City Council
City of San Leandro
Meeting Agenda
Civic Center
835 East 14th Street
San Leandro, California
City Council Chambers
Access the meeting remotely by using this URL
https://zoom.us/j/506831637
Monday, November 6, 2023 7:00 PM
PUBLIC MEETING GUIDELINES
San Leandro City Council meetings are conducted in person at the City Hall Council Chambers. Members of the public may attend City Council meetings in person. As a courtesy, and technology permitting, members of the public may continue to participate virtually by Zoom. However, the City does not guarantee that the public’s access to teleconferencing or videoconferencing technology will be uninterrupted, and technical difficulties may occur from time to time. Should Zoom not be available, or become non-functioning, or should the City Council otherwise encounter technical difficulties that make Zoom unavailable, the City Council will proceed with business in person unless otherwise prohibited by law.
1. CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
2. ANNOUNCEMENTS
3. RECOGNITIONS
3.a. 23-500 Motion to Appoint the Following Representatives to Boards and Commissions
3.b. 23-528 Proclamation Declaring November 2023 as Native American Heritage Month
Attachments: Native American Heritage Month Proclamation
3.c. 23-529 Proclamation Declaring November 7, 2023 as Law Enforcement Records and Support Personnel Day
Attachments: Law Enforcement Records and Support Personnel Day Proclamation
3.d. 23-543 Mayor's Award for Kindness for Richard Houston Attachments: Certificate of Commendation Richard Houston
4. AMENDMENT OF CONSENT CALENDAR
City Councilmembers or staff have an opportunity at this time to request that an item be removed from the Consent Calendar for the presentation of a staff report or other special City of San Leandro Page 1 Printed on 11/1/2023
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consideration. Members of the public may request the opportunity to address the City Council regarding items remaining on the Consent Calendar. Items remaining on the Consent Calendar will be considered for approval under one motion.
5. CONSENT CALENDAR
5.a. 23-493 Adopt a Resolution to Accept the Packard Foundation Stay & Play Grant and Authorize the City Manager to Execute All Documents Related to the Grant and Expend the Funds Awarded in the Amount of $4,500 to Fund a Series of Stay and Play Programs Provided by Library Staff for Families, Friends, Neighbors, and Caregivers of Youth Ages 0-5
A - Resolution to Accept the Stay & Play Grant
B - Stay & Play Claim Form 23-24
C - Stay and Play Acceptance Letter
Attachments:
5.b. 23-385 Adopt a Resolution to Approve and Authorize the City Manager to Enter into a Consulting Services Agreement with Schaaf and Wheeler for the design of Stormwater Trash Capture Devices, Project No. 2017.0540 in the Amount of $675,000; to Authorize Individual Amendments Up to 10% (or $67,500) of the Original Agreement; and to Authorize Cumulative Amendments Up to 30% (or $202,500) of the Original Agreement A - Resolution for CSA with Schaaf and Wheeler for Project No. 2017.0540 B - CSA Scope of Work
C - CSA Compensation Schedule
Attachments:
5.c. 23-508 Adopt a Resolution to Find that Emergency Conditions Exist that do not Permit a Delay Resulting from a Competitive Solicitation for Bids; to Approve and Authorize the City Manager to Execute a Non-Professional Services Agreement with Lind Marine, Inc. for Removal and Disposal of Boats from the San Leandro Marina for a Total Not to Exceed Amount of $122,800; and to Authorize the City Manager to Negotiate and Approve Amendments up to 20% ($24,560) of the Original Contract Amount A - Reso Authorize NPSA Lind Marine
B - Scope of Work
C - Fee Schedule
Attachments:
5.d. 23-471 Adopt a Resolution to Approve and Authorize the City Manager to Award a Construction Contract to Silman Industries in the Amount of $96,579 for the Washington Manor Park Pool Tower Repair, Project No. 2023.3400 to Authorize the City Manager to Negotiate and Approve Individual Change Orders Up to 10% (or $9,658) of the Original Contract Amount; and to Authorize the City Manager to Negotiate and Approve Cumulative Change Orders Up to 25% (or $24,144) of the Original Contract Amount A - Resolution Silman Industries CSA
B - Bid Summary
Attachments:
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5.e. 23-474 Adopt a Resolution to Authorize the City Manager to Approve and Award a Construction Contract to Villalobos & Associates Inc. in the Amount of $371,764, for the Annual Sidewalk Repair Program 2023-2024, Project No. 2023.0060; to Authorize the City Manager to Negotiate and Approve Individual Change Orders Up to 5% (or $18,588) of the Original Contract Amount; and to Authorize the City Manager to Negotiate and Approve Cumulative Change Orders Up to 50% (or $185,880) of the Original Contract Amount
A - Resolution Villalobos & Associates Inc. CSA
B - Annual Sidewalk Repair Program 23-24 Bid Summary
Attachments:
5.f. 23-504 Adopt a Resolution to Approve and Authorize Amendments to a Contract with Fehr and Peers of up to 25% ($43,076.00) of the Original Contract Amount, Appropriate $100,500.00 of Measure BB Bicycle and Pedestrian Funds to the Bicycle and Pedestrian Master Plan Update Project, and to Reappropriate $15,000.00 from the Bike and Ped Support Program to the Bicycle and Pedestrian Master Plan Update Project
A - Resolution Fehr and Peers Amendments
B - Signed Resolution 2023-115 - Fehr & Peers
C - Signed CSA Fehr & Peers
Attachments:
5.g. 23-487 Adopt a Resolution to Approve and Authorize the City Manager to Execute a First Amendment to the Consulting Services Agreement with Strategic Economics, Inc. for Production of the Economic Development Strategy, to Authorize Examination of Sales or Transactions and Use Tax Records A - Reso First Amnd to CSA Strategic Econ Sales Tax
B - First Amnd - CSA with Strategic Economics - Sales Tax Auth Attachments:
5.h. 23-431 Adopt a Resolution to Approve and Authorize the City Manager to Execute Annual Software Maintenance Agreement Renewals in Fiscal Years 2023-2024 and 2024-2025 with Tyler Technologies for the City’s New World Computer-Aided Dispatch and Records Management System for a Combined Amount of $455,076.00 to include the Annual Renewals of $216,703.00 in Fiscal Year 2023-2024 and $216,703.00 plus up to a 10% increase in Fiscal Year 2024-2025
A - Resolution for Tyler Technologies
B - Tyler Technologies Quotation
Attachments:
5.i. 23-524 Motion to Remove Brian Hill as District 5 Recreation and Parks Commissioner
5.j. 23-520 Motion to Nominate the Following Representatives to Boards and Commissions
5.k. 23-533 Minutes for October 25, 2023 Finance Committee Meeting Attachments: Draft Finance Committee Minutes
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6. ITEMS REMOVED FROM CONSENT CALENDAR
Public Comments are limited to 2 minutes per speaker per item, subject to adjustment by the Mayor.
7. REPORT ON CLOSED SESSION ACTIONS TAKEN
8. CITY MANAGER AND CITY ATTORNEY REPORTS AND COMMENTS
9. PUBLIC COMMENTS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Public Comments are limited to 2 minutes per speaker, subject to adjustment by the Mayor.
The Mayor, as the Chair of the meeting charged with its orderly administration and, together in partnership with the other City Council members, the timely completion of the meeting agenda, manages Public Comments. This includes but is not limited to moving immediately to the next speaker after a speaker has completed their comments within the allotted time, prohibiting speakers from yielding or granting their time to another person who is later in the queue to speak or who has already spoken, prohibiting speakers who have already spoken from speaking again regardless of whether it is during the public comment period or on an individual agenda item, and setting when and where in the agenda public comments shall be heard.
10. PUBLIC HEARINGS
No items scheduled.
11. CITY COUNCIL CALENDAR AND ANNOUNCEMENTS
City Councilmembers announce calendar of upcoming events and coordinate attendance; report on local events attended since the last meeting; and make brief comments on issues of concern.
12. PRESENTATIONS
12.a. 23-512 Oakland International Airport Update on the State of the Airport, and Overview of Current Initiatives and Projects
Attachments: Presentation OAK Overview
13. ACTION ITEMS
Public Comments are limited to 2 minutes per speaker per item, subject to adjustment and management of comments by the Mayor.
13.a. 23-438 Adopt a Resolution to Accept the San Leandro Public Library Foundation’s Intent to Donate and Authorize the City Manager to Expend the Donation Funds in the Amount of $800,000 to Aid in the Replacement of the Existing Mulford-Marina Branch Library
A - Resolution Donation for Mulford Branch Library
B - San Leandro Public Library Foundation Letter of Intent to Donate Attachments:
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13.b. 23-527 Steven Taylor Sanctity of Life Pavilion Project Update Attachments: Steven Taylor Pavilion Update Presentation
13.c. 23-522 City of San Leandro City Council Resolution Declaring a State of Emergency on Homelessness in San Leandro
Attachments: A - Resolution Homelessness Emergency Declaration
13.d. 23-507 Motion to Reconsider Resolution No. 2023-144 in Support of Protecting the Persecuted Kuki Christians in Manipur, India
A - Notice of Suspension
B - Reso 23-144 (SUSPENDED)
C - Draft Reso in Support of Protecting Persecuted Kuki Christians Attachments:
14. COUNCIL REQUESTS TO SCHEDULE AGENDA ITEMS
This section is to be used to propose items for consideration for future scheduling, and not for substantive discussion.
15. CITY COUNCIL REPORTS
City Councilmembers report on attendance at intergovernmental agency meetings, conferences, and seminars since the last meeting.
16. ADJOURN
MEETING ACCESSIBILITY
Members of the public may attend the meeting in-person in the Council Chambers at San Leandro City Hall (835 E. 14th Street), or by visiting https://zoom.us/j/506831637 online, or by phone 1-888-788-0099 Enter Webinar ID: 506 831 637 Public Comment may be made live during the meeting in-person, via zoom or through the eComment feature at https://sanleandro.legistar.com. Please note that the eComment period will close at 11:59 pm the Sunday before the scheduled council meeting and be distributed to City Councilmembers prior to the start of the City Council meeting. Written public comment will not be read out loud at the City Council meeting.
In compliance with the Americans with Disabilities Act, a person requiring an accommodation, auxiliary aid, or service to participate in this meeting should contact the City Clerk ’s Office at 510-577-3368 [email protected], as far in advance as possible, but no later than 72 hours prior to the meeting. Best efforts to fulfill the request will be made. Assistive listening devices are available from the City Clerk prior to the meeting for anyone with hearing difficulties; all devices must be returned to the City Clerk at the end of the meeting.
Translators and sign language interpreters are available if requested prior to the meeting.
To request a translator, interpreter or any reasonable accommodation that may be necessary to participate in the meeting, please contact the City Clerk at 510-577-3368 or [email protected] at least 72 hours prior to the meeting.
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RESPECTFULLY SUBMITTED:
___________________________________
Kelly B. Clancy
City Clerk for the City of San Leandro
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