SOLID WASTE – COLLECTION
CONTRACTING
CITY OF SAN LEANDRO
CITY COUNCIL PRESENTATION
JULY 10, 2023
AGENDA
2 1. Overview and
Background
2. Collection
Services
3. Support
Services
4. Beautification
5. Key Business
Terms
6. Schedule and
Next Steps
RECENT COUNCIL DIRECTION
3 Council adopted a communications policy governing
procurement process.
Council identified priorities for new collection
agreement.
Council approved City extension option with ACI
providing time for a competitive collection
process, if needed.
Council endorsed two-step approach to collection
and “post-collection” services.
REGIONAL SERVICE PROVIDERS
4 ACI WM
Recyclables
Processing
Aladdin
St.
Davis St.
Organics Processing
Newby
Island
Davis St./
Altamont
Solid Waste Disposal
Vasco
Rd.
Altamont
SB 1383 – KEY IMPACTS
50%
75%
Edible Food
Recovery
Reduction of
Organic Waste
to Landfill
Reduction of
Organic
Waste to
Landfill
2020
20%
2025
Council amended the current
ACI agreement in May 2022
to address SB 1383
(Amendment 14).
SB 1383 puts compliance
responsibility directly on the
City.
City currently has an SB 1383
compliant solid waste system.
ACI has been a strong
partner in ensuring
compliance.
5 COLLECTION SERVICES – SINGLE-FAMILY
6 Solid Waste
Mandatory
Recycling
Mandatory
Organics
Mandatory
Containers: Carts
Frequency: 1x/week
Rate Structure: Cost
based on capacity
Additional Services:
• Bulky collection –
Modified
• Increase from
one to 2x/yr
Containers: Carts
Frequency: 1x/week
Rate Structure: Bundled
with SW, up to one
container
Additional Services:
• Bundled cardboard
• Household batteries
• Motor oil
• Cooking oil - New
• Textiles - New
Containers: Carts
Frequency: 1x/week
Rate Structure: Bundled
with SW, unlimited
capacity
Additional Services:
• Kitchen pail
distribution – New
• Leaf collection
• Holiday tree col. -
Modified
COLLECTION SERVICES – MULTI-FAMILY
7 Solid Waste
Mandatory
Recycling
Mandatory
Organics
Mandatory
Containers: Carts/bins
Frequency: 1-5x/week
Rate Structure: Cost
per container
Additional Services:
• Bulky collection –
Modified
• Increase to
1x/year/unit
• Extra Service Tags -
New
Containers: Carts/bins
Frequency: 1-5x/week
Rate Structure: Per unit
charge, unlimited
service
Additional Services:
• Household batteries
• Motor oil
• Cooking oil - New
• Textiles - New
Containers: Carts/bins
Frequency: 1-5x/week
Rate Structure: Bundled
with Recycling charge
Additional Services:
• Kitchen pails – New
• Move in/out kits –
New
• Leaf collection
• Holiday tree col. -
Modified
COLLECTION SERVICES – COMMERCIAL
8 Solid Waste
Mandatory
Recycling
Mandatory
Organics
Mandatory
Containers: Carts/bins
Frequency: 1-6x/week
Rate Structure: Cost
based on capacity
Containers: Carts/bins
Frequency: 1-6x/week
Rate Structure: No
charge up to 96 gal.
Containers: Carts/bins
Frequency: 1-6x/week
Rate Structure: No
charge up to 96 gal.
Additional Services:
• Leaf collection – New
COLLECTION SERVICES – CITY
9 City Facilities City Events
www.sanleandro.org www.sanleandro.org
• Goal: Maintain current service
levels.
• Staff is currently assessing baseline
needs for City-sponsored events.
• Goal: Ensure City flexibility in
defining annual event service
needs.
SUPPORT SERVICES – CUSTOMER SERVICE
10 Photo Credit: This Photo by Unknown Author is licensed under CC BY-NC-ND • Recent City survey shows
79% of customer’s are
“very” or “somewhat”
satisfied with their current
service.
• City staff receive low
number of complaints.
• ACI meets expectations
for responsiveness.
• Goal is to capture modern
“best practices” in next
agreement.
SUPPORT SERVICES – EDUCATION AND OUTREACH
11 Photo Credit: This Photo by Unknown Author is licensed under CC BY-NC Goals:
• Increase City/ACI
collaboration
• Ensure dedicated annual
funding for education and
outreach activities
• Continue ongoing SB 1383
compliance responsibilities
• Improve ability to track
progress over time
BEAUTIFICATION – KEY AREAS OF CONCERN
12 Photos by Unknown Author is licensed under CC BY or CC BY-NC-ND General Litter/__
Leaf Debris_
Street Litter Cans___
Overloaded Containers_
_____Multi-Family
Move in/out
Illegal Dumping:
• Hot Spots
• Random
Others?
BEAUTIFICATION – SAMPLE OPTIONS
13 “RightSizing”
Service
Proper SetOut/
Collection
Rapid
Response
Expanded
Bulky
Pickups
Targeted
Outreach
General Litter
Overloaded
Containers
Multi-Family Movein/out
Illegal Dumping:
“Hot Spots”
Illegal Dumping:
General
Leaf Debris
Legend Direct Impact
Indirect Impact
BEAUTIFICATION – NEXT STEPS
14 Staff provides Council with
menu of options that best
balances potential impact
with cost.
City Staff and ACI identify best options
for new/expanded services to address
key concerns.
Council reviews menu of options that
best balances potential impact with
cost.
Staff identifies options outside of
traditional franchise services for
consideration. Subject to legal review.
Term:
• 10 or 15-year base
• Extension options
Term:
• 10-year base
• Five, 1-year extension
options
KEY BUSINESS TERMS
15 Current Proposed
Compensation:
• Annual index rate adjustments
• No cap on annual adjustments,
however, Council approval
required if increase exceeds
10%
Compensation:
• Annual index rate adjustments
• 2-3 cost-based rate
adjustments during base term
• Caps on annual adjustments
Special Rates:
• Senior rate – Pending legal
review
SCHEDULE AND NEXT STEPS
16 Task
PHASE 1: PRELIMINARY STEPS
Council Approves Short-Term Extension with ACI *
PHASE 2: DEFINE FUTURE SERVICES AND FUNDING
Team Defines Draft Service Package
PHASE 3: RFP PACKAGE DEVELOPMENT AND RELEASE
Team Develops Sole-Source RFP Package for ACI
Council Workshop on Collection Services *
Team Develops RFP(s) for Post-Collection Services
Services; Council Briefings *
Council Approves Post-Collection Service Package *
Contractor(s) Prepares Proposal(s)
PHASE 4: PROPOSAL EVALUATION
Team Evaluates Proposal(s)
Team Conducts Funding Analysis
Team Negotiates Agreements; CEQA Analysis and
Stakeholder Engagement, as Required; Council Briefings * * * Council Award of New Contract(s) *
PHASE 5: PROGRAM IMPLEMENTATION
Transition Period Commences
"*" Indicates Council engagement
NOTE: Elapsed timeframes for proposal development and subsequent steps may vary depending on final procurement approach as approved by the Council.
Jun '23 Jul '23 Aug ' 23 Sep '23 Oct '23 Nov ' 23 Dec '23 Jan '24 Feb ' 24 Mar ' 24
COMMUNICATION POLICY HIGHLIGHTS
Mayor and Councilmember communications:
Avoid topic with potential contractors without the Mayor or another Councilmember present.
Provide a brief verbal report to the Council on any thirdparty communication regarding this topic. Policy does not apply to communications on other topics. Mayor and Councilmember to notify City Manager of any potential conflicts of interest.
Potential contractors may not distribute materials, or use media, internet, or public space advertising except as relates to their current programs and services.
17