City Council
City of San Leandro
Meeting Agenda
Civic Center
835 East 14th Street
San Leandro, California
City Council Chambers
Access the meeting remotely by using this URL
https://zoom.us/j/506831637
Tuesday, September 5, 2023 6:30 PM
PUBLIC MEETING GUIDELINES
San Leandro City Council meetings are conducted in person at the City Hall Council Chambers. Members of the public may attend City Council meetings in person. As a courtesy, and technology permitting, members of the public may continue to participate virtually by Zoom. However, the City does not guarantee that the public’s access to teleconferencing or videoconferencing technology will be uninterrupted, and technical difficulties may occur from time to time. Should Zoom not be available, or become non-functioning, or should the City Council otherwise encounter technical difficulties that make Zoom unavailable, the City Council will proceed with business in person unless otherwise prohibited by law.
1. CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
2. ANNOUNCEMENTS
3. RECOGNITIONS
3.a. 23-374 Mayor's Award for Kindness for Deanna Slaton
3.b. 23-376 Proclamation: September 2023 as Library Card Sign-up Month Attachments: Signed September 2023 as Library Card Sign-Up Month
3.c. 23-382 September 2023 as Fire Fighter Appreciation Attachments: Signed September 2023 as Fire Fighter Appreciation Month
3.d. 23-383 September 2023 as National Preparedness Month Attachments: Signed September 2023 as National Preparedness Month
4. AMENDMENT OF CONSENT CALENDAR
City Councilmembers or staff have an opportunity at this time to request that an item be removed from the Consent Calendar for the presentation of a staff report or other special consideration. Members of the public may request the opportunity to address the City Council regarding items remaining on the Consent Calendar. Items remaining on the City of San Leandro Page 1 Printed on 8/30/2023
City Council Meeting Agenda September 5, 2023
Consent Calendar will be considered for approval under one motion.
5. CONSENT CALENDAR
5.a. 23-393 Adopt a Resolution to Approve and Authorize the City Manager to Execute an Asset Purchase and Sale Agreement and Assignment of Lease in an Amount Not to Exceed $147,270 for the Super 5 Chinese Restaurant Located in the Nimitz Motel at 555 Lewelling Boulevard
A - Draft Reso Super 5 Restaurant Purchase Agreement
Exh A1_Super 5 Kitchen Asset PSA
Attachments:
5.b. 23-372 Adopt a Resolution to Approve and Authorize the City Manager to Enter into a Consulting Services Agreement with Fehr & Peers for the Bicycle and Pedestrian Master Plan Update in the Amount of $172,307.00 and Authorization for Cumulative Amendments up to 25% of the Original Agreement and Appropriating $115,383.75 of Measure BB Bicycle and Pedestrian Funds for the Project, Project No. 2024.6260 A - Draft Reso 2023-XXX Bike Ped Master Plan Update
B - Scope of Services
C - Compensation Schedule
Attachments:
5.c. 23-380 Adopt a Resolution to Approve Final Map for Tract 8592 for 2824 Halcyon Drive, Assessor’s Parcel Number 77C-1240-5, and Authorize the City Manager to Execute the Subdivision Improvement Agreement (Private and Public Improvements): Owner, Subdivider and Applicant: D.R. Horton Bay, Inc.
A - Draft Reso Final Map Tract 8592
B - TM8592_City Planner's Report.pdf
C - TM8592 City Engineer's Report.pdf
D - TM8592 SIA
E - TM8592 SIA Abstract.pdf
F - TM8592.pdf
Attachments:
5.d. 23-381 Adopt a Resolution to Amend the San Leandro City Employees’ Association Salary Schedule to Revise Code Enforcement Officer to Community Preservation Officer I, Code Enforcement Supervisor to Community Preservation Supervisor, and to Add the Community Preservation Officer II Classification
A - Draft Reso SLCEA ss
B - SLCEA Salary Schedule
Attachments:
5.e. 23-277 Adopt a Resolution to Approve and Authorize the City Manager to Execute Amendment No. 3 to the Non-Professional Services Agreement between the City of San Leandro and MV Transportation, Inc. for an additional $1,226,654.52 (for a new not to exceed amount of $2,755,959.99), to Provide Transportation Services for the FLEX RIDES Shuttle Paratransit City of San Leandro Page 2 Printed on 8/30/2023
City Council Meeting Agenda September 5, 2023
Program and to Authorize Appropriation of $1,226,654.52 in Grant Funding from accounts 157-36-001-5640 and 154-36-002-5640 for Fiscal Year 2023-2024 and Fiscal Year 2024-2025
A - Draft Reso for MV Transportation, Inc. Amendment No.3 B - Original CSA Between the City and MV Transportation, Inc.
C - Amendment No. 1 to the NPSA with MV Transportation, Inc.
D - Amendment No. 2 to the NPSA with MV Transportation, Inc.
Attachments:
5.f. 23-398 Adopt a Resolution to Approve and Authorize the City Manager to Execute Amendment No. 1 to a Non-Professional Services Agreement with West Coast Arborists, Inc. for Citywide Tree Pruning, Stump Removal, and Arborist Services for $400,000.00 for Fiscal Year 2023-2024 for a total contract amount of $754,000.00
A - Reso for Amdt No. 1 with West Coast Arborist
B - Scope of Services and Compensation
Attachments:
5.g. 23-395 Adopt a Resolution to Approve and Authorize the City Manager to Execute a Non-Professional Services Agreement with AERI Tree Service, LLC, for Boulevard Yarwood Sycamore Tree Trimming for $111,435.00 and to Negotiate and Approve Cumulative Contract Amendments up to 15% or $16,715.00 of the Original Contract Amount for a Total Not-to-Exceed Amount of $128,150.00
A - Reso NPSA with AERI Tree Services, LLC
B - Scope of Services AERI
C - Compensation Schedule AERI
Attachments:
5.h. 23-397 Adopt a Resolution to Find that Emergency Conditions Exist That Do Not Permit a Delay Resulting from a Competitive Solicitation for Bids; Approve and Authorize the City Manager to Award an Emergency Construction Contract to McGuire & Hester for the Demolition and Removal of the Haas Street Pedestrian Bridge and Other Debris in the Amount of $227,500.00 Plus Up to an Additional 10% ($22,750.00) in Cumulative Change Orders for a Total of $250,250.00, and Approve a Re-appropriation of $250,250.00 from the FY 2022-2023 to the FY 2023-2024 Budget in Account 010-38-903-5240 for an Emergency Project
A - Reso McGuire & Hester - Haas Ped Bridge
B - Proposal Mcguire & Hester
Attachments:
5.i. 23-399 Adopt a Resolution to Approve and Authorize the City Manager to Execute a Consulting Services Agreement with HF&H Consultants, LLC for Recycling Program Support Services for $80,000.00
A - Reso for CSA with HF&H Consultants for Recycling Program Support B - Proposal for Recycling Program Support
Attachments:
5.j. 23-408 Adopt a Resolution to Find Emergency Conditions Continue to Exist that City of San Leandro Page 3 Printed on 8/30/2023
City Council Meeting Agenda September 5, 2023
Do Not Permit a Delay Resulting from a Competitive Solicitation for Bids and to Authorize the City Manager to Negotiate and Award an Emergency Construction Contract, to a yet to be Determined Responsible Contractor, for the Lake Chabot Road Upslope Repair Project, Project 2023.4020 Attachments: Accelerated Award Resolution
5.k. 23-406 First Reading to Adopt an Ordinance Amending the San Leandro Municipal Code §1-1-200; and
Adopt a Resolution to Amend the San Leandro Administrative Code §1.1.105 and the City Council Handbook to Change the Council Meeting Start Time
A - Draft Ord 2023- Amend start and end time of Council meetings B - Draft Reso 2023- Admin Code amdts
Attachments:
5.l. 23-387 Minutes City Council Meeting July 17, 2023
Attachments: City_Council_23-07-17_DRAFT
5.m. 23-388 Minutes Rules Committee March 23, 2023
Attachments: 03232023 Rules Minutes DRAFT
5.n. 23-389 Minutes Rules Committee May 25, 2023
Attachments: 05252023 Rules Minutes DRAFT
5.o. 23-390 Minutes Rules Committee June 22, 2023
Attachments: 06222023 Rules Minutes DRAFT
5.p. 23-391 Minutes Rules Committee July 27, 2023
Attachments: 07272023 Rules Minutes DRAFT
5.q. 23-392 Minutes Facilities and Transportation Committee July 5, 2023 Attachments: 07052023 Facilities and Transportation Committee Minutes_DRAFT
5.r. 23-378 Minutes Finance Committee July 26, 2023
Attachments: July 26, 2023 Finance Committee Minutes
6. ITEMS REMOVED FROM CONSENT CALENDAR
Public Comments are limited to 2 minutes per speaker, subject to adjustment by the Mayor.
7. REPORT ON CLOSED SESSION ACTIONS TAKEN
8. CITY MANAGER AND CITY ATTORNEY REPORTS AND COMMENTS
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City Council Meeting Agenda September 5, 2023
9. PUBLIC COMMENTS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Public Comments are limited to 2 minutes per speaker, subject to adjustment by the Mayor.
The Mayor, as the Chair of the meeting charged with its orderly administration and, together in partnership with the other City Council members, the timely completion of the meeting agenda, manages Public Comments. This includes but is not limited to moving immediately to the next speaker after a speaker has completed their comments within the allotted time, prohibiting speakers from yielding or granting their time to another person who is later in the queue to speak or who has already spoken, prohibiting speakers who have already spoken from speaking again regardless of whether it is during the public comment period or on an individual agenda item, and setting when and where in the agenda public comments shall be heard.
10. PUBLIC HEARINGS
There are no public hearings scheduled.
11. CITY COUNCIL CALENDAR AND ANNOUNCEMENTS
City Councilmembers announce calendar of upcoming events and coordinate attendance; report on local events attended since the last meeting; and make brief comments on issues of concern.
12. PRESENTATIONS
12.a. 23-319 Infrastructure Work Plan
Attachments: Presentation 23_0905 Council - Infrastructure
13. ACTION ITEMS
Public Comments are limited to 2 minutes per speaker per item, subject to adjustment and management of comments by the Mayor.
13.a. 23-407 Adopt a Resolution to Designate the Voting Delegate and Alternate(s) for the League of California Cities 2023 Annual Conference (provides for discussion and designation of a voting delegate and alternate voting delegate[s])
Attachments: A - Reso 2023- League of Ca Cities Voting Delegate
14. COUNCIL REQUESTS TO SCHEDULE AGENDA ITEMS
This section is to be used to propose items for consideration for future scheduling, and not for substantive discussion.
15. CITY COUNCIL REPORTS
City Councilmembers report on attendance at intergovernmental agency meetings, conferences, and seminars since the last meeting.
16. ADJOURN
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City Council Meeting Agenda September 5, 2023
MEETING ACCESSIBILITY
Members of the public may attend the meeting in-person in the Council Chambers at San Leandro City Hall (835 E. 14th Street), or by visiting https://zoom.us/j/506831637 online, or by phone 1-888-788-0099 Enter Webinar ID: 506 831 637 Public Comment may be made live during the meeting in-person, via zoom or through the eComment feature at https://sanleandro.legistar.com. Please note that the eComment period will close at 11:59 pm the Sunday before the scheduled council meeting and distributed to City Councilmembers prior to the start of the City Council meeting. Written public comment will not be read out loud at the City Council meeting.
In compliance with the Americans with Disabilities Act, a person requiring an accommodation, auxiliary aid, or service to participate in this meeting should contact the City Clerk ’s Office at 510-577-3368 [email protected], as far in advance as possible, but no later than 72 hours prior to the meeting. Best efforts to fulfill the request will be made. Assistive listening devices are available from the City Clerk prior to the meeting for anyone with hearing difficulties; all devices must be returned to the City Clerk at the end of the meeting.
Translators and sign language interpreters are available if requested prior to the meeting.
To request a translator, interpreter or any reasonable accommodation that may be necessary to participate in the meeting, please contact the City Clerk at 510-577-3368 or [email protected] at least 72 hours prior to the meeting.
RESPECTFULLY SUBMITTED:
___________________________________
Kelly B. Clancy
City Clerk for the City of San Leandro
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