-2025 with Priority 1 Public Safety Equipment Installation Incorporated, for Maintaining, Servicing, and Outfitting of Existing Police Vehicles to Match Equipment Presently in Use in the Police City of San Leandro Page 5
City Council Minutes June 20, 2023
Department’s Fleet
Received and Filed on the Consent Calendar.
Enactment No: 2023-292
10.t. 23-284 Adopt a Resolution to Approve and Authorize the City Manager to Execute Amendment No. 5 to the Non-Professional Services Agreement with Flagship Facility Services, Inc. For Citywide Janitorial Services for an Amount Not to Exceed $642,155.58 plus $25,384.70 for Additional Unscheduled Services for nine months of Fiscal Year 2023-2024 Received and Filed on the Consent Calendar.
Enactment No: 2023-086
10.u. 23-295 Adopt a Resolution to Approve and Authorize the City Manager to Execute Two Consulting Services Agreements for Third Party Plan Check Services Between the City of San Leandro and CSG Consultants, Inc. for $300,000 and TRB+Associates for $700,000 in FY2023-2024 (for a Total Amount Not to Exceed $1,000,000)
Received and Filed on the Consent Calendar.
Enactment No: 2023-087
10.v. 23-301 Adopt a Resolution to Approve and Authorize the City Manager to Execute Amendment No. 1 to Legal Services Agreement Between the City Of San Leandro And Castillo, Moriarty, Tran & Robinson for Tort Litigation Services
The meeting was adjourned at 9:37 p.m.
Received and Filed on the Consent Calendar.
Enactment No: 2023-088
10.w. 23-293 Adopt a Resolution to Approve and Authorize the City Manager to Execute Amendment No. 8 with Del Conte’s Landscaping, Inc. for Citywide Median Maintenance and Weed Abatement in City
Right-of-Ways for $111,699.12 from July 1 through December 31, 2023 Received and Filed on the Consent Calendar.
Enactment No: 2023-089
10.x. 23-297 Second Reading of an Ordinance Amending Ordinance No. 2023-001 To Terminate the City’s Eviction Moratorium effective July 31, 2023.
Received and Filed on the Consent Calendar.
10.y. 23-304 Approve May 15, 2023 City Council Minutes
City of San Leandro Page 6
City Council Minutes June 20, 2023
Approved as Submitted on the Consent Calendar.
10.z. 23-305 Approve June 5, 2023 City Council Minutes
Approved as Submitted on the Consent Calendar.
11. ITEMS REMOVED FROM CONSENT CALENDAR
10.k. 23-239 Adopt Two Resolutions: 1) Accept the Engineer's Report for Fiscal Year 2023-2024 for the Heron Bay Maintenance Assessment District, Assessment District No. 96-3; and
2) Order the Levy and Collection of Assessments Within the Heron Bay Maintenance Assessment District; Assessment District No. 96-3 for Fiscal Year 2023-2024
A motion was made by Councilmember Ballew, seconded by Councilmember Azevedo, that this Staff Report be Approved. The motion CARRIED by the following vote:
Aye: 5 - Aguilar Jr., Azevedo, Ballew, González III, Bowen
Absent: 2 - Simon, Reynes
Enactment No: 2023-090
2023-091
4. REPORT ON CLOSED SESSION ACTIONS TAKEN
No report.
5. CITY MANAGER AND CITY ATTORNEY REPORTS AND COMMENTS
No report.
6. PUBLIC COMMENTS
Comments were made by approximately 7 people.
7. CITY COUNCIL CALENDAR AND ANNOUNCEMENTS
City Councilmembers announced their calendar of upcoming events and coordinated attendance, reported on local events attended since the last meeting, and made brief comments on issues of concern.
8. PRESENTATIONS
8.a. 23-234 Strategic Communications Plan Presented by SAE Communications Public Information Officer Paul Sanftner presented the item.
Comment was received by approximately two people.
City of San Leandro Page 7
City Council Minutes June 20, 2023
This matter was Received and Filed
8.b. 23-237 Public Safety Work Plan
Police Chief Abdul Pridgen presented the item.
Comment was received by approximately two people.
This matter was Presented
12. PUBLIC HEARINGS
No items were scheduled.
13. ACTION ITEMS
13.a. 23-282 Adopt a Resolution of Intention to Approve an Amendment to the Contract between the Board of Administration of the California Public Employees’ Retirement System; and
First Reading and Introduction of an Ordinance to Include Provisions Pursuant to Government Code 20516 “Cost Sharing” for Unrepresented Executive Safety Employees
A motion was made by Councilmember Aguilar, Jr., seconded by Councilmember Bowen, that this Resolution be Approved. The motion CARRIED by the following vote:
A motion was made by Councilmember Aguilar, Jr., seconded by Mayor Gonzalez, that this Ordinance be Approved. The motion CARRIED by the following vote:
Aye: 5 - Aguilar Jr., Azevedo, Ballew, González III, Bowen
Absent: 2 - Simon, Reynes
14. COUNCIL REQUESTS TO SCHEDULE AGENDA ITEMS
None.
15. CITY COUNCIL REPORTS
16. ADJOURN
RESPECTFULLY SUBMITTED:
___________________________________
Kelly B. Clancy
City Clerk for the City of San Leandro
City of San Leandro Page 8