VICE MAYOR
APPOINTMENT &
COUNCIL VEHICLE
TRAVEL
DISCUSSION
CITY OF SAN LEANDRO
RULES COMMITTEE
At its first regular meeting in January of each year, the Council must designate one of its members as Vice Mayor to serve for one year and until a successor is elected and qualified. In the absence of the Mayor, the Vice Mayor shall possess and perform the powers and duties of the Mayor. (Sec. 310, City Charter)
During an election year an incumbent running for San Leandro City Council office shall not be appointed Vice Mayor. If a Councilmember is running for re-election while serving as Vice Mayor, they are subject to automatic immediate resignation from the position. No Councilmember may announce they are running or pull nomination papers while they serve as Vice Mayor.
If a Council Member is running for San Leandro City Council office, the ballot designation shall not include the words Vice Mayor.
SELECTION AND ROLE OF THE
VICE MAYOR
EXCERPT FROM (PAGE 9 COUNCIL HANDBOOK)
Councilmember Comments at the 7/17/23 Council Meeting
GENERAL SUGGESTIONS
Predictable appointments on a rotating basis, set a
standard in handbook that can be followed, not prioritized over other items at Rules
Noted there is an unwritten process, could be considered various alternative at Rules Committee
Councilmember availability to stand-in as Vice Mayor
should be considered
Supports rotation, providing an ability to pass, there are a lot of nuances to talk through
Vice Mayor Rotation based on Seniority
Most Senior who hasn’t recently served
In the event there is no majority vote for Vice Mayor, the Mayor can make a direct appointment
Staff Process Suggestions
REIMBURSEMENTS FOR EXPENSES
g) Councilmembers may be reimbursed for actual and necessary automobile expenses incurred in the performance of official duties within the San Francisco Bay Area. The reimbursable amount will be based on the actual mileage traveled for the purposes of the Councilmember’s official duties. In no case shall the amount of reimbursement exceed $125 per month. Mileage reimbursement rates will be the annually posted IRS mileage rate, which the Finance Department will maintain. A travel expense form must be completed for reimbursement of mileage and travel related expenses, and must include documentation for payment including receipts, invoices, canceled checks or credit card receipts.
h) The Mayor receives a car allowance of a flat $375 per month, which shall be in lieu of the $125 automobile expense reimbursement afforded other Councilmembers.
B. Travel/Training (Page 15 Council Handbook)
July 17, 2023 Council Meeting
Would like the travel policy edited to expand the
language to allow for mileage reimbursement outside
of the Bay Area, conferences are outside of the Bay but drivable, such as Sacramento and Reno
Support updating the language to include vehicle
travel in-lieu since many conferences are in
Sacramento, there are a lot of nuances to talk through
Currently reimbursing reasonable travel up to $125 a
month, could tighten up the language would be his
preference, bring back to Rules
(Applicable to Employees only at this time)
If an employee elects to travel by personal vehicle and airfare would be less expensive, the lower cost shall be used for reimbursement purposes.
GENERAL CM SUGGESTIONS
Sample Language
DIRECTION FROM COMMITTEE
Council Compensation Vice Mayor Selection Mileage Reimbursement THANK
YOU
Kelly B. Clancy, CMC City Clerk