MEMORANDUM OF UNDERSTANDING
FIRST 5 ALAMEDA COUNTY
AND
SAN LEANDRO PUBLIC LIBRARY
February 1, 2024 – June 30, 2024
MOU# PS-ECE-2324-270
This Memorandum of Understanding (MOU), dated as of February 1, 2024 (Effective Date), is entered into by and between First 5 Alameda County (First 5) and San Leandro Public Library (SLPL), with reference to the following facts and circumstances:
RECITALS
A. The California Children and Families First Act of 1998 (Proposition 10) created a program in the state for the purposes of promoting, supporting, and improving the early development of children from the prenatal stage to five years of age. The intent of this act is to enable counties to create and implement an integrated, comprehensive and collaborative system of information and services to enhance optimal early childhood development.
B. First 5 approved a Strategic Plan for a comprehensive system of early intervention services for children birth to 5 years of age and families in Alameda County. A key component of the First 5 Strategic Plan is the Quality Early Childhood Education Strategy, which builds the capacity of providers and childcare sites through professional development to increase the quality of early childhood education programs. (2022-2027 Strategic Plan, page 29).
C. First 5 is desirous of securing the provision of certain services and deliverables outside the scope of First 5’s ordinary business in furtherance of its Strategic Plan. SLPL is independently engaged in the business of providing services similar to those described in this MOU and is willing and able to perform duties and render services and deliverables, without supervision; and D. The purpose of this MOU is to provide Quality Counts resources for Family, Friend and Neighbor (FFN) caregivers by leveraging SLPL Storytimes and Día de los Libros programming. Payments under the terms of this MOU shall not exceed the total amount of $10,200.00 consistent with the terms and conditions contained in this MOU.
DocuSign Envelope ID: 286AE771-A68B-41C1-9156-899F0C225827 2023-24 First 5 Alameda County MOU
San Leandro Public Library
MOU #: PS-ECE-2324-270 2
ACCORDINGLY, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, First 5 and SLPL agree as follows:
I. PROGRAM DESCRIPTION
First 5 desires to leverage Library institutions who have previously participated in promising practices quality improvement activities to serve as library branches in Quality Counts. Library branches provide opportunities to reach family, friend and neighbor caregivers (FFN) with quality improvement activities through enhanced Storytimes/playtimes. The goals of the Quality Counts library branches are to:
A. Increase Kindergarten Readiness opportunities for children not in licensed child care through expanded engagement of parents/caregivers in home activities.
B. Increase children’s access to developmental services.
C. Increase the use of best practices for early care and education at library institutions; and D. Continue support of libraries to provide programming aimed at youngest patrons, birth to 5 years old.
II. ROLES AND RESPONSIBILITIES
To achieve these goals, SLPL is committed to doing the following:
A. Host one (1) in-person Día de los Libros (Día) event by May 1, 2024. i. Designate an SLPL staff person to organize Día programming (events, book distributions, etc) that support early literacy and resources in ways that honor and embrace a young child’s home language and culture.
ii. Appropriately publicize the Día activity programming for families, incorporating First 5’s name, logo, and role as sponsor.
iii. Purchase and distribute multilingual and/or non-English monolingual children’s books and/or programming activity materials to (1) expand the library’s permanent collection and/or (2) distribute books to the community. Document the books/activity materials purchased and the distribution. iv. Disseminate one (1) survey to participants at the Día de los Libros event. v. Submit photos/videos from the Día programming with permission for First 5 to use in communications.
B. Attendance by one (1) SLPL staff at two (2) First 5 Online Library Learning Communities DocuSign Envelope ID: 286AE771-A68B-41C1-9156-899F0C225827 2023-24 First 5 Alameda County MOU
San Leandro Public Library
MOU #: PS-ECE-2324-270 3
C. Meet with First 5 Alameda County Help Me Grow liaison to develop plan to integrate Help Me Grow information and link in Storytimes in English, Spanish and Chinese D. Utilize up to one (1) training or TA session for SLPL, as scheduled in partnership with First 5 E. Purchase and install materials to enhance the outdoor spaces for young children at the Main Library by June 30, 2024. Submit description of materials, photos, and receipts or invoices as backup documentation
F. Disseminate project results to identified SLPL stakeholders by June 30, 2024 G. Achieve performance targets outlined in Attachment 2.0: Results Based Accountability (RBA) Plan by July 12, 2024 and report achievements in First 5 database, HIGH5 H. Complete Contractor Demographic Survey(s) as requested by First 5. May be required to collect and report on specific measures as identified in the First 5 2022-2027 Strategic Plan I. Adhere to the following reporting and payment schedule:
Requirement Due
Due Date
Amount
1. Contractor Leadership Demographic Survey Upon execution of MOU
Not Applicable
2. Initial Payment for Día de los Libros Programming
1
st Invoice
Upon execution
of MOU $7,000
3. For the period February 1, 2024 – June 30, 2024
• 2
nd (Final) Invoice
• 1
st
(Final) Expense Report & Backup
Documentation
• 1
st
(Final) Results Based Accountability (RBA)
Report
• Library Enhancement Report
• Día de los Libros Programming Report.
July 12, 2024
Balance due
based on
deliverables
completed.
Not to Exceed:
$3,200.00
J. SLPL will submit invoices based upon deliverables completed and the firm fixed price outlined in Attachment 1: Budget. Additional supporting documentation for expenses may be requested per First 5’s policies and other applicable requirements (federal laws, state regulations, and/or OMB Uniform Guidance standards).
i. Invoices are subject to review and approval by First 5 staff before payment is issued.
Payment is contingent on receipt and approval of all required documentation. First 5 reserves the right to withhold payment until required reporting documentation is received. Total payments to SLPL during the term will not exceed $10,200.00.
DocuSign Envelope ID: 286AE771-A68B-41C1-9156-899F0C225827 2023-24 First 5 Alameda County MOU
San Leandro Public Library
MOU #: PS-ECE-2324-270 4
To achieve these goals, First 5 is committed to doing the following:
A. Provide two (2) 1-hour First 5 Online Library Learning Communities over course of the agreement
B. Provide links to Home Activity Surveys in English, Spanish and Chinese by March 15, 2024 C. Translate and compile completed Home Activity Surveys completed by SLPL patrons and share results in infographic form with SLPL by June 2, 2024
D. Provide a meeting with Help Me Grow liaison to develop plan for integrating Help Me Grow in Storytimes and provide links for families in English, Spanish and Chinese E. Provide up to one (1) remote consultation or training developed in coordination with SLPL over course of the agreement
F. Issue payment to SLPL upon receipt and approval of Invoice, Expense Report, Backup Documentation, and Results Based Accountability Report
III. LIMITATION ON LIABILITY; INDEMNIFICATION
A. First 5. First 5 shall defend, indemnify, and hold harmless SLPL, its City Council, boards, commissions, officials, employees and volunteers (SLPL Indemnitees), from and against any and all loss, damages, liability, claims, suits, costs and expenses whatsoever, including reasonable attorneys’ fees (Claims), arising from or in any manner connected to First 5’s negligent act or omission, whether alleged or actual, regarding performance of services or in the course of performing services rendered pursuant to this MOU. If Claims are filed against SLPL Indemnitees which allege negligence on behalf of First 5, First 5 shall have no right of reimbursement against SLPL Indemnitees for the costs of defense even if negligence is not found on the part of First 5.
However, First 5 shall not be obligated to indemnify SLPL Indemnitees from Claims arising from the sole negligence or willful misconduct of SLPL Indemnitees.
B. SLPL. SLPL shall defend, indemnify, and hold harmless First 5, its individual members, officers, agents, employees and volunteers (First 5 Indemnitees), from and against any and all Claims, arising from or in any manner connected to SLPL’s negligent act or omission, whether alleged or actual, regarding performance of services or in the course of performing services rendered pursuant to this MOU. If Claims are filed against First 5 Indemnitees which allege negligence on behalf of SLPL, SLPL shall have no right of reimbursement against First 5 Indemnitees for the costs of defense even if negligence is not found on the part of SLPL. However, SLPL shall not be obligated to indemnify First 5 Indemnitees from Claims arising from the sole negligence or willful misconduct of First 5 Indemnitees.
III. INSURANCE REQUIREMENTS
A. As a condition of this MOU, SLPL must maintain adequate General Liability Insurance (Minimum Limit $1,000,000; with Additionally Insured Endorsement) and Workers’ Compensation DocuSign Envelope ID: 286AE771-A68B-41C1-9156-899F0C225827 2023-24 First 5 Alameda County MOU
San Leandro Public Library
MOU #: PS-ECE-2324-270 5
(Statutory Limits) throughout the term of this agreement. SLPL agrees to maintain certificates of insurance and provide copies to First 5 upon request.
i Additionally Insured Endorsement: General liability insurance shall name First 5 Alameda County, the individual members thereof, and all First 5 officers, agents, employees and volunteers, and Alameda County, its Board of Supervisors, officers, agents and employees as Additional Insureds with respect to services being provided.
IV. GENERAL TERMS
Period of Operation and Termination
This agreement will take effect upon signing of both parties to the agreement and shall remain in effect until terminated. Each party shall have the right to terminate the agreement upon 30 days prior written notice to the other party.
Alteration of Terms
It is mutually agreed that this agreement may be modified or amended upon the written consent of the parties hereto.
Governing Laws and Regulations
It is agreed that, if any of the provisions of this MOU are affected by changes in Federal or State laws or regulations, this MOU may be renegotiated and amended accordingly, subject to the provisions outline in the preceding two (2) paragraphs.
Contact Persons and Notice
SLPL agrees to assign Kelly Keefer or a designee to serve as liaison to First 5 on all matters relating to this MOU. First 5 agrees to assign Gabriela Rojas, Provider Support Manager, or a designee to serve as liaison to SLPL on all matters relating to this MOU.
For any action related to this MOU, notices shall be sent to the following addresses:
To First 5: Gabriela Rojas
Provider Support Manager
First 5 Alameda County
1115 Atlantic Ave.
Alameda, CA 94501
To SLPL: Kelly Keefer
Senior Librarian, Youth Services
San Leandro Public Library
300 Estudillo Ave
San Leandro, CA 94577
DocuSign Envelope ID: 286AE771-A68B-41C1-9156-899F0C225827 2023-24 First 5 Alameda County MOU
San Leandro Public Library
MOU #: PS-ECE-2324-270 6
Counterparts
This MOU may be executed in any number of counterparts (including by fax, pdf, or other electronic means), each of which shall be deemed an original, but all of which shall constitute one and the same instrument.
V. TERM OF AGREEMENT
This MOU will be effective as of February 1, 2024 through June 30, 2024 and is subject to review at the end of the agreement year June 30, 2024.
First 5 Alameda County
______________________________________ ___________________ Kristin Spanos Date
Chief Executive Officer
San Leandro Public Library
______________________________________ ___________________ Brian Simons, Date
Library Director
DocuSign Envelope ID: 286AE771-A68B-41C1-9156-899F0C225827 2023 – 2024 First 5 Alameda County MOU Attachment 1: Budget San Leandro Public Library Page 1
MOU# PS-ECE-2324-270
ATTACHMENT 1 BUDGET
Contractor: San Leandro Public Library (SLPL)
Contract Term: February 1, 2024 - June 30, 2024
Item
#
Activity # Units Price per
Unit
Total
1. One (1) SLPL Staff attend First 5 Library
Online Learning Communities
2 Learning
Communities
$ 100 $ 200
2. Materials for outdoor children’s
enhancements at the Main Library branch 1 Branch $ 3,000 $ 3,000
3. Host one (1) Día de los Libros Community
Event with book distribution 1 Branch $ 7,000 $ 7,000
TOTAL BUDGET $ 10,200
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] DocuSign Envelope ID: 286AE771-A68B-41C1-9156-899F0C225827 2023 – 2024 First 5 Alameda County MOU Attachment 2.0: RBA Plan San Leandro Public Library Page 1
MOU# PS-ECE-2324-270
ATTACHMENT 2.0
RESULTS BASED ACCOUNTABILITY (RBA) PLAN
Contractor: San Leandro Public Library
Contract Term: February 1, 2024 - June 30, 2024
First 5 Strategy: Quality Early Care and Education
Program: Informal Care
Program Specific Result 1
Increased capacity of librarians to utilize early care and education best practices Funded Activity 1.A.
Participate in staff training
One (1) staff each attend two (2) First 5
Library Learning Communities on early care
and education informed practices
Performance Measure 1.A.1
# of staff who participate in First 5 Library
Learning Communities during the
reporting period
Notes
ECE provider professional
development (PD)
unduplicated count report
in HIGH5
Periodicity of
Reporting
July 12, 2024
Performance Measure 1.A.2
# out of # of trained Library staff in the
reporting period who report that they
received what they need to improve
practice
(rolls up to performance measure)
Informal Care Training
evaluation survey
July 12, 2024
DocuSign Envelope ID: 286AE771-A68B-41C1-9156-899F0C225827 2023 – 2024 First 5 Alameda County MOU Attachment 2.0: RBA Plan San Leandro Public Library Page 2
MOU# PS-ECE-2324-270
Program Specific Result 2
Increased access for children birth to 5 years to developmental services Funded Activity 2.A
Integrate Help Me Grow into San Leandro Public
Library Storytimes
Meet with Help Me Grow staff to plan
integration of Help Me Grow in Storytimes
Conduct Help Me Grow promotional
activities at three (3) library Storytimes, once
each at English, Spanish and Chinese
Performance Measure 2.A.1
Did SLPL meet with Help Me Grow staff to
plan Help Me Grow integration in
Storytimes?
Yes or No
Notes
SLPL Records
Periodicity of
Reporting
July 12, 2024
Performance Measure 2.A.2
Was Help Me Grow material or link posted
at three (3) Storytimes?
Yes or No
SLPL Records July 12, 2024
Program Specific Result 3
Maintain library institutional support for early childhood programming including Día de los Libros Community Event Funded Activity 3.A
Host one in-person Día de los Libros event by
May 1, 2024.
Purchase bi- and/or non-English monolingual
and/or multilingual children’s books or activity
materials to (1) expand the library’s permanent
collection and/or (2) distribute books to the
community.
Performance Measure 3.A.1
# bi-and/or multilingual books purchased
Notes
SLPL Records
Periodicity of
Reporting
July 12, 2024
DocuSign Envelope ID: 286AE771-A68B-41C1-9156-899F0C225827 2023 – 2024 First 5 Alameda County MOU Attachment 2.0: RBA Plan San Leandro Public Library Page 3
MOU# PS-ECE-2324-270
(Funded Activity 3.A. continued) Performance Measure 3.A.2 # of programming activity materials
purchased
Notes
SLPL records
Periodicity of
Reporting
July 12, 2024
Performance Measure 3.A.3
Was a book giveaway held and
appropriately publicized
giveaway?
Yes or No
SLPL records July 12, 2024
Program Specific Result 4
Tracking of unduplicated number of clients served and client demographics Funded Activity 4.A
Track and report unduplicated number of clients
(children by age, parents/caregivers, and
providers) served for the year
Performance Measure 4.A.1
Submitted # of clients served for the year
(children birth to two, children three to
five, parents/caregivers, providers) to
First 5?
Yes or No
Notes
Home Activity Survey
HIGH5 Client Served
Reporting Module
Periodicity of
Reporting
July 12, 2024
Funded Activity 4.B
Track and report race/ethnicity and primary
language of unduplicated children and
parents/caregivers and providers served for the
year
Performance Measure 4.B.1
Submitted Race/ethnicity, primary
language, gender of adults , residential
zip code of children and parents/
caregivers, and provider gender and
workplace zip code to First 5?
Yes or No
Notes
Home activity Survey /
HIGH5 Client Served
Reporting Module
Periodicity of
Reporting
July 12, 2024
DocuSign Envelope ID: 286AE771-A68B-41C1-9156-899F0C225827 2023 – 2024 First 5 Alameda County MOU Attachment 2.0: RBA Plan San Leandro Public Library Page 4
MOU# PS-ECE-2324-270
Supporting Documents
Home Activity Surveys
HIGH5 Client Served Reporting Module
Description of Help Me Grow activities implemented in Storytimes Posting dates of Help Me Grow material or link
Library Enhancement Report submitted by July 12, 2024. Report to include descriptions of outdoor enhancements, photographs, expenditures and receipts/invoices for all expenditures. Día de los Libros Programming Report. Description of materials purchased, and vendors contracted for Día programming. Provide receipts/invoices for materials purchased and contracted vendor. Provide photos/videos from Día programming with permission for First 5 to use in communications.
Additional Guidelines
Accountability plans are subject to negotiation and approval by First 5. Modifications, including additional reporting measures and/or supporting documents, may be required.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] DocuSign Envelope ID: 286AE771-A68B-41C1-9156-899F0C225827 Certificate Of Completion
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Electronic Record and Signature Disclosure
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