POST-COLLECTION
SOLID WASTE CONTRACTING
CITY OF SAN LEANDRO
CITY COUNCIL PRESENTATION
OCTOBER 2, 2023
AGENDA
2 1. Overview and
Background
2. Post- Collection
Services
3. Additional
Services
5. Key Business
Terms
6. Schedule and
Next Steps
RECENT COUNCIL DIRECTION
3 Council adopted a communications policy governing
procurement process. ACI and WM have both agreed to
abide by the policy.
Council endorsed two-step approach to collection
and “post-collection” services.
Staff, acting on Council direction, is currently engaged with ACI to negotiate a new collection services
agreement.
Staff is now developing a Request for Proposals for postcollection services to provide to a short list of invited proposers.
COLLECTION SERVICES
4 Solid Waste Recycling Organics
Photo Credit: This Photo by Unknown
Author is licensed under CC BY-NC-ND Customer
Service
Photo Credit: This Photo by Unknown Author is
licensed under CC BY-NC
Education and
Outreach
Beautification
ACI is currently developing a proposal package for the
following services:
REGIONAL SERVICE PROVIDERS
5 ACI WM
Recyclables
Processing
Aladdin
St.
Davis St.
Organics Processing
Newby
Island
Davis St./
Altamont
Solid Waste Disposal
Vasco
Rd.
Altamont
TRANSPORT AND TRANSFER
6 • Transfer of materials from San
Leandro facility to final
disposal or processing
• Safety and vehicle impact
monitoring
• Comprehensive and transparent
reporting
RECYCLABLES PROCESSING
7 • Mixed and single-stream
recyclables processing for
residential and commercial
customers and City facilities
• Marketing of processed
materials for their highest and
best use
• Educational opportunities at the
facility
• Residual disposal
• Comprehensive and transparent
reporting
ORGANICS PROCESSING
8 • Organics processing for
residential and commercial
customers and City facilities
• Marketing of finished compost
• Title 14, compost contamination,
compliant
• Residual disposal
• Comprehensive and transparent
reporting
SOLID WASTE DISPOSAL
9 • Disposal for
residential and
commercial customers
and City facilities
• Environmental safety and regulatory
compliance
• Comprehensive and transparent
reporting
This Photo by Unknown Author is licensed under CC BY-SA
C&D PROCESSING
10 • C&D processing for
residential and commercial
customers and City facilities
• Marketing of processed
materials for best and highest
use
• CalGreen compliant
• Residual disposal
• Comprehensive and transparent
reporting
ADDITIONAL SERVICES
11 SB 1383 Compost
Procurement
Disaster Debris
Management
• Options for fulfilling the City’s 1383
requirements
• May include community give-aways, use by
City facilities, brokering
• Contingency plans for each postcollection facility
• Proposals to quickly respond to City
disasters and manage disaster debris
Term and Services:
• 10 or 15-year base with extension options
• City ability to mix-and-match services from different proposers
KEY BUSINESS TERMS
12 Compensation:
• Annual index rate adjustments
• Recyclables rate adjustment to reflect quality and value of processed material
• Revenue from sale of recyclables shared with City
• Caps on annual adjustments
Indemnification and Insurance:
• CERCLA indemnification for the City
• Required Pollution Liability Insurance
SCHEDULE AND NEXT STEPS
13 Tasks
PHASE 1: PRELIMINARY STEPS
Council Approves Extension Option with ACI *
PHASE 2: DEFINE ACI SERVICES
Team Defines Draft Service Package
PHASE 3: RFP PACKAGE DEVELOPMENT,
RELEASE; BEGIN FUNDING ANALYSIS
Team Develops Sole-Source RFP Collection
Package for ACI
Council workshop on Collection Services *
Team Develops RFP Package for Invited
Proposers for Post-Collection Services
Council workshop on Post-Collection
Services *
ACI and WM Prepare Proposals
PHASE 4: PROPOSAL EVALUATION AND
Team Evaluates Proposals
Team Conducts Funding Analysis; Defines
Team Negotiates Agreements; CEQA
Analysis and Stakeholder Engagement, as
Required; Council Briefings
* * *
Council Award of New Contract(s) * *
PHASE 5: PROGRAM IMPLEMENTATION
Transition Period Commences
"*" indicates Council engagement
Jun '23 Jul '23 Aug ' 23 Sep '23 Oct '23 Nov ' 23 Dec '23 Jan '24 Feb ' 24 Mar ' 24