City Council
City of San Leandro
Meeting Agenda
Civic Center
835 East 14th Street
San Leandro, California
Council Chambers
Access the meeting remotely by using this URL
https://zoom.us/j/506831637
Monday, December 18, 2023 7:00 PM
Councilmember Ballew may participate via teleconference from the business center of the Hotel Fera, 101 The City Drive, Orange, CA 92868
PUBLIC MEETING GUIDELINES
San Leandro City Council meetings are conducted in person at the City Hall Council Chambers. Members of the public may attend City Council meetings in person. As a courtesy, and technology permitting, members of the public may continue to participate virtually by Zoom. However, the City does not guarantee that the public’s access to teleconferencing or videoconferencing technology will be uninterrupted, and technical difficulties may occur from time to time. Should Zoom not be available, or become non-functioning, or should the City Council otherwise encounter technical difficulties that make Zoom unavailable, the City Council will proceed with business in person unless otherwise prohibited by law. To protect public safety and the rights of all members of the audience to participate in the meeting, any signs, placards, banners, props, or similar items shall not be attached to any pole, stick, or other device. The items must not be raised above shoulder level whether seated or speaking from the podium, obstruct the view of other attendees or the Council or passage of other attendees.
1. CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
2. ANNOUNCEMENTS
3. RECOGNITIONS
No items scheduled.
4. AMENDMENT OF CONSENT CALENDAR
City Councilmembers or staff have an opportunity at this time to request that an item be removed from the Consent Calendar for the presentation of a staff report or other special consideration. Members of the public may request the opportunity to address the City Council regarding items remaining on the Consent Calendar. Items remaining on the Consent Calendar will be considered for approval under one motion.
5. CONSENT CALENDAR
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5.a. 23-611 Second Reading and Adoption of an Ordinance of the City of San Leandro City Council to Amend San Leandro Municipal Code Chapter 1-2 Departments to Reflect the Current Structure of City Departments Attachments: A - Ordinance (Department Structure)
5.b. 23-624 Second Reading and Adoption of an Ordinance to Amend San Leandro Municipal Code Section 1-3-110 to Modify the Community Police Review Board’s Membership Structure
Attachments: A - Ordinance 2023-013 (CPRB Membership)
5.c. 23-607 Adopt a Resolution to Accept the 2022-2023 Section 115 Other Post-Employment Benefits (OPEB) Trust and Pension Trust Investment Report for the Quarter Ended September 30, 2023
A - Resolution (OPEB & Pension Trust Investment Report) B - Investment Report for the Quarter Ended September 30, 2023 Attachments:
5.d. 23-608 Adopt a Resolution to Approve the Annual Update of the City OPEB and Pension Funding Policy
A - Resolution (OPEB and Pension Funding Policy)
B - OPEB and Pension Funding Policy
Attachments:
5.e. 23-605 Adopt a Resolution to Accept the Annual Report on Receipt and Use of Development Impact Fees for the Year Ended June 30, 2023 A - Resolution (Annual Report on Development Impact Fees) B - FY23 Annual AB 1600 Development Impact Fee Report
Attachments:
5.f. 23-586 Adopt a Resolution to Approve the California State Library’s Fiscal Year 2024 California Library Literacy Services (CLLS) English as a Second Language (ESL) Grant in the amount of $23,488 and to Authorize the City Manager to Execute All Documents Related to the Grant and Appropriate Grant Funds for the Enhancement of ESL Programming as Part of Project Literacy
A - Resolution (CLSS ESL Grant)
B - California Library Literacy Services Funding Formula C - CLLS ESL FY 2024 Award Packet
D - CLLS Allowable and Unallowable Expenses (August 2023) Attachments:
5.g. 23-585 Adopt a Resolution to Approve the California State Library’s Fiscal Year 2024 California Library Literacy Services (CLLS) Grant in the amount of $86,818 and to Authorize the City Manager to Execute All Documents Related to the Grant and Appropriate Grant Funds for the Continuation of the Project Literacy Adult and Family Literacy Services A - Resolution Project Literacy Adult and Family
Exhibit A1 - California Library Literacy and English Acquisition Service Program B - California Library Literacy Services Funding Formula Attachments:
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C - CLLS FY 2024 San Leandro Public Library Literacy Grant Award Packet D - CLLS Allowable and Unallowable Expenses (August 2023)
5.h. 23-594 Adopt a Resolution to Approve and Authorize the City Manager to Award a Construction Contract to Tricon Construction, Inc. in the Amount of $1,655,573.60, for the Washington Manor Park Pool Renovation, Project No. 2023.3400; to Authorize the City Manager to Negotiate and Approve Individual Change Orders Up to 10% (or $165,557) of the Original Contract Amount; and to Authorize the City Manager to Negotiate and Approve Cumulative Change Orders up to 25% (or $413,893) of the Original Contract Amount
A - Resolution (Contract - Tricon Construction)
B - Bid Summary
Attachments:
5.i. 23-590 Adopt a Resolution to Approve and Authorize the City Manager to Execute an Agreement between the City of San Leandro and the San Leandro Improvement Association in an amount not to exceed $304,000 for the management and operation of the San Leandro Cherry Festival for Two Years with the Option for Three (3) One-Year Extensions A - Resolution
B - Agreement with SLIA for Cherry Festival
Attachments:
5.j. 23-609 Adopt a Resolution to Approve an American Rescue Plan Act (ARPA) Budget Adjustment for the Community Safety Ambassador Project and the Beautify San Leandro Project and Authorize the City Manager to Approve Carryovers/Unspent ARPA Funds to Future Fiscal Years’ Budgets
Attachments: A - Resolution Approving ARPA Budget Adjustment
5.k. 23-559 Motion to Approve the Posting of the Local Appointments List of Board and Commission Vacancies in 2024 in Compliance with the Maddy Act Attachments: Local Appointments List 2024
5.l. 23-501 Motion to Accept the FY 2022-2023 Annual Review of the Rent Review Ordinance and Tenant Relocation Assistance Ordinance
Attachments: A - RRO & TRO Annual Review FY2022-2023
5.m. 23-452 Motion to Accept the 2022 Housing Element Annual Progress Report (APR)
Attachments: A - 2022 Housing Element Annual Progress Report
5.n. 23-610 Minutes of December 4, 2023 City Council Meeting Attachments: City_Council_23-12-04_Minutes DRAFT
6. ITEMS REMOVED FROM CONSENT CALENDAR
Public Comments are limited to 2 minutes per speaker per item, subject to adjustment City of San Leandro Page 3 Printed on 12/13/2023
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by the Mayor.
7. REPORT ON CLOSED SESSION ACTIONS TAKEN
8. CITY MANAGER AND CITY ATTORNEY REPORTS AND COMMENTS
9. PUBLIC COMMENTS
This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Public Comments are limited to 2 minutes per speaker, subject to adjustment by the Mayor.
The Mayor, as the Chair of the meeting charged with its orderly administration and, together in partnership with the other City Council members, the timely completion of the meeting agenda, manages Public Comments. This includes but is not limited to moving immediately to the next speaker after a speaker has completed their comments within the allotted time, prohibiting speakers from yielding or granting their time to another person who is later in the queue to speak or who has already spoken, prohibiting speakers who have already spoken from speaking again regardless of whether it is during the public comment period or on an individual agenda item, and setting when and where in the agenda public comments shall be heard. Public Comments on matters not listed on this agenda will pause after 30 minutes and the remaining speakers will be heard after Item 15 (City Council Reports).
10. PUBLIC HEARINGS
No items scheduled.
11. CITY COUNCIL CALENDAR AND ANNOUNCEMENTS
City Councilmembers announce calendar of upcoming events and coordinate attendance; report on local events attended since the last meeting; and make brief comments on issues of concern.
12. PRESENTATIONS
No items scheduled.
13. ACTION ITEMS
Public Comments are limited to 2 minutes per speaker per item, subject to adjustment and management of comments by the Mayor.
13.a. 23-626 Second Reading and Adoption of an Ordinance to Establish Compensation of Councilmembers; and Second Reading and Adoption of an Ordinance to Establish Compensation of the Mayor
A - Ord 2023-014 Councilmember Compensation
B - Ord 2023-015 Mayor Compensation
Attachments:
13.b. 23-614 Adopt Two Resolutions:
1. Approve and Authorize the City Manager to Execute an Agreement with Axon Enterprises, Inc. for the Purchase of up to Thirty-Eight (38) Axon Fleet 3 Mobile Audio and Video Cameras with Automatic License Plate Reader Technology for Police Vehicles in an Amount Not-to-Exceed $544,315.75 and to Authorize Additional Cumulative City of San Leandro Page 4 Printed on 12/13/2023
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Agreement Amendments Up to 10% ($54,431.58); and
2. Adopt a Resolution to Approve and Authorize the City Manager to Execute Amendment No. 1 to an Existing Consulting Services Agreement With Flock Safety to Extend the Contract Term an Additional Five Years from Date of Execution, Purchase and Install Forty-One (41) Additional Flock Automatic License Plate Reader (ALPR) Cameras, and to Increase the Maximum Amount of Compensation by $807,150.00 for a Total not to Exceed Amount of $1,057,150.00 and to Authorize Additional Cumulative Agreement Amendments Up to 10%
($105,715.00)
A - Draft Axon Resolution
B - Draft Flock Resolution
C - Sole Source Letters from Axon & Flock Group
D - Cost Proposal for Axon and Flock
E - Community Police Review Board ALPR Presentation
F - Automatic License Plate Reader Cameras 2023 12 18
Attachments:
14. COUNCIL REQUESTS TO SCHEDULE AGENDA ITEMS
This section is to be used to propose items for consideration for future scheduling, and not for substantive discussion.
15. CITY COUNCIL REPORTS
City Councilmembers report on attendance at intergovernmental agency meetings, conferences, and seminars since the last meeting.
16. ADJOURN
MEETING ACCESSIBILITY
Members of the public may attend the meeting in-person in the Council Chambers at San Leandro City Hall (835 E. 14th Street), or by visiting https://zoom.us/j/506831637 online, or by phone 1-888-788-0099 Enter Webinar ID: 506 831 637 Public Comment may be made live during the meeting in-person, via zoom or through the eComment feature at https://sanleandro.legistar.com. Please note that the eComment period will close at 11:59 pm the Sunday before the scheduled council meeting and be distributed to City Councilmembers prior to the start of the City Council meeting. Written public comment will not be read out loud at the City Council meeting.
In compliance with the Americans with Disabilities Act, a person requiring an accommodation, auxiliary aid, or service to participate in this meeting should contact the City Clerk ’s Office at 510-577-3368 [email protected], as far in advance as possible, but no later than 72 hours prior to the meeting. Best efforts to fulfill the request will be made. Assistive listening devices are available from the City Clerk prior to the meeting for anyone with hearing difficulties; all devices must be returned to the City Clerk at the end of the meeting.
Translators and sign language interpreters are available if requested prior to the meeting. To request a translator, interpreter or any reasonable accommodation that City of San Leandro Page 5 Printed on 12/13/2023
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may be necessary to participate in the meeting, please contact the City Clerk at 510-577-3368 or [email protected] at least 72 hours prior to the meeting.
RESPECTFULLY SUBMITTED:
___________________________________
Kelly B. Clancy
City Clerk for the City of San Leandro
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