1 Workday ERP (Enterprise Resource Planning) Project
Workday: Project Elevate
September 24, 2025
Finance Committee Update
2 AGENDA
2 • Elevate Central
• Key Activities & Milestones to Date
• Project Roadmap & Next Steps
• Project Status
• Key Risks & considerations
• Q&A & Discussion
3 ELEVATE CENTRAL
Opened August 4, 2025
• Centralized area to increase
collaboration and information
exchange
• Staff and consultants are working hard
on software configuration and system
testing
• Go-Live Home for Elevate Central
Customer Service Team
4 July - December 2024
Project and Budget Approved by Council; Consultants onboarded; Strategy phase completed
Change Order: Pay cycle change from semi-monthly to bi-weekly July – October 2025
Unit testing completed; End to End testing in progress
Phase 2 Core Financial work initiated
Change Order: Phase 1 Go-live moved to March 1, 2026 to allow time for quality end-to-end testing
KEY ACTIVITIES & MILESTONES TO DATE
January – June 2025
Completed foundational Workday training, Planning, Design and configuration 5 October 2025 – February 2026
Phase 1: Complete End-to-End Testing; begin and complete Parallel Payroll Testing; execute training and change management strategy Phase 2: Foundational Finance Workday training; Planning, Design and configuration
July 1 2026
Phase 2 – Financials Go Live
March – June 2026
Phase 1: Go Live and post go live training and support
Phase 2: End-to-End testing; training
PROJECT ROADMAP & NEXT STEPS
6 PROJECT STATUS & RISKS
Project is Currently On-Schedule and On-Budget
Change Management & Adoption
• Transition to bi-weekly pay requires focused change management • Workday represents a new way of doing work – Implementing Best Practices requires user training and adaption
• Mitigation:
• Change Management Team is actively communicating changes and addressing concerns
• Comprehensive training plan is being developed to ensure smooth transition Testing
• Additional time may be needed to complete quality End-to-End testing • Large number of errors/variances during Payroll Testing could put project timeline at risk • Mitigation:
• Identify and add resources, including contractors and additional vendors 7 PRESENTATION TITLE 7
WORKDAY: PROJECT ELEVATE IM PLEM ENTATION
Questions & Discussion