Finance Committee
June 28, 2023
AMERICAN RESCUE PLAN ACT OF 2021
American Rescue Plan Act (ARPA) Signed Into Law March 11, 2021 $1.9 Trillion Total
$350B to states and local governments
$65B to counties
$65B to cities
Local Fiscal Recovery Funds - Payments to Local Governments First tranche - 60 days after enactment
Second tranche - 12 mo. after first tranche
San Leandro Allocation - $18.6M
First tranche received in FY20-21
Second tranche received in FY21-22
ELIGIBLE USES
COVID-19 Response or Negative Economic
Impact
Premium Pay for Essential Workers
Revenue Recovery
Infrastructure Investments
INELIGIBLE USES
Fund pension deposits
Replenish reserves/rainy day funds
Pay for debt service payments, legal
settlements, or judgements
Offset reductions in taxes
SPENDING TIMEFRAME AND COMPLIANCE
Eligible Costs Timeframe
Covered period is March 3, 2021-December 31, 2024
Costs must be encumbered by December 31, 2024
Expended by December 31, 2026 if funds are obligated by December 31, 2024
Compliance and Reporting Requirements
Funds are subject to audit
Quarterly expenditure report submission
APPROVED FUNDING ALLOCATIONS
Spending Category Appropriation
Community and Economic Recovery $ 1.4 M
Community Health and Safety $ 5.8 M
Human Services $ 2.2 M
Infrastructure Enhancements $ 1.7 M
Capital Projects and Other Projects $ 7.4 M
Total $ 18.5 M
COMMUNITY AND ECONOMIC RECOVERY
Project/Program Goals & Objectives Total
Appropriation
Status
Housing Counseling/Fair Housing
Support
• Funding for landlord-tenant counseling, fair
housing/housing discrimination services, and
legal aid
40,000 Implemented in FY 22-23 with
funds expected to be fully
expended by 6/30/23
Economic Development Strategic
Plan Update
• Increase economic opportunity and
prosperity for all San Leandro residents and
businesses
75,000 Implementation in FY 23-24
Recovery Plan Administration and
Assistance
• Funding for program administration 49,500 Ongoing - continued ARPA reporting and program
administration assistance
Library Circulation Materials • Funding to diversify library materials collection
183,500 11,439 items were purchased to
diversify materials; remaining
funds to be expended in FY 23-
24 COMMUNITY AND ECONOMIC RECOVERY (CONT’D)
Project/Program Goals & Objectives Total
Appropriation
Status
Commercial Relief Grants • Grants for needy commercial tenants to repay past rent due, paid directly to
landlord
750,000 Grant program completed -
remaining funds to be utilized for
additional business assistance
grants and programs; expected to
be fully expended by 12/31/23
Small Business Technical Assistance • One-on-one assistance and services for businesses to help in areas such as adapting
business models and physical setup to
changing customer demand (including
outdoor dining)
225,000 Monthly business seminars
completed; contracts for further
programs and technical assistance
to be established in FY 23-24
Shop Local/Reopening Marketing • Promoting small businesses and encouraging residents to shop them through social media,
promotional campaigns, loyalty programs,
and events
100,000 Business Times marketing inserts
were published in 2022.
Marketing work to continue into
FY23-24, including downtown
event support, small business
promotion, and internal marketing
improvements.
COMMUNITY AND HEALTH SAFETY
Project/Program Goals & Objectives Total
Appropriation
Status
Tree Master Plan • Tree planting, tree coverage data for tracking GHG hot spots, and educational
campaigns
200,000 Work continues and funds will be
fully expended in FY 23-24.
Emergency Preparedness and
Response • Purchase supply caches
• Training for Community Emergency
Response Teams
125,000 Staff and the Alameda County
Fire Department (ACFD) are
working together to develop a
plan to set up the caches including
training for the Community
Emergency Response Teams.
COVID Oversight • Staffing support for COVID prevention and safety processes
41,085 Project completed
Citywide Ambassador Program
(Pilot) • Deployment of security aids citywide to
increase friendly ambassador patrols
• Explore feasibility of mobile
neighborhood watch program
250,000 Staff is working on developing a
plan for the program
COMMUNITY AND HEALTH SAFETY (CONT’D)
Project/Program Goals & Objectives Total
Appropriation
Status
Soft Story Retrofit • Study feasibility of Soft Story Program 100,000 Contract for studies planned for FY23-24
Clean Streets Team • Hire team members to clean San Leandro streets and beautify our community
• Provide homeless and low-income people
resources to rebuild their lives
800,000 Recommended for reallocation
Public Facility HVAC and Air
Filtration Upgrades • Upgrade air filtration and HVAC systems in public facilities
• Prevent the spread of COVID-19
• Enhance cooling center functionality
3,238,816 Equipment has been ordered by
the City's contractor. Expected to
be fully expended in FY23-24.
Enhanced Street Cleanliness • Bulky items pick-ups
• Self-cleaning restrooms
• Citywide cleaning
• Educational campaign for litter prevention
1,075,000 Staff is working on developing a
plan for the program
HUMAN SERVICES
Project/Program Goals & Objectives Total
Appropriation
Status
Add 1 Project Mgr. Position (Human
Services) • Provide additional resources to support human service programs
229,000 Human Services Manager hired in
May 2022. Funds will be fully
expended by 12/31/23.
Resource Referral Services • Referral services related to domestic violence, food insecurity, and basic needs services for the
unsheltered; ASL/translation services.
54,000 A contract has been executed.
Funds will be fully expended by
6/30/25.
Food Insecurity Support • Provide nutritious food to San Leandro residents during the COVID-19 pandemic
100,000 A contract has been executed.
Funds will be fully expended by
6/30/25.
Domestic Violence Programs • Provide emergency shelter, support programs, public education, intervention, legal services,
etc.
• Collaborate with other organizations to
provide innovative responses
200,000 A contract has been executed.
Funds will be fully expended by
12/31/23.
Expanded Homeless Outreach
Team Services • Funding for staff and community-based
organization partners to conduct on-site street
outreach
442,965 A contract has been executed.
Funds will be fully expended by
6/30/25.
HUMAN SERVICES (CONT’D)
Project/Program Goals & Objectives Total
Appropriation
Status
Long-term Navigation Center • Funding for a long-term navigation center 750,000 Implementation in FY23-24 pending State Homekey
funding for Nimitz Motel.
Safe Parking Lot (Pilot) • Provide an interim safe parking location for individuals and families
• Provide case management and referral services
200,000 Staff is working on developing
a plan for the program. Funds
will be used by FY 24-25.
Additional Covid-related ARPA
Grants for San Leandro Nonprofits
• Grants for San Leandro community-based
organizations to address ongoing impacts
related to direct and indirect impacts of
COVID-19
150,000 Staff will develop program,
partnerships and contract in
FY23-24.
Investment in Youth Programs • Partner with non-profits to create at-risk youth programs citywide
• Develop a comprehensive intern/mentor youth
program
100,000 Staff will enter into a contract
in FY23-24 to provide these
services.
INFRASTRUCTURE ENHANCEMENTS
Project/Program Goals & Objectives Total
Appropriation
Status
Digital Divide and Broadband
Infrastructure Enhancements • Invest in broadband infrastructure to help the underserved households and create
business connectivity
• Provide digital literacy training to individuals
and households to help them improve digital
skills
1,400,000 Staff is working on developing a
plan for the program.
CAPITAL PROJECTS AND OTHER PROJECTS
Project/Program Goals & Objectives Total
Appropriation
Status
Grant Writer - PILOT • Support for grant writing and funding advocacy
36,000 Contract is in place. Funding to be
fully expended in FY23-24.
Street Overlay/Rehabilitation • Funding for street maintenance in the form of partial or complete pavement
replacement
3,699,665 Construction contract awards to
be made in FY 22-23 and FY 23-
24 Lake Chabot Road Stabilization • Stabilize road issues caused by downslope depression
• Improve surface water control to
minimize erosion
1,000,000 Project is in design and will be
fully encumbered in FY 23-24
Fire Station - Study + Design (CIP) • Preliminary work related to improving three fire station to accommodate mixed
gender crews
1,000,000 ACFD staff is reaching out to
relevant vendors for purposes of
developing a feasibility study to
ensure seismic and ADA
compliance
CAPITAL PROJECTS AND OTHER PROJECTS (CONT’D)
Project/Program Goals & Objectives Total
Appropriation
Status
City Building Major Maintenance • Replacement or renovation of building components (elevators, movable partitions,
roofing, flooring, HVAC, plumbing, etc.)
600,000 Design is complete
and equipment is
on order. The
project is slated for
FY23-24
City Park/Open Space Major
Maintenance • Repair and replacement of existing park
facilities such as irrigation systems,
playground equipment, shade structures, etc.
475,000 Project is in design
and construction is
planned for FY23-
24 Recycling Program Software • Funding for recycling program software to meet regulatory compliance
55,000 Funds will be
expended by
6/30/23
TRACKING PROGRESS
Staff performs regular reviews of all ARPA-funded
projects for progress and feasibility
Focus on present conditions and priorities
Changed conditions or new information may
necessitate reallocations
Reallocations are brought to Finance Committee
and City Council
RECOMMENDED
REALLOCATION
Reallocate $800,000 from Clean Streets Team to Citywide Beautification and Code Enforcement
Clean Streets Team
Unhoused to be team members to clean streets; provision of stipends, case management, services and resources
Lack of sustainable model
Challenges: hiring barriers, lack of service provider, limited staff capacity
Citywide Beautification and Code Enforcement
Focus on graffiti, landscaping, and residential and
commercial code enforcement
Support volunteer efforts and coordinated district
beautification projects