Thursday, May 8th, 2025
Mulford Marina Branch Library
Facilities and Transportation
Committee
1 Bid Results
2 Bidder Base Bid Amount
Giant Construction $6,784,000
EF Brett $7,188,000
SC Builders $7,192,000
Wickman $7,628,000
Quiring $7,632,000
JUV $7,837,779
Marcon $8,161,339
WE Lyons $8,360,088
CWS $8,985,000
Rodan $9,230,000
Engineer's Estimate $7,100,000
Additive Alternates
There are four additive alternates. Staff plans to award Alternates 2 and 4.
1. Decorative Ceiling in Children’s Library - $70,000: Not Recommended - Too expensive
2. Monument Sign Lighting - $6,000: Recommended
3. Exterior Trellis for Outdoor Seating - $175,000: Not Recommended – Future scope if funding allows
4. City Standard Curb, Gutter, Sidewalk, and Driveway - $204,000:
Recommended.
3 Local Business Preference
4 ▪ None of the 10 bidders is a local business in San
Leandro.
▪ The lowest bidder submitted Good Faith Effort
requirements to meet Local Business Preference Policy
and the requirements are under review.
Community Workforce Agreement
▪ Community Workforce Agreement applies and is in the
contract.
▪ Lowest bidder and subcontractors have submitted the
required agreements to be bound by the CWA.
5 Total Project Costs
6 Budgeted Requested
Difference
Base Bid Contract $6,784,000 $6,784,000
Additive Alternates: $210,000 $210,000
Subtotal Construction Contracts: $6,994,000 $6,994,000
Allowance for onsite Architect $175,000 $175,000
Contingency $594,490* $1,049,100** $454,610
Other Project Costs $2,445,700 $2,445,700
TOTAL PROJECT COST $10,034,190 $10,663,800 $629,610
Notes:
* Assumes 8.5 % on Subtotal Construction Contract
* Assumes 15% on Subtotal Construction Contract
Current Project Budget
7 ▪ General Funds: $5.15M
▪ California Library Grant Funds: $4.08M
▪ Library Foundation Donation: $0.8M
▪ Total Project Budget: $10.03M
Budget Discussion
8 ▪ Project is within Budget if the provision for an on-site architect is not included and with a lower (8.5%) contingency. ▪ Additional funding is for increasing contingency to 15% and the hiring of an on-site architect on an as needed basis.
Purpose of Contingency
9 ▪ Contingency allows for the unexpected site conditions and requirements to be addressed in a timely manner,
especially for projects with grant deadlines.
▪ Additional funding "asks" beyond the budget will require City Council approval. Having a contingency allows for
the efficient delivery of projects. Construction delays will increase costs.
Schedule Considerations
10 ▪ Grant Timeline for Construction Completion on
March 31, 2026.
▪ Significant uncertainties related to the accelerated project schedule:
▪ Pending PGE and EBMUD Service Applications
▪ Mitigations triggered by Shoreline Development EIR
related to monarch butterflies
▪ Building Permit Plan Check comments
Staff Recommendations
11 Tentatively scheduled for award at City Council on June 2, 2025, there are three options. Staff recommends option 1 :
1. Approve and award project with additional $630,000 to include the provision for resident architect and increasing contingency from 8.5% to 15%. Additional funding will be taken from future capital fund reserves.
2. Award the project with existing funds and come back to City Council later if more funds are needed.
3. Reject all bids and defund the project. Return grant funds received and reappropriate unused CIP funds (approx. $4.2M). Project expenditures to date of $ 1.03 M would be forfeited.