IN THE CITY COUNCIL OF THE CITY OF SAN LEANDRO
RESOLUTION NO. 2025-XXX
RESOLUTION TO APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE A CONSTRUCTION CONTRACT WITH SPENCON CONSTRUCTION, INC. IN THE AMOUNT OF $1,434,191 FOR THE BASE BID PLUS ADDITIVE ALTERNATE A FOR THE ANNUAL CURB RAMP PROGRAM 2025- 2026, PROJECT NO. 2025.0020; TO AUTHORIZE CITY MANAGER TO NEGOTIATE AND APPROVE INDIVIDUAL CHANGE ORDERS UP TO 5% (OR $71,709) OF THE ORIGINAL CONTRACT AMOUNT; AND
TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND APPROVE CUMULATIVE CHANGE ORDERS UP TO 10% (OR $143,419) OF THE ORIGINAL CONTRACT AMOUNT WHEREAS, the City of San Leandro did on September 24, 2025, publicly open, examine and declare all sealed proposals bids for doing the work described in the bid documents for the subject project; and
WHEREAS, as stated in the Project Specifications, determination of the low monetary bidder was based on the Base Bid only without considering Additive Alternate A; and WHEREAS, said proposals were submitted to the Public Works Director, who found that the proposal hereinafter mentioned is the lowest responsive bid by a responsible bidder for doing said work; and
WHEREAS, the subject project is categorically exempt from the National Environmental Policy Act (NEPA); and
WHEREAS, change orders to clarify the work or respond to unusual existing conditions are a normal aspect of contracting and construction; and
WHEREAS, it is sometimes necessary to increase quantities of work to expedite the completion of outstanding repairs, in the best interest of public health, safety and welfare.
NOW, THEREFORE, the City Council of the City of San Leandro does RESOLVE as follows:
That said City Council hereby rejects all of said proposals or bids except that herein mentioned; hereby waives any irregularities in the proposal or bid of the lowest responsible bidder; and hereby awards the contract for doing said work to the lowest responsible bidder, Spencon Construction, Inc. in the amount of $1,434,191 for the Base Bid plus Additive Alternate A; and That the City Manager or her designee is authorized to negotiate and approve individual change orders up to a maximum of 5% of the original contract amount, or $71,710 each; and That the City Manager or her designee is authorized to negotiate and approve cumulative change orders up to a maximum of 10% of the original contract amount, or $143,419; and DRAFT
RESOLUTION NO. 2025-XXX 2
That the City Manager is authorized to take all actions and execute all documents necessary to effect the purpose and intent of this Resolution.
Introduced by _______ and passed and adopted this 20th day of October 2025, by the following vote:
Members of the Council:
AYES: ()
NOES: ()
ABSENT: ()
ATTEST:
Sarah K. Bunting
Deputy City Clerk
DRAFT