SOLID WASTE SERVICES
PROCUREMENT
CITY OF SAN LEANDRO
CITY COUNCIL MEETING
JUNE 3, 2024
AGENDA
2 1. Overview and
Background
2. Collection
Service Changes
3. Post- Collection
Service Changes
4. Key Business
Terms
5. Cost/Rate
Impacts
6. Schedule and
Next Steps
TIMELINE
3 February 2023,
Council approval of
procurement strategy
June 2023:
Amendment 15 to
extend current ACI
agreement
September 2023:
Issue RFP for collection
services
December 2023:
Issue RFP for postcollection services
November 2023 –
April 2024
Negotiate collection
services
June 3, 2024
Council work session
to present contract
summaries
May – June,
2024
Finalize contract
negotiations
July 1, 2024
Council
approval of
final contracts
July 2023:
Council update
on collection
services
October 2023:
Council update on
post-collection
services
CURRENT COLLECTION SERVICES
4 Solid Waste Recycling Organics
Photo Credit: This Photo by Unknown
Author is licensed under CC BY-NC-ND Customer
Service
Photo Credit: This Photo by Unknown Author is
licensed under CC BY-NC
Education and
Outreach
Beautification
Services provided by:
NEW COLLECTION SERVICES
5 Additional Bulky Item
Collection
Community Clean-Up
Events
Added Recycling
Service Capacity
Enhanced Street Litter
Can Service
Diversion Services
at City Events
Additional Services
to Washington Plaza
Textile Recycling
POST-COLLECTION SERVICES
6 Transfer/
Transport
Recyclables
Processing
Organics
Processing
Solid Waste
Disposal
Additional
Services
C&D
Processing
Currently, services are provided by ACI. New Contracts
will be with both ACI and Waste Management.
Term and Services:
• 10 year base term with extension options
• City ability to mix-and-match services from different proposers
KEY BUSINESS TERMS
7 Compensation:
• Annual index rate adjustments
• Recyclables rate adjustment to reflect quality and value of processed material
• Revenue from sale of recyclables shared with ratepayers • Caps on annual adjustments
Indemnification and Insurance:
• CERCLA indemnification for the City
• Required Pollution Liability Insurance
TOTAL RATE IMPACT
The enhanced and new service contracts are estimated to increase rates approximately 2% to 5% due to due to:
o New state-wide electric vehicle fleet regulations.
o Regulatory and market changes that increase processing and disposal costs.
o Enhancements to existing services.
o New services provided to residents and businesses
Final rate impact to be determined based on finalized negotiation of rates for new and enhanced services.
8 RATE IMPACTS OF NEW SERVICES
9 *Rate = Current monthly cost per household for a single-family dwelling with 32-gallon cart service (most common service level) Annual Cost
Monthly
% Rate
Change
Monthly Rate*
Base Rate (Current) 100% $ 31.45
Base Rate (New) $ 24,472,279 0.63% $ 31.65
Modified Bulky with Abandoned Waste $ (706,325) -2.89% $ (0.91) Community Clean-Up Events $ 11,013 0.05% $ 0.01
Textile Recycling $ 45,204 0.18% $ 0.06
Self-Haul Community Days (Per event; 2+/yr) $ 47,656 0.19% $ 0.06 Diversion and Monitoring Services at CitySponsored Events $ 61,641 0.25% $ 0.08 SB 1383 Compost Procurement $ 64,848 0.26% $ 0.08
Washington Plaza Beautification and Safety
Enhancements $ 76,643 0.31% $ 0.10
Additional .5 Recycling Route $ 226,066 0.92% $ 0.29
Enhanced Street Litter Container Service $ 351,633 1.44% $ 0.45 Options Subtotal $ 178,379 0.73% $ 0.23
Total Base + Options $ 24,650,658 1.36% $ 31.68
SCHEDULE AND NEXT STEPS
10 Finalize negotiations with both parties
Complete rate model to determine final rate
impact
Bring final agreements to Council on July 1,
2024