Western Alameda County Tree Partner Network
San Leandro 2050 understands that the City has pre-allocated specific budgets for the two roles identified in the RFP 1) The Grant Coordinator and 2) The Community Facilitator as well as $25,000* (see notes) in pass-through funds for community participation. This proposal combines both roles under one coordinated contract to improve efficiency, reduce administrative burden, and ensure that communication, reporting, and community engagement move in sync.
The internal allocation below reflects how San Leandro 2050 would manage and report expenditures within the total amount budgeted by the City for the two positions, while maintaining clear deliverables and accountability.
Budget & Payment Schedule
Budget Summary
Total: $195,000
Category Purpose / Description Amount
A. SL2050 Contract – $165,000
Project Coordination & Administration
Management, reporting, communication with
City, task tracking $35,000
Partnership & Workforce Network Development
Outreach, interviews, synthesis, readiness
framework $30,000
Neighborhood Advisory Management Host recruitment, facilitation, documentation $25,000 Ecosystem Mapping & Equity Framework
Data management, visualization, analysis,
and equity memo $25,000
Workforce & Implementation Readiness Cost modeling, workforce coordination plan $20,000 Reporting & Final Convening Midterm report, final report, event production $20,000 Subtotal – SL2050 Contract $165,000
B. Community Engagement Fund (Pass-Through) – $30,000
Community Partners (Homegrown Habitats, Friends of
San Leandro Creek)
Anchor engagement & technical facilitation (2
× $6K) $12,000
Neighborhood Hosts (3–4 @ $4.5–5K) Local meetings, outreach, documentation $18,000 Total Requested $195,000
Payment Schedule
A. SL2050 Contract – $165,000 (Fixed-Fee, Milestone-Based) Milestone Deliverables / Activities Timing Payment
Contract Execution & Kickoff
Contract signed; kickoff meeting held; shared
folder, calendar, agreements Month 1 $20,000
Host & Partner Agreements Executed
Partner agreements completed; partner
outreach initiated Month 4 $25,000
Midpoint Progress
Partnership summary; first advisory sessions
completed Month 9 $30,000
Draft Ecosystem Map & Equity Memo Map and analysis shared for review Month 15 $30,000 Workforce Readiness and analysis
Workforce & implementation opportunities
and analysis plan delivered Month 22 $25,000
Final Deliverables
Final report, map, event, and close-out
documentation Month 30 $35,000
Total – SL2050 Contract $165,000
Attachment C
B. Community Engagement Fund (Pass-Through) – $30,000
Milestone Deliverables / Activities Timing Payment
Phase 1: Initial Meetings
50% payments issued after first hosted
meetings (orgs + individuals) Months 6–12 $15,000
Phase 2: Completion
Remaining 50% issued after advisory
participation & documentation Months 24–30 $15,000
Total – Community Fund $30,000
Notes:
All payments are fixed-fee and milestone-based.
SL2050 will submit brief progress summaries with each invoice.
The Community Engagement Fund will be administered by SL2050 as a pass-through to local hosts and partner organizations.
The Community Engagement Fund is estimated at $30,000 to ensure adequate compensation for both neighborhood hosts and anchor partner organizations. This adjustment strengthens participation across multiple neighborhoods while remaining consistent with the total funding levels allocated by the City for these positions Attachment C