IN THE CITY COUNCIL OF THE CITY OF SAN LEANDRO
RESOLUTION NO. 2024-
RESOLUTION OF THE CITY OF SAN LEANDRO CITY COUNCIL
TO APPROVE AND AUTHORIZE THE CITY MANAGER TO ENTER INTO MASTER SERVICES AGREEMENTS WITH WORKDAY, INC, COGNIZANT TECHNOLOGY SOLUTIONS U.S. CORPORATION, ROBERT HALF INC., AND CAN/AM TECHNOLOGIES INC. FOR THE IMPLEMENTATION OF AN ENTERPRISE RESOURCE PLANNING (ERP) SOLUTION AND 10-YEAR SOFTWARE SUBSCRIPTIONS/RENEWALS IN THE AMOUNT OF $8,144,520 AND TO AUTHORIZE INDIVIDUAL AMENDMENTS UP TO 10% (OR $814,452) OF THE ORIGINAL AGREEMENTS.
WHEREAS, City staff developed and released an open market Request for Proposal package; and WHEREAS, after a thorough vetting process, City staff identified Workday, Cognizant, Robert Half, and Teller as the preferred vendor(s) for the future ERP implementation and negotiated contracts with the following components:
• Confirmed scope and approach
• Realistic Timeline
• Finalized contracts with Workday and Cognizant
• Teller contract in progress
• Robert Half contract in progress
WHEREAS, the total ten-year cost for software subscriptions and implementation services is $8,144,520; and
WHEREAS, there are sufficient funds in the Information Technology Fund to cover the first year of implementation costs and software subscriptions. The Fiscal Year 2024-2025 cost will be $2,121,266 and will be funded with a carryover request that staff will bring to City Council to move a Fiscal Year 2023-2024 appropriation for this project into Fiscal Year 2024-2025 (Account 688-13-133), which will not impact General Fund balance. Funds for future year software subscription costs will be included in the Information Technology budget requests.; and
WHEREAS the City Council is familiar with the contents of the agreements; and WHEREAS, the City Manager recommends approval of said agreements.
NOW, THEREFORE, the City of San Leandro City Council does RESOLVE as follows:
That said agreements are hereby approved and execution by the City Manager is hereby authorized; and That the City Manager is authorized to take all actions and execute all documents necessary to execute and act upon the purpose and intent of this Resolution.
Introduced by Councilmember _______ and passed and adopted this 15th day of July 2024, by the following vote:
DRAFT
2 AYES:
NOES:
ABSENT:
ATTEST:
Kelly B. Clancy, CMC
City Clerk
DRAFT