Finance Committee
February 28, 2024
AMERICAN RESCUE PLAN ACT OF 2021
American Rescue Plan Act (ARPA) Signed Into Law March 11, 2021 $1.9 Trillion Total
$350B to states and local governments
$65B to counties
$65B to cities
Local Fiscal Recovery Funds - Payments to Local Governments First tranche - 60 days after enactment
Second tranche - 12 mo. after first tranche
San Leandro Allocation - $18.6M
First tranche received in FY20-21
Second tranche received in FY21-22
ELIGIBLE USES
COVID-19 Response or Negative Economic
Impact
Premium Pay for Essential Workers
Revenue Recovery
Infrastructure Investments
INELIGIBLE USES
Fund pension deposits
Replenish reserves/rainy day funds
Pay for debt service payments, legal
settlements, or judgements
Offset reductions in taxes
SPENDING TIMEFRAME AND
COMPLIANCE
Eligible Costs Timeframe
Covered period is March 3, 2021-December
31, 2024
Costs must be encumbered by December 31, 2024
Expended by December 31, 2026 if funds are obligated
by December 31, 2024
Compliance and Reporting Requirements
Funds are subject to audit
Quarterly expenditure report submission
TRACKING
PROGRESS
Staff performs regular reviews of all
ARPA-funded projects for progress and
feasibility
Focus on present conditions and priorities
Changed conditions or new information
may necessitate reallocations
Reallocations are brought to Finance
Committee and City Council
APPROVED FUNDING ALLOCATIONS
Spending Category Appropriation
Community and Economic Recovery $ 1.4 M
Community Health and Safety $ 5.8 M
Human Services $ 2.2 M
Infrastructure Enhancements $ 1.7 M
Capital Projects and Other Projects $ 7.4 M
Total $ 18.5 M
COMMUNITY AND ECONOMIC RECOVERY
Project/Program Goals & Objectives Total
Appropriation
Status
Housing Counseling/Fair Housing
Support
• Funding for landlord-tenant counseling, fair
housing/housing discrimination services, and
legal aid
40,000 Project completed
Economic Development Strategic
Plan Update
• Increase economic opportunity and
prosperity for all San Leandro residents and
businesses
75,000 Plan update is underway
Recovery Plan Administration and
Assistance
• Funding for program administration 49,500 Ongoing - continued ARPA administration assistance
*Recommend reallocate $20,000
Library Circulation Materials • Funding to diversify library materials collection
183,500 Project completed. 11,500 items
were purchased to diversify
materials; remaining funds to be
expended in FY 23-24
COMMUNITY AND ECONOMIC RECOVERY (CONT’D)
Project/Program Goals & Objectives Total
Appropriation
Status
Commercial Relief Grants • Grants for needy commercial tenants to repay past rent due, paid directly to
landlord
750,000 Remaining funds to be utilized for
additional business assistance
grants and programs; expected to
be fully expended by 12/31/24
Small Business Technical Assistance • One-on-one assistance and services for businesses to help in areas such as adapting
business models and physical setup to
changing customer demand (including
outdoor dining)
225,000 Monthly business seminars
completed; contracts in place for
further programs and technical
assistance; expected to be fully
expended by 12/31/24
Shop Local/Reopening Marketing • Promoting small businesses and encouraging residents to shop them through social media,
promotional campaigns, loyalty programs,
and events
100,000 Business Times marketing inserts
were published in 2022.
Marketing work to continue into
FY23-24, including downtown
event support, small business
promotion, and internal marketing
improvements.
COMMUNITY AND HEALTH SAFETY
Project/Program Goals & Objectives Total
Appropriation
Status
Tree Master Plan • Tree planting, tree coverage data for tracking GHG hot spots, and educational
campaigns
200,000 Work continues and funds will be
fully expended in FY 23-24.
Emergency Preparedness and
Response • Purchase supply caches
• Training for Community Emergency
Response Teams
125,000 Project completed
*Recommend reallocate $31,536
COVID Oversight • Staffing support for COVID prevention and safety processes
41,085 Project completed
Citywide Ambassador Program
(Pilot) • Deployment of security aids citywide to
increase friendly ambassador patrols
• Explore feasibility of mobile
neighborhood watch program
320,000 Staff is working on an expanded
program and will have contract in
place by 12/31/2024
COMMUNITY AND HEALTH SAFETY (CONT’D)
Project/Program Goals & Objectives Total
Appropriation
Status
Soft Story Retrofit • Study feasibility of Soft Story Program 100,000 Work underway for studies in FY23-24
Public Facility HVAC and Air
Filtration Upgrades • Upgrade air filtration and HVAC systems in public facilities
• Prevent the spread of COVID-19
• Enhance cooling center functionality
3,238,816 Project completed
Enhanced Street Cleanliness • Bulky items pick-ups
• Citywide cleaning
• Educational campaign for litter prevention
275,000 Project completed
Citywide Beautification and
Community Preservation • Code enforcement
• Beautification
1,353,000 Staff is working on program
implementation
Volunteer San Leandro • Support volunteer efforts and coordinated beautification
247,000 Staff is working on program
implementation
HUMAN SERVICES
Project/Program Goals & Objectives Total
Appropriation
Status
Add 1 Project Mgr. Position (Human
Services) • Provide additional resources to support human service programs
229,000 Project completed
Resource Referral Services • Referral services related to domestic violence, food insecurity, and basic needs services for the
unsheltered; ASL/translation services.
54,000 Project completed
Food Insecurity Support • Provide nutritious food to San Leandro residents during the COVID-19 pandemic
100,000 Project completed
Domestic Violence Programs • Provide emergency shelter, support programs, public education, intervention, legal services,
etc.
• Collaborate with other organizations to
provide innovative responses
200,000 A contract has been executed.
Funds will be fully expended by
12/31/24.
Expanded Homeless Outreach
Team Services • Funding for staff and community-based
organization partners to conduct on-site street
outreach
442,965 A contract has been executed.
Funds will be fully expended by
6/30/25.
HUMAN SERVICES (CONT’D)
Project/Program Goals & Objectives Total
Appropriation
Status
Long-term Navigation Center • Funding for a long-term navigation center 750,000 Site acquisition underway Safe Parking Lot (Pilot) • Provide an interim safe parking location for individuals and families
• Provide case management and referral services
200,000 Project development underway
*Recommend reallocate $89,146
Additional Covid-related ARPA
Grants for San Leandro Nonprofits
• Grants for San Leandro community-based
organizations to address ongoing impacts
related to direct and indirect impacts of COVID19
150,000 Project underway and will be
fully expended by 12/31/25
*Recommend reallocate $6,635
Investment in Youth Programs • Partner with non-profits to create at-risk youth programs citywide
• Develop a comprehensive intern/mentor youth
program
100,000 Staff will enter into a contract by
3/31/24 to provide these
services.
INFRASTRUCTURE ENHANCEMENTS
Project/Program Goals & Objectives Total
Appropriation
Status
Digital Divide and Broadband
Infrastructure Enhancements • Invest in broadband infrastructure to help the underserved households and create business
connectivity
• Strengthen critical City technology
infrastructure
1,400,000 Project is underway with completion
by 12/31/26
*Recommend reappropriate
$200,000
CAPITAL PROJECTS AND OTHER PROJECTS
Project/Program Goals & Objectives Total
Appropriation
Status
Grant Writer - PILOT • Support for grant writing and funding advocacy
36,000 Project completed
Street Overlay/Rehabilitation • Funding for street maintenance in the form of partial or complete pavement
replacement
3,699,665 Additional construction contract
awards to be made in FY 23-24
Lake Chabot Road Stabilization • Stabilize road issues caused by downslope depression
• Improve surface water control to
minimize erosion
1,000,000 Project is in design and will be fully
encumbered in FY 23-24
Fire Station - Study + Design (CIP) • Preliminary work related to improving three fire station to accommodate mixed
gender crews
1,000,000 Request for proposals is underway
*Recommend reallocate $725,000
CAPITAL PROJECTS AND OTHER PROJECTS (CONT’D)
Project/Program Goals & Objectives Total
Appropriation
Status
City Building Major Maintenance • Replacement or renovation of building components (elevators, movable partitions,
roofing, flooring, HVAC, plumbing, etc.)
600,000 Design is complete and
equipment is on order.
Construction is slated for FY23-
24 City Park/Open Space Major
Maintenance • Repair and replacement of existing park
facilities such as irrigation systems, playground
equipment, shade structures, etc.
475,000 Contract was recently awarded
and construction is planned for
FY23-24
Recycling Program Software • Funding for recycling program software to meet regulatory compliance
55,000 Project completed
CAPITAL PROJECTS AND OTHER PROJECTS (CONT’D)
Project/Program Goals & Objectives Total
Appropriation
Status
Debris/Trash Removal Services • Citywide removal of debris and trash 75,000 Project complete *Recommend reallocate $6,540
Park Maintenance - Tree Trimming • Fund tree trimming at city parks 354,000 Project underway and will be fully expended by 12/31/25
Turf Maintenance • Fund turf maintenance at city parks 74,350 Project completed
RECOMMENDED
REALLOCATION
Relocate $1,078,857 from various projects
Completed with unspent funds
Underway with revised scope
Technology Infrastructure Enhancements
$200,000 to upgrade City’s aging infrastructure of switches, routers, firewalls, and servers RV Outreach and Housing Navigation
Partner with nonprofit partners to target outreach and housing navigation services to 10 RVs $153,857 in ARPA Funds will supplement $296,143 in General Funds Alternative Response Unit
Provide effective and compassionate mental health crisis intervention $725,000 in ARPA Funds will supplement $625,000 in General Funds