IN THE CITY COUNCIL OF THE CITY OF SAN LEANDRO
RESOLUTION NO. 2025-XXX
RESOLUTION TO APPROVE AWARD AND AUTHORIZE THE CITY MANAGER TO
EXECUTE A CONSTRUCTION CONTRACT WITH FRONTLINE GENERAL ENGINEERING CONSTRUCTION, INC. IN THE AMOUNT OF $814,768.60 FOR THE BASE BID PLUS ADDITIVE ALTERNATE A FOR ANNUAL SIDEWALK REPAIR PROGRAM 2024-2025, PROJECT NO. 2025.0060; TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND APPROVE INDIVIDUAL CHANGE ORDERS UP TO 5% (OR $40,738) OF THE ORIGINAL CONTRACT AMOUNT; AND TO
AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND APPROVE CUMULATIVE CHANGE ORDERS UP TO 25% (OR $203,692) OF THE ORIGINAL CONTRACT AMOUNT WHEREAS, the City of San Leandro did on August 27, 2025, publicly open, examine and declare all sealed proposed bids for doing the work described in the bid documents for the subject project; and
WHEREAS, as stated in the Project Specifications, determination of the low monetary bidder was based on the Base Bid only without considering Additive Alternate A; and WHEREAS, said proposals were submitted to the Public Works Director, who found that the proposal hereinafter mentioned is the lowest responsive bid by a responsible bidder for doing said work; and
WHEREAS, the subject project is categorically exempt from the California Environmental Quality Act; and
WHEREAS, change orders to clarify the work or respond to unusual existing conditions are a normal aspect of contracting and construction; and
WHEREAS, it is necessary to increase quantities of work to expedite the completion of outstanding repairs, in the best interest of public health, safety and welfare.
NOW, THEREFORE, the City Council of the City of San Leandro does RESOLVE as follows:
• That said City Council hereby rejects all of said proposals or bids except that herein mentioned; hereby waives any irregularities in the proposal or bid of the lowest responsible bidder; and hereby awards the contract for doing said work to the lowest responsible bidder, Frontline General Engineering Construction, Inc., in the amount of $814,768.60 for the Base Bid plus Additive Alternate A; and
• That the City Manager or her designee is authorized to negotiate and approve individual change orders up to a maximum of 5% of the original contract amount, or $40,738 each; and
• That the City Manager or her designee is authorized to negotiate and approve cumulative change orders up to a maximum of 25% of the original contract amount, or $203,692; and • That the City Manager is authorized to take all actions and execute all documents necessary to effect the purpose and intent of this Resolution.
DRAFT
RESOLUTION NO. 2025-XXX 2
Introduced by _______ and passed and adopted this 6th day of October 2025, by the following vote:
Members of the Council:
AYES:
NOES:
ABSENT:
ATTEST:
Kelly B. Clancy, CMC
City Clerk
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