Exhibit A
Scope of Work
PROVIDER shall implement the FLEX RIDES On Demand Program, which provides low-cost, fast, and convenient travel option through subsidized Transportation Network Companies (TNCs) rides for members who need to travel to specific locations or locations outside of San Leandro.
The RIDES On Demand Program includes:
Eligibility: Registered FLEX RIDES members age 70+ OR Disabled Adults age 18+ Service days/hours: 24 hours/day, 7 days/week
Drivers will arrive within 5-15 minutes of call.
Reservations: May be made up to 6 months in advance; however, ride availability will be dependent upon driver availability at time of ride request generated by Consultant.
Fare: Rider pays first $4 of fare; City will pay up to $16 additional fare. Any fare amount over $20 will be charged directly to the rider.
Accessibility: Wheelchair Accessible Vehicles (WAVs) available but wait times may be significantly longer dependent upon WAV driver availability at time of ride request generated by Consultant.
Service area: Alameda, Ashland, Castro Valley, Cherryland, Dublin, Emeryville, Fremont, Hayward, Livermore, Newark, Oakland, Pleasanton, San Leandro, San Lorenzo, San Ramon, and Union City.
Maximum number of rides per rider per month: City will determine this number based upon total ridership and will inform Consultant of any changes.
Exhibit B
Compensation Schedule & Reimbursable Expenses
Funding for the City of San Leandro Paratransit Program is entirely contingent upon successfully receiving Measure BB funding from the Alameda County Transportation Commission.
Compensation for services rendered is based on active rider fees, per ride subsidy and Consultant’s fee per minute in vehicle.
Per Rider Per Month (PMPM) Fee
0 - 250 Riders $9.00/month each -
Minimum Flat Fee $900.00/month if there are less than 100 Riders in any month *Per Ride Subsidy
$16.00 per ride
Consultant’s Fee per Minute in Vehicle
$0.27 per minute
*Rider is solely responsible for first $4 of the fare plus any amount in excess of $20.00.
Compensation for all costs rendered is based on fees noted above, along with annual cost projections based on ridership data.
Projected Annual Cost for Consultant’s Fee per Minute in Vehicle $15,425
Projected Annual Cost for Active Rider Fee
$12,500
Projected Annual Cost for Per Ride Subsidy
$65,280
Total for Projected Costs for Two-Year Extension
$186,410 ($93,205/year)
Contractor shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Contractor shall give separate notice to the City when the total number of hours worked by Contractor and any individual employee, agent, or subcontractor of Contractor reaches or exceeds 800 hours within a 12-month period under this Agreement and any other agreement between Contractor and City. Such notice shall include an estimate of the time necessary to complete work described in Exhibit A and the estimate of time necessary to complete work under any other agreement between Contractor and City. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days from the receipt of an invoice that complies with all the requirements above to pay Contractor. Invoices shall contain the following information:
Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.; The beginning and ending dates of the billing period;
A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion; At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense; The total number of hours of work performed under the Agreement by Contractor and each employee, agent, and subcontractor of Contractor performing services hereunder; The Contractor’s signature